N6134019R0116_STAVE_Hardware_SOW_190064A_13JUN2019.docx

SOW 190064A

13 JUN 2019

SUPERSEDING

SOW 190064

20 MAY 2019

STATEMENT OF WORK

FOR

SURFACE TRAINING ADVANCED VIRTUAL ENVIRONMENT (STAVE)

ELECTRONIC CLASSROOM (ECR) TECHNOLOGY REFRESH

DEPARTMENT OF THE NAVY

NAVAL AIR WARFARE CENTER

TRAINING SYSTEMS DIVISION

12211 SCIENCE DRIVE

ORLANDO, FL 32826

APPROVED BY: DATE:

James Duke Project Manager

AIR- 1.3.6.1

APPROVED BY: DATE:

Jeffrey Johnson Systems Engineer

AIR- 4.6.8.3

DISTRIBUTION STATEMENT A - Approved for public release; distribution is unlimited.

Table of Contents

APPENDICES

Statement of Work For Surface Training Advanced Virtual Environment (STAVE) Electronic Classroom (ECR) Technology Refresh

SCOPE

This Statement of Work (SOW) establishes the contractor tasks to perform a Technology Refresh of unclassified Surface Training Advanced Virtual Environment (STAVE) Electronic Classrooms (ECRs). The contractor will procure, deliver, assemble, remove/replace existing equipment, install, set up, and configure computational systems and furniture onsite. Additionally, the contractor will prepare all removed/obsolete STAVE ECR equipment and furniture for removal from the site. The STAVE ECR’s are located at Surface Warfare Officer Schools (SWOS) Enlisted Learning Sites (ELS), San Diego, CA, and Norfolk, VA., and Surface Warfare Officer Schools Command Unit (SWOSU), Great Lakes, IL. The base effort is for the Technology Refresh of two (2) STAVE ECRs located at SWOSU Great Lakes, IL. The remaining (i.e. options) effort, is for the Technology Refresh of six (6) additional STAVE ECRs at SWOSU Great Lakes, IL, fourteen (14) STAVE ECRs at SWOS LS San Diego, CA, and three (3) STAVE ECRs at SWOS LS Norfolk, VA.

APPLICABLE DOCUMENTS

The following documents of the issue listed form a part of this SOW to the extent specified herein. In the event of a conflict between documents referenced herein and the contents of this SOW, the contents of this SOW take precedence. Nothing in this SOW, however, supersedes applicable laws and regulations, unless a specific exemption has been obtained.

Government Documents

OTHER PUBLICATIONS:

(FAR Clauses are downloadable from http://farsite.hill.af.mil/vffara.htm)

Code of Federal Regulations (CFR)

(The above regulations are available at http://www.pmddtc.state.gov/regulations_laws/itar_official.html

REQUIREMENTS

General Program Management The contractor shall organize, coordinate, and control the program activities to ensure compliance with the contract requirements and the timely delivery of the required product and services. The contractor shall provide the resources necessary to complete the tasks specified in this SOW. The contractor shall maintain active and effective risk management, quality management, and safety programs utilizing existing or internally defined processes. The contractor shall ensure that all subcontractor’s efforts are accomplished per contract requirements.

Security (Unclassified Programs) The security requirements specified herein shall apply to the contractor and subcontractors. The contractor shall comply with applicable on-site security regulations related to facility access and building access for employees requiring access. The contractor shall be required to provide employees that will access government facilities with the Common Access Card (CAC) credentials as stated below in the paragraphs below. The government will not provide government escorts for the contractor’s employees. The contractor shall optimize their installation plans to minimize the need for CACs.”

The contractor shall enforce these safeguards throughout the life of the contract including the transport and delivery phases and storage of controlled unclassified information.

Personnel Security - Background Check (Physical Access to and Working on DoD Installations) The Common Access Card (CAC) shall be the principal identity credential for supporting interoperable access to DoD installations, facilities, buildings, controlled spaces, and access to U.S. Government information systems IAW FAR 52.204-9. A National Agency Check with Local Agency Checks including Credit Check (NACLC) shall be required for permanent issuance of the credential. The Government will issue the credential upon favorable return of the Federal Bureau of Investigations (FBI) fingerprint check, pending final favorable completion of the NACLC, and at the designated time. Contractors with clearances shall contact the NAWCTSD Security Office to initiate the CAC issuance process. There shall be no additional NACLC, NACI, or equivalent submission for an individual holding a valid national security clearance. Access to restricted areas, controlled unclassified information (sensitive information), or Government Information Technology by contractor personnel shall be limited to those individuals who have been determined trustworthy as a result of the favorable completion of a NACLC or who are under the escort of cleared personnel. Where escorting such persons is not feasible, a NACLC shall be conducted and favorably reviewed by the designated DoD component, agency, or activity prior to permitting such access.

Personnel Security – Background Checks Contractor personnel working at Government sites and in the contractor’s own facilities supporting Government work shall undergo the company internal vetting process prior to gaining access to U.S. Government controlled unclassified information, or performing Government-related sensitive duties. To comply with immigration law, the contractor shall use the Employment Eligibility Verification Program (E-Verify) IAW FAR 52.222-54. The contractor shall ensure that foreign persons, as defined under section 120.16 of the International Traffic in Arms Regulation (ITAR) (22 CFR, Parts 120 - 130), are not given access to U.S. Government controlled unclassified information, sensitive information, defense articles, defense services, or technical data, as defined in the ITAR, Part 120 without issuance of an export license from the designated U.S. Government authority.

Personnel Security – Reporting of Adverse or Derogatory Information Related to Contractors The contractor shall report to the NAWCTSD Security Office all adverse or derogatory information pertaining to on-site personnel (when applicable) or contractor personnel in direct support of this contract under the following circumstances:

a. Adverse/derogatory information reporting of contractor personnel. Example: Domestic violence, arrest, or other violent or sexual crime arrest or self-report

b. When contractor personnel receive a revocation, interim denial, or denial for the issuance of a CAC until final adjudication

c. When a denial or suspension of clearance occurs for a contractor employee

d. When contractor employee receives a final denial of eligibility for a security clearance Government-Issued Personal Identification Credentials The contractor and subcontractor(s) (when applicable) shall account for all forms of U.S. Government-provided identification credentials (CAC or U.S. Government-issued identification badges) issued to the contractor (or their employees in connection with performance) under the contract. The contractor shall return such identification credentials to the issuing agency at the earliest of the circumstances listed below, unless otherwise determined by the U.S. Government. The contracting officer will delay final payment under the contract, if the contractor or subcontractor fails to comply with these requirements.

a. When no longer needed for contract performance.

b. Upon completion of the contractor employee’s employment.

c. Upon contract completion or termination.

Contractor “Out-Processing” Policy The contractor and subcontractor(s) (when applicable) shall have in place (established and enforced) an “out-processing” policy for employees that leave the company, including suspension of account access, return of all PCs, laptops, smartphones, and other electronic devices (Government-furnished IT equipment and contractor-issued IT equipment) that contain U.S. Government Controlled Unclassified Information. The contractor shall also ensure that out-processed employees receive debriefings on the need to maintain confidentiality of U.S. Government Controlled Unclassified Information.

Travel Contractor travel shall be required in support of the required tasks specified herein to the following sites; Great Lakes, IL, San Diego, CA, and Norfolk, VA.

STAVE ECR Equipment List The equipment required for the STAVE ECR is listed in the Table I and Table II. The table delineates the requirement for and the specification level of the computational hardware, ancillary equipment, and furniture. For items in Table I or Table II with the brand name or equal Specification Level, the definition of “brand name or equal” is in accordance with the FAR provision 52.211-6 (e.g. the item must be of “equal” products, including “equal” products of the brand name manufacturer, and must meet the salient physical, functional, or performance characteristic specified in the table). For items in Table I or Table II with the Specification level “Brand name specific,” the item must be that specific item identified in the table. The items in Tables I and II are a complete list of computational hardware, ancillary equipment, and furniture that may be required for any STAVE ECR. Each STAVE ECR has a specific set of required computational hardware, ancillary equipment, and furniture. Equipment Requirements per STAVE ECR are identified in the STAVE ECR Equipment Requirements Excel Spread Sheet in Appendix A.

Minimum (brand name or equal)

* See note 1 below

Note 1: The intent behind the Hard Drive and Hard Drive Enclosure requirement is that the Hard Drive is “swappable” between the same or similar computer workstations. The contractor is not required to ensure their proposed solution is “swappable” between computer workstations delivered by other vendors. However, the contractor is required to ensure the Hard Drive is “swappable” between any of the computer workstations for the duration of the warranty period under this effort.

Uniformity For each component specified, where possible and for each classroom, the contractor shall deliver a uniform set of the quantity specified (e.g. do not mix similar performance but different brands, types, models, makes, etc. to achieve the quantity specified).

Availability and Compatibility In the event of an incompatibility between components meeting the specified performance requirements, the contractor shall notify the Government and provide working alternatives that meet the specified performance requirements. The Contractor shall not procure alternatives until written authorization is provide to the contactor via the Government Procuring Contracting Officer (PCO).

Original Equipment Manufacturer (OEM)/Retail Documentation The contractor shall deliver the original OEM/retail manuals, software drivers, and documentation of all hardware items within scope of this procurement.

Packing, Handling, Storage, and Transportation (PHST) The contractor shall package all computational hardware, ancillary equipment, and furniture for transportation to each installation site. The contractor shall insure the equipment against loss during transportation. The contractor shall prepare and document packaging data. The contractor shall transport the computational hardware, ancillary equipment, and furniture to the installation site by commercial means. Where possible for each installation, all computational hardware, ancillary equipment, and furniture shall be delivered in its entirety in a single shipment. The contractor shall be permitted a minimum of one calendar week in advance of installation start date to deliver equipment to each installation site. The contractor shall coordinate the delivery with the on-site government representative (e.g. NAWCTSD In-Service Engineering Office (ISEO)) prior to transporting to verify the site is ready to receive the equipment.

System Hardware Warranties The contractor shall procure 5-year next business day 8:00am - 5:00pm commercial service warranties; equivalent to what is offered to the general public in customary commercial practice shall cover all commercial computational equipment (Computers) within the scope of this requirement. Replacement hardware and return hardware shipping shall be covered in the warranty. Technical assistance for warranty issues shall be available via telecom and, when required, travel to the site. The contractor shall prepare a Warranty Report for each STAVE ECR. The report shall be submitted to the government within 30 calendar days of the STAVE ECR installation. An example of the Warranty Report is provided in Appendix B.

Removal and Disposal Preparation of Existing Equipment The contractor shall develop, document, manage, and apply a process to prepare for the disposal of obsolete STAVE ECR equipment and furniture from each location. The contractor shall remove all computer hard drives and provide them to the on-site government representative (e.g. NAWCTSD In-Service Engineering Office (ISEO) or SWOS personnel) along with accurate item descriptions and serial number information of all equipment being removed from the STAVE ECR for disposal. Additionally, concurrent with the delivery and installation of new ECR equipment, the contractor shall provide a sufficient number of freight pallets, load, and secure each pallet with strapping or stretch wrap, and mark each as required for disposal. The removal and disposal preparation of existing equipment preparation supports Government disposal of items in accordance with the local Naval Base instruction/guidance and Defense Reutilization and Marketing Office (DRMO) procedures.

STAVE ECR Layout Drawing The contractor shall depict the finished layout of each STAVE ECR. The contractor shall document the arrangement of the Student workstation desks, student chairs, Instructor Lectern, Instructor chair, network switch, video switch, printer, and Smartboard in the STAVE ECR layout drawing. The contractor shall prepare the drawing in Microsoft Visio. The drawing shall be submitted to the government within 30 calendar days of the STAVE ECR installation. An example of a typical STAVE ECR layout drawing is provided in Appendix C.

Inventory Management The contractor shall establish accurate records of deliverable equipment, software, documentation, and other items delivered as part of each STAVE ECR Technology Refresh. The contractor shall prepare an Equipment Inventory Report and combine it with the Warranty Report. The report shall be submitted to the government within 30 calendar days of the STAVE ECR installation. An example of the Equipment Inventory Report is provided in Appendix B.

Detailed Tasks The contractor shall perform the following tasks.

STAVE ECR Technology Refresh The contractor shall deliver, assemble, install, and test the STAVE ECR computational equipment, ancillary equipment, and install furniture in the designated classroom identified per the ECR Equipment Requirements Excel Spread Sheet in Appendix A of this SOW. The contractor shall coordinate the schedule of deliveries with the Government. Prior to installation, the contractor shall coordinate with the NAWCTSD In-Service Engineering Office (ISEO) to determine optimal time for installation. The contractor shall install the equipment based upon the current ECR configuration. Installation includes the following:

a. Examine classroom prior to installation, consistent with practicality, to document any existing damage

b. Removal and disposal preparation of existing equipment. Reference paragraph 3.1.5

c. Assembly of new furniture (if required)

d. Installation, connection, and integration of the computing hardware, network switch and ancillary equipment (as required per location)

e. Wall or cart mount of smartboard or display monitor (if required)

f. Prepare finished layout drawing of the STAVE ECR. Reference Paragraph 3.1.6

g. Prepare Equipment Inventory and warranty documentation. Reference Paragraph 3.1.4.5 and 3.1.7 Test and Evaluation (T&E) The contractor shall test the delivered systems per the following:

a. The contractor shall test the as-built-system to ensure that all documented OEM/retail hardware and software functionality and performance is met by the system in its fully assembled state

b. The contractor shall test the delivered as-built-system to ensure that all parts and components are free from malfunction in the system’s fully assembled state

c. The contractor shall verify the Ethernet connectivity of the STAVE ECR is functioning as required (when applicable) Responsibility for Tests Unless otherwise specified herein, the contractor shall perform the specified test and inspections. The Government reserves the right to perform tests and inspections that are deemed necessary to ensure that delivered supplies and services conform to the contract requirements.

Appendix A Equipment Required per STAVE ECR

Appendix A

A -13 Appendix B

Combined Equipment Warranty and Inventory Report Example

Appendix C

Typical STAVE ECR Layout Drawing Example

Appendix D

STAVE ECR CLIN and Delivery Date Windows image2.png image3.emf

Combined Equipment Warranty and Inventory Report Example.xlsx Hardware

Trainer Equipment Inventory

1 Chenbro Custom Computers 1 RM42200-1 1 0084066P1745P00467 XXXYYY Company name here POC NAME here POC Phone # POC EMAIL SWOS Learning Center Govt. Rep 5 yr Warr. Start Warr. End

2 2 5 yr

3 3 5 yr

4 4 5 yr

5 5 5 yr

6 6 5 yr

7 7 5 yr

8 8 5 yr

9 9 5 yr

10 10 5 yr

11 11 5 yr

12 12 5 yr

13 13 5 yr

14 14 5 yr

15 15 5 yr

IOS 16 5 yr

17 5 yr

18 5 yr

19 5 yr

20 5 yr

21 5 yr

Subtotal 1 $0

1 Microsoft Wired 600 Keyboard 1

IOS

Subtotal 1 $0

1 Microsoft Wired 600 Mouse

IOS

Microsoft Wired 600 Mouse

Subtotal 0 $0

Cisco Network Switch 1

Subtotal 1 $0.00

Printer

Subtotal 0 0 $0.00

1 ASUS 24" Monitor (Black)

IOS

IOS

Subtotal 0 $0.00 $0.00

SMART Board 86" 1

Subtotal 2 $0.00 $0.00

Tripp Lite HDMI Matrix Switch 1

Subtotal 2 $0.00 $0.00

Belkin Surge Protector 1 F9H710-12 6 Lifetime $75,000 Connected Equipment Warranty

Subtotal 1 $0.00 $0.00

IOS Hard Drive

IOS

Subtotal 0 $0.00 $0.00

Innovation Task Chair - Black

Subtotal

Stature Drafting Stool - Black

Subtotal

CPU Holder

CPU Holder

Subtotal

Versa Tables, Enclosed Classroom Desk

Versa Tables, Enclosed Classroom Desk

Subtotal

Chief Dual Widescreen Monitor Mount

Chief Dual Widescreen Monitor Mount

Subtotal 0 $0.00 $0.00

WindowsActivation

Installation ID / Confirmation Number

IOS

Software

Windows 10 Pro 64-bit 1 FQC-08930

Subtotal 1 $0.00

1 Lyme NH Alion Velez/Harmon 8/15/17

Subtotal 1 $0.00

1 Lyme NH Alion Velez/Harmon 8/15/17

Subtotal 1 $0.00

19G4A Classrooms

Alion

19G4A Classrooms

Alion

19G4A Classrooms

Alion image4.emf image5.png image1.jpeg