N4215821QS037 00001.pdf

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in FAR Subpart 12.6, using

Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation shall be posted on Beta.Sam.Gov https://beta.sam.gov .

The RFQ number is N42158-21-Q-S037. This solicitation documents and incorporates provisions and clauses in effect through FAC 2021-04 effective 19 Jan 2021 and DFARS Change Notice 20210115. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 811310 (Commercial & Industrial Machinery & Equipment (Except Automotive &

Electronic) Repair & Maintenance) and the Size Standard is $8.0M.

The proposed contract action is for commercial services for which the Government intends to solicit and negotiate a single source, KPM Herkules

USA CORP. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This Notice of Intent is NOT a request for competitive proposals. However, all bids, proposals or quotations received by the closing response date may be considered by the Government. A determination by the Government not to compete with the proposed contract based upon responses to this Notice is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement.

Norfolk Naval Shipyard (NNSY), Portsmouth, VA requests responses from qualified sources capable of providing:

This announcement will close on 19 April 2021 at 09:00 AM Eastern Standard Time.

52.212-1 INSTRUCTIONS TO OFFERORS –COMMERCIAL ITEMS (FEB 2012) ADDENDUM

Quotations shall be emailed to Jeremy Weible (E-mail: Jeremy.weible@navy.mil) by 19 April 2021 at 09:00 AM EST.

This procurement action is being processed in accordance with FAR Part 12 Acquisition of Commercial Items, using Simplified Acquisition

Procedures under the test program for commercial items found at FAR 13.5

Quotations will consist of the following information and documentation submitted together:

1. Completed representations and certifications, unless otherwise available in SAM;

2. Technical Acceptability Statement:

• Contractor shall provide a written statement within the quote verifying contractor is able to meet all specifications IAW the SOW

— FAILURE TO PROVIDE THIS INFORMATION WILL RENDER QUOTE INELIGIBLE FOR AWARD;

3. Pricing for line item being quoted IAW all specifications listed in the SOW.

Award will be made for the technically acceptable item or combination of technically acceptable items that result in the lowest aggregate price to the Government.

FAR 52.212-2, Evaluation — Commercial Items is applicable to this procurement. The Government will award a contract resulting from this

Request for Quotation (RFQ) to the responsible bidder whose quotation conforms to the RFQ and represents the best value to the Government, price and other factors considered.

The following factors shall be used to evaluate quotations:

1. Technical Capability;

2. Price

Technical acceptability will be determined by reviewing the technical certifications submitted for each item to ensure that all of the technical requirements identified are met. Technical acceptability will be defined as follows:

Technical Evaluation Ratings

Rating Description

Acceptable Quote meets all of the requirements identified.

https://beta.sam.gov/ https://www.acquisition.gov/browse/index/far

Unacceptable Quote does not meet all of the requirements identified.

Contractors who fail to possess acceptable technical capability will not be considered for award and the other elements of their quotation will not be evaluated.

Price:

The estimated amount for each line item will be added together to determine the total estimated price, which will become the evaluated price.

The vendor’s proposed price will be evaluated on the basis of price reasonableness. All prices must be considered fair and reasonable as determined by the Government. Price quote shall be held firm and valid for sixty (60) days.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this Solicitation and any attachments and/or exhibits.

Failure to provide all of these documents by the required date and time may preclude a quotation from award consideration at the discretion of the Government.

NOTE: Quotations determined to be technically unacceptable shall not be further evaluated for award. Of the technically acceptable quotations, the Government reserves the right to award to other than lowest price based upon a selection determined to be the best value to the Government, price and other factors considered.

Although price is considered lesser in importance relative to delivery, it has the potential to become more significant during the evaluation process. The importance of price will increase as the degree of equity in a respondent’s non-cost quotations rise. The importance of price will also increase when a quotation’s price is so significantly high as to diminish the value to the Government that might have been gained under the other aspects of the quotation. If at any point in the evaluation all respondents are determined to have submitted equal or generally, equivalent non-cost quotations, price may become the factor in determining the contractor selected for award.

N4215821RC10427

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this ammendment is as follow s:

1. To revise the statement of w ork.

2. This change has been made prior to the publication of the original solicitation. All other terms and conditions of the solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Apr-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4215821QS037

X 9B. DATED (SEE ITEM 11)

15-Apr-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Apr-2021

CODE

NORFOLK NAVAL SHIPYARD

NORFOLK NAVAL SHIPYARD

PORTSMOUTH VA 23709-5000

N42158 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4215821QS037

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Apr-2021 09:00 AM to 19-Apr-2021 12:00 PM.

The solicitation issue date has changed from 08-Apr-2021 to 15-Apr-2021.

The following have been modified:

STATEMENT OF WORK

1. Introduction: The requiring activity is Norfolk Naval Shipyard (NNSY), Portsmouth, Virginia. NNSY currently requires a firm, fixed price Contract with discretionary funds for a Condition Assessment of one (1) RD&D Propulsion Shaft Lathe located inside the main machine shop Building 171.

2. Performance: The contractor shall provide all Certified Technicians, transportation, equipment, parts, tools, materials, supervision, and all other items / services necessary to perform on-site assessment on lathe.

2.1. Period of Performance: XXXX - XXXX

3. Equipment Specifications: RD&D 72"x80' Manual Shaft Lathe s/n 480590

4. Contractor Responsibilities: The contractor shall be responsible for the following.

4.1. Condition Assessment : Contractor shall provide a condition assessment services. The services shall consist of all the major maintenance checks that are recommended by the original machine manufacturer. All checks shall be made by factory-trained technicians on all Mechanical & Electrical systems. Contractor shall provide Norfolk Naval Shipyard with a diagnostic report that provides an overall assessment of machine condition and performance. At a minimum these services shall include the following.

4.1.1. General Checks / Services:

4.1.1.1. 360° Walk Around: Contractor shall walk around the machine and perform a visual inspection looking for obvious damage, missing covers, oil leaks broken conduits/power tracks etc.

4.1.1.1.1. Leakage: Inspect for machine leaks on coolant system, hydraulic unit, gears, etc.

4.1.1.2. Operational Test: Contractor shall test run every component of the machine for functionality.

4.1.1.3. Cooling equipment: Contractor shall inspect all cooling equipment .

4.1.1.4. Guideways: Contractor shall inspect all machine guideways. Inspection shall include the following.

1) Clear machine ways from any large metal chips and small particles.

2) Inspect wipers

4.1.1.5. Gibbs: Inspect all machine gibs for proper fit (0.001”).

4.1.1.6. Gear: Visually inspect condition of gears .

4.1.1.7. Belts: Check all belts for proper tension, fraying edges, and cracking.

4.1.1.8. Energy Cable Chains: Visually inspection of all cables and electrical conduits for frayed surfaces or damages.

4.1.1.9. Hydraulic / Fluid Hoses: Visually inspection of all hoses for kinks and frayed surfaces.

4.1.1.10. Electrical Components: Inspect condition of all electrical components including fastening of all cables, cable connections, contacts, etc.

4.1.1.11. Filters: Inspect noise filters and fan filters.

4.1.1.12. Lubrication System: Drain and flush all lubrication system reservoirs inspect condition and filters.

4.1.2. Foundation: Inspect general condition of machine foundation. Inspect for concrete gaps, cracking, etc.

4.1.3. Electrical Supply: Inspect condition of electrical supply. Inspect overall cable condition, cable chain and all connections.

4.1.4. Machine Bed: Inspect machine bed condition. Inspect casting, anchor bolts, wedge shoes etc.

4.1.5. Leveling / Alignment: Inspect machine level and alignment.

4.1.6. Headstock: Contractor shall inspect items listed below. Inspect gears, shafts and bearings for abnormal wear.

4.1.6.1. Main spindle: Contractor shall inspect Main Spindle condition for the following.

4.1.6.1.1. Spindle Bearing: Inspect main spindle bearing for radial play.

4.1.6.1.2. Center Point: Check condition of center point.

4.1.6.1.3. Gearing: Inspect for abnormal gear noise and proper gear changing.

Remove headstock cover and inspect gears and bearings for abnormal wear.

4.1.6.1.4. Lubrication: Contractor shall inspect the following lubrication components inspect for condition / operational status and service as necessary.

1) Function Controls

2) Pump motor

3) Filling plug

4.1.6.1.5. Drive motor: Contractor shall inspect and service the following drive motor components. Inspect for condition/ operational status.

1) Working temperature

2) Running noise

3) Vibration

4) Ventilator condition: Clean or replace any air filters or breathers.

Check that no dirt, water, or oil has entered.

4.1.6.2. Tailstock: Contractor shall inspect and service the Tailstock in accordance with the following.

4.1.6.2.1. Center Sleeve: Contractor shall inspect overall condition and operational status of center sleeve. Contractor shall Inspect sleeve clamping and inspect for play.

4.1.6.2.2. Bed Clamp: Contractor shall inspect overall condition and operational status of tailstock bed clamp.

4.1.6.2.3. Tailstock Way oil: Check tailstock way oil level.

4.1.6.2.4. Tailstock Spindle oil: Check tailstock spindle oil level.

4.1.6.2.5. Center pressure indication: Inspect condition and operation of center pressure indication device.

4.1.6.3. Carriages: Contractor shall inspect and service both carriages in accordance with the following.

4.1.6.3.1. Longitudinal (Z-axis): Inspect the following for Z-axis components.

1) Noise / Vibration

2) Gear play

3) Backlash compensation

4) Way covers

5) Carriage guideways

6) Gib adjustment(0.001”)

7) Lubrication

8) Limit Switches

9) Wipers

4.1.6.3.2. Cross feed (X-axis): Inspect the following for X-axis components.

1) Noise / Vibration

2) Gear play

3) Backlash compensation

4) Way covers

5) Carriage guideways

6) Gib adjustment(0.001”)

7) Lubrication

8) Limit Switches

9) Wipers

4.1.6.3.3. Drive motors: Inspect carriage drive motors for the following.

1) Working temperature

2) Running noise

3) Coupling

4.1.6.4. Steady Rest: Inspect condition of the following steady rest components.

1) Oil Level

2) Wipers

3) Gear play

4.2. Corrective Service and Spare Parts Request: After Completion of the condition assessment and upon discovery that the equipment requires corrective services the contractor shall provide TOPC with a report that includes a repair estimate. Repair estimate shall include the cost of all labor, parts and materials necessary to repair identified defects.

4.3. Reports: At the end of this contract, the contractor shall provide the TPOC with a written report (within 10 days) detailing services rendered. Report shall be available in electronic forms (PDF) and contain the following.

4.3.1. General Condition

4.3.2. Status of the machine by major component

4.3.3. Corrective Action Statement:

4.3.3.1. Status of system and description of malfunction.

4.3.3.2. Location of system.

4.3.4. Repairs Needed:

4.3.4.1. List of required parts by nomenclature.

4.3.4.2. Cost breakdown of parts and labor.

4.3.5. Repairs Recommended:

4.3.5.1. List of required parts by nomenclature.

4.3.5.2. Cost breakdown of parts and labor.

4.3.5.3. Estimated Repair Time(S).

4.3.5.4. Estimated time for parts to be received

4.3.5.5. Cost of parts and labor.

4.3.6. Fire and Safety Violations:

4.3.6.1. Location of violations.

4.3.6.2. Actions taken (if any) to correct violations.

4.3.6.3. Cost breakdown by parts and labor to repair violations.

4.3.7. Electrical Code Violations:

4.3.7.1. Location of violations.

4.3.7.2. Actions taken (if any) to correct violations.

4.3.7.3. Cost breakdown by parts and labor to repair violations.

4.4. Warranty of Parts: All remedial maintenance and repairs shall carry the standard commercial warranty from the time of repair.

5. Shipyard Responsibilities: The shipyard shall be responsible for the following.

5.1. Lifting and Handling work involving use of a crane.

5.2. Clean large amounts of oil, dirt, chips etc. from the machine.

5.3. Disposal of oil waste.

5.4. Providing any consumables upon request. Consumable items provided shall include the following items.

5.4.1.1. Oil.

5.4.1.2. Grease.

6. Certification of Work Requirements: TPOC shall verify that quality of services are accomplished in accordance with paragraph 1. of this SOW after each service is complete.

7. Safety or Security: Contractor will need CIA access and PPE. "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract."

8. Critical time Constraints: The performance Assurance program shall be performed during working days between the hours of 7:20 AM and 3:50 PM excluding any federal holidays.

8.1. Schedule Services: The contractor shall schedule and perform PA Checks and Comprehensive

Calibration Analysis. The initial PA Checks and Comprehensive Calibration Analysis shall be conducted within 60 days after contract award. The contractor shall coordinate with the TPOC at least 14 working days prior to PMI.

9. Location: Norfolk Naval Shipyard, Building 171,.

10. Technical POC: TBD

11. Defense Biometric Identification Systems (DBIDS) For Installation Access

Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued. Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the

DBIDS card is scanned at an installation entry point.

If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

• Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor

Control Center representative.

• The VCC will pull up your information in the computer, ensuring all information is current and correct.

• Once your information is validated, a temporary DBIDS credential is provided.

• Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 90 days).

• For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor

Control Center.

• The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

• Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

• Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

• Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

• Upon completion of the background check, the Visitor Control Center representative will complete the

DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

• You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL

BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO PROVIDED AT:

www.cnic.navy.mil/om/dbids.html

One-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

12. Afterhours Access

“Contractors are to go to Gate 15 and let the guards know they are to provide services/support via Contract

N4215821PSXXX. It would be helpful for them to have a copy of the contract. The guards at the gate will then call the Base Precinct and subsequently be escorted to Bldg 1618 to have a badge made.”

13. Portable Electronic Devices (PEDs)

"In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic

Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches)."

14. Safety

"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and

State OSHA requirements OSHE OSHECM Chapter Hazardous Energy Control (HEC) requirements or safety requirements for site specific location of the contract.

a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to

Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow

Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and

Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under

NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical

Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of

OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY

LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGAs may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site:

http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

c. Names and contact information for NNSY LOTCs and/or the Building Monitor will be provided by

NNSY TPOC and/or Contracting Officer Representative set forth elsewhere in this award document.”

15. Authorization of Additional Work Any additional work outside the scope of this contract/purchase order shall have written authorization from the Contracting Officer prior to executing any additional work. Any work performed without the written authorization of the Contracting Officer shall be considered “At-Risk” and the government will have no legal obligation to pay for the work performed.

Pursuant 13.xxxxx, once you have initiated performance of the work, this shall constitute your acceptance of the task order.

(End of Summary of Changes)