N3904024R0041 Combined Synopsis Solicitation.docx

REQUEST FOR QUOTATION

N3904024R0041

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Marine Chemist Solicitation Number: N3904024R0041 Response Deadline: 4/25/2024 POC: Christie Ashcraft Cell: (207) 451-7549

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6 and FAR part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2024-03 and DFARS Change Notice 2024-0326. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request for Quotation (RFQ)

4. This acquisition is for: Total Small Business Set-Aside

5. North American Industry Classification System Code (NAICS): 541990

6. The size standard is: $19.5 Million

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

· Required Delivery Date: 5/16/2024

· Place of Performance: Detachment, Portsmouth Naval Shipyard, San Diego, CA (DET_PNS_SD)

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include _____________.

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904024R0041 DUE DATE: 4/25/2024 11 AM EST

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) __X___

*Please note that purchase card orders are not paid-up front. Once material is received, a government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

Standby; time while not performing chemist duties In accordance with the Statement of Work

*Please quote prices per the quantity and unit of issue specified above. Prices should be all inclusive of any fees, delivery charges etc.

· Period of Performance for Base is 5/16/2024-5/14/2025

· Option one POP: 5/15/2025-5/13/2026

· Option two POP: 5/14/2026-5/12/2027

· Place of performance: Detachment, Portsmouth Naval Shipyard, San Diego, CA (DET_PNS_SD)

· For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

· Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

· Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

· See Below for Detailed Statement of Work and Applicable Clauses.

Attachments include:

· Attachment 1 – DD 254

· Attachment 2 – Enclosure (2) PNSY OPSEC Contract Requirements

· Attachment 3 - Statement of Work

· Attachment 4 – DD Form 1423 Contract Data Requirements List

· Attachment 5 – DD Form 1423 Contract Data Requirements List-Two

· Attachment 6 - Wage Determination

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

Additional DFARS contract terms and conditions applicable to this procurement are:

Additional NAVSEA contract terms and conditions applicable to this procurement are:

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be evaluated based on the following criteria:

Technical Acceptability

· Must meet specifications and document capabilities

· Adherence to Schedule (Award may be made based on delivery and ability to meet the requested schedule) Price

· Lowest Price Technically Acceptable

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW Technical Evaluation Ratings

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable. Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable; however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

Schedule:

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

STATEMENT OF WORK (SOW) – SERVICE CONTRACT

Funding Document Number:

Ship/Activity: Portsmouth Naval Shipyard Detachment, San Diego Title: Marine Chemist services for hot work certifications in support of work onboard work.

Place of Performance: Naval Base Point Loma, Point Loma, Portsmouth Detachment. (PNS_DET_SD)

REFERENCES:

(a) 29 CFR 1915: Occupational Safety and Health Standards for Shipyard Employment

(b) 29 CFR 1910: Occupational Safety and Health Standards

1. BACKGROUND: Naval Base, Point Loma (PNS_DET_SD) has limited Gas Free capabilities. While onsite at PNS_DET_SD, Portsmouth Naval Shipyard (PNS) personnel will require Gas Free/Marine Chemist services prior to accomplishing “hot work” in spaces that may be adjacent to tanks or spaces that house fuel.

2. SCOPE: Service shall provide initial hot work certification by a Marine Chemist who is qualified in National Fire Protection Association to work in, on or immediately adjacent to tanks or spaces that house fuel. The entire contractor cost for providing the service (including travel, per diem, etc.) shall be covered by this contract. Service shall be performed in strict compliance with references (a) and (b).

2.1 Estimated work hours: Four hours per visit (all work is to be performed during PNS_DET_SD’s regular work hours from 7:00 a.m. to 3:30 p.m., Monday through Friday except for Federal Holidays).

2.2 Scheduled Visits: Only Technical Points of Contact (TPOCs) designated by this SOW are authorized to schedule Marine Chemist visits. Up to forty (40) visits are authorized under this order. A maximum of two additional tanks/spaces/compartments are allowed per visit. Up to eighty (80) additional tanks/spaces/compartments are authorized under this order. The contractor will be given a minimum of 24 hours’ notice prior to a visit. Any additional visits or spaces will have to be accomplished via another contract action.

2.3 Standby Time: A maximum of 12 hours standby time while not performing chemist duties is authorized under this order.

3. DELIVERABLE ITEMS: The following deliverable items are required for this contract:

3.1 Certification/Inspection Report: At the end of each visit, contractor shall submit a copy of the certification of the tank/space/compartments being inspected to one of the designated TPOCs.

3.2 Visit Report: Upon completion of each visit, contractor shall draft a visit report. Visit reports shall be submitted to the Government Surveillance Official (GSO) within 48 hours of visit completion. Reports shall be submitted in both hard copy and electronically, via email, and in Microsoft Word 2003 (or greater) format. The report shall identify all tanks/spaces/compartments inspected and certifications issued, per {+}*Section 3 (Scope)*{+}. The report shall be on the contractor’s letterhead and signed by a company official.

4. CONTRACTOR FURNISHED MATERIAL: The contractor shall furnish all necessary labor, safety, and test equipment to perform the maintenance services.

5. GOVERNMENT-FURNISHED PROPERTY: Location of GFP: Work will be onboard a US Naval Submarine while it is moored pier side or dry-docked at Naval Base Point Loma, Point Loma, Portsmouth Detachment. (PNS_DET_SD).

6. QUALITY ASSURANCE REQUIREMENTS:

|_|PNS–or- |X| Contractor is responsible for quality assurance.

Random inspections/surveillances will be accomplished by the designated TPOCs. The TPOCs will notify the GSO of any discrepancies noted during their surveillances. Any changes to the Contractor’s work methods and process will be discussed between the Contractor management and a warranted Contracting Officer.

7. SECURITY REQUIREMENTS:

7.1. Incoming Requests: Squadron N6 is the central control point for receiving and recording incoming visit requests from DOD, other government agencies, and contractor activities, and is responsible for confirming all visitor and contractor security clearances when access to classified information will be required. The Squadron office, or subordinate command, to be visited or having cognizance over the contract is responsible for ensuring that visitors or contractors are informed of the necessity of forwarding a visit request to CSS-11/CSPRWC (Security Management Office (SMO) code: N424745) utilizing the Defense Information System for Security (DISS). Upon receipt of an incoming visit request, Squadron N6 will verify clearance information and need to know and will add individuals to the Master Access List. May the necessity for emergent access arise; organization may email the Squadron Command Duty Officer (CDO) using Enclosure (3), whom may authorize access with Squadron N6 concurrence. Squadron CDO can be reached at email address: CSS11.OPCON.WATCH.fct@navy.mil. At no time will visitors or contractors be given access to classified information without proper approval from Squadron N6.

7.2 Enclave Access (Pier): Incoming Requests. Squadron N7 is the central control point for receiving and recording incoming enclave requests from DOD, other government agencies, and contractor activities, and is responsible for confirming all visitor and contractor physical access will be required. Upon receipt of an incoming enclave request, Squadron N7 will verify access request and need to know and will submit the request to the Point Loma Submarine Base Security Office. May the necessity for emergent access arise; organization may email the Squadron Command Duty Officer (CDO) using Enclosure (4), whom may submit access with Squadron N7 concurrence. Squadron CDO can be reached at email address: CSS11.OPCON.WATCH.fct@navy.mil. At no time will visitors or contractors be given access through the enclave without proper approval from CSS-11 N7.

8. TRAVEL REQUIREMENTS: N/A

9. GOVERNMENT POINTS OF CONTACT:

9.1 SURVEILLANCE OFFICER/WAWF Acceptor:

9.2 Technical Points of Contact:

a. Primary: Deputy Production Management Assistant – Execution, Byron Benard (w) (619) 757-4497 (c) (619) 743-0389

b. Secondary: Operations Manager, John (Kent) Pearson (w) 619-553-7241 (c) 619-572-4857

c. Tertiary: Deputy Production Management Assistant – Planning, Timothy Beck(w) (619) 767-4570 (c) (619) 520-8832

10. OTHER CONSIDERATIONS:

10.1 All technical clarifications will be coordinated through the TPOCs and the GSO.

10.2 Personal health and safety: The proposed work described herein will be performed in an industrial manufacturing area under the guidelines of OSHA and the receiving activity’s Environmental, Safety and Health Office. The contractor shall conduct all work in a safe manner and shall provide all necessary safety equipment. Contractor personnel shall perform all work in accordance with references 2.1 and 2.2.

10.3 Work may require entry into a radiation area. Personnel exposure monitoring will be performed by the host activity. An escort from the host activity will be provided. A detailed radiological briefing, which includes regulatory exposure limits and expected exposure to receive, will be provided by the host activity prior to entry into spaces. Personnel monitoring results will be provided to the company when work is completed.

10.4 Privately owned computers and cellular telephones: The use of privately owned personal computers and cellular telephones (including those with Bluetooth capabilities) by contractor personnel at Naval Base Point Loma, Point Loma, Portsmouth Detachment. (PNS_DET_SD) is restricted. Contractors requiring such devices in the performance of this contract shall obtain a copy of the applicable form(s) from the Contracting Officer. The completed applicable form(s) shall be returned and routed for Government approval. The use of cell phones is not permitted at any time while driving anywhere within the Government Activity.

10.5 Photography/recording: Contractor personnel are prohibited from having photographic equipment (including cell phones and watches capable of taking pictures), tape recorders, zip drives, personal electronic management devices, or other recording devices in their possession while inside the Government Controlled Industrial Area (CIA).

(END OF COMBINED SYNOPSIS/SOLICITATION)