34. Solicitation N32253-20-Q-0051 Amendment No. 1.pdf

SEE ADDENDUM

(No Collect Calls)

N3225320Q0051 17-Jun-2020

b. TELEPHONE NUMBER

808-473-8000 EXT 2647

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 30 Jun 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N322539. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KRYSTAL K. REITER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

PEARL HARBOR NAVAL SHIPYARD & IMF

667 SAFEGUARD ST., STE 100,

JBPHH HI 96860-5033

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N32253 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PHNSY & IMF

667 SAFEGUARD ST. STE 100

PEARL HARBOR HI 96860-5033

TEL: 808-473-8000 FAX:

FAX:

TEL: 808-473-8000 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF86

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

1 Job

Maintenance of Hankook Vertical Turning

FFP

Maintenance of two (2) Hankook Vertical Turning Machines in accordance with Original Equipment Manufacturer guidlines as stated in the Performance Work Statement.

FOB: Destination

PSC CD: J049

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

1 Job

OPTION Maintenance of Hankook Vertical Turning

FFP

Maintenance of two (2) Hankook Vertical Turning Machines in accordance with Original Equipment Manufacturer guidlines as stated in the Performance Work Statement.

FOB: Destination

PSC CD: J049

NET AMT

CLIN

Number

1 Job

OPTION Maintenance of Hankook Vertical Turning

FFP

Maintenance of two (2) Hankook Vertical Turning Machines in accordance with Original Equipment Manufacturer guidlines as stated in the Performance Work Statement.

FOB: Destination

FFP

Maintenance of two (2) Hankook Vertical Turning Machines in accordance with Original Equipment Manufacturer guidlines as stated in the Performance Work Statement.

FFP

Maintenance of two (2) Hankook Vertical Turning Machines in accordance with Original Equipment Manufacturer guidlines as stated in the Performance Work Statement.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 20-JUL-2020 TO

19-JUL-2021

N/A PHNSY & IMF

667 SAFEGUARD ST. STE 100

PEARL HARBOR HI 96860-5033

808-473-8000

N32253

1001 POP 20-JUL-2021 TO

19-JUL-2022

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 20-JUL-2021 TO

19-JUL-2022

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 20-JUL-2023 TO

19-JUL-2024

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 20-JUL-2024 TO

19-JUL-2025

N/A (SAME AS PREVIOUS LOCATION)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Pearl Harbor Naval Shipyard And Intermediate Maintenance Facility

Hankook America

Preventive Maintenance Inspection and Remedial Services

1. BACKGROUND:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US Naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels, and shore based activities in the Pacific.

2. OBJECTIVE & SCOPE:

2.1. The Contractor shall supply a Manufacturer Trained Certified Technician to repair Two Hankook Vertical Turning Centers, to a fully operational condition. The Contractor shall provide annual preventive maintenance, repair, and remedial service, to include an inspection report of work performed.

Alpha # Manufacturer Model Serial # Location eFEM #

MNM Hankook 125E 43D09484 B-67 3225348329 MNM Hankook 125E 43D09485 B-67 3225348330

3. PERFORMANCE REQUIREMENTS:

3.1. Preventive Maintenance: The Contractor shall provide all management, labor, tools, materials, supplies, equipment and transportation to repair and conduct on-site, preventive maintenance service of the Two Hankook Vertical Turning Centers, in accordance with current Original Equipment Manufacturer (OEM) guidelines, which includes complete oil changes assisted by the PHNSY & IMF employees. The

Contractor shall only authorize a U.S. citizen, OEM trained technician. The Contractor shall notify the government if any equipment covered under this contract cannot be restored to operational status within the contract period. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware and software to ensure no loss of data. All software upgrades, if required, shall be provided to include applicable software licensing agreements.

3.1.1. The Contractor shall service and inspect, both machines for improper functioning of probe and tool setter, for normal operation and defective causes. Contractor will perform inspection of tools unrecognized by the machines. Inspection include cross rails for vibration and low coolant pressure. Machine serial number: 43D09484, shall be inspected and repaired for a major oil leak detected and emanating from the machines spindle area.

3.1.2. Preventive Maintenance Parts: Parts that are replaced during preventive maintenance service, shall be included at no additional cost to the government.

Materials used shall be new and not refurbished or reconditioned materials.

3.1.3. Any remedial repairs identified during the preventive maintenance shall be accomplished, if the completion of the repair is possible during the on-site PM visit.

3.2. Reports: The Contractor shall provide an inspection report no later than 1 week after completion of the service. The report shall detail the nature of the work performed, problems identified during preventive maintenance, remedial repair actions, parts or materials replaced, to include part number and prices, any upgrades or modifications, and an assessment of the overall condition of the equipment. The report shall include the name of the technician, date the service was performed, identification and location of the equipment. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report to include the equipment identification, description of the repair needed, the time and costs to accomplish the work.

3.3. Remedial Repair Parts: Parts that are replaced as part of the remedial repair is to be issued on a separate purchase order, and approved by the government before purchase at government expense. Materials supplied shall be new and not refurbished or reconditioned materials.

3.3.1. Contractor shall transfer replacement parts and materials, to PHNSY & IMF for proper disposal.

3.3.2. Hazardous Waste and scrap metals shall be transferred to PHNSY & IMF. For specific guidelines, and procedures governing the use and disposal of hazardous material or waste, direct all questions to the government.

3.4. Labor, airfare, lodging, rental car, per diem, shall be included. Travel shall be in accordance with current Department of Defense (DoD), Joint Travel Regulations and

Federal Acquisition Regulations (FAR) 31.204-46. Travel receipts shall be provided upon request.

3.5. Service Delivery Summary:

Performance Requirement PWS Paragraph Performance Threshold

1. Conduct on-site inspection and preventive maintenance service.

3.1. 100% delivery and compliance

2. Preventive Maintenance Parts. 3.1.2. 100% delivery and compliance

3. Provide remedial repairs. 3.1.3. 100% delivery and compliance

4. Provide reports. 3.2. 100% delivery and compliance

5. Remedial repair parts. 3.3. 100% delivery and compliance

6. Removal and disposal of replacement parts and materials.

3.3.1. 100% delivery and compliance

7. Transfer hazardous waste and scrap metals to PHNSY & IMF.

3.3.2. 100% delivery and compliance

4. QUALITY ASSURANCE:

4.1. The Contractor shall be responsible for maintaining and implementing a Quality Control

Plan (QCP), to ensure that the work performed meets or exceeds the requirement of this PWS, and results in the prevention of potential and correction of actual problems. The QCP shall address what will be reviewed and shall outline any remedial actions warranted by the review. The QCP shall be implemented upon contract performance.

4.2. The Contractor shall maintain records of reviews and actions taken per the QCP, and shall make such records available to the government upon request.

5. GOVERNMENT FURNISHED PROPERTY:

5.1. The Government will provide all the required amount of electricity needed to perform the preventive maintenance service, tooling and testing of the equipment.

5.2. Removal and disposal of hazardous waste and scrap metals, to include used lubricants, coolants, and cleaning solutions generated from the service of the equipment.

5.3. No other property, utilities, or services will be provided.

6. CONTRACTOR QUALIFICATIONS:

6.1. The Contractor shall be an authorized, Original Equipment Manufacturer (OEM) trained, certified technician to troubleshoot, repair, and perform preventive maintenance service on the Two, Hankook Vertical Turning Centers.

6.2. In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to U.S. citizens and U.S.

nationals only. The Contractor shall provide proof of this requirement upon request by the government.

6.3. Contractor personnel shall clearly identify themselves as a Contractor (e.g. company shirt, pin, visible company identification, in a visible location on the front exterior clothing and above the waist except when safety or health reasons prevent such placement) as to who the person is. Identification badges shall be worn at all times when travelling to work site and while performing work.

6.4. Work will be performed on-site at PHNSY & IMF. No work on official government holidays.

6.5. Portable Electronic Devices (PEDs), including pagers, mobile/cellular, telephones (with/without cameras), personal digital assistants/job performance aids, laptops, notebook/handheld computers, digital imagery (still video) devices, analog/digital sound records(e.g. iPods), video game devices, USB devices and devices of similar capability, functionality or design. The Contractor shall strictly comply with PHNSY & IMF procedures and policies concerning the use and possession of PEDs while working in the Controlled Industrial Area (CIA).

6.6. Photography and photographic equipment are prohibited at PHNSY & IMF. This includes personal cell phones with camera features. The Contractor is advised that written requests concerning justification and details shall be submitted to the Security Office (Code 1125) via the POC for approval.

7. SECURITY REQUIREMENTS:

7.1 In accordance with current DoD and Homeland Security Requirements, performance of all work under this contract is restricted to U.S. citizens and U.S. nationals only. After contract award, the Contractor shall provide to the POC on company letterhead a request for access of all personnel working on this contract and include the following information: full name, Social Security number, date of birth, and citizenship. The Contractor shall state that the information has been verified, filed, and available for examination by the Government upon request.

7.2 Contractor personnel must meet the requirements for unescorted entry, green badge, to PHNSY&IMF areas. Three weeks prior to the visit, the Contractor, sub-contractors and suppliers, shall complete applicable items on Part 1 of the Contractor Visit Request (VR) form (PH-SYD 5512/28) and submit it to the Government Contracting Activity (GCA) or COR for completion of Part 2. The GCA/COR will the forward the VR and DD 254, as applicable, to the Shipyard & IMF Sponsor for completion of Part 3, no later than two weeks prior to the visit. The Shipyard & IMF Sponsor will submit the VR to Pass and Identification Office (Pass and ID) no later than one week prior to the visit. The VR must include the type of U.S. Citizenship. Entry into the CIA, CNIA, NWA, or OSA may be authorized under one of the following conditions.

7.2.1 For unescorted access to the CIA: Contractor must show proof of U.S. Citizenship before a Green Badge can be issued. The Contractor shall follow the applicable requirements listed below in 13.0 ATTACHMENTS and brief their personnel to ensure compliance. Non-compliance with applicable items in Attachments is a material violation of the contract. Should Contractor personnel receive or suspect they have learned unauthorized sensitive information, they shall identify and immediately report suspicions to the TPOC. This contract does not require access to NWA spaces.

8. CONTRACTOR PERSONNEL:

8.1 The Contractor shall furnish sufficient personnel to perform all work within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Governmental programs requiring value judgements, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include. (i) Gathering information for providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.

8.2 Contractor personnel shall not establish an employee-employer relationship with

Government personnel under this contract.

8.3 Contractor shall not provide personal services.

8.4 Contractor personnel will make clear to all individuals they engage with that they are

Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employers of the Contractor. Contractor personnel must be clearly identified (i.e., company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5 Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non- Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

8.6 Normal business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays. Any work beyond normal business hours, the Contractor must request authorization from the POC before performing work.

8.7 If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday.

8.8 Federal Holidays:

New Year’s Day 1st of January Dr. Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day 4th or 5th Monday in May Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday on October Veterans Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

9. PERIOD OF PERFORMANCE:

9.1. All work to be completed twelve months after award of the contract, on an annual basis for the base and four option years.

10. PLACE OF PERFORMANCE:

10.1. Building 67, Shop 31, Pearl Harbor Naval Shipyard, Controlled Industrial Area (CIA), Pearl Harbor Hawaii

11. POINT OF CONTACT: Contracting Officer

12. ENTERPRISE –WIDE CONTRACTOR MANPOWER REPORTING APPLICATION:

12.1. The Contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PHNSY & IMF via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

12.1.1. W, Lease/Rental of Equipment;

12.1.2. X, Lease/Rental of Facilities;

12.1.3. Y, Construction of Structures and Facilities;

12.1.4. S, Utilities ONLY;

12.1.5. V, Freight and Shipping ONLY.

12.2. The Contractor is required to completely fill in all required data fields using the following web address: https://emcra.navy.mil.

12.3. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractor may direct questions to the help desk, linked at https://emcra.navy.mil.

13. ATTACHMENTS: APPENDICES-CIA (Rev 6 Sep 2017)

13.1. Appendix I

13.2. Appendix II

13.3. Appendix III

APPENDIX I

SAFETY AND HEALTH WORK PRACTICES

FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD

AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF)

(Rev. September 6, 2017)

Ref: (a) 29 CFR 1915, OSH Standards for Shipyard Employment

(b) 29 CFR 1910, OSH Standards for General Industry

(c) NAVSHIPYARDPEARL INST 11320.5, Shipyard Fire Regulations

(d) NAVSEA Technical Publication S0570-AC-CCM-010/8010, Industrial Ship Safety Manual for Fire Prevention and Response (8010 Manual)

Attachment: (1) Contractor Safety & Mishap Prevention Form

1. Purpose/Scope

a. Worker safety is the Navy’s first priority. Ships undergo a variety of availabilities, all of which involve considerable repair, maintenance or refit work. This heavy industrial work is beyond the scope of normal shipboard operations and presents unique hazards.

Safety and occupational health precautions and standards apply to all workers, military and civilian, but may differ slightly depending on the employer.

(1) Contractors working on Navy ships follow Federal Occupational Safety and Health Administration (OSHA) standards including references (a) and (b) above, which are invoked by the Naval Sea Systems Command (NAVSEA) Standard Items. These Standard Items may invoke specific, unique requirements, such as daily fire safety and housekeeping inspections.

(2) Navy safety standards are based on OSHA regulations, and promulgated via the Navy Occupational Safety and Health (NAVOSH) Program Manual, OPNAVINST

5100.23 series. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) civilian and military employees are also required to comply with local safety and health requirements.

(3) Ship's Force personnel follow safety standards contained in OPNAVINST 5100.19, NAVOSH Program Manual for Forces Afloat.

While the NAVSEA Standard Items, NAVOSH Program Manual and local Occupational Safety and Health (OSH) instruction differ slightly in application, they all comply with Department of Labor OSHA standards, references (a) and (b). Compliance with occupational safety and health standards, instructions and/or rules is an employer responsibility. Employers retain all legal obligations and liabilities for the safety and health of their employees.

b. The purpose of this Memorandum of Agreement (MOA) is to establish safety and health requirements for all project maintenance activities, ensure that contractor personnel comply with applicable safety and health requirements, and partner with PHNSY&IMF to ensure safe project sites throughout the availabilities.

c. PHNSY&IMF is recognized as a STAR site under OSHA's Voluntary Protection Programs (VPP). The contractor shall commit to operating an effective occupational safety and health management system that embraces the four basic elements of OSHA’s VPP in support of this effort. These four elements include:

(1) Management Leadership & Employee Involvement. Top management must be visible. They must be “on the deck plates” on a regular basis discussing safety issues, demonstrating interest and dedication to safety and health performance, and encouraging dialogue with employees.

(2) Work Site Analysis. New or modified equipment processes, and materials are analyzed and evaluated. Self-inspections of all work sites are performed, hazards related to individual jobs and processes are analyzed and related safety and health training is provided.

(3) Hazard Prevention and Control. Identified hazards must be eliminated or controlled in a timely manner. A hierarchy of controls must exist, beginning with engineering out or eliminating hazards; and extends to enclosing, barricading, or isolating the hazards;

developing administrative procedures and controls; and finally to use of personal protective equipment (PPE).

(4) Safety and Health Training. Training must foster a positive atmosphere that instills the belief that safety is a team effort and includes everyone from top managers to line workers. Employee training should incorporate awareness of hazards, safe work procedures, and emergency situations.

d. PHNSY&IMF OSHE Office Points of Contact

2. General

a. The contractor shall ensure that their employees and sub-contractors comply with all applicable Federal and State OSH standards and regulations and/or specific Navy OSH requirements (e.g., NAVSEA Standard Items). The contractor shall submit a “safety and accident prevention plan” to PHNSY&IMF Occupational Safety, Health, and Environment Office (Code 106), for concurrence prior to start of work that addresses hazards inherent to the work planned, with appropriate controls described for those standards. The written plan shall include, but is not limited to:

(1) Work involving hazardous constituents (e.g., lead or chromate containing paint, asbestos, silica) that requires specific health controls and/or air monitoring. The contractor and sub-contractors are responsible to contract for their own industrial hygiene support as required.

(2) Hot work operations conducted on-board ship and in-and-around the dry dock basin. The contractor shall identify the type of hot work being performed, means of fire prevention and control, firefighting equipment and capabilities, and emergency actions and procedures in the event of a fire. The contractor shall conduct housekeeping and fire prevention inspections required by NAVSEA Standard Items; ensure good housekeeping, and store materials and equipment in an orderly manner.

(3) The contractor shall provide the name, phone number, and pager number of the individual(s) responsible for the contractor’s OSH regulatory compliance oversight.

b. The contractor shall notify the project manager and PHNSY&IMF OSH Office of injuries and occupational illnesses occurring on the project as soon as possible. If a serious injury/illness or electrical shock occurs, the Contractor shall notify the Regional Dispatch Center (RDC) by dialing 911 on any Shipyard phone or 474-1271. Copies of the completed mishap report shall be provided to PHNSY&IMF Code 106.13. Notify the project manager and Code

106.13 of planned mishap critiques. Provide copies of the completed critique reports to the OSH Office.

(1) The contractor shall provide total hours worked to PHNSY&IMF OSH Office on a monthly basis. Contractors who hire subcontractors shall provide the subcontractor’s

Office Title Code Office Number Cellular OSHE Office 106 (808) 473-8000, ext. 4459 (808) 368-0106 Safety & Health Division 106.1 (808) 473-8000, ext. 2876 (808) 330-4074 Health Branch 106.11 (808) 473-8000, ext. 5831 (808) 754-9912 Safety Branch 106.12 (808) 473-8000, ext. 4448 (808) 368-0572 Waterfront Branch 106.13 (808) 473-8000, ext. 4437 (808) 347-3197 total hours worked as well (per OSHA Directive CSP 03-01-002-TED 8.4 VPP: Policies and Procedures Manual).

(2) The contractor shall provide Total Case Incident Rate (TCIR) and Days Away, Restricted, or Transferred (DART) rate data to PHNSY&IMF OSH Office (per OSHA Directive CSP 03-01-002-TED 8.4).

(3) The contractor shall provide PHNSY&IMF Code 106.12 with a copy of their OSHA 300 Log annually (only injuries or occupational illnesses related to contract work) not later than 15 January of each year.

c. Maintain work areas in the highest reasonable state of cleanliness consistent with the work. As a minimum, trash, industrial waste and mechanical or grinding debris will be removed at least daily. If mechanical or grinding debris contains lead/chromate-containing paint debris, additional packing/labeling requirements and environmental disposal requirements may apply.

d. The Project Superintendent of contractor work shall oversee work that may impact the health or safety of PHNSY&IMF personnel. This includes work with or on hazardous materials or for work requiring boundaries and/or containments. Boundaries or containments shall have prominent signage indicating hazards and PPE required entering the area. Work shall be coordinated with the Project Superintendent to ensure PHNSY&IMF personnel are adequately protected and/or removed from the immediate work area as required. PHNSY&IMF may elect to have workplace monitoring conducted around the perimeters of work requiring boundaries and/or containments, in the interest of the Navy and to ensure adequate protection for PHNSY&IMF employees. Such monitoring will not replace any industrial hygiene sampling the contractor is required to perform according to the contract, nor will Navy monitoring results be used to determine potential exposures to contractor personnel.

e. The contractor shall ensure that work performed by their employees does not create safety or health hazards for PHNSY&IMF personnel.

f. The contractor shall ensure that their employees comply with posted PPE requirements (e.g., safety glasses with side shields, hard hats, safety shoes, hearing protection.

etc.) while going to, working on, and leaving the ship.

(1) Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in or passing through an eye hazardous area.

This includes:

(a) All portions of submarines, surface craft, and other vessels undergoing modification, alteration, repair, or overhaul.

(b) Dry docks (topside and basins) where submarines, surface craft, and other vessels are undergoing modification, alteration, repair, or overhaul. Topside includes the area around the dry dock between the chain guardrails and the outer portal crane track.

(c) Portions of lay down areas around dry docks and along piers, shops, and buildings throughout PHNSY&IMF where eye hazardous operations are conducted.

(2) Hard hats shall be worn in designated areas, in situations where injuries can be prevented by wearing hard hats, and where signs indicate the use of hard hats, pier areas where surface craft, submarines, and other vessels are undergoing repair availability. Hard hats shall be worn when going onboard the ship and while working on the exterior of the vessel as well as in the dry dock basin and topside around the dry dock. Topside includes the area around the dry dock between chain guardrails and the outer portal crane track. Hard hats shall be worn when working under the hull of the ship and when working under Herculite and other plastic (shrink wrap, polyethylene, etc.) covered staging structures.

g. The contractor shall ensure their employees and sub-contractors understand the PHNSY&IMF Fire Safety Plan, requirements and actions to take in the event a fire or emergency occurs during work onboard the ship. For all types of fires and emergencies contact RDC. The Federal Fire Department (FFD) shall investigate whenever a fire aboard ship occurs. Ensure FFD access to inspect the fire scene, to ensure the fire is extinguished and to determine the cause of the fire. Ensure workers are familiar with shipboard fire prevention and evacuation, references (c) and (d):

(1) Smoking is prohibited aboard ship and in dry dock. Designated smoking areas shall be identified, posted, and provided with adequate butt cans and/or ashtrays. Smoking is prohibited outside of designated smoking areas.

(2) Rubbish and scrap materials will be disposed of in properly identified cans, receptacles, or bins. Rubbish will be cleared from the ship at the end of the workday.

Work areas will be kept free of accumulation of combustible debris.

(3) Emergency and fire access lanes shall remain clear and free of obstruction

(4) Brief employees assigned to shipboard work on evacuation plans, e.g., evacuation signals, escape and alternate routes, muster procedures and stand-by areas on pier-side. Unless specifically excused, contractor personnel are expected to fully participate in any fire or other emergency drills.

(5) Fire Safety

(a) Securing of Temporary Services

1. Service lines and leads shall be suspended 1/8” Orange Teflon coated stainless steel wire rope with 1/8” swage sleeve. Teflon wire rope shall be placed in hull in major passageways at 10 foot intervals. This is the primary material used to ensure that temporary services will not fall into passageways, impeding emergency response in the event of a casualty.

2. In addition, service lines shall also be suspended using a noncombustible string. All suspension points shall be secured to brackets, not be tied to ship's piping or equipment and shall not hinder equipment operation or valve positioning. Services shall be kept “High and tight” ensuring clear passageways and will not obstruct access and egress.

3. Shipyard is to provide 1/8” Nomex/Kevlar string through shop store.

(b) Quick Disconnect Fittings. Service lines and leads in topside hatches, watertight doors and through any other hull cut or hull penetration of a submarine in dry dock or that is waterborne shall have quick disconnect devices installed within 5 feet of the exterior opening, preferable located topside for hull openings and hatches. Ensure quick disconnect are marked with “orange” highly visible tape or tags for easy identification in the event of a casualty.

(c) Metal Canister Vacuums

1. To reduce the risk of a major fire in the ships undergoing availabilities, all vacuum cleaners used shipboard are required to have metal canisters. Vacuum cleaners shall be permanently and legibly marked with the appropriate responsible organization and/or shop/code. Metal canister vacuum cleaners are available through the Shop 06 Tool Room.

2. Plastic canister vacuum cleaners are allowed for general housekeeping in shops, dry docks and work areas off-hull. Plastic vacuum cleaners shall be labeled “NOT FOR SHIPBOARD USE”.

3. Plastic canister vacuums found in-hull will be confiscated.

Project Superintendents and Assistant Project Superintendents will ensure compliance.

h. The contractor shall perform hot work operations in confined and enclosed spaces in accordance with reference (a). The contractor shall ensure that their employees and sub-contractors understand, enforce and comply with shipboard hot work requirements.

i. Ensure contractor personnel do not relocate, alter, or modify PHNSY&IMF temporary services. Contractors shall not tap into or use temporary ventilation systems/ducting or installed temporary electrical power without prior authorization.

j. Ensure contractor personnel do not remove, alter, or tamper with staging erected by PHNSY&IMF.

k. Restrict entry into PHNSY&IMF work areas posted with hazard warning signs.

Contractor personnel shall comply with all posted hazard control requirements. Entrance into PHNSY&IMF boundary or containment areas is restricted to personnel with necessary qualifications (e.g., medical, training, PPE). If entry is required, contact the PHNSY&IMF Business and Strategic Planning Office (Code 1214) to coordinate with applicable project management personnel.

l. Laser Safety. Notify the PHNSY&IMF OSH Office when any laser equipment will be used. Prior to using any laser equipment rated Class 3B or higher, provide the PHNSY&IMF OSH Department with a written report ensuring that a competent person has conducted appropriate LASER hazard evaluations. The evaluation shall include, but is not limited to, calculations and measurements of LASER safety parameters such as Nominal Hazard Zone (HMZ), Nominal Ocular Hazard Distance (NOHD), and required optical densities for LASER eyewear and/or shielding.

m. The contractor shall eliminate or control hazards promptly. Hazards requiring action and/or assistance by the project shall be immediately brought to the project’s attention.

PHNSY&IMF has the right to perform oversight inspections of contractor work sites to ensure compliance with NAVSEA Standard Items, safety and health requirements (including those contained in this MOA), and to ensure support of PHNSY&IMF VPP efforts. Such inspections will be documented in writing, and contractors shall provide written responses to the inspection reports detailing corrective actions taken.

3. Known Hazardous Procedures

a. The contractor will ensure their work does not create a safety or health hazard for other activities working in the area or downwind. In order to minimize personnel exposures to hazardous materials (both military and civilian) and to ensure personnel safety during the availability period, comply with requirements for the specific hazards listed below:

(1) Asbestos

(a) The contractor shall not undertake work requiring removal, repair and installation of thermal system insulation (TSI) material unless it has been confirmed to be asbestos-free by laboratory analysis of bulk insulation samples or review of material-specific documentation. Maintain a copy of the laboratory results/asbestos-free documentation on site while the TSI work operation is conducted.

(b) Contractors performing work on confirmed asbestos material shall comply with the State of Hawaii, Title 11 Hawaii Administrative Rules, Department of Health, Chapter 501, Asbestos Requirements and Chapter 504, Asbestos Abatement Certification Program. Provide copies of contractor Hawaii State certifications to the PHNSY&IMF Code 1214.

(c) The contractor must comply with storage, labeling, handling and disposal requirements of reference (c), and complete a Custody Transfer Form (CTF). CTFs are available by contacting the Environmental Division (Code 106.3) Hazardous Waste Packaging Facility. The bags shall only be disposed of in the specially designated asbestos dumpsters located at Building 1663. Contact the asbestos dumpster custodian, Code 106.3, at 473-8000, extension 4580, between the hours of 0630 and 1500.

(d) Restrict entrance into areas marked off by contractor personnel with "Asbestos Danger" signs to qualified asbestos workers.

(e) Prohibit installation of asbestos-containing materials including deck and floor coverings (e.g., vinyl asbestos tile and asbestos-containing tile mastic, terrazzo, underlayment, leveling compound). Ensure only asbestos-free decking materials are used for replacement of coverings to match original installation or replacement of floor covering for an entire space. Materials can be verified as asbestos-free from the review of product specifications.

(2) Silica

(a) Deck covering shall be assumed to contain silica quartz unless confirmed to be silica-free by documentation. Crystalline silica quartz is a suspect human carcinogen and may pose a respiratory hazard when removed without adequate work and/or engineering controls.

(b) Ensure adequate containment and exhaust ventilation is provided for deck removal/installation operations with the potential for generating airborne concentrations of respirable silica dust. Mechanical removal of decking shall require total-compartment isolation with High Efficiency Particulate Air (HEPA) filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in shipboard spaces but shall be exhausted off the ship. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1 year old) air monitoring performed by a Certified Industrial Hygienist of comparable shipboard deck removal operations that show the currently used work controls are sufficient to reduce respirable silica dust to below the permissible exposure limit (PEL).

(3) Man-Made Vitreous Fibers (MMVF) products have replaced asbestos as the primary source of insulation and lagging material and include glass fibers, glass wool, mineral wool and refractory ceramic fibers. MMVF may pose a respiratory hazard and cause skin and eye irritation when removed without adequate work controls. Ensure adequate containment and exhaust ventilation is provided for MMVF removal or installation operations with the potential for generating airborne concentrations of MMVF. Mechanical removal of decking shall require total-compartment isolation with HEPA filtered local exhaust ventilation.

Air exhausted from the silica containment shall not be re-circulated in the same space but shall be exhausted off the ship or to outside air. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1 year old) air monitoring performed by a Certified Industrial Hygienist of comparable operation that show the currently used work controls are sufficient to reduce MMVF.

(4) Lead. Contractor operations may involve lead work, which could result in personnel exposure. Operations generating lead dust or fumes (e.g., mechanical removal of lead containing paint, transfer of lead ballast or hot work involving lead) shall be conducted in accordance with references (a) and (d) as applicable.

(5) Mercury. The PHNSY&IMF Controlled Industrial Area (CIA) is a mercury exclusion area. Components containing elemental mercury or mercury compounds must be controlled to prevent inadvertent release of this material.

(a) It is requested that the contractor provide a list of all mercury containing equipment and instrumentation being brought onboard ship or into the controlled industrial area in letter format by A-30. Forward the letter to PHNSY&IMF, Attention: Code 1214, with copies to Code 106 and Code 240. Negative reply is required.

(b) Expended, intact fluorescent tubes shall be wrapped or bagged at a rate of no more than ten tubes per bundle to contain spillage in case of breakage. Contact Code

106.3 for proper disposal requirements.

(6) Confined Space Entry/Gas Free Engineering. Where contractors are performing work at Navy Shipyards or ship repair facilities, the following provisions shall be observed:

(a) When performing shipboard operations, the contractor shall provide an Certified Marine Chemist or a shipboard confined space competent person as appropriate under the provisions of reference (a).

(b) When performing non-shipboard operations within a facility, the contractor shall provide a confined space competent person as required in ref (c).

(c) The contractor shall ensure that each employee who enters a confined or enclosed space and other areas with dangerous atmospheres is trained to perform all required duties safely.

(7) Freon. The following control procedures are invoked prior to commencing any work involving the use of Freon onboard ship:

(a) The ship Commanding Officer's permission will be obtained prior to use of Freon to perform maintenance.

(b) Freon will be handled as a controlled substance, used only while in port with adequate worksite ventilation provided.

CONTRACTOR SAFETY & MISHAP INFORMATION

Contractor _____________________________________________________

Contract No.____________________________________________________

Project Title___________________________________________________

Contractor local representative: _______________________________ (Print) Phone number: ____ ______Title: __________________________

Local Government Representative overseeing contractor:

(Print)

Phone number: __________________Title: _________________________

A. Brief description of work to be performed (Big picture):

B. Location where work is to be accomplished:

C. Time line for work accomplishment:

D. Point of contact for contractor mishap reporting:

Phone number: _____________ Title:____________________________

E. List of work processes or procedures which could impact other employees working in the area and controls or preventive measures to be taken to mitigate hazard:________________________________________________________________________

F. Safety and Health Plans. Identify and provide a copy of the safety and health plans applicable to the contracted work. (e.g., hazard communication program, confined space program, asbestos abatement plan, lead abatement plan, respiratory protection plan, and emergency response plan.)

APPENDIX II

CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES

(Rev. January 17, 2013)

1. Regulations. Contractors shall comply with all Federal, State and local environmental rules and regulations, Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility’s (PHNSY&IMF) environmental policy, and Environmental Management System (EMS) requirements.

2. Contractor Brief. Contractors shall attend a Contractor Environmental Brief given by PHNSY&IMF Environment Division (Code 106.3) prior to the start of work. At the briefing, the Contractor shall be prepared to provide information on the types and quantities of hazardous materials (HM) to be used and the wastes/wastewater expected to be generated during the project. Sub-contractors shall also be present at the briefing. If Naval Facilities Engineering Command (NAVFAC) Hawaii performs work at the PHNSY&IMF, the NAVFAC Hawaii facility maintenance group performing work shall be briefed by their supervisor on the requirements of these guidelines.

3. PHNSY&IMF Points of Contact.

Director, OSHE Office 106 473-8000 ext. 4459 Environment Division 106.3 474-9080 Solid & Hazardous Waste Branch 106.31 473-8000 ext. 4580 Environmental Compliance Branch 106.32 473-8000 ext. 3019

4. Environmental Manager Duties. Contractors shall appoint in writing an Environmental Manager for the project site. The Environmental Manager is responsible for coordinating contractor compliance with environmental requirements and shall be onsite during work operations at all times. Alternate (Shift) Environmental Managers shall have the same qualifications and responsibilities as the appointed Environmental Manager. The Environmental Manager and Alternate Environmental Manager must be trained to adequately accomplish their duties which include but are not limited to: ensuring compliance with all applicable Federal, State, and local environmental requirements including Clean Water Act (Dry Dock and Storm Water Management); Hazardous Materials and Hazardous Waste (HW) Management; and Clean Air Act (National Emission Standards for Hazardous Air Pollutants [NESHAP] and Ozone Depleting Substances). The Environmental Manager shall also ensure compliance with waste segregation and storage compatibility requirements; hazardous waste identification, handling, storage, documentation, and Code 106.3 disposal requirements; inspecting and managing waste accumulation areas; ensuring only authorized personnel add wastes to containers; ensuring all Contractor personnel are trained in Hawaii Administrative Rules (HAR) requirements in accordance with their position requirements; coordinating removal of waste containers;

maintaining an Environmental Records binder which includes an Environmental Protection Plan, if applicable, and documented environmental surveillances.

5. Regulatory Interface. PHNSY&IMF Code 106.3 will be the point of contact for interface with regulatory agencies and will coordinate inspections with the required parties. Code 106.3 will be notified of any regulatory inspections, meetings, inquiries, issues or requests for information specific to the operations being conducted by its contractors.

Contractors shall immediately investigate all practices cited in Notices of Violations (NOVs)/Notices of Noncompliance (NONs)/enforcement actions and take immediate actions to remedy infractions to return to compliance. Contractors shall provide to Code 106.3 a written response identifying the alleged violation, investigation results, reasons for a response, remedial actions taken and planned preventative actions to prevent a recurrence. Contractors shall not enter into any agreement with a regulatory agency without notifying and obtaining concurrence from the Navy. Contractors shall reimburse the Navy for any monetary fines and penalties assessed against the Navy as a result of noncompliant actions.

6. Plan Submittals. Contractors shall submit the following plans to Code 106.3 for review and acceptance prior to the start of work: Environmental Protection Plan (exceptions apply when no dust, debris, pollutant, or waste is generated and no potential exists for a release to the environment), Abatement Plans (i.e., asbestos, lead), Construction Waste Management Plan, etc.

7. Inspections and Surveillances. Contractors shall have a documented inspection/surveillance and oversight program. Code 106.3 will conduct periodic environmental inspections/surveillances of operations to ensure compliance. Contractors shall provide Code

106.3 personnel access to all spaces, operations, and records related to environmental compliance and a knowledgeable person to accompany Code 106.3 personnel. Contractors shall remedy any conditions found to be in noncompliance with Federal, State, or local rules, regulations and statutes. Contractors may elect to inspect the work area prior to occupancy. Any pre-existing environmental discrepancies shall be reported to Code 106.3 for corrective action.

8. Work Area and Cleanliness. Contractors shall maintain the work areas in the highest reasonable state of cleanliness consistent with the work performed. Every effort shall be made to prevent pollutants from entering the harbor. At a minimum, all trash, industrial waste, mechanical or grinding debris, etc. shall be removed and properly disposed of at least once every shift or more frequently as required. No vehicle or equipment maintenance shall be performed on PHNSY&IMF property. All materials, tanks, items, etc. used shall be removed upon completion of the project.

9. Hazardous Materials (HM) Management. All HM shall have Material Safety Data Sheets (MSDS), readily available. HM containers shall be kept closed when not in use and properly stored in appropriate hazardous material storage lockers. Contractors shall provide hazardous material storage lockers. Secondary or transfer containers of HM shall be properly labeled to identify the product name, hazard warning, and MSDS number. No food containers shall be used for HM.

a. Emergency Planning and Community Right-to-Know Act (EPCRA) Sections 312 and 313 and 29 CFR 1910.1200.