Additional_Specifications..docx

Effective Dates for Specifications and Standards

Unless otherwise specified, the revision level and date for each specification or standard cited within this solicitation/contract (including any specifications or standards cited in any drawing, handbook, or referenced specification or standard contained within this solicitation/contract) shall be the latest revision in the ASSIST database on the Internet at https://assistca.dla.mil/ as of DATE OF SOLICITATION.

Standard Warranty

The Contractor shall extend to the Government the full coverage of any standard warranty normally offered in a similar sale, provided such warranty is available at no additional cost to the Government. Acceptance of the standard warranty does not waive the Government’s rights under any “Inspection” clause that may be in the contract nor does it limit the Government’s rights with regard to the other terms and conditions of this contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard warranty. The standard warranty period shall begin upon final acceptance of the applicable material and/or services listed in the Schedule.

The Contractor shall provide a copy of its standard warranty (if applicable) with its offer. The warranty covers a period of ______________ months (offeror is to insert number).

C500 Mercury Control Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract.

G505 Vendor Disposition of Nonconforming Material Material not in compliance with all contract requirements shall be deemed as nonconforming. Nonconforming material shall either be scrapped and remade to meet all contract requirements, reworked/repaired to meet all requirements, or the vendor may submit a request to the shipyard to allow the nonconforming material be tendered for acceptance. A request for authority to submit nonconforming material shall include a complete description of the nonconformance and an assessment of the impact of the nonconformance on the technical adequacy of the material. In no instance shall nonconforming material be tendered to the shipyard for acceptance without specific shipyard approval.

C528 Specification Changes No changes to specifications or other contract technical requirements are allowed without Contracting Officer approval.

E2 Inspection and Acceptance (at destination) Inspection and acceptance of the supplies or services to be furnished hereunder shall be made at destination by the receiving activity. Receiving activity shall execute acceptance certificate on the applicable inspection and receiving report form (DD Form 1155, Standard Form 44, DD form 250 or WAWF) and the executed payment copy shall be forwarded to the paying office within four (4) workdays thereafter.

CONTROL OF DETRIMENTAL MATERIALS; MIL-STD-2041

1. All supplies on this contract are required to be provided in accordance with the edition of MIL-STD-2041; Control of Detrimental Materials, in effect on the date of this contract.

2. The Contractor is required to certify (with a signed statement) that all supplies supplied under this contract are in accordance with MIL-STD-2041 (latest revision in effect). This certification shall be included with the supplies unless otherwise directed in the contract. The certification shall then be handled as designated.

DETERIORATIVE MATERIAL MARKING

1. Material older than months upon receipt by the Shipyard will not be accepted.

2. Items procured under the provisions of this clause are deteriorative and require shelf life controls. The following marking requirements are in addition to any other markings required in this contract/purchase order.

3. Each item of material shall be marked or tagged with the following statement:

"Cure/Manufacture date ______________"

Vendor is to provide Month/Year (11/99) or Quarter/Year (4Q99).

4. Any material not marked or tagged with this information will not be accepted.

5. Precautions and storage requirements concerning temperature, humidity, ozone, light, radiation, oils, solvents, corrosive gases or liquids shall also be identified.

S4 Security Requirements

During the performance of this contract, Unclassified Naval Nuclear Propulsion Information (U-NNPI) may be developed or utilized. Documents provided that contain this sensitive information are considered NOFORN (not releasable to foreign nationals) and will have the word NOFORN on each page. Appropriate safeguards must be proposed by the contractor and approved by the Contracting Officer for the safeguarding from actual, potential or inadvertent release by the contractor, or any subcontractor, of any U-NNPI in any form. Such safeguards shall ensure that only governmental and contractor parties, including subcontractors that have an established need to know to have access in order to perform work under this contract, and are not foreign nationals (including immigrant aliens), will have such access and then only under conditions which assure that the information is properly protected. A foreign national or immigrant alien is defined as a person not a United States citizen or a United States national. United States citizens representing a foreign government, foreign private interests or other foreign nationals, are considered to be a foreign national for industrial security purposes and the purpose of this restriction. In addition, any and all issue or release of such information beyond such necessary parties, whether or not ordered through an administrative or judicial tribunal, shall be brought to the attention of the Contracting Officer for his/her prior review and concurrence.

The Contracting Officer shall be immediately notified of any litigation, subpoenas, or requests which either seek or may result in the release of U-NNPI information.

In the event that a court or administrative order makes immediate review by the Contracting Officer impractical, the contractor agrees to take all necessary steps to notify the court or such administrative body of the Navy's interest in controlling the release of such information through review and concurrence in any release.

The Contracting Agency reserves the right to audit contractor facilities for compliance with the above restrictions.

Exceptions to these requirements may only be obtained with prior approval from the Commander, Naval Sea Systems Command (08B) CNMM Section 1Chapter 2 Enclosure (12) applies and is attached. For access to any attachments listed, but not included in the document sent, please send email to Jacqueline Edgerton – jacqueline.edgerton@navy.mil.

Isabelito Cabana at isabelito.Cabana@navy.mil

***NOTE: BIDDER ON THIS SOLICITATION MUST BE REGISTERED WITH ACTIVE STATUS ON DLA JOINT CERTIFICATION PROGRAM (JCP) – see https://public.logisticsinformationservice.dla.mil/jcp/search.aspx****

PACKAGING REQUIREMENTS

Items shall be protected by wrapping, cushioning, pack compartmentalization, or other means to prevent damage to surface due to shipping or rough handling.

MARKING OF SHIPMENTS (COMMERCIALLY PACKAGED ITEMS)

1. Marking shall be in accordance with ASTM-D-3951 (most current edition) and with the information set forth in paragraph (ii) below. Unless specified elsewhere in this contract/order, bar coding is not required.

2. All unit and exterior containers/packs shall, as a minimum, be marked as follows:

A. National stock number (NSN), when available, or

i. Federal stock number (FSN), when NSN is not available, or

ii. Part number when either NSN or FSN are available.

B. Noun nomenclature cited on contract or order.

C. Quantity and unit of issue.

D. Contract, or order number.

E. From: _________________________________________

(Contractor’s Name) (Address) F. To: (See delivery Address on page 1 or in Section F)

3. Markings may be applied by any means which provide legibility.

PREPARATION FOR DELIVERY (COMMERCIALLY PACKAGED ITEMS)

1. Preservation, packaging, and packing shall be in accordance with ASTM-D-3951 (most current edition), “Standard for Commercial Packing.” The unity pack quantity that applies to items under this contract is “Industry Standard.”

2. Prohibited Packing Materials. The use of asbestos, excelsior, loose fill polystyrene, newspaper or shredded paper (all types including waxed paper, computer paper and similar hydroscopic or non-neutral material) is prohibited.

3. Non-Manufactured Wood Packing. All non-manufactured wood utilized in wood pallets and wood containers shall be heat treated to a minimum core temperature of 56 degrees centigrade for 30 minutes and certified by an accredited agency recognized by the American Lumber Standards Committee (ALSC). Refer to https://www.aphis.usda.gov/aphis/ourfocus/planthealth/import-information/wood-packaging-material/SA_Hot_Topics for wood packing policy, enforcement regulations and accredited agencies. Non-coniferous (hardwood) and manufactured wood, such as particleboard and plywood, are exempt from this requirement.

PROOF OF DELIVERY

If United Parcel Service (UPS) or Federal Express (FedEx) services are used for transportation, each package must have a unique package identification number. The Government will not consider the manifest as proof of delivery unless each package can be uniquely identified. Acceptance will occur only after the Government can verify actual receipt of the contact items- - packaged, marked and labeled as required elsewhere in this contract.

DELIVERY NOTIFICATION REQUIREMENTS

1. The contractor shall notify the designated point of contact (POC) listed below 24 hours prior to delivery of supplies to Commander Navy Region Northwest (CNRNW) commands listed below. This notification shall include the following information:

A. Name of vendor supplying the material B. Item(s) to be delivered C. Name of delivery/drayage contractor delivering item(s) D. Expected time of delivery E. Name of driver(s), if known F. Type of delivery vehicle, if known G. Email Contracting POC with shipment tracking number: jacqueline.edgerton@navy.mil

2. Notice shall be provided by FAX/EMAIL to the applicable POC listed below:

COMMAND POC PHONE FAX

Puget Sound Naval Shipyard Central Dispatching 360-476-7346 360-476-8414 Puget Sound Naval Shipyard Jacqueline Edgerton at 360-476-4385.

Puget Sound Naval Shipyard B494 Heavy Receiving 360-476-7441, 360-476-9988.

3. Prior notification is not required for regularly scheduled deliveries with badged drivers in trucks with DOD decals.

4. All deliveries to CNRNW commands must pass through the base Truck Inspection Station. All delivery vehicles and any weight handling equipment are subject to inspection. Drivers should expect delays due to heightened security.

5. Drivers entering the Controlled Industrial Area (CIA) within Puget Sound Naval Shipyard and the Operations Area of Naval Base Kitsap-Bangor Annex MUST be United States citizens and should be prepared to provide appropriate proof of U.S. citizenship to security personnel.

PAYMENT INFORMATION

CLINS 1-9 requested by 31 Oct 18 and CLINS 10-18 is requested by 31 Dec 18. If you cannot provide the items by this date, please provide the earliest you can deliver the items below in offer response. The Government inspection is QA Level” G”, 7-day inspection time.

(a) Offeror Information - Required with Response

In your responses please provide the following information:

VENDOR BUSINESS NAME:

(Incl Dba)

VENDOR CAGE CODE NUMBER:

VENDOR POC NAME:

VENDOR E-MAIL ADDRESS:

VENDOR PHONE NUMBER:

VENDOR BUSINESS SIZE: Small Large (check applicable box)

(b) Is the service being offered exactly as specified within the attached drawings and specifications?

Yes No (check applicable box)

If an alternative to a drawing/specification is being suggested please explain why it is an acceptable alternative to replace the mandatory feature.

Delivery date offered, if different than specified:

NAME OF MANUFACTURER: COUNTRY OF ORIGIN:

SIZE OF MANUFACTURER: Small Large (check applicable box)