N4523A19R1065_Solicitation_Amendment_17DEC18.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

Any contract awarded as a result of this solicitation shall consist of the following sections of this solicitation, and the documents, exhibits, and attachments described below:

Part I The Schedule (Sections A through H)

Part II Contract Clauses (Section I)

Part III List of Documents, Exhibits and other Attachments (Section J)

Part IV Representations and Instructions (Sections K through M)

Part IV of the solicitation will not be physically incorporated into the resulting contract. However, Section K, “Representations, Certifications and Other Statements of Offerors” will be retained in the contract file and acceptance of a proposal under this solicitation incorporates Section K by reference into the resultant contract (FAR

15.204-1(b)).

The following is a list of attachments to the RFP. Attachments J-1 through J-2 and Exhibits A will be incorporated into the contract along with all references listed in section two (2) of the Statement of Work (SOW), digital copies of which are available upon contractor request. Attachments J-3 through J-7 are included for the purposes of the solicitation, but will not be incorporated into the resulting contract. Additionally, the contractor shall be responsible for the latest revisions of all references, specifications and standards in effect at time of proposal closing.

NOTE 1:

"Attachment” means any documentation, appended to a contract or incorporated by reference, which does not establish a requirement for deliverables.

"Exhibit” means a document, referred to in a contract, which is attached and establishes requirements for deliverables.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS FOR OFFERORS

1. GENERAL:

a. Instructions:

1. Offerors shall submit their proposals in accordance with the following preparation instructions. The Government will consider any failure on the part of an offeror to comply with these instructions to be an indication of the quality of performance it can expect during contract performance. Therefore, the Government encourages offerors to contact the contracting officer (KO), and contract specialist in writing in order to request an explanation of any aspect of these instructions.

2. A proposal should not simply rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the offeror meets these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

3. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale as well as the remedies the offeror is asking the KO to consider as related to the omission or error.

4. Relationship between Instructions and Evaluation: Your attention is directed to the functional relationship between Sections L and M of this solicitation. Section L provides information for the purpose of organizing the proposal and is not intended to be all inclusive. Section M describes evaluation factors for award. Since the Government evaluation of proposals will cover areas identified in section M, proposals should address all such areas of evaluation.

5. ALL INQUIRIES shall be made via email and directed to Kelly Hadcroft, Contract Specialist, and Gary Binder, Contracting Officer, at kelly.hadcroft@navy.mil and gary.binder@navy.mil. To ensure the Government is able to adequately address and respond to offeror requests for clarification (RFCs) via amendment if applicable, it is requested questions be submitted no later than 20 December 2018 at 2:00 pm Pacific Standard Time (PST). The government reserves the right to not answer any questions received after 20 December 2018 at 2:00 pm PST. Furthermore, offerors should note that the proposal due date will not be extended solely on the basis of questions received. RFCs shall reference the solicitation and specification page and paragraph number and be submitted on a request for clarification form (Attachment J-3) provided with this solicitation. A request via clarification form (Attachment J-3) shall be submitted for each separate question.

b. Proposal Submission Instructions:

1. Time of Submission: Proposals are DUE NOT LATER THAN 2:00 P.M. PST, 07 January 2019. Late proposals will not be considered.

Important Notice: The SAFE system for submitting proposals to PSNS&IMF is no longer available. Email delivery of proposals is now the accepted method of delivery. Because large attachments may experience transmission and reception challenges, offerors are advised to submit proposals well ahead of the submission deadline.

2. Method of Delivery: Proposal submissions shall only be accepted electronically. Offerors must submit one electronic copy of their proposal in accordance with Table 1 below.

Table 1- Required Submission Method

Figure 1_FBO Electronic Response Screenshot

NOTICE: Prospective offerors are hereby cautioned to allow sufficient time to become familiar with the FBO electronic response submission system before the proposal due date. The government accepts no responsibility for the offeror’s e-business system’s compatibility with FBO. Public accessibility to FBO is well established therefore offerors are responsible for making any alternative arrangements if their specific e-business system software or configuration prevents access to FBO.

3. Electronic Delivery of Proposals: Proposals are DUE NOT LATER THAN 2:00 P.M. PST, 07 January 2019. Late proposals will not be considered. The timeliness of proposals will be determined in accordance with (IAW) FAR 52.215-1(c)(3)(ii)(A).

4. For an electronic document to be considered as part of the proposal, it must be uploaded to FBO prior to the closing deadline. Electronic files not uploaded to FBO prior to the closing deadline will not be considered as part of the proposal. If any portion of the uploaded proposal is unreadable or contains corrupted files, re-submission of such portions shall be handled IAW FAR 15.207(c). IAW FAR 15.208(b)(1)(i), it is highly recommended that offerors upload their proposal to FBO at least twenty-four (24) hours prior to the solicitation deadline as well as read and become familiar with the FBO user guide located at https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf. A summarized excerpt of the FBO user guide addressing proposal upload instructions has been provided with this solicitation via Attachment J-7.

Proposals submitted via the FBO electronic response tool may be downloaded upon receipt by the Government but will not be opened for evaluation until the solicitation closes. Interested offerors should take into consideration the time that the file upload and electronic transmission process may take, to ensure timely proposal submission.

FBO provides automatic email confirmation of successful uploads to the offeror’s email address registered to their FBO account.

Offerors that experience technical difficulties accessing or using the FBO electronic response system should immediately contact the federal service desk at https://www.fsd.gov/fsd-gov/home.do via email, live chat, or phone to seek resolution. Offerors are also requested to notify the Government POCs listed on the FBO solicitation notice of any FBO issues preventing proposal submission.

5. Volume Layout and Page Limitations: Proposals shall be submitted in the following quantities and volume layout. At a minimum, each section as outlined below shall constitute a separate file.

Table 2 – Page Layout

I

No Page Limitation

No Page Limitation

a. Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 10 point, uncompressed font.

b. Pages shall be single sided, with a minimum of one inch margins on all sides. Pages shall be dated and numbered sequentially by volume. A header should be present in each volume submission stating the volume number, title, solicitation identification, and the offeror's name.

c. Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

d. Elaborate format and/or color representations are not desirable.

e. Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. For tables, charts, graphs, and figures, the text shall be no smaller than 8 point, Times New Roman.

NOTE: The government’s strong preference is for clear, concise proposals that support the evaluation criteria listed in section M of the solicitation.

c. Ship Check:

a. Ship checks will conducted from 8:30 A.M. – 11:30 A.M. PST on 13 December 2018 at Naval Base Kitsap in Bremerton, WA. Prospective offeror’s shall notify Christina Tobin christina.tobin@navy.mil (360) 627-3358, Cell (360) 979-3825 by 1:00 P.M. on 07 December, 2018, in order to reserve time and submit the names of employees and subcontractors who will attend. Pre-registration in Base Authorization and Visit Request (BAVR) is mandatory to meet security and access requirements prior to arrival at Naval Base Kitsap Keyport.

Offerors shall send an e-mail with their Company Name, CAGE Code, and Solicitation Number in the subject line.

Offerors shall follow instructions listed in Attachment J-6 to apply for a security badge in Base Authorization and Visit Request (BAVR). If you have any questions regarding these instructions please contact Christina Tobin.

Once your information is submitted into BAVR, the Government Point of Contact (POC), Christina Tobin will confirm receipt and provide any final security instructions required to attend. Offerors are encouraged to provide cellular contact numbers for company officials attending to allow for last minute site location or instruction changes if necessary. Pre-registration in BAVR is mandatory to guarantee adequate time for security and access requirements prior to arrival. Failure to pre-register in BAVR before 07 December, 2018 may result in the offeror not being able to attend the ship check.

b. Ship Check Requirements and On-Site POC: Contact John Tiemeyer john.tiemeyer@navy.mil (360) 476-4065 by 1:00 P.M. on 07 December 2018 to confirm your attendance.

c. Per OSHA 29 CFR 1915 Occupational Safety and Health Standards for Shipyard Employment, Section 1915.158(a)(1), Contractor personnel attending ship-checks shall wear United States Coast Guard-approved Type I, II, III OR V Personal Floatation Devices (PFDs) i.e. life preservers, life jackets, or work vests while on floats, barges, and finger piers.

d. The decision by any offeror to not attend the ship check will be construed to mean that the offeror fully understands all requirements of the solicitation. All prospective offerors are advised that at the conclusion of the ship check, unless this solicitation is amended in writing, it will remain unchanged. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the ship check constitute grounds for a claim after award of the contract.

e. There is a short amount of time between ship check date and the close of questions; therefore to allow adequate time to prepare a response submit all questions regarding the Statement of Work (Attachment J-1) as soon as possible.

ii. Subcontract Information: In requesting proposals from prospective subcontractors, offerors should provide all necessary information for the contemplated purchase. The Government will not advise prospective subcontractors as to the requirements of their transactions with offerors, nor will the Government respond to direct inquiries from prospective subcontractors concerning clarifications of specification or solicitation requirements. ALL SUCH REQUESTS FOR CLARIFICATION MUST BE SUBMITTED TO THE GOVERNMENT THROUGH THE PRIME CONTRACTOR (OFFEROR).

iii. SOW reference documentation: Offerors may request SOW reference file access and/or password protected picture file access electronically via an email request to kelly.hadcroft@navy.mil and gary.binder@navy.mil. All SOW references and picture files are encrypted via WinZip and require WinZip or a compatible decryption program to access.

3.

VOLUME I – Technical Capabilities

A. Organization: Volume I shall be organized conforming to the required proposal content. Volume I shall be clearly labeled. At a minimum, each section as outlined below shall constitute a separate file. Volume I shall not include pricing information.

The Technical volume shall be organized in the following manner:

Section I

Title Page

Sub-factor 1.1 – Corporate Experience

Section II

Sub-factor 1.2 – Certifications Section III

Sub-factor 1.3 – Facility

Submission Requirements:

Subfactor 1.1, Corporate Experience:

The prospective offeror must demonstrate specific experience similar to or exceeding the scope identified in section 1.2 of the statement of work (SOW) through a narrative of three (3) contracts within the last three (3) years.

Offerors shall provide sufficient explanation that the experience provided demonstrate that the offeror has the necessary management, technical personnel and material resources available to successfully complete marine vessel preservation services.

Offerors are required to provide Corporate Experience Data Sheets (Attachment J-5) on three (3) of the firm’s recently completed contracts or task orders (not to exceed three years older than date of solicitation) that demonstrate relevant work as outlined in subfactor 1.1 of Section M of the solicitation .

Narratives must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against sub-factor 1.1. Altered or substituted data sheets may not be evaluated. Any supporting documentation included should clearly substantiate claims and be verifiable.

Offeror’s shall include complete contract numbers, to include specific delivery/task order numbers as applicable, within the narrative to allow for the verification of claims. However, copies of contracts referenced are not required as part of the proposal.

If referencing non-government corporate experience contracts, offeror’s shall include an associated point of contact with the customer company which includes: name, company title, phone number, and email to allow for government verification.

Subfactor 1.2, Certifications:

The prospective offeror has provided current certificates identifying all personnel certified as paint inspectors in accordance with NAVSEA Basic Paint Inspector (NBPI), NACE International Coatings Inspector or SSPC Protective Coating Inspector programs, as required for accomplishing the requirements of the statement of work.

The offeror shall provide copies of current certifications for all paint inspectors that meet one of the requirements outlined in evaluation sub-factor 1.2.

Subfactor 1.3, Facility:

The offeror has identified that the facility to be used has adequate lifting and operational capacity to safely dock the vessels per the requirements set forth in Section C of this solicitation. An on-site survey conducted by the Government Docking Observer (GDO) may be required to validate the facility’s capability.

To facilitate proper government oversight, the facility shall be located in the Puget Sound, WA region. For this procurement, the Puget Sound, WA region is defined as the West Coast of the continental US, starting from Olympia, WA and extending northward to Bellingham, WA.

The offeror shall provide a narrative illustrating that they satisfy the requirements of sub-factor 1.3. Narratives must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against sub-factor 1.3. Any supporting documentation included should clearly substantiate claims and be verifiable.

VOLUME II- Past Performance Proposal

A. Organization: Volume II shall be organized conforming to the required proposal content. Volume II shall not include pricing information.

The Past Performance volume shall be organized in the following manner:

Contractor Performance Data Sheet 1

Contractor Performance Data Sheet 2

Contractor Performance Data Sheet 3

Offeror’s shall include complete contract numbers, to include specific delivery/task order numbers as applicable, within the narrative to allow for the verification of claims. However, copies of contracts referenced are not required as part of the proposal.

If referencing a non-government past performance, ensure that the Contractor Performance Data Sheets list a current customer point of contact with name, company title, phone number, and email included for government verification.

2.

VOLUME III – LEGAL/PRICE OFFER

A. Organization: Volume III shall be organized conforming to the required proposal content. Volume III shall be clearly labeled. At a minimum, each section as outlined below shall constitute a separate file.

The Technical volume shall be organized in the following manner:

Section I

Cover Letter

Section 2

Completed solicitation and amendments

Section 3

Completed price proposal worksheet, Attachment J-2

B. Legal/Price Offer: The Legal/Price Volume consists of and must include the following:

1) A cover letter that addresses all the requirements of the “first page of the proposal” outlined in FAR 52.215-1(c)(2)(i-v). In addition to those requirements, the offeror shall include the following in the cover letter:

· Identification of all separate files included in the proposal package,

· CAGE and Data Universal Numbering System (DUNS) numbers for the prime contractor,

· Notice of any alterations to the solicitation or attachments/exhibits (except for completing appropriate “fill-in” blocks and certifications).

· Period for acceptance of offers. The offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

2) The completed SF 33 with blocks 12 through 18 completed, as well as all sections with applicable “fill-ins” filled in and shall acknowledge all amendments (block 14). Block 12 must match the 90 days specified in the provided cover letter. The representative who signs this form must be authorized to contractually bind the company providing the offer. Section B CLIN pricing must also be completed for CLIN 0001 and CLIN 0003 and be equal to the total price of the price proposal worksheet (attachment J-2). CLIN 0002 and CLIN 0004 are informational CLINs. The Offeror shall complete and provide all Representations, Certifications, and Other Statements included in section K of the solicitation. Submission of a signed offer to the Government constitutes agreement and acceptance of the terms and conditions of the solicitation.

3) Complete the price proposal worksheet, Attachment J-2 of the Solicitation.

C. Notification/Exceptions: The proper completion and submission to the Government of the above items will constitute an offer. Unless this solicitation expressly authorizes alternate offers with respect to specific terms and conditions of this solicitation, any exception to any of the terms and conditions shall constitute a deficiency which may make the offer unacceptable.

(End of Summary of Changes)