Statement of Work_Approved.docx

STATEMENT OF WORK

for Machining & Manufacturing Services

1.0 General

1.1 Introduction The Portsmouth Naval Shipyard (PNS) has been tasked to provide various machined items to support a wide variety of naval maintenance, overhaul and modernization projects. Delivery Orders placed against this Contract will assist PNS’s mission to support those programs.

1.2 Scope The purpose of this effort is to provide a contractual vehicle to support requirements that require build-to-print fabrication of products via processes utilized by Machine Shops. This Statement of Work (SOW) defines the effort required for the fabrication of products required under this contract.

2.0 Applicable Documents Applicable Machine Shop documents will be defined by each individual Delivery Order placed against this Contract as required to define the individual requirements.

2.1 This procurement includes controlled unclassified technical information assigned a restricted distribution statement which is export controlled. To receive this unclassified controlled technical information, the Contractor must be currently certified through the United States/Canada Joint Certification Program.

2.2 Controlled Unclassified Information (Includes for Official Use Only Information) Contractor may be required to handle Controlled Unclassified Information (CUI). There are numerous types of CUI, e.g. documents with limited distribution statements, documents marked as for Official Use Only (FOUO), etc. The minimum level of protection for all CUI is adherence to FOUO protection standards. Distribution Statements (DS) and warning labels, such as the Arms Export Control Act Warning, identify additional protection requirements for a given document. Minimum FOUO protection requirements/controls applicable to the performance of this contract for CUI are listed below. Additional protection requirements, as marked on a given CUI document, are in addition to the standards listed.

2.2.1 Handling/Storage Access to FOUO is limited to those needing it to conduct official business for the Department of Defense (DoD). FOUO information is not classified information, but requires extra precautions to ensure it is not released to the public. During business hours, reasonable steps shall be taken to minimize risk of access by unauthorized personnel. After business hours, FOUO information shall be stored in unlocked containers, desks, or cabinets if Government or Government-contracted building security is provided. If it is not, store in locked desks, file cabinets, bookcases, locked rooms, or similar items.

2.2.2 Transporting/Transmitting/Release/Destruction FOUO information shall be transported in a manner that prevents disclosure of the contents. FOUO information may be sent via USPS first-class mail, parcel post, or – for bulk shipments – 4th class mail. Electronic transmission of FOUO information (voice, data, or facsimile) shall be by approved secure communications systems. Transmission via unsecure fax is acceptable if an authorized person is standing by on the receiving end to take custody. All emails containing FOUO or attachments with FOUO must be digitally signed and encrypted when transmitted within a Navy network or to an approved Contractor email address. Transmission of FOUO (e.g. any CUI) to personal email accounts (e.g. AOL, Yahoo, Hotmail, Comcast, etc.) is strictly prohibited. FOUO sent out of the Contractor’s facility electronically must be encrypted (DoD FIPS 140-2 standard). FOUO material shall not be released outside the Contractor’s facility except to representatives of DoD. When no longer needed, destroy FOUO by a method that precludes its disclosure to unauthorized individuals.

2.2.3 Markings Unclassified documents (paper or electronic) generated in support of this contract which contain FOUO are to be marked “For Official Use Only” at the bottom on the outside of the front cover (if any), on each page containing FOUO information, and on the outside of the back cover (if any). Each paragraph containing FOUO information shall be marked as such. Within a classified document, an individual page with both FOUO and classified information shall be marked at the top and bottom with the highest security classification of information appearing on the page. Individual paragraphs shall be marked at the appropriate classification level, as well as unclassified or FOUO, as appropriate. Within a classified document, an individual page that contains FOUO information but no classified information shall be marked “For Official Use Only” at the top and bottom of the page, as well as each paragraph that contains FOUO information. Other records, such as photographs, films, tapes, or slides, shall be marked “For Official Use Only” or “FOUO” in a manner that ensures that a recipient or viewer is aware of the status of the information therein. DS on technical documents identify access restrictions. DS “B” through “D” preclude public release and while not marked as FOUO, are subject to all FOUO protection requirements, including the prohibition on unencrypted transmission over the public Internet.

2.3 Unless otherwise indicated, copies of standards and handbooks listed in Delivery Orders are available from the Standardization Document Order desk, 700 Robbins Avenue Bldg. 4D, Philadelphia PA 19111-5094.

Department of Defense Specifications.

ANSI/ASQ Z1.4 (INSPECTION PROCEDURES)

ANSI/NCSL Z540.3 (CALIBRATION)

MIL-I-45208 (INSPECTION SYSTEM REQUIREMENTS)

MIL-STD-45662 (CALIBRATION REQUIREMENTS)

MIL-STD-792 (MARKINGS)

ASTM-B666 (MARKING ALUMINUM/ MANGANESE BRONZE PARTS)

MIL-DTL-1222 (FASTENERS)

FF-S-86 (FASTENERS)

FF-S-92 (FASTENERS)

ASTM-F468 (FASTENERS)

ASTM-B18.2.1 (FASTENERS)

ASTM-B18.2.3 (FASTENERS)

ASTM-B633-15 (FASTENERS)

ASTM B633-13 (ZINC PLATING)

SAE-QQ-P-416C (CADMIUM PLATING)

MIL-A-8625 (ANODIZING)

3.0 Requirements The Contractor shall perform manufacturing, assembly, inspection, coating, welding, packing and shipping of various components associated with PNSY’s business areas. The requirements that will be issued in each delivery order will be categorized into the following five general task areas. Each delivery order will provide more detailed and specific information relative to the specific task area. It is the intention of the Navy to award Multiple Contracts for each of the specific task areas in the SOW.

3.1 Turning Capabilities

Typical Trade Tasks

a. Ability to turn material 12” Diameter with a maximum length of 72”.

b. Ability to cut threads (internal and external)

c. Ability to Machine Bores

d. Ability to ID and OD profile machine using either CNC and/or manual machines, some profiles may be complex

Turning Material Requirements:

a. Monel

b. KMonels

c. Inconels

d. Titanium

e. Stainless Steels (304, 316,410,17-4)

f. Beryllium

g. Aluminum

h. Steels (HY80, 4130, 4340)

i. Composites/Plastics

j. Naval Brass

k. Bronze L. List of materials is not inclusive to the ones listed

Turning Capability Standards

a. Capability to Turn +/- .001”

b. Surface Finish: 32RHR

c. Threads to be class 3 or class 2 (as specified on dwgs)

c. In some cases, tolerances/finishes may be more restrictive than requested above.

3.2 Milling Capabilities

Typical Trade Tasks

a. Ability to have Mill capacity up to 48” by 24” by 28””.

b. Ability to machine bolt patterns, threaded holes, bores, steps, grooves, and/or complex bores with either CNC or manual machines

c. List of geometry is not limited to what is listed

Milling Material Requirements:

a. Monel

b. KMonels

c. Inconels

d. Titanium

e. Stainless Steels (304, 316,410,17-4)

f. Beryllium

g. Aluminum

h. Steels (HY80, 4130, 4340)

i. Composites/Plastics

j. Naval Brass

k. Bronze

l. List of materials is not inclusive to the ones listed

Milling Capability Standards

a. Capability to Mill +/-.002”

b. Surface Finish: 32RHR

c. In some cases, tolerances/finishes may be more restrictive than requested above.

3.3 Wire EDM Capabilities

Typical Trade Tasks

a. Ability to have EDM capacity up to 20” by 20” by 6”

Wire EDM Material Requirements:

a. Monel

b. KMonels

c. Inconels

d. Titanium

e. Stainless Steels (304, 316,410,17-4)

f. Beryllium

g. Aluminum

h. Steels (HY80, 4130, 4340)

i. Naval Brass

j. Bronze

EDM Capability Standards

a. Capability to EDM +/-.0005”

b. Surface Finish: 16RHR

c. In some cases, tolerances/finishes may be more restrictive than requested above.

3.4 Conventional EDM Capabilities

Typical Trade Tasks

a. Ability to have EDM capacity up to 20” by 20” by 6”

EDM Material Requirements:

a. Monel

b. KMonels

c. Inconels

d. Titanium

e. Stainless Steels (304, 316,410,17-4)

f. Beryllium

g. Aluminum

h. Steels (HY80, 4130, 4340)

i. Naval Brass

j. Bronze

EDM Capability Standards

a. Capability to EDM +/-.0005”

b. Surface Finish: 16RHR

c. In some cases, tolerances/finishes may be more restrictive than requested above.

3.5 Grinding Capabilities

Typical Trade Tasks

a. Ability to Surface Grind with capacity up to 24” by 10” by 12”

b. Ability to Cylindrical Grind with capacity up 6” dia by up to 60” long

c. Ability to Centerless Grind with capacity range of ¼” dia to 4” dia, with lengths up to 12’ long

Grinding Material Requirements:

a. Monel

b. KMonels

c. Inconels

d. Stainless Steels (304, 316,410,17-4)

e. Steels (HY80, 4130, 4340)

Grinding Capability Standards

a. Capability to Grind +/-.0002”

b. Surface Finish: 16 RHR

c. In some cases, tolerances/finishes may be more restrictive than requested above

3.6 Other Capabilities

Typical Trade Tasks

a. Ability to Machine Gear forms (worm, straight and/or helical spur gears) 1” to 6” Outside Dia

b. Ability to Generate an OD cut thread form up to 48” long with diameters ranging from 3/8” to 2”

c. Ability to Deep Drill/Gun Drill holes as small as 3/16”, with hole depths to 24”

d. Large Lathe Capability to machine 12” OD by up to 14’ long

e. Electroplating and Coating Services as required

Turning Material Requirements:

a. Monel

b. KMonels

c. Inconels

d. Titanium

e. Stainless Steels (304, 316,410,17-4)

f. Beryllium

g. Aluminum

h. Steels (HY80, 4130, 4340)

i. Composites/Plastics

j. Naval Brass

k. Bronze L. List of materials is not inclusive to the ones listed

3.7 General The work required under this Contract shall be performed in accordance with the requirements outlined in each individual Delivery Order. The Contractor shall adhere to all requirements of this SOW and as cited in the individual Delivery Order requirements. The Contractor shall acquire materials, tooling, testing equipment and any applicable assembly fixtures to complete the Delivery Order. If a kick-off meeting or other meeting is required by the Delivery Order, meeting minutes will be submitted to document the meeting.

3.8 Fabrication When an order is placed the government will provide the applicable SOW, design specifications and/or product drawings as required to sufficiently define the Government’s requirement. The Contractor shall fabricate/manufacture the products in accordance with the Government defined requirements as specified in each Delivery Order.

3.9 Certifications A material certification test report may be required on an order-by-order basis. If a material certification of compliance or certification of analysis report is required, it will be specified in the request for quote and subsequently incorporated into the applicable Delivery Order. If material certification reports are required, it must be submitted with the subject procured item(s) in order for the Government to determine the acceptability of the item(s).

Material provided to the contractor shall be handled as Government Furnished Material (GFM).

Material Traceability and Certification Requirements – Material Traceability markings shall be permanently applied to the material in accordance with MIL-STD-792 or to a tag affixed to the material by PNSY and annotated on the required Objective Quality Evidence (OQE). The traceability marking must be maintained by the contractor. Material Traceability Marking/Identification may include such items as Nomenclature, Part Number, Technical Description, National Stock Number (NSN), etc. Traceability shall be maintained through all process operations including any subcontracted operations, to the finished component.

When traceability markings on the material would be removed by a manufacturing or fabrication process, markings shall be recorded prior to removal using an appropriate material control procedure (such as a bag and tag, tagging, and/or tote box control) as required. The material control procedure must provide a method of positive control to preclude commingling of material or loss of traceability. The tag with traceability markings shall be applied upon completion of the final manufacturing process.

3.10 Place of Performance It is anticipated that production under this Contract will occur at the Contractor’s facilities. The Contractor shall provide all personnel, equipment, materials, parts, supplies and tools necessary for performance under the Statement of Work. The Contractor shall have facilities, equipment, and personnel for completing the required tasks to government approved specifications. If it becomes necessary for performance to be conducted on government facilities, a site visit will be scheduled by the Government prior to Contractor’s submitting pricing.

The Government, through any authorized representative, may visit/inspect the plant or plants of the Contractor(s) engaged in the performance of this contract, prior to award or during contract execution. If any examination/test is made by the Government on the premises of the Contractor, the Contractor shall provide all reasonable facilities and assistance for the safety and convenience of the Government inspectors in the performance of their duties. All examinations and tests by the Government shall be performed in such a manner as will not unduly delay work in progress.

The Government reserves the right to conduct a quality audit of the Contractor’s facilities for compliance to latest version of ISO 9001 standards prior to award.

3.11 Inspection The Contractor shall utilize ANSI/ISO/ASQ quality management standards and develop procedures to ensure that each component and the end item meet the requirements identified in the technical drawings and specifications. The Contractor is responsible for the performance of in-house inspections to ensure each lot components are in conformance with this SOW and all product documentation. Any requirements beyond best commercial practice will be specified in the individual order. Quality inspection test plan may be requested prior to manufacturing start as specified in the individual delivery orders. A quality inspection report associated with certifying the units may be requested in individual delivery orders.

The Contractor shall provide inspection of parts manufactured as part of this or other contracts. This technical area is considered a service as the Contractor will provide an inspection report/certificate vise a physical part. The Contractor shall be in compliance with the inspection specifications listed in the delivery order. Standards may include ISO Standards, MIL- Standards, DoD and Quality Management System (QMS) guidelines. Inspection reports documenting the outcome of every inspection will be required; details on format and information required will be presented in the delivery orders.

The Contractor shall have adequate facilities, equipment, and personnel for completing the required tasks. (e.g. latest version of ISO 9001Competence, training and awareness)

3.12 Request for Variance The Contractor is responsible for preparing and submitting all Requests for Variance (RFV). A single RFV shall be submitted for each proposed change to the engineering requirements as specified on any product documentation, this SOW, and/or contract. Each RFV shall contain at a minimum, a description of the variance, need for the variance, proof/reason the change will not hinder any other requirement, and the corrective action taken. An RFV shall also be required to document an as-built, discrepant configuration.

3.13 Quality Control Plan The Contractor shall maintain a quality system, associated certification(s) or compliances, and test/inspection results. The Contractor shall maintain quality and process controls that will be used to ensure that the production unit will be in compliance with the applicable drawings, specifications, and this Statement of Work. The Contractor shall maintain documentation and processes that will be used to identify, record, and disposition nonconforming material, in-process rejects/reworks and characteristic discrepancies.

Delivery orders may require a specific Quality Control Program Plan to be written and submitted by the Contractor. This document shall address all aspects of production, testing, and inspection as called out in the delivery order. This document shall be submitted within 14 calendar days of delivery order issuance or as specified in the delivery order. All production, inspection, and testing shall adhere to the requirements of this document for that particular delivery order.

The government may cease to award delivery orders to a vendor in any task area for two reasons.

(1) If the Contractor fails to propose on at least one task order in its awarded task area in a 12-month time frame. (2) If the contractor continues to fail to meet an 80% on-time delivery and 80% first pass yield threshold.

3.14 Special Tooling and Equipment The Contractor shall design, fabricate or procure all special tooling, any test equipment and gauges required to produce, test and inspection hardware component deliverables, if required in the delivery order. A complete list of special hardware tooling and equipment to be used, along with verification of current update to date calibration records shall be submitted to the Government, upon request.

3.15 Program Progress Reports The Contractor shall submit quarterly progress reports. These reports shall be the vehicle whereby the Government may be apprised as to work accomplished, work remaining, milestone achievement, quality problems, tooling plans, and issues with delivery order requirements. This report cycle starts on the award date and continues until the contract is completed.

3.16 First Article Testing First Article submission, if required in the delivery order, shall be performed after delivery order award and prior to production. The First Article sample of units shall be produced with equipment and procedures the Contractor will use in production. Once the First Article of an item is accepted, the Contractor shall not change sub-Contractors without prior approval from the Government. The Government also has the right to waive the first article requirement if deemed appropriate.

3.17 Packaging The packaging and shipping requirements will be defined in the delivery orders for each component.

4.0 Government Furnished Property It is not anticipated that Government Furnished Property (GFP) will be required for performance under this contract. However, if it is determined that GFP is necessary to perform under a delivery order; the GFP will be listed in the applicable Delivery Order.

5.0 Government Furnished Material Government Furnished Material (GFM), such as bar stock, plate stock, etc., will be provided for performance under this contract. The GFM will be listed in the applicable Delivery Order.

6.0 Contract Management The Contractor shall implement and maintain procedures adequate to provide performance reporting and timely identification and resolution of all problems that effect proper completion of this effort.

7.0 Security The specifications for task orders under the resultant contracts may contain controlled Unclassified Technical Data related to critical technologies with military and space applications, which may not be lawfully exported without an approval under executive order 12470 or the Arms Export Control Act. Such data are protected from Government disclosure pursuant to 10 USC Section 140C and are exempt from mandatory disclosure under the Freedom of Information Act (FOIA) pursuant to the third exemption, 5 USC 552 (b) (3). The third exemption of the FOIA permits withholding information from public disclosure when it is protected by statute.

As a result of these restrictions, vendors must be “qualified” U.S. Contractors to receive the attachments. To become qualified, complete the attached DD Form 2345 and forward it to the Defense Logistics Service Center, Battle Creek, MI. An instruction sheet is on the reverse of the form.

To receive the attached data you must: (i) complete the attached Security Agreement and (ii) attach copy of your approved DD Form 2345 to it and return to Portsmouth Naval Shipyard, Contract Division, Attn: Code 400, Portsmouth, NH 03801. If you have any questions, please contact Brittney Meurrens at 207-994-0506.

In addition to the DD2345, the contractor must execute a Security Agreement before any data can be furnished to the vendor.

8.0 Off Ramps/On Ramps

Off Ramp - The Government may cease to award task orders to contractors under the following conditions:

(1) The contractor fails to propose on at least (1) one task order in its awarded task area during a 12-month period. This condition does not apply when task orders are issued on a sole source basis; OR

(2) The contractor continues to fail to meet an 80% on-time delivery and 80% first pass yield threshold.

On Ramp – As off ramps are implemented, new sources may be awarded new contracts in one or more task areas. The Government will determine if it is in Government’s best interest to “on-ramp” and reopen the original solicitation to conduct a competitive solicitation process that may result in the addition of new contractors.

On Ramp Procedures - The Government reserves the right to reopen competition for awardees in any of the six task areas at any time during the term of this acquisition. In the event an on-ramp procedure is used, the Government will advertise the reopening of the competition on www.fbo.gov, and awardees shall meet the criteria established in the initial solicitation. The evaluation and selection of awardees for any on-ramp will be exactly the same evaluation and award criteria used for the initial solicitation.