PNSSOW_for_Hot_Work_Laborers.pdf

9/17/2014

Statement of Work-Fire Watch

1. General. - Portsmouth Naval Shipyard (PNS), a field activity of Naval Sea Systems Command (NAVSEA), is the Navy's center of excellence for fast-attack submarine maintenance, modernization, and repair. The Shipyard’s skilled and dedicated workforce safely delivers first-time quality on one of the most sophisticated warfighting platforms in existence – the nuclear-powered submarine.

2. Requirement: Portsmouth Naval Shipyard requires a contractor to provide General Fire Watch Laborer services.

3. Place of Performance. Shipboard and back-shop work areas at Portsmouth Naval Shipyard, Kittery (i.e., Seavey Island), Maine

4. Period Of Performance and Level of Effort.

4.A. Base Period: October 2014 thru 27 February 2015.

19 Weeks and 5 days per week.

11,400 Day Shift Hours – (15) Fire Watch Laborers/shift equivalents.

3,800 Afternoon Shift Hours – (5) Fire Watch Laborers/shift equivalents Supervision and Gas Free Support for specified work shifts and hours.

4.B. Option Period 1: 28 February thru 30 May 2015 13 Weeks and 5 days per week.

7,800 Day Shift Hours – (15) Fire Watch Laborers/shift equivalents.

2,600 Afternoon Shift Hours – (5) Fire Watch Laborers/shift equivalents Supervision and Gas Free Support for specified work shifts and hours.

4.C. Option Period 2: 31 May thru 26 September 2015 18 Weeks and 5 days per week.

10,800 Day Shift Hours – (15) Fire Watch Laborers/shift equivalents.

3,600 Afternoon Shift Hours – (5) Fire Watch Laborers/shift equivalents.

Supervision and Gas Free Support for specified work shifts and hours.

5. Description of Work.

5.A. Portsmouth Naval Shipyard requires a contractor to provide Fire Watch Laborer services. The contractor shall also provide competent supervision for workers. Contractor personnel shall prepare worksites for hot work, stand fire watch for ongoing hot work operations, and perform worksite housekeeping duties. These tasks include:

5.A.1. Prepare work sites for hot work: will require the contractor’s workers to interface with other PNS production trades, identify work location, string welding leads/hose, stage fire extinguishers, tie/tape-up fire retarding blankets, remove burnable debris left by another trade, identify equipment/services that shall be moved to avoid damage, locate ventilation lines and install metal preheating devices. Once welding is complete, the worker will be asked to de-stage the area, restore it to the way it was prior to hot work and clean up the area prior to turning space over to waiting trades.

5.A.2. Fire watch: workers shall observe hot work operations, be prepared to prevent a fire from occurring and/or sound a general alarm if danger presents. Utilizing the correct fire extinguishing devices, the laborers stand ready to douse an errant spark, halt ongoing welding because of apparent smoldering from a surrounding material, monitor components during post-welding cool down to ensure no flare up and ensure a safe hot work area is maintained during welding operations. “Hot work” is considered all flame heating, ferrous grinding, welding, brazing, torch cutting, plasma cutting, air carbon arc gouging, or any work which produces heat by means of 400 degrees Fahrenheit or greater. Overall responsibility for hot work sites and operations will remain the responsibility of the government hot work operator. Critical elements of fire watching include:

(a) Individual fire watch shall stay alert, and not engage in any other activity or work during the hot work operation.

(b) Prior to starting hot work, the fire watch shall identify closest general quarters fire alarm pull station.

(c) Shall stop work and attempt to extinguish any fire that develops from hot work. If fire can not be extinguished, the fire watch will shout for help and activate alarm.

(d) Shall remain at the worksite for 30 minutes (or longer) after all hot work has been completed to ensure that smoldering fires have not been overlooked.

5.A.3. Laboring: The contractor’s workers may be required to perform non skilled tasks (e.g., act as helping hands) to support accomplishment of work performed by other trades to ensure hot work operations execute on schedule. Additionally, since work site cleanliness and clear access/egress routes are a major component of a ship’s fire safety plan the contractor’s workers may be required to sweep/vacuum debris, wipe down spaces/components and/or hand carry equipment/tooling/waste off ships.

6. Regulations. All work shall be accomplished in accordance with local, state and federal regulations. This includes, but is not limited to:

6.A. 29 CFR 1910 - Occupational Safety and Health Standards 6.B. 29 CFR 1915 - Occupational Safety and Heal Standards for Shipyard

Employment 6.C. OSHA Directive – CPL 02-00-133 Shipyard “Tool Bag” Directive

6.D. National Fire Protection Association (NFPA) Standard 51b – Standard for Fire Prevention During Welding, Cutting and Other Hot Work

6.E. ANSI/ASC Z49.1-88 – Safety in Welding and Cutting 6.F. NAVSEA S6470-AA-SAF-010 – Naval Maritime Confined Space

Program 6.G. NAVSEA S9086-CH-STM-010, Chapter 074 – Welding and Allied

Processes 6.H. NAVSHIPYD PTSMHINST 11320.6 – Portsmouth Naval Shipyard

Fire Safety Manual 6.I. Compressed Gas Association (CGA) SB-11 - Use of Rubber Welding

Hose 6.J. Portsmouth Naval Shipyard Process Instruction (PI) 1905-913-277 –

Shipboard Hot Work Precautions

7. Workforce Requirements. The contractor shall provide skilled personnel to provide the services outlined in Paragraph 5. These workers shall have the following minimum training, experiences and qualifications:

7.A. Contractor personnel (workers and supervisors) assigned to PNS shall be United States citizens with a DODCAF/DSS-type Interim or Final Clearances to CONFIDENTIAL or better.

7.B. Contractor workers shall be able to read and perform work in accordance with technical drawings and written work instructions.

7.C. Each Hot Work laborer shall have:

7.C.1. At least 2 years general experience in a heavy industrial work environment such as ship building,.

7.C.2. At least 3 months of experience fire watching for “hot work” operations in a heavy industrial work environment and shall be currently qualified to stand fire watch duties. Fire watch laborers shall have had live-fire training, using both CO2 and Air Pressurized Water, as part of their qualification process.

7.C.3. Experience preparing hot work sites, anticipating hazards and covering-up areas/components to contain sparks/slag. The workers shall understand the requirements in 29 CFR 1915 Subpart D and NFPA Standard 51b and be able to work under the guidance of government welders to ensure safe hot work operations.

7.D. Hot Work laborers shall be able to work in confined/enclosed spaces.

Workers assigned to fulfill the services of this contract shall be qualified to a confined/enclosed space program. Additionally, the contractor shall maintain a confined/enclosed space entry program in accordance with 29 CFR 1915 – Subpart B. Critical components of this program include:

7.D.1. Confined/enclosed spaces are visually inspected and atmospherically tested by a competent person for oxygen content, flammability and toxicity.

7.D.2. Training that ensures their employees are able to recognize a confined space, aware of the hazards within, knowledgeable of protocol for review of labels or tags (prior to entry) that identify safe or not safe for entry/work, capable of identifying personal protective equipment requirements and trained to exit when alarms sound or danger is perceived.

7.D.3. For execution of this contract, the contractor’s laborers will be assisting PNS personnel executing work in confined spaces. Since PNS will already be performing competent person/gas free services for the workspaces, PNS is willing to extend its competent persons services and make them applicable to the contractor’s employees rather than have the contractor perform duplicate monitoring. The framework for the Navy/PNS providing competent personnel/gas free services is provided in NAVSEA S6470-AA-SAF-010, Paragraph 2-8 (Contractor Operations). The offeror shall identify in their bid proposal if they plan to utilize Navy provided competent personnel/gas free services.

7.D.4. If the contractor chooses to utilize Navy-provided competent person/gas free services, then prior to contract award, a Memorandum of Agreement will be formalized to ensure clear delegation of responsibilities as required by NAVSEA S6470-AA-SAF-010. PNS will provide a copy of its confined/enclosed space entry program to the contractor, and the contractor will be required to make their employees familiar with our program prior to assigning them to PNS. A sample Memorandum of Agreement will be provided by the contracting officer upon request.

Some examples of responsibilities provided to the contractor by NAVSEA S6470-AA-SAF-010 are:

(a) Ensure the Navy competent person is on a list provided by PNS.

(b) Ensure all its employees who may enter confined spaces are trained to entry procedures in accordance with 29 CFR 1915.12(d) and the PNS confined/enclosed space program. The contractor shall maintain the training records beyond the completion date of the contract.

(c) Ensure all contractor employees comply with confined space entry procedures.

(d) Shall provide PNS with the names and titles of employees authorized to request competent person services from Portsmouth Naval Shipyard.

(e) Shall collect and maintain copies of PNS Gas Free Monitoring

Reports, issued per this contract, for at least 12 months beyond the completion date of the contract.

7.E. Workers shall be able to work from scaffolding/platforms where the drop-off will be greater than 5 feet. Workers assigned to fulfill the services of this contract shall possess, and be qualified to wear a personal fall arrest system (PFAS) program. Additionally, the contractor shall maintain a personal fall arrest system program in accordance with 29 CFR 1915 – Subpart I. Critical components of this program include:

7.E.1. Criteria for selection, use and care of safety harnesses. The contractor shall provide harnesses for their workers.

7.E.2. Utilization of connectors that are proof-tested, appropriately sized, have smooth surfaces and corrosion-resistant finishes.

7.E.3. Design and utilization of only appropriate anchorages.

7.E.4. Training that ensures employees understand the capability and limits of PFASs, proper hook-up and anchoring techniques and requires employees to demonstrate proper usage, inspection and storage of equipment.

7.F. Worksites for services outlined in Paragraph 5 are mostly in submarine spaces, tanks or voids therefore cramped and amidst a shipyard steel-working environment. All workers shall be able to access spaces by climbing ladders and going thru an opening which may be as small 20’’ x 25”.

7.G. Workers shall be able to lift and carry materials weighing up to 60 pounds.

7.H. Supervision Requirements. To ensure the appropriate monitoring of the contractor’s efficiency, safety and quality of work, the contractor’s supervisor(s) shall meet the same Workforce Requirements of paragraphs 7.A through 7.G, and have at least 12 months supervisory experience.

8. Workforce Management Requirements.

8.A. The Offeror shall provide a written training record as evidence that each employee assigned to provide services is qualified to the requirements in Paragraph 7. Included in this training record shall be the expiration date (or

“Next Training Due by” date) for each requirement (when applicable). The training records shall be provided with the contractor’s bid proposal. The contractor shall include copies of their training plans associated with requirements of Paragraphs 7.E (Confined Space Program) and 7.F (Fall Protection Program) in their bid proposal.

8.B. Workforce Indoctrination Training: Within the first 5 days of contractor employees starting work at PNS, the Shipyard shall provide an orientation session to the contractor. The intent of this session is to correlate the experiences and work practices of the contractor personnel to PNS work processes. There is written and mock-up testing associated with this orientation session. Typically the orientation session addresses the following topics:

• Ship Safety Requirements (NAVSEA ‘6010 manual)

• Review of PNS Confined Space and Gas free cert process/tags

• Environmental, Nuclear and Radiological Awareness

• PNS Process Instruction 1905-913-277 – Shipboard Hot Work

Precautions

8.C. The contractor shall make every effort to provide and maintain the workforce required by this contract, including replacing those individuals that are unable to report to work for extended periods of time (i.e., 3 consecutive shifts or greater). Once contractor personnel are assigned and have attended the orientation session, change out of personnel will not occur without prior notification and approval of replacement personnel. The contractor shall take steps to minimize the turnover of personnel. Any vacation, sick and/or other personal time will not be direct charged to PNS

8.D. The Hours of Work for contractor personnel are as follows:

• Day shift hours-of-work are 0700-1530.

• Afternoon shift hours-of-work are 1500 to 2230.

• Shifts Are Monday thru Friday.

8.E. PNS does not require the contractor to work overtime in the execution of this contract performance. This does not prohibit the contractor from paying their workers overtime if it is included in the approach associated with their bid proposal.

8.F. Contractors shall have Rapid Gate credentials for access to Portsmouth Naval Shipyard. Contractors and any subcontractors shall submit contract DD-254 to Portsmouth Naval Shipyard Security Department Code 1700 for access requirement verification prior to arrival. At a minimum, contractors and any subcontractors shall be United States citizens and shall possess a Department of Defense interim or final-adjudicated Personal Security Clearance at the Confidential (or greater) level for performance on this contract.

Contractors/subcontractors shall submit visit requests via the Joint Personnel Adjudication System (JPAS) to SMO 39040 for visitor clearance verification. Visit requests submitted by other means will not be accepted without Facility Security Officer signed verification as to the level of security clearance granted to each employee on the visit request. Additionally, the contractor shall provide a copy of Visit Request to Bruce Thorner or Gordon Roberts – Code 900R (Fax 207-438- 1298) within one week after contract award.

8.G. The contractor shall provide competent supervision to manage, overview and maintain safety, discipline and control of the services and workers at PNS.

8.G.1. The contractor’s supervisor(s) is the liaison between contractor personnel and PNS Supervisors. The contractor’s supervisor will manage worker assignments to ships, shifts of work, discipline, safety, rewards, promotion, attendance, time-off (i.e., sick and/or annual leave) and work performance.

8.G.2. Since PNS requires our government supervisors to brief government workers prior to starting each job, the contractor’s workers shall be asked to be present for those discussions.

8.G.3. The contractor’s supervisor shall spend the majority of his/her day on the deckplates ensuring the safe conduct of work, efficient utilization of time, and overall adequacy of services being provided.

8.G.4. Conflict resolution and/or administrative actions affecting contractor employees shall be the responsibility of contractor supervision or management. PNS agrees to notify contractor management as soon as any problems/issues arise.

8.H. The contractor is fully responsible for the safety of their employees.

8.H.1 The nature of the work associated with this contract involves worksites in a heavy industrial ship repair environment. It will require eye/foot/ear protection, climbing ladders, working on elevated platforms, and working in confined spaces. PNS is proud of its record and emphasis on safety, and is a high performing member within the OSHA Voluntary Protection Program (VPP).

8.H.2 Injury reporting for contractor personnel shall be the responsibility of contractor management. The contractor shall notify PNS of any injury or near-miss within 2 hours of the occurrence. Notifications can be make 24/7 to Gordon Roberts – Code 900R, at shipyard telephone 207-438-3745. A cell phone number will be provided after contract award.

9. Government Provide Material.

9.A. PNS Process Instruction 1905-913-277 – Shipboard Hot Work Precautions pocket guide and training aides.

9.B. Written technical work instructions (Task Group Instruction) and Ships’ Drawings.

9.C. Any hazardous material that may be required.

9.D Fire extinguishers.

9.E. Laydown space, shelters (or space in existing buildings) & lockers.

10. Contractor Provided Material.

10.A. Administrative or personal materials associated with contract execution.

10.B. Body Harness/Personal Fall Arrest System 10.C. All Personal Protective Equipment (PPE). Including (but not limited

to) safety shoes, safety glasses (with side shields), heat protection, aprons and gloves, coveralls, hard hats, ear plugs and respirators. Hard hats shall clearly identify the employee and company name.

10.D. The contractor is responsible to ensure the workers have appropriate work apparel (e.g. gloves, face shields, rain gear and coveralls).

11. Deliverables

11.A Copies of training records for each individual shall be provided to PNS Training Department no later than 8 days after contract award. The training POC is Randy Winsor. Training Contact information will be provided after contract award.

11.B The contractor must provide clearance validation (i.e. copy of clearance message) to Bruce Thorner or Gordon Roberts no later than 5 days after contract award.

11.C Monthly report including:

11.C.1 Summary of all hours worked per employee.

11.C.2 Supervisor’s summary of ongoing work efforts and contractor performance per employee.

11.D Weekly meeting with Contracting Officer Representative (COR) and production department representative.

11.D.1 Contrator representative and/or supervisor shall participate in a weekly meeting to discuss on going work and performance as well as identify and resolve problems, suggest process improvements and discuss emergent issues. Meetings are not expected to last longer than 30 minutes.