N4523A20R1061 Amendment 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

PURPOSE: The purpose of this Amendment is to address Request for Clarif ication (RFC) #7 and to provide an updated J-2 Attachment, 5-w ay breakout.

Offerors please acknow ledge Amendment(s) 0001, 0002, and 0003 and submit full proposal package w ith the updated J-2 Attachment.

SCHEDULE: As a result of Amendment 0003, the solicitation w ill be extended until 1000 PST 20 February 2020.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Feb-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4523A20R1061

X 9B. DATED (SEE ITEM 11)

13-Jan-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Feb-2020

CODE

PUGET SOUND NAVAL SHIPYARD CODE 400

1400 FARRAGUT

CONTRACTING CODE 440

BREMERTON WA 98314

N4523A 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4523A20R1061

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

MODIFICATION RATE TABLE

As proposed under Attachment J-2 of the solicitation (cells D112 D113, F112 F113 and H112 H113 respectively), the following rates shall be used by the contractor in proposals for in-scope growth and new work during the execution of this contract. These rates are the same as the rates proposed for the base work package.

Fully Burdened Wrap Labor Rate: TBD at Award

G&A Rate: TBD at Award

Profit Rate: TBD at Award

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Any contract awarded as a result of this solicitation shall consist of the following sections of this solicitation, and the documents, exhibits, and attachments described below:

Part I The Schedule (Sections A through H)

Part II Contract Clauses (Section I)

Part III List of Documents, Exhibits and other Attachments (Section J)

Part IV Representations and Instructions (Sections K through M)

Part IV of the solicitation will not be physically incorporated into the resulting contract. However, Section K, “Representations, Certifications and Other Statements of Offerors” will be retained in the contract file and acceptance of a proposal under this solicitation incorporates Section K by reference into the resultant contract (FAR

15.204-1(b)).

The following is a list of attachments to the Request for Proposal (RFP). Attachments J-1 and Exhibits A will be incorporated into the contract along with all references listed in section two (2) of the Statement of Work (SOW), digital copies of which are available upon contractor request. Attachments J-3 through J-5 are included for the purposes of the solicitation, but will not be incorporated into the resulting contract. Additionally, the contractor shall be responsible for the latest revisions of all references, specifications and standards in effect at time of proposal closing.

Number Title Number of Pages Dated

Attachment J-1 Statement of Work YON-314 (SOW) Errate 2 46 30 Jan 2020

Attachment J-2 Price Proposal Worksheet 1 13 FEB 2020

Attachment J-3 Request for Clarification 1 N/A

Attachment J-4 Contract Performance Data Sheet 2 N/A

Attachment J-5 Corporate Experience Data Sheet 6 N/A

Attachment J-6 Drawings and Pictures N/A N/A

Exhibit A CDRLs and DIDs 45 items Various

NOTE 1:

"Attachment” means any documentation, appended to a contract or incorporated by reference, which does not establish a requirement for deliverables.

"Exhibit” means a document, referred to in a contract, which is attached and establishes requirements for deliverables.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS FOR OFFERORS

1. GENERAL:

A. Instructions:

1. Offerors shall submit their proposals in accordance with the following preparation instructions. The

Government will consider any failure on the part of an offeror to comply with these instructions to be an indication of the quality of performance it can expect during contract performance. Therefore, the

Government encourages offerors to contact the Contracting Officer (KO) in writing in order to request an explanation of any aspect of these instructions.

2. A proposal should not simply rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the offeror meets these requirements. Offerors shall assume that the

Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

3. If an offeror believes that the requirements in these instructions contain an error, omission or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale as well as the remedies the offeror is asking the KO to consider as related to the omission or error.

4. Relationship between Instructions and Evaluation: Your attention is directed to the functional relationship between Sections L and M of this solicitation. Section L provides information for the purpose of organizing the proposal and is not intended to be all inclusive. Section M describes evaluation factors for award. Since the Government evaluation of proposals will cover areas identified in section M, proposals should address all such areas of evaluation.

5. ALL INQUIRIES shall be made via email and directed to Cindy Means, Contract Specialist, Brittany

Chartier, Contract Specialist, and Gary Binder, Contracting Officer, at cindy.means@navy.mil, brittany.chartier@navy.mil and gary.binder@navy.mil. To ensure the Government is able to adequately address and respond to offeror requests for clarification (RFCs) via amendment if applicable, it is requested questions be submitted no later than 30 January 2020 at 10:00 AM Pacific Time (PT). The government reserves the right to not answer any questions received after 30 January 2020 at 10:00 AM PST.

Furthermore, offerors should note that the proposal due date will not be extended solely on the basis of questions received. RFCs shall reference the solicitation and specification page and paragraph number and be submitted on a request for clarification form (Attachment J-3) provided with this solicitation. A request for clarification form (Attachment J-3) shall be submitted for each separate question

Amendment 0003 (20FEB2020) mailto:cindy.means@navy.mil mailto:brittany.chartier@navy.mil mailto:gary.binder@navy.mil

B. Proposal Submission Instructions:

1. Time of Submission: Proposals are DUE NOT LATER THAN 10:00 AM PT, 13 February 2020 20

February 2020. Late proposals will not be considered.

2. Method of Delivery: Proposal submissions shall only be accepted electronically. Offerors must submit electronic copy of their proposal in accordance with Table 1 below. Proposals are now being submitted via

DoD Safe Access File Exchange (SAFE). The FBO submittal process is no longer available.

Table 1- Required Submission Process

Transmission Process Complete action by Point of Contact

Email POC’s to request a Drop off on DoD SAFE.

**Drop off link is only valid for 14 days. **

Request Drop off link no later than February 6 , 2020

Include both POC’s in ALL

Electronic communications to include DoD SAFE upload.

Brittany Chartier, Brittany.chartier@navy.mil

Gary Binder gary.binder@navy.mil

POC will send email confirmation back with safe request code.

Close of business February

6th, 2020

Upload Electronic response via https://safe.apps.mil/

**DoD SAFE uploads are only available for 7 days**

No later than February 13th, 2020 February 20, 2020

*******OFFEROR MUST REQUEST A DROP OFF IN DOD SAFE VIA THE POC’s LISTED

ABOVE. PROPOSALS ARE NOT ABLE TO BE SUBMITTED DIRECTLY TO SAFE WITHOUT

A DROP OFF REQUEST. *******

NOTICE: The government will not accept any other method of transmission than DoD SAFE.

Submittal of proposals via e-mail, CD, or any other method will be rejected. Prospective offerors are hereby cautioned to allow sufficient time to become familiar with the SAFE electronic response submission system before the proposal due date. The government accepts no responsibility for the offeror’s e-business system’s compatibility with DoD SAFE. Public accessibility to SAFE is well established therefore offerors are responsible for making any alternative arrangements if their specific e-business system software or configuration prevents access to DoD SAFE.

3. Electronic Delivery of Proposals: Proposals are DUE NOT LATER THAN 10:00 AM PT, 13 February

2020 20 February 2020. Late proposals will not be considered. The timeliness of proposals will be determined in accordance with (IAW) FAR 52.215-1(c)(3)(ii)(A). Proposals shall be submitted via SAFE to both Brittany.chartier@navy.mil and gary.binder@navy.mil.

For an electronic document to be considered as part of the proposal, it must be uploaded to SAFE prior to the closing deadline. Electronic files not uploaded to DoD SAFE prior to the closing deadline will not be considered as part of the proposal. If any portion of the uploaded proposal is unreadable or contains corrupted files, re-submission of such portions shall be handled IAW FAR 15.207(c). IAW FAR

15.208(b)(1)(i), it is highly recommended that offerors upload their proposal to DoD SAFE at least twenty-four (24) hours prior to the solicitation deadline as well as read and become familiar with the about DoD

SAFE located at https://safe.apps.mil/about.php.

Proposals submitted via the DoD SAFE tool may be downloaded upon receipt by the Government but will not be opened for evaluation until the solicitation closes. Interested offerors should take into consideration the time that the file upload and electronic transmission process may take, to ensure timely proposal submission.

mailto:Brittany.chartier@navy.mil https://safe.apps.mil/ mailto:Brittany.chartier@navy.mil https://safe.apps.mil/about.php

Offerors that experience technical difficulties accessing or using the DoD SAFE tool should immediately contact

DoD SAFE Support at disa.gsd.apps@mail.mil via email, to seek resolution. Offerors are also requested to notify the Government POCs listed on the solicitation notice of any DoD SAFE issues preventing proposal submission.

4. Electronic File Format: Only the following extensions shall be used:

.docx for Microsoft® Word files

.xlsx for Microsoft® Excel files

.pdf for Adobe® Acrobat™ files

Offeror shall not embed sound or video files into submittals. Graphics, tables, photographs, and other data beyond the capability of Microsoft® Word ™, Microsoft® Excel ™, or not in currently NMCI- supported applications may be submitted in Adobe Acrobat format. Any submission document that requires a “wet signatures” or other data input by hand shall be scanned and formatted in Adobe Acrobat (PDF).

All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected.

5. Volume Layout and Page Limitations: Proposals shall be submitted in the following quantities and volume layout. At a minimum, each section as outlined below shall constitute a separate file.

Table 2- Page Layout

Volume

Section Title E-file

Page

Limitations

I

I Technical Proposal, Sub-factor 1.1 Corporate

Experience

1 file: Sections I, II & III

Completed

Experience

Worksheet –

Attachment J-

II

Technical Proposal, Sub-factor 1.2 Certifications

No Page

Limitation

III

Technical Proposal, Sub-factor 1.3 Facilities

No Page

Limitation

II

Past Performance

1 file

Completed

Past

Performance

Worksheet –

Attachment J-

III

I Cover Letter 1 file 4

II

Completed Solicitation and

Applicable Amendments 1 file

No Page

Limitation

III Price Proposal Worksheet

Attachment J-2 1 file (.xlsx)

Completed

J-2

Attachment

a. Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 10 point, uncompressed font.

mailto:disa.gsd.apps@mail.mil

b. Pages shall be single sided, one and one half inch spaced, with a minimum of one inch margins on all sides. Pages shall be dated and numbered sequentially by volume. A header should be present in each volume submission stating the volume number, title, solicitation identification, and the offeror's name.

c. Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

d. Elaborate format and/or color representations are not desirable. Any pages that are changed (as the result of negotiations) should be of a different color (as specified by the Contracting Officer) and have changed information clearly marked by a vertical line in the right margin of the page and/or circling if changing data in a chart. The offeror shall indicate the new date on revised pages.

e. Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. For tables, charts, graphs, and figures, the text shall be no smaller than 8 point, Times New Roman.

NOTE: The Government’s strong preference is for clear, concise proposals that support the evaluation criteria listed in section M of the solicitation.

C. Ship Check Requirements and On-Site POC: There will not be a ship check for this requirement. Pictures are provided in Attachment J-6 Drawings and Pictures. Offeror may request access to this attachment via email to cindy.means@navy.mil Brittany.chartier@navy.mil and gary.binder@navy.mil .

D. Subcontract Information: In requesting proposals from prospective subcontractors, offerors should provide all necessary information for the contemplated purchase. The Government will not advise prospective subcontractors as to the requirements of their transactions with offerors, nor will the Government respond to direct inquiries from prospective subcontractors concerning clarifications of specification or solicitation requirements. ALL SUCH REQUESTS FOR CLARIFICATION MUST BE SUBMITTED TO THE

GOVERNMENT THROUGH THE PRIME CONTRACTOR (OFFEROR).

E. SOW Reference Documentation: Offerors may request SOW reference file (Attachment J-6) access and/or picture file access electronically via an email request to cindy.means@navy.mil, brittany.chartier@navy.mil and gary.binder@navy.mil.

F. Volume Instructions:

1. VOLUME I – FACTOR 1: Technical Capabilities

a. Organization: Volume I shall be organized conforming to the required proposal content. Volume I shall be clearly labeled. At a minimum, each section as outlined below shall constitute a separate file.

Volume I shall not include pricing information.

The Technical volume shall be organized in the following manner:

Section I: Sub-factor 1.1 – Corporate Experience

Section II: Sub-factor 1.2 – Certifications

Section III: Sub-factor 1.3 – Facility

Submission Requirements:

mailto:cindy.means@navy.mil mailto:Brittany.chartier@navy.mil mailto:gary.binder@navy.mil mailto:cindy.means@navy.mil mailto:brittany.chartier@navy.mil mailto:george.rutt@navy.mil

Table 3- Technical Submission Requirements

Section M Evaluation Criteria Section L Submission Requirement

Subfactor 1.1, Corporate Experience:

The prospective offeror must demonstrate specific experience providing marine preservation and structural, mechanical and electrical repairs of the complexity similar to or exceeding the scope identified in section 1.2 of the statement of work (SOW) to a like vessel as identified in section 1.1 of SOW, through a narrative of three (3) contracts within the last three (3) years.

Offerors shall provide sufficient explanation that the experience provided demonstrate that the offeror has the necessary management, technical personnel and material resources available to successfully complete marine vessel preservation services.

Offerors are required to provide Corporate Experience

Data Sheets (Attachment J-5) on three (3) of the firm’s recently completed contracts or task orders (not to exceed three years older than date of solicitation) that demonstrate relevant work as outlined in subfactor 1.1 of Section M of the solicitation.

Narratives provided on the data sheet must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against sub-factor

1.1. Altered or substituted data sheets may not be

evaluated. Any supporting documentation included should clearly substantiate claims and be verifiable.

Offeror’s shall include complete contract numbers, to include specific delivery/task order numbers as applicable, within the narrative provided on the data sheet to allow for the verification of claims. However, copies of contracts referenced are not required as part of the proposal.

If referencing non-government corporate experience contracts, offeror’s shall include an associated point of contact with the customer company which includes:

name, company title, phone number, and email to allow for government verification.

Subfactor 1.2, Certifications:

The prospective offeror provided current certificates identifying all personnel certified as paint inspectors in accordance with NAVSEA Basic Paint Inspector

(NBPI), NACE International Coatings Inspector or

SSPC Protective Coating Inspector programs, as required for accomplishing the requirements of the statement of work.

The offeror shall provide copies of current certifications for all paint inspectors that meet at least one of the requirements outlined in evaluation sub-factor 1.2.

Subfactor 1.3, Facility:

The offeror identified that the facility to be used has adequate lifting and operational capacity to safely dock the vessel per the requirements set forth in Section C of this solicitation. An on-site survey conducted by the

Government Docking Observer (GDO) may be required to validate the facility’s capability.

To facilitate proper government oversight, the facility shall be located in the Puget Sound, WA region. For this procurement, the Puget Sound, WA region is defined as the West Coast of the continental US, starting from Olympia, WA and extending northward to Bellingham, WA.

The offeror shall provide a narrative illustrating that they satisfy the requirements of sub-factor 1.3.

Narratives provided on the data sheet must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against sub-factor

1.3. Any supporting documentation included should

clearly substantiate claims and be verifiable.

2. VOLUME II- FACTOR 2: Past Performance

a. Organization: Volume II shall be organized conforming to the required proposal content. Volume II shall not include pricing information.

The Past Performance volume shall be organized in the following manner:

Contractor Performance Data Sheet (Attachment J-4)

Table 3- Past Performance Submission Requirements

Section M Evaluation Criteria Submission Requirements

Evidence of past performance on one (1) contract actions within the last five (5) years that demonstrates performance relevant to preservation projects similar in scope to section 1.2 of the statement of work (SOW).

Offerors are required to provide Contractor

Performance Data Sheets (Attachment J-4) on one (1) of the firm’s recently completed contracts or task orders (not to exceed five years since completion) that demonstrate relevant work as outlined in to section 1.2 of the statement of work (SOW) of the solicitation.

Altered or substituted questionnaires will not be evaluated. Offerors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this RFP.

Supporting documentation should clearly substantiate claims and be verifiable.

Offeror’s shall include complete contract numbers, to include specific delivery/task order numbers as applicable, within the narrative to allow for the verification of claims. However, copies of contracts referenced are not required as part of the proposal.

If referencing a non-government past performance, ensure that the Contractor Performance Data Sheets list a current customer point of contact with name, company title, phone number, and email included for government verification.

Past performance information obtained from established systems such as the Past Performance

Information Retrieval System (PPIRS), Federal

Awardee Performance and Integrity Information

System (FAPIIS), Electronic Subcontract Reporting

System (eSRS), or other databases. Past performance information may also be obtained from other sources available to the Government, such as the Defense

Contract Management Agency; and interviews with

Program Managers, Contracting Officers, Fee

Determining Officials.

Offeror’s are not required to submit any additional documentation in support of this evaluation criterion.

3. VOLUME III – FACTOR 3: LEGAL/PRICE OFFER

a. Organization: Volume III shall be organized conforming to the required proposal content. Volume III shall be clearly labeled. At a minimum, each section as outlined below shall constitute a separate file.

The Technical volume shall be organized in the following manner:

Section I

Cover Letter

Section 2

Completed solicitation and amendments

Section 3

Completed price proposal worksheet, Attachments J-2

b. Legal/Price Offer: The Legal/Price Volume consists of and must include the following:

1) A cover letter that addresses all the requirements of the “first page of the proposal” outlined in

FAR 52.215-1(c)(2)(i-v). In addition to those requirements, the offeror shall include the following in the cover letter:

Identification of all separate files included in the proposal package, CAGE and Data Universal Numbering System (DUNS) numbers for the prime contractor, Notice of any alterations to the solicitation or attachments/exhibits (except for completing appropriate “fill-in” blocks and certifications).

Period for acceptance of offers. The offeror agrees to hold the prices in its offer for

90 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

2) The completed SF 33 with blocks 12 through 18 completed, as well as all sections with applicable “fill-ins” filled in and shall acknowledge all amendments (block 14). Block 12 must match the 90 days specified in the provided cover letter. The representative who signs this form must be authorized to contractually bind the company providing the offer. Section B CLIN pricing must also be completed for CLIN 0001 and be equal to the total price of the price proposal worksheet. (Attachment J-2 for CLIN 0001) CLIN 0002, and CLIN 0003 are unpriced CLINs.

The Offeror shall complete and provide all Representations, Certifications, and Other Statements included in section K of the solicitation. Submission of a signed offer to the Government constitutes agreement and acceptance of the terms and conditions of the solicitation.

3) Complete the price proposal worksheet, Attachment J-2 of the Solicitation. Labor rates and

Profit rates used to calculate for the overall price of the base contract award shall be the basis for pricing all modifications under this contract.

c. Notification/Exceptions: The proper completion and submission to the Government of the above items will constitute an offer. Unless this solicitation expressly authorizes alternate offers with respect to specific terms and conditions of this solicitation, any exception to any of the terms and conditions shall constitute a deficiency, which may make the offer unacceptable.

d. Release of Pricing Information: All pricing information submitted is for the exclusive use of

Government representatives, and will be treated as business confidential and will not be publicly disclosed, provided that, where a request for disclosure of such cost information is submitted to the

Government pursuant to the Freedom of Information Act (FOIA) (5 U.S.C. 552a), the Government will not disclose the offeror’s pricing information if public disclosure of such information would substantially harm the offeror in its competitive position. In order to help ensure non-disclosure, the title page of the cost proposal and other sheets of proposal data should be marked with a restrictive legend stating that the price information is proprietary.

(End of Summary of Changes)