N6134018R1211.pdf

VMS Software License Solicitation

This is not a competitive solicitation. As such, this is a solicitation prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 6.3 as supplemented with additional information included in this solicitation. This solicitation reference # N6134018R1211 is issued as a request for proposal (RFP) and incorporates the provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-76.

The Department of the Navy, Naval Air Warfare Center Training Systems Division (NAWCTSD), intends to award a sole source Firm Fixed Price (FFP) contract to Northrop Grumman Systems Corporation (NGSC), for new Voyage Management Systems (VMS) 7.x/8.x/9.x software licenses pursuant to Federal Acquisition Regulation (FAR) 6.302-1. North American Classification System (NAICS) code for this effort is 511210 (Software Publishers) with a $38.5M threshold. All information shall be furnished at no cost or obligation to the Government. The current VMS software licenses were procured from NGSC.

On 23 January 2018, pursuant to FAR 5.203(a) the Government solicited capability documentation, via a sources sought notice, from interested parties to the subject effort which also served to satisfy the requirements of FAR 5.204. Only one source was determined to be capable of meeting the Government’s requirements. This notice makes available the solicitation pursuant to FAR 5.102. Considering market research, the Government’s knowledge of the requirement and industry, and the lack of responses to the sources sought notice provided on 23 January 2018, a justification pursuant to FAR 6.303-1 was approved on 14 March 2018 and identifies the authority for the sole source contract as FAR 6.302-1 “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.” This justification identifies Northrop Grumman Systems Corporation (Cage Code 03956) as the only responsible source. Pursuant to FAR 6.305, a redacted copy of the justification for other than full and open competition will be made available to the Governmentwide Point of Entry (GPE) within 14 days after contract award.

Below is a description of the requirement:

The contractor shall deliver three hundred (300) perpetual Voyage Management System (VMS) Licenses to be used at multiple Naval Training Facilities. Licenses shall include rights to VMS versions 7.X, 8.X, and 9.X.

1) List of Contract Line Item Numbers, Supplies/ Services Description, Unit of Issue, Unit Price, and Total Price:

Note: VMS is proprietary to Northrop Grumman Sperry Corporation and it is not available from any other source.

1) Dates and places of delivery, acceptance and F.O.B. destination point:

Delivery shall be made F.O.B. destination in accordance to FAR 52.247-34 to:

CLIN 0001:

Naval Air Warfare Center Training System Division ATTN: Luis DeJesus Phone: (407) 380-4408 Email: luis.dejesus2@navy.mil 12211 Science Drive Orlando, FL 32826-3224

CLIN 0002:

Naval Air Warfare Center Training System Division ATTN: Finn Kilsgaard Phone: (407) 380-4414 Email: finn.kilsgaard@navy.mil 12211 Science Drive Orlando, FL 32826-3224

CLIN SUPPLIES/SERVICES

UNIT

OF

ISSUE

QUANTITY UNIT PRICE

TOTAL

PRICE

Voyage Management Systems (VMS) 7.x/8.x/9.x Software License - NSST TRAINER MODIFICATION

FFP

FOB: Destination

PURCHASE REQUEST NUMBER:

Each 36

Voyage Management Systems (VMS) 7.x/8.x/9.x Software License - NEW TRAINER DEVICE 20H16

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: 1300696534

Each 76

OPTION

Voyage Management Systems (VMS) 7.x/8.x/9.x Software License - NEW COVE III TRAINING SYSTEM

FFP

FOB: Destination

PURCHASE REQUEST NUMBER:

Each 188

Total Number of Licenses 300 Total

OPTION CLIN 0003:

Naval Air Warfare Center Training System Division ATTN: Finn Kilsgaard Phone: (407) 380-4414 Email: finn.kilsgaard@navy.mil 12211 Science Drive Orlando, FL 32826-3224

Note: Inspection and Acceptance will occur at delivery site and will be conducted by the Government. Delivery shall occur no later than 15 days after contract award.

3) Basis of Award:

The Government will award a contract resulting from this solicitation to the responsible offeror based on lowest priced technically accepted (LPTA). For the purposes of this evaluation; technically acceptability is defined as:

(1) Meeting all technical requirements described in the specifications;

(2) Meeting delivery date;

(3) Vendor must be registered in SAM with the correct NAICS code, at time of proposal receipt.

4) Contract Provisions and Clauses (Incorporated by Reference):

• 52.202-1, Definitions (Nov 2013)

• 52.203-6, Restrictions on Subcontractor Sales to the Government (Sep 2016)

• 52.203-7, Anti-Kickback Procedures (May 2014)

• 52-204-1, Incorporation by Reference of Representations and Certifications (Dec 2014)

• 52.204-7, System for Award Management (Oct 2016)

• 52-204-8, Annual Representations And Certifications (Nov 2017)

• 52-209-11, Representation By Corporations Regarding Delinquent Tax Liability Or A Felony

Conviction Under Any Federal Law (Feb 2016)

• 52.217-4, Evaluation of Options Exercised at Time of Contract Award (June 1998)

• 52.222-3, Convict Labor (June 2003)

• 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016)

• 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

• 52.222-26, Equal Opportunity (Sep 2016)

• 52.222-35, Equal Opportunity for Veterans (Oct 2015)

• 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014)

• 52-222-50, Combating Trafficking In Persons (Mar 2015)

• 52.225-3 Alt II, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014)

• 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

• 52.225-25, Prohibition On Contracting With Entities Engaging In Certain Activities Or

Transactions Relating To Iran--Representation And Certifications (Oct 2015)

• 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul

2013)

• 252.203-7001, Prohibition On Persons Convicted Of Fraud Or Other Defense-Contract- Related Felonies (Dec 2008)

• 252.203-7002, Requirement To Inform Employees Of Whistleblower Rights (Sep 2013)

• 252.204-7004 Alt A, System for Award Management (Feb 2014)

• 252.204-7012 , Safeguarding of Unclassified Controlled Technical Information (Oct 2016)

• 252.211-7003, Item Unique Identification and Valuation (Mar 2016)

• 252.215-7010, Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data

• 252.215-7011, Requirements for Submission of Proposals to the Administrative Contracting

Officer and Contract Auditor

• 252.215-7012, Requirements for Submission of Proposals via Electronic Media

• 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors

• 252.227-7014, Rights in Noncommercial Computer Software and Noncommercial Computer

Software Documentation

• 252.232-7010, Levies on Contract Payments (Dec 2006)

5) Additional Contract Provisions and Clauses:

-FAR clause 52.252-2, clause incorporated by reference (Feb 1998)

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://farsite.hill.af.mil/

(End of clause)

-DFARS clause 252.232-7006, Wide area Workflow Payment Instructions (May 2013)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

http://farsite.hill.af.mil/

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

______COMBO_____________________________________________________

(Contracting Officer: Insert applicable document type(s).

Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

_______________N61340____________________________________________ (Contracting Officer: Insert inspection and acceptance locations or “Not applicable.”)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC N64142 Issue By DoDAAC N61340 Admin DoDAAC N61340 Inspect By DoDAAC N61340 Ship To Code See Schedule Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N/A http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Accept at Other DoDAAC See Schedule LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

luis.dejesus2@navy.mil Role: Acceptor finn.kilsgaards@navy.mil Role: Acceptor xavier.e.rojas@navy.mil Role: View Only (Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

luis.dejesus2@navy.mil Role: Acceptor finn.kilsgaards@navy.milRole:Acceptor_________________________________________________

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

G-TXT-0001 - Payment Instructions (FEB 2018)

Contract/Order Payment Clause

Type of Payment Request Supply Service Construction

Payment Office Allocation Method

52.212-4 (Alt I), Contract Terms and Conditions— Commercial Items 52.216-7, Allowable Cost and Payment 52.232-7, Payments under Time-and- Materials and Labor- Hour Contracts

Cost Voucher X X N/A Line item specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for mailto:xavier.e.rojas@navy.mil mailto:finn.kilsgaards@navy.mil which payment is requested.

52.232-1, Payments Navy

Shipbuilding Invoice (Fixed Price)

X N/A N/A Line Item specific by fiscal year. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-1, Payments;

52.232-2, Payments under Fixed-Price Research and Development Contracts;

52.232-3, Payments under Personal Services Contracts;

52.232-4, Payments under Transportation Contracts and Transportation-Related Services Contracts; and 52.232-6, Payments under Communication Service Contracts with Common Carriers

Invoice X X N/A Line Item Specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.

52.232-5, Payments Under Fixed-Price Construction Contracts

Construction Payment Invoice

N/A N/A X Line Item specific by fiscal year. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-16, Progress Payments

Progress Payment*

X X N/A Contract-wide proration. Funds shall be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN. Progress Payments are considered contract level financing, and the

“contract price” shall reflect the fixed price portion of the contract per FAR 32.501-3.

52.232-29, Terms for Financing of Purchases of Commercial Items;

52.232-30, Installment Payments for Commercial Items

Commercial Item Financing*

X X N/A Specified in approved payment.

The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR 32.207(b)(2) and 32.1007(b)(2).

52.232-32, Performance-Based Payments

Performance- Based Payments*

X X N/A Specified in approved payment.

The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR 32.207(b)(2) and 32.1007(b)(2).

252.232-7002, Progress Payments for Foreign Military Sales Acquisitions

Progress Payment*

X X N/A Allocate costs among line items and countries in a manner acceptable to the Administrative Contracting Officer.

- All FAR and DFARS Clauses may be viewed in full text by viewing the Federal Acquisition Regulation Table of Contents via the Internet at http://farsite.hill.af.mil/.

-Proposals are due, via e-mail only, no later than 20 March 2017 @ 0800 am (EST) to xavier.e.rojas@navy.mil and shannon.walyus@navy.mil. Responses shall include the solicitation number, name, address, and telephone number of the offeror. Proprietary data in the responses will be protected where so designated.

-For information or questions regarding this RFP, contact Xavier E. Rojas at (407) 380-4901, xavier.e.rojas@navy.mil.

http://farsite.hill.af.mil/ mailto:xavier.e.rojas@navy.mil mailto:shannon.walyus@navy.mil mailto:xavier.e.rojas@navy.mil