N4523A18R0808_-_FBO_Conform_Version.pdf

CODE

(Hour)

PAGE(S)

until local t ime

X

A X B X C

D

EX

X G F 44 - 48

49 - 52 X H 53 james.fergus@navy .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 53

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N4523A 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JAMES B FERGUS 360-476-4572

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 4

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

5 - 22 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

24 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 25 - 29 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 30 - 31 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

32 - 42

PART II - CO NTRACT CLAUSES

N4523A PSNS&IMF

C440

COMMAND SERVICES CONTRACTING SUPPORT

1400 FARRAGUT AVE

BREMERTON WA 98314-2026

360-627-4211

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

21 Nov 2017

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N4523A18R0808

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

Job

Clean, Inspect, Test #2 CTG Stator/Rotor Number 2 Coolant Pump Turbine Generator requires Original Equipment Manufacturer (OEM) Curtiss Wright Electro-Mechanical Corporation (CW- EMD) services for cleaning, inspection, and test of the stator and rotor using OEM proprietary repair procedure. Assess the condition of the stator by thru-bolt insulation resistance test to determine integrity. Submit report of findings.

See Statement of Work.

FOB: Destination

CPFF

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

CLAUSES INCORPORATED BY FULL TEXT

HQ B-2-0004 EXPEDITING CONTRACT CLOSEOUT (NAVSEA) (DEC 1995)

(a) As part of the negotiated fixed price or total estimated amount of this contact, both the Government and the Contractor have agreed to waive any entitlement that otherwise might accrue to either party in any residual dollar amount of $500 or less at the time of final contract closeout. The term “residual dollar amount” shall include all money that would otherwise be owed to either party at the end of the contract, except that, amounts connected in any way with taxation, allegations of fraud and/or antitrust violations shall be excluded. For purposes of determining residual dollar amounts, offsets of money owed by one party against money that would otherwise be paid by that party may be considered to the extent permitted by law.

(b) This agreement to waive entitlement to residual dollar amounts has been considered by both parties. It is agreed that the administrative costs for either party associated with collecting such small dollar amounts could exceed the amount to be recovered.

HQ B-2-0007 LIMITATION OF COST/LIMITATION OF FUNDS (NAVSEA) (SEP 1990)

The clause entitled "LIMITATION OF COST" (FAR 52.232-20) or "LIMITATION OF FUNDS" (FAR 52.232-22), as appropriate, shall apply separately and independently to each separately identified estimated cost.

HQ B-2-0015 PAYMENTS OF FEE(S) (LEVEL OF EFFORT) (NAVSEA) (MAY 1993)

(a) For purposes of this contract, "fee" means "target fee" in cost-plus-incentive-fee type contracts, "base fee" in cost-plus-award-fee type contracts, or "fixed fee" in cost-plus-fixed-fee type contracts for level of effort type contracts.

(b) The Government shall make payments to the Contractor, subject to and in accordance with the clause in this contract entitled "FIXED FEE" (FAR 52.216-8) or "INCENTIVE FEE", (FAR 52.216-10), as applicable. Such payments shall be equal to percent ( %) of the allowable cost of each invoice submitted by and payable to the Contractor pursuant to the clause of this contract entitled "ALLOWABLE COST AND PAYMENT" (FAR 52.216-7), subject to the withholding terms and conditions of the "FIXED FEE" or "INCENTIVE FEE" clause, as applicable (percentage of fee is based on fee dollars divided by estimated cost dollars, including facilities capital cost of money) Total fee(s) paid to the Contractor shall not exceed the fee amount(s) set forth in this contract.

(c) The fee(s) specified in SECTION B, and payment thereof, is subject to adjustment pursuant to paragraph (g) of the special contract requirement entitled "LEVEL OF EFFORT." If the fee(s) is reduced and the reduced fee(s) is less than the sum of all fee payments made to the Contractor under this contract, the Contractor shall repay the excess amount to the Government. If the final adjusted fee exceeds all fee payments made to the contractor under this contract, the Contractor shall be paid the additional amount, subject to the availability of funds. In no event shall the Government be required to pay the Contractor any amount in excess of the funds obligated under this contract at the time of the discontinuance of work.

(d) Fee(s) withheld pursuant to the terms and conditions of this contract shall not be paid until the contract has been modified to reduce the fee(s) in accordance with the "LEVEL OF EFFORT" special contract requirement, or until the Procuring Contracting Officer has advised the paying office in writing that no fee adjustment is required.

HQ B-2-0019 TRAVEL COSTS (NAVSEA) (MAY 1993)

(a) The Contractor shall not charge, and the Government shall not pay, as an allowable cost under this contract, any manhour costs (whether straight-time or overtime) for Contractor personnel or subcontractor personnel traveling to or from worksites, including travel to worksites other than the Contractor's facility for performance of contract work.

(b) Workers being paid under this contract, as prime contractor personnel or subcontractor personnel, will complete a full shift at the worksite, and no compensation will be paid for travel time before or after the shift.

(c) This requirement pertains only to payments for travel time before or after these workers' regular shifts, and does not apply to legitimate travel costs incurred during normal working hours, provided that those costs are otherwise reasonable, allocable and allowable. This requirement does not apply to manufacturer's representatives or Original Equipment Manufacturer (OEM) representatives when specifically required by the Government work specifications.

(d) Additionally, the Contractor shall not charge, and the Government shall not pay, any transportation costs under this contract associated with transporting Contractor or subcontractor personnel between the Contractor's facility (or subcontractor's facility), and any other worksite to perform Phased Maintenance Availabilities (PMAs)/Drydocking Phased Maintenance Availabilities (DPMAs). Transportation costs include, but are not limited to, bus fare, car fare, train fare, or boat fare, paid by the work force, or paid by the Contractor on behalf of the work force.

HQ B-2-0021 CONTRACT SUMMARY FOR PAYMENT OFFICE (COST TYPE) (FEB 1997)

This entire contract is cost type.

Section C - Descriptions and Specifications

STATEMENT OF WORK

SERVICE CONTRACT

PERFORMANCE WORK STATEMENT (PWS)

CASREP #: 7291-W901

RCP #: N4523A18RC06481

Ship/Activity: USS RONALD REAGAN (CVN 76) Title: Clean, Inspect, and Test No. 2 CTG Stator & Rotor Place of Performance: Yokosuka, Japan Period of Performance: 1/09/18 to 2/16/18

1. BACKGROUND

1.1 Number 2 Coolant Pump Turbine Generator requires Original Equipment Manufacturer (OEM) Curtiss Wright Electro-Mechanical Corporation (CW-EMD) services for cleaning, inspection, and test of the stator and rotor using OEM proprietary repair procedure. Assess the condition of the stator by thru-bolt insulation resistance test to determine integrity. Conduct stator core loop test to determine gross iron damage in the core. Conduct EL-CID test to determine localized iron damage underneath stator coil slots. Perform rotor insulation resistance test to determine the integrity of the rotor winding ground-wall insulation. Perform rotor pole balance test to determine the integrity of the rotor winding turn insulation to verify if rotor turns are shorted together. Conduct rotor visual inspection of winding and retaining rings for evidence of excessive heat.

1.2 Accomplish work during the CVN 76 SRA to begin January 9, 2018 and complete no later than February

16, 2018.

2. REFERENCES – Any of the references listed below are available on CD. Contact Brian Fergus at 360-476-

4572.

2.1 009-110, NAVSEA Standard Item, Non-Nuclear Work on Nuclear Vessels

2.2 COMUSFLTFORCOMINST 4790.3 Rev C Chg. 4 Joint Fleet Maintenance Manual

2.3 S0400-AD-URM-010/TUM - Tag-out User's Manual

2.4 PSNS-OSHE Manual - Japan, Volume II, Chapter 3 & Volume II, Chapter 6

2.5 S0570-AC-CCM-8010 Industrial Ship Safety Manual for Fire Prevention and Response

2.6 NAVSEA 389-0288 Radiological Controls

2.7 NOFORN-Curtiss Wright Electro-Mechanical Corporation (CW-EMD) Repair Procedure RP 10567

Revision 002: CVN SSTG/CTG IN-PLACE STATOR INSPECTION AND CLEANING

2.8 Electro-Magnetic Core Imperfection Detection test procedure (EL-CID) or equivalent procedure

2.9 NOFORN-Core Loss test procedure: TS10032, M2-75x39 Stator Core Interlaminar Insulation test.

3. WORK REQUIREMENTS

3.1 Accomplish the requirements of 2.1 as detailed below:

3.1.1 Identify all possible contact with nuclear equipment or nuclear temporary/support system identified in the space prior to start of work.

3.1.2 Evaluate services/temporary systems to be installed by the contractor that run through spaces containing nuclear equipment for possible leakage/spray protection requirements.

3.1.3 Evaluate any rigging path for potential damage to nuclear components/piping.

3.1.3.1 Prohibit contact, from contractor material (permanent or temporary), with nuclear piping/components unless specifically authorized by the Government Assistant Project Supervisor/Zone Manager, including cleaning fluid sprays, dripping grease or liquids, inadvertent paint splatter, attaching rope or strings, wood, tape, plastic bags, and temporary services that contact hot or cold nuclear piping and components.

3.1.3.2 Report any inadvertent contact with nuclear equipment or nuclear temporary/support system during the contracted work immediately to the Ship's Duty Office/Engineering Duty Officer and the Assistant Project Supervisor/Zone Manager.

3.2 Prohibit the following items from being brought onboard any nuclear powered vessel nuclear support vessel:

3.2.1 Any mercury bearing equipment such as mercury thermometers, portable fluorescent lights, black lights or any other items containing mercury.

3.2.2 Nickel-Cadmium fasteners.

3.2.3 Any device that contains a source of radioactivity.

3.2.4 Bright yellow tools, bags, or equipment.

3.3 Verify the work authorization requirements of Volume IV, Chapter 10 of 2.2 and 2.3 are complete for all non-nuclear work performed on ships. Ensure all work on ship's systems and components is properly authorized and controlled in order to ensure rigorous personnel and ship safety standards are met. Naval Supervising Activity (NSA) will act as the Repair Activity designated representative for the tag out of isolation boundaries.

3.3.1 Coordinate with Project Work Control (Code 246) personnel to verify work boundaries ensuring entire work site is isolated.

3.3.2 Coordinate with Project Work Control and Engineering Help-Desk for submission of Work

Authorization Form (WAF) to include isolation boundaries.

3.3.3 Review WAF with Ship's Force and Project Work Control personnel to ensure understanding of authorized work areas prior to starting work.

3.3.4 Maintain a copy of the authorized WAF posted at the worksite during production work.

3.3.5 Submit change requests to isolation or work boundaries to Project Work Control personnel.

3.3.6 Sign WAF completion Block 16, upon completion of production work, and obtain Ship's Force concurrence to clear tag out of isolation boundaries.

3.3.7 Submit additional WAF signatures, for testing and closure, as work progresses.

3.4 Attend two hours of required project safety training, per 2.5, area specific briefing, and arrival conference prior to working onboard naval vessel for each contractor employee. Coordinate date/time with the Project Work Integration Manager (WIM) or Contracting Officer’s Representative (COR).

3.5 Segregate/separate all hazardous waste and complete waste disposal forms for disposal as per reference

2.4.

3.5.1 Provide Contractor Hazardous Material Inventory (CHMI) and Safety Data Sheets, for contractor furnished hazardous material, five (5) days after contract award to the COR. (CDRL A001)

3.6 Provide calibrated precision measuring instruments and calibration certificates that include the serial number and calibration date per 2.7. Calibration certifications will be inspected by the government.

3.7 Accomplish administrative changes to 2.7 as identified on Attachment A.

3.8 Perform stator and rotor cleaning, inspection, and testing in accordance with 2.7 through 2.9 and/or proprietary owned repair procedure for the rotor clean, inspection, and testing.

3.8.1 Notify the Subject Matter Expert (SME), during normal day-shift working hours, at least 4 hours, but not more than one working day, prior to commencing paragraph requirements annotated with the symbol (I)(G) and notify the SME not later than 4 hours before the end of the last preceding day shift when (I)(G) tests or inspections are scheduled after normal day shift working hours, on a weekend, or federal holiday.

3.8.2 Proceed with the test or inspection if the SME is not present, provided the required advance notice has been furnished to the SME and the contractor has completed and documented the preceding tests and inspections.

(I)(G) “FIRST POST-CLEANING ELECTRICAL TEST DATA EVALUATION”

3.9 Perform post cleaning inspection electric tests in accordance with 2.7, Supplement S-3, Section 2.2.3, steps B and I.

(I)(G) “SECOND POST-CLEANING ELECTRICAL TEST DATA EVALUATION”

3.10 Perform post cleaning inspection electric tests in accordance with 2.7, Supplement S-3, Section 2.2.4, all steps.

(I)(G) “ROTOR POLE BALANCE TEST DATA EVALUATION”

3.11 Perform rotor pole balance test to determine the integrity of the rotor winding turn insulation and to verify if rotor turns are shorted together.

3.12 Provide the following, if minor damage is identified not constituting immediate repair of the stator:

3.12.1 Engineered assessment of continued operation of the generator with current condition with specified limitations or restrictions of usage (ie. limited frequency or loading).

3.12.2 Engineered estimate of the remaining life span of the generator based on current usage conditions.

3.13 Conduct minor stator repairs per the requirements of 2.7, S-6 Revision 002.

3.14 Submit one legible copy, in electronic media, of the completed and signed-off copy of 2.7, to the COR at prior to departing work site.

3.15 Provide Field Service Report documenting test data of 3.9 through 3.12 to determine required repairs.

3.15.1 Submit one legible copy, in electronic media, of the Field Service Report of to the Contracting

Officer’s Representative (COR) 2 weeks after completion of testing. (CDRL A002)

3.16 Submit one legible copy, in electronic media, of a Condition Found Report (CFR) for identification of conditions outside the scope of this statement of work. (CDRL A003)

4. GOVERNMENT-FURNISHED ITEMS – PROPERTY, MATERIAL, EQUIPMENT, SERVICES

4.1 Temporary services including: Staging, ventilation, electricity, lighting, service air, rigging and crane services.

4.2 Hazardous materials:

4.2.1 Electron, Dielectric Solvent NIIN: 01-375-5553 or 01-375-5554

4.2.2 Alcohol- 51110BG Equivalent: Denatured alcohol consisting of 100 parts ethyl alcohol plus 5 parts methyl alcohol by weight or 100 part ethyl alcohol plus 10 parts methyl alcohol by gravity not more than 0.817 at 15.5 degrees (Celsius)

4.2.3 Phosphoric Acid -52215AA Equivalent: Fisher certified catalog No. 242 Formula Weight

97.999, 85 percent concentrate

4.2.4 Assist in the disposal of all hazardous waste from the repair process.

4.3 Removal of interferences, rotor and bearing brackets in way of No.2 CTG stator

4.4 Disconnect and remove/install/restore the flexible connectors.

4.5 Provide work authorization requirements of references 2.2, 2.3, and any PSNS&IMF local instructions are met in support of contractor. PSNS&IMF as the Naval Supervisory Authority (NSA) and Lead Maintenance Activity (LMA) will be acting as the lead Repair Activity (RA). PSNS&IMF has agreed to accept responsibility to act as the Repair Activity Representative (RAR) for Curtiss Wright EMD in support of CTG assessment. PSNS&IMF Code 246 will ensure preparation and execution of Work Authorization Forms (WAFs), isolation of work site (Tag-outs), and coordination with Ship’s Force in regards to WAFs and Tag-outs.

5. QUALITY ASSURANCE REQUIREMENTS

5.1 The Contractor is solely responsible for the quality of services provided.

6. TRAVEL REQUIREMENTS

6.1 Contractor is responsible for all employee travel, per diem, lodging and transportation.

6.2 Services are required at Yokosuka Naval Base, Japan onboard USS RONALD REAGAN (CVN 76).

Place of required service is Onboard CVN-76 while pier side:

USS RONALD REAGAN (CVN-76)

PSNS & IMF Detachment Yokosuka (N4526A) US Naval Base PH: 01181468166250

1CHOME. HON CHO BLDG J1235

YOKOSUKA, JAPAN 238-0041

7. GOVERNMENT REPRESENTATIVE

7.1 Contracting Officer Representative (COR): Ms. Shawlee Lee, C/413 shawlee.lee@navy.mil, (360) 535-mailto:shawlee.lee@navy.mil

7.2 Subject Matter Expert representatives (SME):

7.2.1 Mr. Nicholas Doumazos, C/270, nicholas.doumazos@navy.mil, (360) 476-3312;

7.2.2 Mr. Brent Hashimoto, C/270, brett.hashimoto@navy.mil, (808) 473-8000 ext 7449 or 7265

7.3 Project Engineer: Mr. Chad Stenwick, C/244.3, chad.stenwick@navy.mil, (360) 204-3972

7.4 Non-Nuclear Assistant Project Superintendent: Mr. Steven Miller, C/376, steven.d.miller1@navy.mil,

(360) 340-2899

7.5 Project Electrical Zone Manager: Mr. Steve Strand, C/376, steven.strand@navy.mil, (360) 535-2907

7.6 Work Integration Manager (WIM): Mr. Bob Breon, C/300, james.breon@navy.mil, (360) 340-7308

7.7 Work Control Manager C/246: Mr. Dale Schuh, C/246, dale.schuh@navy.mil, (360) 627-4688

7.8 Hazmat and Safety: Ms. Barbara Nordstrom, C/106, barbara.nordstrom@navy.mil, (808) 473-8000 ext

7.9 Yokosuka PSNS Security: C/1211.86, (808) 473-8000 ext 7300

7.10 Project Material Managers (PMM):

7.10.1 Mr. Bill Phipps, 244.4, william.g.phipps@navy.mil, (360) 535-2864;

7.10.2 Mr. Dan Atoigue, 244, daniel.atoigue@navy.mil, (360) 627-4653

8. ENVIRONMENTAL AND SAFETY

8.1 Safety and protection programs established at PSNS&IMF require the use of personal protective equipment, such as hard hats, safety eyeglasses, safety shoes, and hearing protection and shall meet the OSHA requirements.

8.2 Comply with current applicable federal, state, and local laws, codes, ordinances, and regulations in their entirety. Any reference to a specific portion of a federal, state, or local law, code, ordinance, or regulation in this SOW shall not be construed to mean that relief is provided from any other sections of the law, code, ordinance, or regulation.

8.3 Comply with all current environmental, health, safety, and hazardous waste requirements/regulations including, but not limited to the following.

8.3.1 29 CFR 1915, Occupational Safety and Health Standards for Shipyard Employment

8.3.2 PSNS & IMF Base Environment Regulations (COMFLEACTINST 5090’s), PSNS-OSHE

Manuel- Japan

8.3.3 PSNS & IMF Publication, NAVSHIPYDPUGET P5100 Handbook for Contractors and Visitors;

8.4 Immediately report accidents, injuries, and environmental mishap incidents/events (actual and potential) involving Contractor personnel and equipment by verbal means to the COR, the designated Project POC, and the QA/ESH Director. Provide, within 24 hours, a written report after each occurrence. The accident/injury/environmental mishap report, as a minimum, shall contain the following:

8.4.1 Identity of Contractor/subcontractor witnesses;

8.4.2 Descriptive location of incident/mishap (e.g. ship name and hull number, space, compartment name, compartment location, frame number, etc.);

8.4.3 The type of incident/mishap (e.g. accident, collision, fire, fall, environmental spill, etc.);

8.4.4 The name and PSNS & IMF badge number of each injured or affected person;

8.4.5 Date and time of the accident, injury, and mishap;

8.4.6 A brief description of the incident/mishap including occurrences and conditions leading up to the incident/mishap;

8.4.7 Extent of each personal injury or property damage sustained;

8.4.8 Whether personal injuries required medical treatment or property damage required immediate repair to prevent further damage or injury to personnel or property

NOTE: Cooperate with each environmental, health, safety, and accident/mishap investigation.

9. ADDITIONAL CONSIDERATIONS

9.1 Estimated Work Hours: PSNS production hours are 0720 to 1602, and 1530-0000 Monday thru Friday.

9.2 All technical clarifications will be coordinated through the COR and/or Subject Matter Expert.

9.3 Shipping Address for CW-EMD material and tooling to PSNS & IMF Japan Detachment is the following:

PSNS AND IMF DET YOKOSUKA (N4526A)

US NAVY BASE PH 01181468166250

1 CHOME HON CHO BLDG J1235

YOKOSUKA, JP 238-0041

NOTE: Include CW-EMD Lead Engineering or Service POC Name and Phone number. Coordinate with the COR and a Project Team Representative for delivery(s) of parts to USS Ronald Reagan (CVN-76) designated lay-down area.

9.4 Lay-down Requirements: PSNS will provide the following:

9.4.1 Lay-Down area adjacent to the generator in 7-96-0-E

9.4.2 Hanger bay lay down area 10 ft. by 10 ft. maximum

9.4.3 Contractor requires access to work location 7-96-0-E.

10. RADIOLOGICAL REQUIREMENTS

10.1 Comply with the requirements of 2.6. Contractor may be required to accomplish work onboard ship in areas that require personal monitoring of radiation -i.e. wearing a Thermo-Luminescent-Dosimeter (TLD). Contractor shall be trained and able to check out a TLD.

10.2 Fukushima Fallout Information: Impact of Japanese Fallout from Fukushima Dai-Ichi on surface ship maintenance:

Subsequent to the 11 March 2011 earthquake and tsunami in Japan, and while supporting humanitarian efforts as part of Operation TOMODACHI, the ship passed through a plume of airborne fallout contamination released from the Fukushima nuclear power plant. The ship was in a complete, operational status and ventilation could not be completely secured. This allowed airborne radioactivity to be introduced into the ventilation systems. Additional exposure to fallout contamination potentially occurred when aircraft returned to the ship after delivering humanitarian supplies to areas with elevated fallout contamination.

Specifically trained Navy ship’s personnel decontaminated (remediated) accessible radioactivity in spaces while underway and took confirmatory radiation and contamination surveys. Some low level radioactivity may still be present in high air flow components such as ventilation systems and air cooled motors.

Radiation and contamination levels in accessible areas of CVN-76 are at normal background levels and pose no risk to the crew, contractors, visitors to the ship, or to members of the general public.

Contractor employees may observe personnel performing contamination controls and radiological surveys on the systems with suspected fallout contamination. This is part of the normal process to evaluate components for fallout contamination and ensure proper control.

PSNS&IMF (Zone Manager) or Ship’s Force (Remediation Officer) designated personnel (as applicable) shall provide a job specific brief on any fallout controls and procedures immediately prior to starting work on any systems. Zone Manager will ensure that either a C/2301F or C/105.11F representative is present.

Based on the radiation survey data provided by PSNS&IMF Code 105.11/2301 and recommendation, USS Ronald Reagan (CVN 76) 2 SSTG and 1/2 CPTG is final clearance released from fallout radiological controls. No additional radiation or contamination surveys are required on the ship's 2 SSTG and 1/2 CPTG as per NAVSEA 04N APPROVAL (FORR-2017-02).

PLANNING, SUPERVISING, OR PERFORMING NUCLEAR WORK IS NOT AUTHORIZED

WITHOUT THE EXPRESS APPROVAL OF CODE 300N, CODE 1200N, CODE 2300, AND

CODE 105.

11. NAVAL BASE KITSAP (NBK) and/or PSNS & IMF CONTROLLED INDUSTRIAL AREA (CIA)

ACCESS:

11.1. Contractor personnel shall comply with all current badging and security procedure requirements for gaining access to Department of Defense (DoD) Installations/Government Sites. Access to Navy Installations or Sites may only be gained by obtaining a badge (either permanent or temporary) from the Visitor Control Center (VCC) in building 981 (Pass & ID). It is the contractor’s responsibility to check for, and obtain changes and updated information from the VCC on a continual basis.

11.2. The following Identification Cards (ID) are authorized by Naval Base Kitsap and Naval Station Everett to be used by visitors 12 years old or greater, while being escorted by a Civil Servant or Military member holding a current CAC Card, effective 2 February 2016:

• Drivers licenses from states other than Washington, Illinois, Minnesota, Missouri and New

Mexico (unless WA, IL, MN, MI and NM licenses are the “Enhanced” version)

• U.S. passport

• U.S. passport card

• DHS trusted traveler cards ( Global Entry, NEXUS, SENTRI, FAST)

• Permanent resident card

• Border crossing card

• DHS-designated enhanced driver’s license

• Federally recognized, tribal-issued photo ID

• HSPD-12 PIV card

• Foreign government-issued passport

• Canadian provincial driver’s license or Indian and Northern Affairs-Canada card

• Transportation Worker Identification Credential (TWIC)

11.2.1. Contractor employees are required to have an individual identification badge as well as one (1) of the four (4) credentials listed below in their possession to gain access to job sites:

11.2.1.1. Common Access Card (CAC):

11.2.1.1.1. Contractors who have a need to access a government computer system may be eligible for a contractor CAC; most contractors are not eligible for a CAC. Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed.

11.2.1.2. Single Day Pass:

11.2.1.2.1. Visiting vendors/contractors requiring infrequent access may obtain daily passes directly from the individual Navy Installation by submitting identification credentials for verification and undergoing a criminal screening/background check. A new pass is required to gain access each day. Passes are issued by Naval Base Kitsap (NBK). The Federal Bureau of Investigation’s (FBI) National Crime Information Center (NCIC) criminal database and FBI Terrorist Watch List will be checked daily prior to entry. In addition, NBK must check the Navy’s Consolidated Law Enforcement Operations Center (CLEOC) database to ensure an unescorted visitor has no objectionable criminal record is not on the Terrorist Watch List and has not been previously debarred from entry onto any Navy Installation.

11.2.1.3. Defense Biometric Identification System (DBIDS) Program: Commander, Navy Installations Command (CNIC) has established the Defense Biometric Identification System (DBIDS) for access control to CNIC Installations via Entry Control Points (ECP). DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

11.2.1.3.1. The Government performs background screening and credentialing.

Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

11.2.1.3.2. Access to Installation. All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS). The Contractor shall provide the Contracting Officer with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS.

Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

11.2.1.3.3. DBIDS Credentials. Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at:

https://www.cnic.navy.mil/om/dbids.html.

11.2.1.3.4. The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

11.2.1.3.5. The Contractor shall immediately collect employee DBIDS credentials and notify the Contracting Officer in writing:

11.2.1.3.5.1. That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

11.2.1.3.5.2. That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

11.2.1.3.6. DBIDS Paper Passes. In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and Identification Office in order to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance. The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

11.2.1.4. Transportation Workers Identification Credential (TWIC):

11.2.1.4.1. Trucking and Longshoremen industry, to include Military Sealift

Command (MSC) personnel are authorized to use this credential for unescorted access so long as the holder also has in his/her possession an original Bill Of Lading indicating that the delivery of goods is within the perimeter of the host installation, or in the case of MSC personnel, the holder has in his/her possession, a current Merchant Mariner identification card.

11.3. For contractor individuals that require higher level access requirements such as Nuclear Work Areas

(NWA), Controlled Nuclear Information Areas (CNIA) areas or access to the Main Machinery Rooms of https://www.cnic.navy.mil/om/dbids.html nuclear propelled ships or submarines, the Contractor’s Facility Security Officer ( FSO) shall; (1) submit each individual’s information into the Joint Personnel Adjudication System (JPAS) Visit Request program with Security Management Office (SMO) number 002515, and (2) Submit a completed DD254 (ensuring that block 10b is checked), and that the Naval Nuclear Propulsion Information (NNPI) security clause is listed in either the Security Section of the Statement of Work (SOW) or in the list of effective clauses for review by the Industrial Security Office. Additionally, a separate Visit Request List Form (PSNS&IMF Form 5512) must be submitted to the Contracting Officer’s Security Officer.

11.4. The contractor shall prepare a Visit Request List Form with Cover Letter on Company Letterhead for all prime contractor and subcontractor personnel required to access Navy Vessels in the CIA. The visit request will be submitted via email to the Contracting Officer’s Security Officer at psnsimf.400scrty.fct@navy.mil. The cover letter will be a formal request for badging and access during the contract or delivery period of performance. The letter shall include (1) the purpose of access, (2) dates of validity (period of performance), (3) contract number, and (4) name of subcontractors to be employed. The cover letter shall be signed by the Prime Contractors Facility Security Officer (FSO), and shall be received by the Contacting Officer’s Security Officer NO LESS THAN FIVE (5) FULL WORKING DAYS PRIOR TO THE REQUESTED START DATE (8-10 calendar days prior is recommended). If red badges are required (for contractor personnel to access Restricted Data/Naval Nuclear Propulsion Information-NNPI) there are additional screening and higher level approval requirements, which could take considerably longer. Therefore, personnel identified in the Visit Request List must have a valid requirement to gain access to Restricted Data/NNPI. The prime contractor shall bear full responsibility for the accuracy of the Cover Letter and Visit Request List. Note: Submitting a cover letter and/or list with incomplete information, errors or a blanket list of all company personnel (especially for all red badges) can significantly delay processing requests and result in not being authorized access in time to begin the period of performance. With good cause, as determined by the Contracting Officer or appropriate Security Personnel, access requests may be refused or amended at any time. Updates to the Visit Request List shall be made on an as needed basis. The C400 security office may be contacted at (360) 476-0418 for questions regarding visit request processing.

11.5. The Visit Request List will be organized ALPHABETICALLY BY LAST NAME and contain the following information in column form (a spreadsheet template can be obtained by contacting the Contracting Officer’s Security Officer or COR).

• NAME ( LAST, FIRST, MI)

• DOB (Date of Birth)

• POB (City & State)

• SSN (Social Security Number)

• CITIZENSHIP (Country)

• PROFESSION/TRADE

11.6. Contractor employees must be U.S. citizens to access PSNS & IMF owned or controlled spaces unescorted, to include ship's engineering spaces. Foreign Nationals will be issued "Escort Required" white badges only. Additionally, an approved special security plan indicating the proposed visit locations and route to and from the location must be utilized. This requirement adds 3 working days to the visit request process. U.S. citizens working for Foreign Owned or Controlled Companies requiring access, unless they fall under a Defense Security Service (DSS) security clearance, will be issued Green badges only suitable for general CIA access. Access by U.S. citizens working for Foreign Owned or Controlled Companies into more stringently controlled areas such as Nuclear Work Areas (NWA) require a security plan and escorts. Ensure personnel employed by Foreign Owned or Controlled Companies are clearly identified in Visit Request documents and in communications with the Contracting Officer's Security Officer. Security Clearance information, including confirmation of required red badges, shall be submitted to the Contracting Officer's Security Officer.

11.7. Badges will be picked up at the Naval Base Kitsap Visitor Control Center (VCC) in building 981. Each Contractor employee is REQUIRED to present proof of citizenship for on-site verification (not retention) mailto:psnsimf.400scrty.fct@navy.mil at the VCC prior to obtaining a badge. This is a requirement for access into the CIA at PSNS&IMF, Bremerton, WA. All contractor employees requesting access shall be U.S. citizens. Acceptable proof of citizenship includes Original Birth Certificate (not a copy) or Current U.S. Passport.

11.8. Lack of a proper ID badge will result in denial of access to the Naval Installation, facility and/or the ship, resulting in a delay at the Contractor’s expense. If Contractor employees are providing a document with no photo, they shall also be required to present a current authorized official issue photo ID listed in paragraph 1.2 above.

11.9. Badges must be displayed on the outermost garment above the waist at all times. The only exception would be while the contractor personnel are engaged in work which could cause a safety hazard if the badge were worn while performing the work.

11.10. Contractor personnel are authorized to retain temporary badges until the badge expiration date or termination of employment. Upon badge expiration date, termination of employment, or completion of contract, the Contractor is required to immediately notify the Contracting Officer’s Security Officer and return all badges.

11.11. Lost or misplaced badges shall be reported immediately to the Contracting Officer’s Security Officer and

COR. If after hours report lost or misplaced badges immediately to the Navy Emergency Services Command (NESCOM) at 360-476-3393.

11.12. Immediately notify the Contracting Officer’s Security Officer and the COR of any access problems or security concerns.

11.13. To grant Contractor Vehicle Access to the PSNS & IMF CIA, a list of vehicles, a copy of each vehicle registration and a justification for access shall be submitted for processing via PSNS & IMF Form 5530/25. Contractors are required to stop at PSNS & IMF Pass & ID Office with proof of valid, current Driver’s License, vehicle registration and proof of insurance, prior to receiving access.

11.14. Contractor owned computers must be inspected by Code 109 prior to bringing them into the CIA and shall have a PSNS&IMF AIS Security Survey for Visitor Computer Equipment Form PSNS&IMF 5239/49 (Rev. 8-07), approved by Code 109, on site at all times.

11.15. Contractor Employees shall adhere to PSNS&IMF NOTICE 5239.6 PORTABLE ELECTRONIC

DEVICE (PED) GUIDANCE.

11.15.1. Lap-top Computers and/or cell phones equipped with cameras are STRICTLY PROHIBITED inside all PSNS & IMF owned or controlled spaces or property (the CIA, DMF & YOKO Enclaves, etc.) and subject to seizure by Installation Police and Shipyard Security Personnel.

11.15.2. ALL portable electronic devices are STRICTLY PROHIBITED onboard submarines (e.g.

phones, mp3 devices, computing devices, recording equipment, removable storage media, etc.).

11.16. INDUSTRIAL SECURITY (See attachment J-3 ‘COMFLEACTYOKOSUKANOTE 5530.pdf)

11.16.1. ISO is located at Carney Gate, the main gate to Fleet Activities, Yokosuka, next to the Military

Police Guard House. ISO is responsible for issuing temporary passes to personnel and vehicles and Defense Biometrics Identification System (DBIDS) registration. Hours of operation are from 0700 - 2300. Contractor and official passes are issued from 0700 - 1630 and guest passes are issued from 0700 - 2300. Telephone inquiries may be made by dialing 243-5330/5125 or 81-46-816-5330/5125 (International Call).

11.16.2. DBIDS Registration: Defense biometrics identification system (DBIDS) registration is required for SOFA members to request any guest passes. See Paragraph 11.2.1.3 above for instructions.

11.16.3. Proper Identification for All Passes:

11.16.3.1. Japanese Nationals: Need to present one of the following: Driver's License, Passport or Basic Residents' Registration Card with picture. Any individual using a Japanese driver's license issued in the 2007 format will be required to provide a proof of citizenship (Japanese) such as a resident card, a passport or a Kisai-Inji-hyo (issued by Japanese police stations) or an address certificate.

11.16.3.2. All other Nationalities: Including U.S. Citizens need to present one of the following: Armed Forces ID card, passport with valid Visa, current alien registration card or resident card

HQ C-2-0005 ACCESS TO THE VESSELS BY NON-U.S. CITIZENS (NAVSEA) (SEP 2016)

(a) No person not known to be a U.S. citizen shall be eligible for access to naval vessels, work sites and adjacent areas when said vessels are under construction, conversion, overhaul, or repair, except upon a finding by COMNAVSEA or his designated representative that such access should be permitted in the best interest of the United States. The Contractor shall establish procedures to comply with this requirement and NAVSEAINST

5510.3 ( ).

(b) If the Contractor desires to employ non-U.S. citizens in the performance of work under this contract or agreement that requires access as specified in paragraph (a) of this requirement, approval must be obtained prior to access for each contract or agreement where such access is required. To request such approval for non-U.S. citizens of friendly countries, the Contractor shall submit to the cognizant Contract Administration Office (CAO), an Access Control Plan (ACP) which shall contain as a minimum, the following information:

(1) Badge or Pass oriented identification, access, and movement control system for non-U.S. citizen employees with the badge or pass to be worn or displayed on outer garments at all times while on the Contractor's facilities and when performing work aboard ship.

(i) Badges must be of such design and appearance that permits easy recognition to facilitate quick and positive identification.

(ii) Access authorization and limitations for the bearer must be clearly established and in accordance with applicable security regulations and instructions.

(iii) A control system, which provides rigid accountability procedures for handling lost, damaged, forgotten or no longer required badges, must be established.

(iv) A badge or pass check must be performed at all points of entry to the Contractor's facilities or by a site supervisor for work performed on vessels outside the Contractor's plant.

(2) Contractor's plan for ascertaining citizenship and for screening employees for security risk.

(3) Data reflecting the number, nationality, and positions held by non-U.S. citizen employees, including procedures to update data as non-U.S. citizen employee data changes, and pass to cognizant CAO.

(4) Contractor's plan for ensuring subcontractor compliance with the provisions of the Contractor's ACP.

(5) These conditions and controls are intended to serve as guidelines representing the minimum requirements of an acceptable ACP. They are not meant to restrict the Contractor in any way from imposing additional controls necessary to tailor these requirements to a specific facility.

(c) To request approval for non-U.S. citizens of hostile and/or communist-controlled countries (listed in Department of Defense Industrial Security Manual, DOD 5220.22-M or available from cognizant CAO), Contractor shall include in the ACP the following employee data: name, place of birth, citizenship (if different from place of birth), date of entry to U.S., extenuating circumstances (if any) concerning immigration to U.S., number of years employed by Contractor, position, and stated intent concerning U.S. citizenship. COMNAVSEA or his designated representative will make individual determinations for desirability of access for the above group. Approval of ACP's for access of non-U.S. citizens of friendly countries will not be delayed for approval of non-U.S. citizens of hostile communist-controlled countries. Until approval is received, Contractor must deny access to vessels for employees who are non- U.S. citizens of hostile and/or communist-controlled countries.

(d) The Contractor shall fully comply with approved ACPs. Noncompliance by the Contractor or subcontractor serves to cancel any authorization previously granted, in which case the Contractor shall be precluded from the continued use of non-U.S. citizens on this contract or agreement until such time as the compliance with an approved ACP is demonstrated and upon a determination by the CAO that the Government's interests are protected. Further, the Government reserves the right to cancel previously granted authority when such cancellation is determined to be in the Government's best interest. Use of non-U.S. citizens, without an approved ACP or when a previous authorization has been canceled, will be considered a violation of security regulations. Upon confirmation by the CAO of such violation, this contract, agreement or any job order issued under this agreement may be terminated or default in accordance with the clause entitled "DEFAULT (FIXED-PRICE SUPPLY AND SERVICE)" (FAR 52.249-8), "DEFAULT (FIXED-PRICE RESEARCH AND DEVELOPMENT)" (FAR 52.249-9) or "TERMINATION (COST REIMBURSEMENT)" (FAR 52.249-6), as applicable.

(e) Prime Contractors have full responsibility for the proper administration of the approved ACP for all work performed under this contract or agreement, regardless of the location of the vessel, and must ensure compliance by all subcontractors, technical representatives and other persons granted access to U.S. Navy vessels, adjacent areas, and work sites.

(f) In the event the Contractor does not intend to employ non-U.S. citizens in the performance of the work under this contract, but has non-U.S. citizen employees, such employees must be precluded from access to the vessel and its work site and those shops where work on the vessel's equipment is being performed. The ACP must spell out how non-U.S. citizens are excluded from access to contract work areas.

(g) The same restriction as in paragraph (f) above applies to other non-U.S. citizens who have access to the Contractor's facilities (e.g., for accomplishing facility improvements, from foreign crewed vessels within its facility, etc.) except that, with respect to access to the vessel and worksite, the restrictions shall not apply to uniformed U.S.

Navy personnel who are non-U.S. citizens and who are either assigned to the ship or require access to the ship to perform their duties.

HQ C-2-0006 ADDITIONAL PROVISIONS RELATING TO GOVERNMENT PROPERTY (NAVSEA) (SEP 2009)

(a) For purposes of paragraph (h) of the clause entitled "GOVERNMENT PROPERTY" (FAR 52.245-1) in addition to those items of property defined in that clause as Government Property, the following shall also be included within the definition of Government Property:

(1) the vessel;

(2) the equipment on the vessel;

(3) movable stores;

(4) cargo; and

(5) other material on the vessel

(b) For purposes of paragraph (b) of the clause entitled "GOVERNMENT PROPERTY", notwithstanding any other requirement of this contract, the following shall not be considered Government Property:

(1) the vessel;

(2) the equipment on the vessel;

(3) movable stores; and

(4) other material on the vessel

HQ C-2-0007 APPROVAL BY THE GOVERNMENT (AT) (NAVSEA) (JAN 1983)

Approval by the Government as required under this contract and applicable specifications shall not relieve the Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

HQ C-2-0018 DISPOSAL OF SCRAP (NAVSEA) (JAN 2008)

(a) All Government scrap resulting from accomplishment of any job order is the property of the Contractor to be disposed as it sees fit.