PWS_N32253-19-R-0004.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Laboratory Specialty Gases Delivery Services

For

Pearl harbor Naval Shipyard and IMF

Joint Base Pearl Harbor-Hickam

Laboratory Specialty Gases Delivery Services PWS- October 2018

PERFORMANCE WORK STATEMENT

PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY

(PHNSY & IMF)

Laboratory Specialty Gases Delivery Services

1.0 BACKGROUND:

1.1 Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY &

IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 class and Virginia class submarines, surface vessels and shore based activities in the Pacific. To accomplish some of our work, equipment capable of obtaining highly accurate measurements are required.

2.0 OBJECTIVE AND SCOPE:

2.1 PHNSY & IMF seeks a Contractor to deliver Service Gases, Ultra-High Purity Gas-es, and Specialty Calibration Gas Mixtures to locations located within the Con-trolled Industrial Area (CIA) of Pearl Harbor Naval Shipyard (PHNSY), and to re-move cylinders which are empty or contain expired materials.

3.0 PERFORMANCE REQUIREMENTS:

3.1. The contractor shall provide all transportation and delivery of ordered product, deliver Ser-vice Gases, Ultra-High Purity Gases, and Specialty Calibration Gas Mixtures to locations located within the Controlled Industrial Area (CIA) of Pearl Harbor Naval Shipyard (PHNSY). The con-tractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS).

3.2. Requested service:

3.2.1. The contractor shall deliver the requested Service Gases, Ultra-High Purity Gases, and

Specialty Calibration Gas Mixtures to the respective locations in accordance with Standard Op-erating Procedures. Locations of deliveries are provided on section 3.3.1 of this PWS.

Special Qualifications: The contractor shall provide a copy of a signed agreement with the Orig-inal Equipment Manufacturer (OEM), Fives, acknowledging this will be a collaborative joint ef-fort utilizing on-site OEM personnel for key elements of this project to include, but not limited to, physical on-site oversight and support.

3.2.2. If any components are found to be damaged, defective, or in need of replacement during the course of this contract, the contractor shall provide and use only new parts and materials from the Original Equipment Manufacturer (OEM) in performance of this contract unless author-ized by the Contracting Officer (CO) who will seek guidance from the COR.

3.2.3. The contractor, upon completion of delivering the ordered gas shall demonstrate to the on-site COR identified Technical Point of Contact (POC) that all aspects of the system are work-ing and are properly functioning in accordance with (IAW) manufacturer’s specifications, indus-try standards and this PWS.

3.2.4. Service Report: Immediately upon completion of the delivery of the specified gas service and before leaving JBPHH, the Contractor shall provide a written Service Report to the Govern-ment Technical POC or COR. The Government Technical POC will forward the service report to the Code 600 POC within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the Government POC. The

Government will not pay an invoice submitted until an acceptable service report has been re-ceived from the Contractor. As a minimum, the final service report shall contain the following information:

name of the company requested service date description of services provided additional services recommended (if any) printed name and signature of technician who performed the service(s) printed name and signature of on-site Government Technical POC or COR start and completion dates complete breakdown of the labor cost (hours and rate) material(s) and part(s) used details of any other charges printed name and signature stating only new parts and materials were used

3.2.5. Requested commodities and services. The contractor shall provide the commodities and services described below, adhering to applicable transportation and environmental regulations, on a schedule satisfying projected consumption rates such that adequate quantities are main-tained continuously throughout the Period of Performance (POP).

3.2.6. Deliver service gases

3.2.7. Liquid argon in contractor-provided cryogenic Dewar flasks, inspected and certified pri-or to filling.

3.2.8. Gaseous nitrogen in contractor-provided cylinders, inspected and certified prior to fill-ing.

3.2.9. Gaseous oxygen in contractor-provided cylinders, inspected and certified prior to filling.

3.2.10. Prepare, analyze, certify, and deliver ultra-high purity (UHP) gases in contractor-provided cylinders, inspected and certified prior to filling.

3.2.11. Prepare, analyze, certify, and deliver specialty calibration gas mixtures, contained in contractor-provided cylinders, inspected and certified prior to filling.

3.2.12. Remove and replace without additional cost any unit of delivery found noncompli-ant with this PWS.

3.2.13. Remove unneeded government-owned and contractor-owned cylinders which are empty or the contents of which have expired; evaluate their condition; and process them for re-use or disposal, as appropriate.

3.2.14. Provide Objective Quality Evidence (OQE) upon delivery of UHP gas(es) or specialty calibration gas mixture(s), to the on-site Contracting Officer’s Representative (COR) identified Technical Point of Contact (TPOC) affirming that all aspects of manufacturer’s specifications, industry standards and this PWS have been met. OQE shall include:

3.2.15. Certificate of Conformance (COC) for UHP gases.

3.2.16. Certificate of Analysis (COA) for specialty calibration gas mixtures.

3.3 Increase or Decrease: The Government reserves the right to increase or decrease the num-ber of service gas, UHP gas, calibration gas mixture deliveries, or cylinder pickups and dis-posals through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon commodities and services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

3.4 Defense Logistics Agency (DLA) Maritime Pearl Harbor - Mission Support Material Item

Inventory Manager/PQDR Inventory Management Specialist.

a. Monitor Shop Store inventory levels and reorder as required to maintain a steady supply of welding gas. Order additional quantities when Shops anticipate a temporary usage surge due to workload.

b. Order gas using only the stock numbers listed in attachment 1 herein, unless otherwise specified by Code 138.

c. When ordering gas from the standard stock system, request horizontal palletizing in stacks no higher than three rows.

3.3.1. DELIVERY LOCATIONS:

3.3.2 The contractor shall deliver the following specified gas to the respective locations:

Code Product Location Quantity Frequency Point of

Contact

Shipyard

Tank y/n

930 liquid nitro-gen Type II, Grade B,

99.99 MI,

by volume, Mercury

Free, Oil

Free, Metric

A-A-59-

155, High

Purity, Spe-cial Pur-pose, Criti-cal applica-tion item.

Bldg.

10,000gallons Deliver once the current product reach the

2,000 gal-lons.

Glenn

Umeno y

920 shop 26 Lasal Mix-ture P83

(Tri-mix)

Carbon-

Dioxide 5%, Helium

40%, Nitro-gen 55%

Liquid Ar-gon per

MIL-A-

18455 Type

Bldg. 155 Minimum of one cylinder at approxi-mately 4744 cubic feet.

Monthly or as needed.

Steven

Luko n

105.5 99.995% pure liquid nitrogen

Bldg. 9

Annex

500 gallons Deliver once the current product reach the

100gallons.

Shaun

Chun n

950 Propane Gas Bldg.

214A

21,000gallons per year

Weekly delivery

Brian Fu-jimoto/

Amy Ka-wamata n

900 shop 26 Propane Gas Bldg. 155 Steven

Luko n

900 shop 26 LIQUID

OXYGEN

GAS, Tech

Bulk, Type

II, 99.5%

PURE, BB-

0-925

Bldg. 155 Steven

Luko n

900T non-nuclear welding shop

Liquid ar-gon

Bldg. 155 4,744 cubic feet

Every two weeks (26 fills a year)

Gary

Okinishi n

900T non-nuclear weld-ing shop

Compressed

Argon

Bldg. 155 246 cubic feet 12 cylin-ders a month

Gary

Okinishi n

900T non-nuclear weld-ing shop

Oxygen Bldg. 155 247 cubic feet 64 cylin-ders a year

(as needed)

Gary

Okinishi n

900T non-nuclear weld-ing shop

Acetylene Bldg. 155 225 cubic 48 cylin-ders a year

(as needed)

Gary

Okinishi n

960 Propane UN

BLDG

1456 be-tween

BLDG 11

and

BLDG

1 ea. - Tank -

575 Gallons n

920 shop 17 Lasal Mix-ture P83

(Tri-mix):

Carbon Di-oxide 5%, Helium

40%, & Ni-

Bldg. 72 Phillip

Navares y trogen 55

4.0. QUALITY ASSURANCE:

4.1. According to the contract’s inspection clause, the Government will evaluate the contrac-tor’s performance under this contract. The Government POC is a representative of the Contract-ing Officer KO and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the KO. All services to be performed by the contractor will be subject to review by the Government POC or

COR. The contractor shall provide written response addressing the root cause, corrective action and preventive action. The contractor will be given one (1) working day to answer a submit-ted Customer Complaint.

4.2 The Contractor is responsible for implementing and maintaining a Quality Control Plan

(QCP) which will consist, at a minimum, a written report identifying any repairs/adjustment performed for correction of potential and actual problems. The report will also state any initial

“out of tolerance” measurements identified.

4.3 The QCP shall outline the Contractor’s plan to ensure the quality of deliverables as outlined in this PWS. The QCP shall address what will be reviewed and shall outline actions to be taken by the Contractor.

4.4 Periodic Progress Meetings: The Contractor agrees to attend any progress meetings during the contracted period of performance, the TPOC and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the TPOC will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will notify the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

4.5. Essential Services during Crisis:

4.6. This requirement has been determined not to be essential and does not require continued support during a crisis as define in DFARS Clause 252.237-7023.

5.0. HOURS OF OPERATIONS:

5.1. The contractor shall perform work required under this contract during the following hours:

6:30 a.m. until 2:00 p.m., Monday thru Friday, excluding Federal Holidays or any days mandated as furlough days. If any additional hours are required, the Contractor should contact the KO for approval. Upon Approval, the Government Technical POC shall be present with the Contractor.

For all emergency deliveries, after receiving authorization, contact the Government POC prior to delivery for access to JBPHH.

5.2 If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holi-day falls on a Sunday, the holiday is observed on the following Monday.

5.3 Federal Holidays:

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day 4th or 5th Monday in May

Independence Day 4th of July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 12th of November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th of December

6.0. CONTRACTOR PERSONNEL:

6.1. The contractor shall provide the name of the Contract Manager (CM) and any alter-nate(s) who shall act for the contractor when the manager is absent and they shall be des-ignated in writing to the CO and COR within two (2) work days after contract award. The contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM or alternate shall have full authority to act for the contractor on all matters relating to operation of this contract at Joint Base Pearl

Harbor/ Hickam. The CM or alternate shall be available to meet on the installation with gov-ernment personnel designated by the CO to discuss problem areas. The contractor shall provide a CM who can read, write, speak, and understand English fluently.

6.1.1. The contractor and all their employees shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as contractor personnel and displaying dis-tinguishing badges or other visible identification for meetings with government personnel. In addi-tion, the contractor and all their employees shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

6.1.2. Listing of Contractor Employees:

6.1.2.1. The contractor shall provide an initial listing of contractor employees’ names and posi-tion titles to CO and COR prior to contract start date. The contractor shall also provide an up-dated listing of personnel to the CO and COR within ten (10) work days when employees affecting the work of this contract have a status or position change.

6.1.2.2. The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, and/or general well being or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employ-ee of the Department of the Navy, either military or civilian, unless such person seeks and re-ceives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Navy if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industri-al Labor Relations Activities. The contractor shall be prohibited from employing off-duty

COR’s who are surveilling any contracts/subcontracts awarded to the contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a profession-al, courteous manner. The selection, assignment, reassignment, transfer, supervision, manage-ment, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the contractor shall comply with the requirements set forth in this PWS and Joint Base Pearl Harbor/ Hickam regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

7.0. ENVIRONMENTAL PROTECTION AND SAFETY:

7.1. The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (in-cluding hazardous materials).

7.2. Hazardous Material:

7.2.1 The contractor shall not store chemicals/HAZMAT on JBPHH. All chemicals/

HAZMAT must be approved prior to being transported on base for use by any contractor. The contractor shall prepare and submit to the COR, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material Request Authorization Form (Air

Force Form 3952) and Material Safety Data Sheets (MSDS) for each chemical, materials and substance proposed to be used in performance of this PWS. The contractor shall main-tain copies of MSDS(s) for all chemicals. The MSDS(s) must correspond with the manufactur-ers of the chemicals on hand. Manufacturer, material, and MSDS must match. NOTE: MSDS refers to manufacturer MSDS.

7.3. Hazardous Waste:

7.3.1. Spills.

7.3.2. Upon occurrence of any spills that could enter the storm system or cause any harmful en-vironment effects, the contractor shall immediately call 911 to report the incident. The contrac-tor shall report all environmental violations to the Government POC. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The con-tractor shall provide five (5) copies of the written report. The contractor shall provide one copy to the KO, two copies to the Government POC, a copy for Unit Environment Coordina-tor (UEC) and a copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill

2.) Date and time of incident

3.) Location and source of spill

4.) Substance or pollutant spilled

5.) Amount spilled and the rate of discharge

6.) Any damages or injuries involved

7.) Extent of the area impacted

8.) Potential hazards

9.) Action taken

10.) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment) and whether 911was called and which agencies responded

7.4. Environmental and Safety Training:

7.4.1 The contractor personnel shall have Resource Conservation Recovery Act (RCRA) envi-ronmental and safety training required by the state and federal Government. The training shall be

IAW the following regulations: Resource Conservation Recovery Act (RCRA) 40 Code of Fed-eral Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administra-tion (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR

Part 1910.120 “Hazardous Waste Operations and Emergency Reponses” 40 CFR Part 63.741-40

The contractor shall provide the environmental and safety training certificate for all em-ployees to the KO and Government POC, within ten (10) calendar days after contract award date.

8.0. SECURITY REQUIREMENT/VISITOR PASS:

8.1. The contractor shall make contact with the Government POC, seven (7) days before com-ing on JBPHH to make arrangements for a Visitors Pass(s) to the installation and to the Control

Industrial Area (CIA). The Contractor Officer Representative (COR) will be the sponsor within the organization. The contractor and the COR will arrange to meet. The contractor shall provide two forms of identification (one of which must be a picture ID) to Security Forces.

8.1.2 In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to US citizens and US nationals only.

Contractor personnel performing services shall comply with all PHNSY rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. All regulations, procedures, and access/security requirements shall be obtained prior to the first day of contract performance. It is the responsibility of the Contractor to process and obtain all approvals and allow for sufficient processing time to secure access and entry to PHNSY &

IMF.

This contract requires a security clearance granted by the Defense Security Service (DSS). Con-tractor personnel shall not divulge, disclose, or communicate in any manner, information to a third party without prior written consent by the TPOC.

8.2. Foreign National(s):

8.3. The contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

9.0. HEALTH AND SAFETY ON GOVERNMENT INSTALLATION:

9.1. In performing work under this contract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements. The contractor shall notify the Government POC of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the Government POC of damage to Government property or equipment during the execution of the contract.

10.0. EMERGENCY PROCEDURES:

10.1. Contractor employees shall follow the direction of government employees in regards to emergency evacuation procedures, i.e. fire, active shooter and bomb threats. It is the responsibil-ity of the contractor to provide guidance and establish procedures for responding to emergency for their employees. It is the contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills and at no additional cost to the government.

10.1.2. Performance Assessment:

The contractor shall be aware that the absence of any contract requirement from the Service

Summary does not detract from its enforceability nor limit the rights or remedies of the govern-ment under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

11.0. PRODUCT SPECIFICATIONS AND TEST REQUIREMENTS:

11.1

a. Liquid Nitrogen is to be oil free.

b. NITROGEN PURITY:

The amount of nitrogen in the material shall be a minimum of 99.995% by volume (v/v).

This includes trace amounts of neon, argon, and helium. The purity shall be determined by one of the test methods described in sections 5.2.1-5.2.3 of the Compressed Gas Asso-ciation (CGA), Inc. G-10.1, “Commodity Specification for Nitrogen”

c. OXYGEN CONTENT:

The amount of oxygen in the material shall have a maximum of 0.005% (v/v). The oxy-gen content shall be determined by one of the test methods described in sections 5.5.1-

5.5.7 of the Compressed Gas Association (CGA), Inc. G10.1, “Commodity Specification for Nitrogen”

d. MOISTURE CONTENT:

The amount of moisture in the material shall have a maximum of 26 ppm (v/v or mole/mole). The moisture content shall be determined by one of the test methods de-scribed in sections 5.3.1-5.3.4 of the Compressed Gas Association (CGA), Inc. G10.1, “Commodity Specification for Nitrogen”

e. ODOR:

The nitrogen shall have no odor when tested in accordance with section 5.11 of the Com-pressed Gas Association (CGA), Inc. G-10.1, “Commodity Specification for Nitrogen”

11.2. Argon Gas. Argon gas purchased in steel compressed gas cylinders shall be tested for oxygen content and dew point in accordance with MIL-A-18455 for Type I argon gas.

In addition, test for hydrocarbon content as methane to verify that any contamination does not exceed 15 ppm by volume. Oxygen content shall be less than or equal to 50 ppm and dew point shall be minus 60 degrees F or lower (drier).

11.2.1. Liquid Argon. Liquid Argon shall be per MIL-A-18455 Type 2 and vendor provide cer-tification.

11.3. Mixed Gases. Mixed gases shall be tested for oxygen content, dew point, composition, and hydrocarbon content, and shall meet the limits specified in the table below:

Gas Mixture Oxygen Content

(ppm, Maxi-mum)

Dew Point

(◦F, Max.)

Minor Compo-nent

Range (%) *

Hydrocarbon

Content

(ppm, Max)

75/25 Ar-CO2 1000 -48 22.5 – 27.5 15

95/5 Ar-CO2 1000 -58 4.5 – 5.5 15

95/5 Ar-

Hydrogen

500 -58 4.5 – 5.5 15

75/25 Ar-Helium 100 -58 22.5 – 27.5 15

75/25 Helium-Ar 100 -58 22.5 – 27.5 15

50/50 Ar-Helium 100 -58 45 – 55 15

98/2 Ar-Oxygen --- -58 1.5 – 2.5 15

* Test mixed gas compositions using a Thermco Model 6900 gas analyzer (or equal).

Note: Basis for limits is as follows: Oxygen content - lowest minimum purity specified in Table

4 of ANSI/AWS A5.32 for the gas group. Dew point - Table 4 of ANSI/AWS A5.32. Minor component range – Table 3 of ANSI/AWS A5.32. Hydrocarbon content – Code 134.3 test in-strument limitations.

11.4 Other welding gases. Other welding gases, such as helium or oxygen, need not be tested unless required by DL/NDR resolution.

11.5 Sampling Requirements. Random sampling of argon gas and mixed gases shall be performed in accordance with the periodicity levels specified below:

Level I – Sampling periodicity shall be quarterly. If all samples are satisfactory, sampling frequency may be changed to Level II.

Level II - Sampling periodicity shall be once every two quarters. If two consecutive samples are satisfactory within Level II, the periodicity may be changed to Level III.

Level III - Sampling periodicity shall be once every three quarters. If two consecutive samples are satisfactory for Level III, the periodicity may be changed to Level IV.

Level IV – Sampling periodicity shall be once per year.

11.5.1 Below are further guidelines on changes in sampling frequency.

11.5.2 For Level I, if one or more cylinders exceeds specification limits for oxygen content, dew point, and/or hydrocarbons, the sampling periodicity shall be once per month until four consecutive samples have been tested satisfactorily without recurrence.

11.5.3 For Levels II, III, and IV, if one or more cylinders exceed specification limits for oxygen content, dew point, and/or hydrocarbons, the sampling periodicity shall be once per month until four consecutive months have elapsed without recurrence. The sampling program shall then revert to the next lower numbered level. For example, if a problem occurs at

Level III, sampling would resume at Level II after control was re-established.

11.5.4 The sample size shall be three (3) cylinders per shipment. (Do not unpalletize cylinders.) Samples may be randomly selected from one pallet of cylinders. Samples shall be taken from the following groups:

a. Argon gas purchased from the standard stock system.

b. Argon gas purchased from the local vendor.

c. Mixed gas purchased from the standard stock system.

d. Mixed gas purchased from the local vendor.

11.5.5 If it is not possible to sample gaseous argon or a gas mixture during the time period specified for Level I, II, III, or IV, as applicable, sampling shall be accomplished at the earliest possible opportunity (For example, if argon is not purchased from the local vendor during the requisite time period, sampling is not possible.) Sampling of mixed gases may be performed on one type of mixed gas, i.e., it is not necessary to sample each mixture listed in

Table 1, however, it is desirable to rotate the samples among the different mixture types as much as possible.

11.5.6 In addition to the periodic sampling levels specified above, if users suspect poor gas quality, contact Code 138 to request that the gas be tested.

11.6 Requesting Gas Sampling:

When sampling is required by the periodicity level, Code 138 shall send the request form provided in Appendix QA the Gas Yard, with a copy to the

DLA MSM Item Inventory Manager. If the type of gas requested for sampling is available in the Gas Yard. It is desirable to submit the most recent shipment of the type of gas requested for testing within 3 business days of receiving the gas requested for sampling, Code 138 shall submit a Lab Analysis Request to Code 134 to perform the required tests. Within 3 business days of receiving the Lab test report, Code 138 shall affix a MISR tag to the pallet of gas and request transportation of the pallet back to the Gas Yard for issue (if satisfactory) or to be placed in a hold area (if unsatisfactory).

11.7 Documentation of Test Results:

Code 134 shall document the results of the periodic gas quality tests on a Lab report and provide a copy of the report to Code 138. Code 138 shall review the Lab report and forward test results to the MSM Item Inventory Manager, Code 136, and the Gas Yard that the tests are complete. Code

138 shall maintain a log of periodic tests performed posted on the Code 138 website.

11.7.1. Rejected Gas:

If test results are unsatisfactory, Code 138 shall provide instructions for disposition of the gas to DDPH (e.g., accept as-is or hold area). If warranted, DDPH (for NSN material) or Code 136 (for vendor procured material) shall issue a PQDR. Final disposition of the rejected gas will be pending vendor reply to the PQDR.

Following are guidelines for dispositioning welding gases that are found to have unacceptable test results during periodic sampling:

11.7.2 Oxygen contamination. The limit for oxygen in argon gas per MIL-A-18455 is 50 ppm. Past experience has shown that oxygen contamination tends to be uniform across all cylinders in a lot. Therefore, if samples have excessive oxygen, the entire lot should be assumed to have similar oxygen contents. In addition, since excessive oxygen content is likely caused by air contamination due to improper evacuation and fill procedures, nitrogen is expected to be present in an approximate nitrogen to oxygen ratio of 4:1, and the limit for nitrogen per MIL-A-

18455 is also 50 ppm. If periodic gas quality samples have oxygen contents greater than 50 ppm, a PQDR is warranted, and Code 138 shall alert users. The alert should recommend precautions that should be taken if the affected lot / shipment of gas is used. If samples have oxygen contents greater than 200 ppm, the lot / shipment should be recalled and not used for production welding.

11.7.3 Moisture contamination (unacceptable dew point). Past experience indicates that moisture contamination tends to be caused by poor cylinder preparation (e.g., incomplete drying following hydrostatic testing, not capping cylinders following maintenance), and varies from individual cylinder to cylinder within a lot. Satisfactory welds can be made with dew points as high as minus 20 degrees F, and the effect can be diluted when cylinders are used in a manifold system, as described in paragraph 5.5. However, a PQDR is warranted and users should be alerted if dew points are higher than about minus 30 – 40 degrees F, particularly if more than one cylinder is unacceptable or if a trend is observed.

11.7.4 Hydrocarbon contamination. Hydrocarbon contamination is rare, and has been experienced in the past when oil-lubricated pumps are used to fill cylinders. Unacceptable hydrocarbon content should be reported on a PQDR and users should be immediately alerted to use gas with caution, and consideration should be given to a gas recall.

11.8 USER REQUIREMENTS:

11.8.1 Safety.

11.8.2 Users shall comply with all of the requirements specified in PHNS Safety Supplement No.

2045 (latest), Compressed Gas Cylinders in Work Areas.

11.8.3 Inspect Cylinders Prior to Use. To assure that all cylinders are in satisfactory condition, shops/codes shall inspect compressed gas cylinders prior to use in accordance with the criteria specified in PHNS Safety Supplement No. 2045 (latest). Damaged cylinders (severe dents, gouges, corrosion, bulges, etc.) or leaking cylinders shall be carefully emptied and immediately returned to DDPH (Gas Yard), observing the safety requirements of Safety Supplement No.

2045. Do not empty cylinders in enclosed spaces. Notify Code 106 and mark or tag the cylinder to notify the gas supplier that you believe the cylinder to be unsafe. The gas supplier has personnel who are certified to evaluate the cylinder condition and refurbish it in accordance with

Department of Transportation Regulations.

11.8.4 Unpalletizing and commingling Shipyard and GFM cylinders. Avoid unpalletizing cylinders as much as possible and do not remove ID tags affixed to cylinders. This will help to prevent commingling Shipyard (stenciled “PHNS”) and Government-owned (GFM) cylinders and will facilitate return of costly dunnage (i.e., palletizing materials).

11.8.5 Cylinders without cleanliness plugs. Some cylinders may not have plugs installed at the outlet valve ports and may require cleaning and/or flushing prior to use.

11.8.6 Reporting gas problems. If new cylinders are received empty or nearly empty, or if poor quality gas is suspected, notify Code 138 by a DL or NDR.

11.8.7 Using Argon gas on Critical Jobs. Prior to performing production nuclear seal welds or nuclear or P-1 piping welds requiring radiography, the Weld Shop may verify adequate gas quality by welding test beads on a piece of a test material that is similar to the material to be welded. Test beads should be visually examined and verified to be free of oxidation, porosity, or other unusual characteristics. Test beads are not mandatory unless otherwise specified by Code

138. Where possible/practicable, hook up and use bottles through a manifold system (e.g., 5 bottle manifolds) and turn on all bottles to the manifold at one time. This will tend to minimize the chance of those few bottles found with higher than expected dew point to be used by itself and prolonging drying times for purges and help to average out the dew point to lower/drier levels.

11.8.8 Leave Residual Gas in the Cylinder. Return compressed gas cylinders with positive pressure. Approximately 5 to 100 psi pressure remaining will help prevent cylinder contamination.

12.0 RETURNING EMPTY CYLINDERS:

12.1 Returning Empty Cylinders. Users shall return empty GFM and Shipyard cylinders in the original palletized condition as soon as possible when empty.

12.1.1 Returning Empty GFM Cylinders:

12.1.2 Return empty standard stock system cylinders (GFM) to the Gas Yard. Users shall complete the Standard Stock Cylinder (GFM) – Empty Cylinder Turn in Form in Appendix TI and follow the instructions listed therein.

12.1.3 The Shipyard pays only for gas usage, and the Defense Logistics Agency bears the cost associated with transport and return of all compressed gas cylinders (GFM). When a sufficient quantity of empty GFM cylinders has accumulated, the DDPH shall transfer them in the original palletized condition (typically stacked and palletized horizontally in 3 rows of 4 each, totaling 12 cylinders per pallet) to Building 451 DDPH.

12.1.4 A DD Form 1348-1A Issue Release/Receipt will be used to ship empty GFM cylinders back to the standard stock system’s gas supplier in accordance with WP Gas instruc-tions. (attached to this PWS).

12.2 Returning Empty Shipyard Cylinders:

12.2.1 Empty shipyard-owned welding gas cylinders should be stored in the designated cylinder storage area.

12.2.2 A copy of the vendor receipt / delivery order shall be maintained by DDPH (Gas

Yard) as proof of the type and quantity of Shipyard cylinders that were picked up by the gas supplier for refilling or testing/maintenance.

13.0. SERVICE SUMMARY:

SS PERFORMANCE

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

SS 1.

The contractor shall provide all trans-portation and delivery of ordered product, deliver Service Gases, Ultra-

High Purity Gases, and Specialty Cal-ibration Gas Mixtures to locations lo-cated within the Controlled Industrial

Area (CIA) of Pearl Harbor Naval

Shipyard (PHNSY).

3.1

100% Compliance

SS 2.

If any components are found to be damaged, defective, or in need of re-placement during the course of this contract, the contractor shall provide and use only new parts and materials from the Original Equipment Manu-facturer (OEM) in performance of this contract unless authorized by the Con-tracting Officer (KO) who will seek guidance from the Government Point of Contact. If any components are found to be damaged, defective, or in need of replacement during the course of this contract, the contractor shall provide and use only new parts and materials from the Original Equipment

Manufacturer (OEM) in performance of this contract unless authorized by the Contracting Officer (KO) who will seek guidance from the Government

Point of Contact.

3.2.2

SS 3.

Immediately upon completion of the delivery of the specified gas service and before leaving JBPHH, the Con-tractor shall provide a written Service

Report to the Government Technical

POC or COR. The Government

Technical POC will forward the ser-vice report to the Code 600 POC with-in two (2) business days of receipt.

3.2.4.

SS 4.

The contractor will be given one (1) working day to answer a submitted

Customer Complaint.

4.1

SS 5.

The contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the contractor when the manager is absent and they shall be designated in writing to the CO and COR within two (2) work days after contract award.

6.1

SS 6.

The contractor shall also provide an updated listing of personnel to the CO and COR within ten (10) work days when employees affecting the work of this contract have a status or position change.

6.1.2.1.

SS 7.

The contractor shall prepare and sub-mit to the COR, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material

Request Authorization Form (Air

Force Form 3952) and Material Safety

Data Sheets (MSDS) for each chemi-cal, materials and substance proposed to be used in performance of this

PWS.

7.2.1

SS 8.

The contractor shall submit a typed or written report about the incident with-in four (4) clock hours. The contractor shall provide five (5) copies of the written report.

7.3.2

SS 9.

The contractor shall provide the envi-ronmental and safety training certifi-cate for all employees to the CO and

COR, within ten (10) calendar days after contract award date.

7.4.1

SS 10. The contractor shall notify the COR before sending a Foreign National rep-resentative to perform services. Spe-cial rules apply for foreign national(s) visiting a US Government facility.

8.3 100% Compliance

SS 11. The contractor shall notify the Gov-ernment POC of damage to Govern-ment property or equipment during the execution of the contract.

9.1 100% Compliance

14.0 GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

14.1. Government Furnished Property (GFP)

14.1.1. Government Furnished Property (GFP) is not applicable to this contract in accordance with FAR Parts 45 and 52.245 plus supplements.

14.2. Government Furnished Services.

14.2.1. Government Furnished Services are applicable during the performance of this contract.

14.3. Workspace.

14.3.1. The Government will provide adequate workspace around the machine areas.

14.4. Security Forces:

14.4.1. The Government will provide general on base security forces service. The Security

Forces’ telephone number is 911 for emergencies,

14.5. Fire and Emergency Services:

14.5.1 The Government will provide general on base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the JBPHH Fire Prevention

Branch. Call 911 for emergencies.

14.6. Utilities:

14.6.1. The Government will furnish utility services. These utilities include natural gas, elec-tricity, water and sewer for the sole purpose of accomplishing this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contrac-tor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

14.6.2 Refuse Collection:

14.6.2.1. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for Government provided facilities. The Government will only allow non-hazardous refuse to be emptied into the authorized refuse dumpster for trash collection. Do not use the Government dumpsters for collection of construction debris generated by this contract.

15.0 POINTS OF CONTACTS:

Code 900 Dexter Magno, 473-8000 x5794 email: dexter.magno@navy.mil

Code 900T Gary Okinishi, 473-8000 x4482, email: gary.okinishi@nay.mil

Micah, Medeiros, email: micah.medeiros@navy.mil

Clifford Ching, 473-8000 x5148 email: clifford.k.ching1@navy.mil

Code 920 Ellore Domingo, 473-8000 xXXXX email:

Rommel Jaramilla, 473-8000 x5342 email: rommel.jaramilla@navy.mil

Phillip Navares, 473-8000 x4398 email: phillip.navares@navy.mil

Steve Luko, 473-8000 x4397 email: steven.luko@navy.mil

Rick Colobong, 473-8000 x5004 email: ricardo.colobong@navy.mil

Code 930 Glen Umeno, 473-8000 xXXXX email: glenn.m.umeno@navy.mil

Code 950 Amy Kawamata, 473-8000 x6266 email: amy.kawamata@navy.mil

Code 960 Ricky Ancheta, 473-8000 x5271 email: ricky.ancheta@navy.mil

Code 105 Shaun Chun, 473-8000 x5776 email: shaun.chun@navy.mil

Code 134 Andrew Taylor, 473-8000 x3541 email: andrew.m.taylor@navy.mil

Irene Takami, 473-8000 x3505 email: irene.takami@navy.mil

Lindsey Shank, 473-8000 x5476 email: lindsey.shank@navy.mil

Code 138 Karl Sandbo, 473-8000 x3622 email: karl.sandbo@navy.mil

Huynh Tran, 473-8000 x5532 email: huynh.tran@navy.mil

Code 430

Contracting Officer Representative (COR):

Julio Perezirizarry, 473-8000 x5095 email: julio.perezirizarry@navy.mil mailto:dexter.magno@navy.mil mailto:gary.okinishi@nay.mil mailto:micah.medeiros@navy.mil mailto:clifford.k.ching1@navy.mil mailto:rommel.jaramilla@navy.mil mailto:phillip.navares@navy.mil mailto:steven.luko@navy.mil mailto:ricardo.colobong@navy.mil mailto:glenn.m.umeno@navy.mil mailto:amy.kawamata@navy.mil mailto:ricky.ancheta@navy.mil mailto:shaun.chun@navy.mil mailto:andrew.m.taylor@navy.mil mailto:irene.takami@navy.mil mailto:lindsey.shank@navy.mil mailto:karl.sandbo@navy.mil mailto:huynh.tran@navy.mil mailto:julio.perezirizarry@navy.mil

ATTACHMENT 1

MSM WELDING GAS REQUEST

DATE: ______________________________ PHONE: __________________

FROM: _____________________________ PAGER: __________________

SHOP/CODE: _______________________ FAX: _____________________

BADGE: ___________________________ SHIP: _____________________

JOB ORDER/KOP: ___________________ NEED BY DATE: ____________

DELIVER TO: _________________________________________________________

P.O.C.: _____________________________ PHONE: __________________

GAS TYPE STOCK # NO. OF CYL. RE-QUESTED

ARGON NSN 6830-01-431-0576* or

LSN 6830-LL-N03-6365

LUQUID ARGON LSN 6830-LL-N03-6364

HELIUM NSN 6830-00-782-2656* or

LSN 6830-00-660-0027

OXYGEN NSN 6830-01-049-5263* or

LSN 6830-00-169-0805

ACETYLENE NSN 6830-00-264-6751* or

LSN 6830-00-270-8216

CARBON-DIOXIDE NSN 6830-01-433-3721* or

LSN 6830-00-142-8841

75%-25% ARGON- CO2 NSN 6830-01-312-0055* or

LSN 6830-LL-N03-6345

95%-5% ARGON- CO2 NSN 6830-01-589-4297* or

LSN 6830-LL-N03-6362

75%-25% ARGON-HELIUM NSN 6830-00-938-7819* or

LSN 6830-LL-N03-6363

75%-25% HELIUM-ARGON NSN 6830-01-590-3936* or

LSN 6830-LL-N03-8125

98%-2% ARGON-OXYGEN NSN 6830-00-656-1603* or

LSN 6830-LL-N04-5202

OTHER

* Primary source. NSN compressed gas are typically 12 cylinders per pallet.

For more info., please contact Ivory Gentle.

APPENDIX TI

STANDARD STOCK SYSTEM (GFM) CYLINDERS -EMPTY

CYLINDER TURN-IN REQUEST

TI-1 Form Instructions:

1. Users Complete TI-1 form below and stage empty gas cylinders for pick up.

2. FAX (471-1142) or Email completed TI-1 form to Julio Perezirizarry

(julio.perezirizarry@navy.mil, x5095) for authorization of empty gas cylinder pickup. Authoriza-tion is given via DD 1348-1A form for GFM cylinders.

3. FAX (471-2291) or Email DD 1348-1A form to MikeWatters (x5570 or 306-1911) and the point of contact from the shop. Mike Watters will arrange retrieval of empty gas cylinders from storage/pickup location. Alternate contact for Mike Watters is Marian Puana-August

(marian.puana-august@navy.mil x4960)

4.Shop attach a copy of DD 1348-1A form to empty gas cylinders scheduled for pickup.

DATE:____________________________SHOP POC:____________________________

NAME / SHOP OR CODE / PHONE / EMAIL

CYLINDER PICKUP LOCATION: __________________________________________

mailto:marian.puana-august@navy.mil

APPENDIX QA

QA PERIODIC WELDING GAS SAMPLING REQUEST

DATE: ______________________________ PHONE: __________________

FROM: ______________________________ CODE: XXX

FAX: _______________________________ BADGE: __________________

DELIVER TO: XXXXXXXXXXX

QUANTITY REQUESTED: ONE PALLET

GAS TYPE:

____ARGON FROM STANDARD STOCK SYSTEM (NSN 6830-01-431-0576)

____ARGON FROM LOCAL VENDOR (LSN 6830-LL-N03-5367)

____MIXED GAS FROM STANDARD STOCK SYSTEM (VARIOUS STOCK

NUMBERS)

____MIXED GAS FROM LOCAL VENDOR (VARIOUS STOCK NUMBERS)

FOR MORE INFO. PLEASE CONTACT KARL SANDBO.