DRAFT_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

PREVENTIVE MAINTENANCE AND REPAIR OF

FOURIER TRANSFORM INFRARED SPECTROMETERS

1. BACKGROUND

1.1. March 2018, the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility

(PHNSY & IMF) Code 134 Laboratory Division acquired the Nicolet Fourier Transform

Infrared Spectrometer (FTIR) systems, and Infrared (IR) microscope that are manufactured by Thermo Fisher Scientific, operating under the legal entity Thermo

Electron North America LLC.

1.2. FTIR stands for Fourier transform infrared, the preferred method of infrared spectroscopy. When IR radiation is passed through a sample, some radiation is absorbed by the sample and some passes through (is transmitted). The resulting signal at the detector is a spectrum representing a molecular ‘fingerprint’ of the sample. The usefulness of infrared spectroscopy arises because different chemical structures

(molecules) produce different spectral fingerprints.

1.3. The complexity of these instruments require compatible, performance verified materials and technically competent service engineers to maintain optimum performance, preserve the Government’s investment, and ensure personnel safety. Services must be provided in a timely manner, as analytical downtime impacts the mission essential functions of

U.S. naval vessel and shore-based commands.

2. SCOPE/OBJECTIVE

2.1. PHNSY & IMF Code 134 requires contractor support services to perform the required annual preventive maintenance on the Nicolet Fourier Transform Infrared (FTIR) spectrometer systems and IR microscope to ensure reliable and uninterrupted analytical services to the U.S. naval vessels and shore based commands. This scope/objective applies to the base contract and four (4) Option Years.

2.2. Specific equipment under the scope of the PWS include the following:

2.2.1. Nicolet iS50 FTIR Spectrometer Mainframe, 2 ea. Serial No. AUP1810109 and

AUP1710516

2.2.2. Nicolet iN10 MX Infrared (IR) Microscope Mainframe, Serial No. ALK1711755

3. PERFORMANCE REQUIREMENTS

3.1. Preventive Maintenance (PM): The Contractor shall perform one, on-site PM on

Government-owned items listed in paragraph 2.2. In accordance with current Original

Equipment Manufacturer (OEM) guidelines.

3.1.1. PM consumable kit shall consist of a new IR Source and Desiccant

3.1.2. Preventive Maintenance shall include the following:

Replace desiccant and/or Desiccant Indicator

Check Purge pressure (30 PSI) and Flow (20 SCFH)

Replace IR Source

Visual inspection of Beam splitter/s, Purge and Detector Windows.

Clean Power Supply Vents / check fan operation

Perform alignment of the instrument

Check IR signal amplitude, Min, Max

Run Bench Diagnostic

Print Bench Status Report

Perform noise performance test- P2P Noise

Run Polystyrene Sample Label peaks and print

Check Laser

Check and clean Drive Voltages

Back-up customer data on CD

3.1.3. Unless otherwise specified in the PWS, the Contractor shall provide all necessary resources in the course of performance, which includes, but is not limited to, engineering, cleaning, adjustments, replacement of OEM factory-certified consumables, functional/operational tests, technical support inquiries, basic consumables, and software updates.

3.1.4. Should the contractor, determine that additional parts and repairs services are necessary to restore the unit to full operational status, and beyond the scope of OEM preventive maintenance guidelines, the Contractor shall provide a detailed written report to the Technical Point of Contact (COR), identifying the problems, required parts, and necessary services to restore the unit to full operational status.

3.1.5. Any travel required by the Contractor during the course of performance shall be in accordance with the Joint Travel Regulations (JRT) and Federal Acquisition

Regulations (FAR) 31.205-46.

3.2. Repairs:

3.2.1. The Contractor shall repair the unit if Preventive Maintenance does not restore to

OEM design specifications.

3.2.2. Parts and supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the

OEM parts when new or as presently recommended by the manufacturer.

3.2.3. All parts on the instrument that are not in the exclusion (paragraph 3.5) are covered.

3.2.4. When requested, the Contractor shall provide an unlimited number of demand on-site service visits with a maximum 72-hour response time.

3.3. Technical Support: The Contractor shall provide technical support through software updates, software notifications, and troubleshooting assistance.

3.4. Service Report: The Contractor shall provide a report no later than five (5) business days following service, detailing the nature of the work performed; any parts replaced and operational test results to ensure performance within OEM tolerances and specifications;

any upgrades or modifications; and other pertinent information concerning the condition of the equipment to the COR.

3.5. Exclusion: Computers not provided by Thermo Scientific or computers with operating systems older than Windows XP. Buy-in parts and engineering specials. Consumable items such as cassettes, diskettes, external cables, gas cells, gaskets, grease, ink, light bulbs, O-rings, ribbons, temperature controllers and paper. Unless covered by a specific contract option, third party accessories, GC ovens, auto samplers, mapping stages, multiple Raman lasers, 960 Raman lasers and sampling accessories (including Spectra-

Tech and Smart Accessories). Complete system replacement is not covered under contract.

3.6. Travel: Travel is included in the estimated costs of the contract. All travel of Contractor personnel and related expenses are inclusive of performance.

4. PERFORMANCE STANDARD

Performance

Requirement

PWS

Paragraph

Performance

Threshold

Performance

Measurement

4.1 Performance

Preventive

Maintenance

Paragraph 3.1 100% Delivery and

Compliance

Assessment by the government representative

4.2 Perform Repairs Paragraph 3.2 100% Delivery and

Compliance

Assessment by the government representative

4.3 Provide Technical

Support

Paragraph 3.3 100% Delivery and

Compliance

Assessment by the government representative

4.4 Service Report Paragraph 3.4 100% Delivery and

Compliance

Submission to the government representative within five

(5) business days following service

4.5 Quality Control

Plan

Paragraph 5.0 100% Delivery and

Compliance

First day of contract performance

4.6 Contractor

Manpower Reporting

Application

Paragraph 6.0 100% Delivery and

Compliance

By October 31 of each calendar year

5. QUALITY ASSURANCE

5.1. The Contractor is responsible for implementing and maintaining a Quality Control Plan

(QCP) that identifies and results in the correction of potential and actual problems. The

QCP shall be implemented on the first day of contract performance and a copy of QCP shall be provided to the government representative prior to contract performance.

5.2. The QCP shall outline the Contractor’s plan to ensure the quality of deliverables as outlined in this PWS. The QCP shall address contractor performance, and corrective actions, should the review(s) identify areas requiring remedial action.

5.3. The Contractor shall keep records of any inspections and corrective actions taken, as outlined in the QCP and shall make such records available to the COR upon request.

6. ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

6.1. The Contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for PHNSY&IMF via a secure data collection site. Contracted services excluded from reporting are based on

Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telcom-

Telecommunications

Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

6.2. The contractor is required to completely fill in all required data fields using the following web address: https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than

October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

6.3. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Pearl

Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) via a secure data collection site. The contractor is required to complete all required data fields using the following web address https://doncmra.nmci.navy.mil.

6.4. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While https://doncmra.nmci.navy.mil/ inputs may be reported any time during the FY, all data shall be reported no later than

October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES

7.1. UTILITIES: All reasonably required amounts of electricity will be made available at no cost to the contractor. The contractor shall carefully conserve the use of these utilities.

8. PERIOD OF PERFORMANCE

BASE YEAR 09/25/2019 – 09/24/2020

Option Year 1 09/25/2020 – 09/24/2021

Option Year 2 09/25/2021 – 09/24/2022

Option Year 3 09/25/2022 – 09/24/2023

Option Year 4 09/25/2023- 09/24/2024

9. PLACE OF PERFORMANCE

9.1. The place of performance shall be on-site at the Quality Assurance Department

Laboratory Division located in Building 1443, 1st Floor, within the Controlled Industrial

Area (CIA) of PHNSY & IMF

9.2. The normal working hours are 0630 to 1500 from Monday through Friday. No work shall be performed, outside of normal working hours or Federal holidays.

10. RECOGNIZED HOLIDAYS

10.1. The follow are federally recognized holidays:

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day 5th Monday in May

Independence Day 4th of July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11th of November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th of December

10.2. If the federal holiday falls on a Saturday, the holiday is observed on the preceding Friday.

If the federal holiday falls on a Sunday, the holiday is observed on the following Monday.

11. CONTRACTOR REQUIREMENTS AND QUALIFICATIONS

11.1. PERSONNEL: The Contractor shall be authorized representatives, distributors/resellers, and/or service providers of Thermal Fisher Scientific, operating under the legal entity of

Thermo Electron North America LLC.

11.1.1. Contractor personnel shall have the necessary training and certification to perform preventive maintenance on the items listed in paragraph 2.2.

11.1.2. In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to US citizens and US nationals only. The Contractor shall provide proof of this requirement upon request of the COR. See Attachment 1 - Documents Acceptable for Proof of

U.S.Citizenship.

11.1.3. U.S. Citizenship.

11.2. SECURITY REQUIREMENTS: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). However, Contractor personnel shall recognize that PHNSY & IMF deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of SECNAVINST 5510.36. A violation of this paragraph shall be a material violation of this agreement.

11.2.1. Contractor personnel must meet the requirements for escorted access to

PHNSY&IMF areas. Contractor shall comply with the security requirements in paragraph 13.0. Non-compliance is a material violation of the contract. Should

Contractor personnel receive or suspect they have learned unauthorized sensitive information, they shall identify and immediately report suspicions to the TPOC.

11.2.2. Should Contractor personnel receive or suspect they have learned of classified information beyond their level of clearance, the Contractor shall identify and report suspicions to the COR.

11.2.3. Contractor personnel performing services shall be required to comply with all installation rules and regulations applicable to conduct, safety, security, and procedures governing site entry and exit. See Attachment 2 – Security

Requirements Applicable for PHNSY & IMF’s Controlled Industrial Area.

11.3. Contractor personnel shall not provide any services determined to be inherently

Governmental functions as identified under Federal Acquisition Regulation (FAR)

Subpart 7.5. Furthermore, contractor personnel shall not provide personal services as identified under FAR 37.104. The Contractor shall provide notice to the COR immediately upon awareness of any services provided that are determined to be inherently governmental functions and/or personal services.

11.3.1. Contractor personnel shall not establish an employee-employer relationship with

Government personnel.

11.3.2. When performing work associated with this PWS, the Contractor shall make clear to all individuals, they deal with that they are contract employees and not DOD employees. Contractor employees shall clearly identify themselves as a Contractor

(e.g., company shirt, pin, visible company identification) in a visible location on the front of exterior clothing and above the waist (except when safety or health reasons prevent such placement) as to who their employer is. Identification badges shall be worn at all times when performing work.

11.3.3. Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel shall not make any commitment to non-

Government personnel, including foreign officials, which commit the expenditure of

U.S. Government resources.

11.4. PORTABLE ELECTRONIC DEVICES (PEDs): PEDs include pagers, mobile/cellular telephones (with/without cameras), personal digital assistants/job performance aids, laptop, notebook/handheld computers, digital imagery (still-video) devices, analog/digital sound records (e.g. iPods), video game devices, USB devices and devices of similar capability, functionality, or design. The Contractor shall strictly comply with PHNSY &

IMF procedures and policies concerning the use and possession of PEDs while working in the Controlled Industrial Area (CIA).

11.5. PHOTOGRAPHY AND PHOTOGRAPHIC EQUIPMENT: Photography and photographic equipment is prohibited at PHNSY & IMF. This includes personal cellular phones with camera features. The Contractor shall submit written requests concerning justification and details, to the Security Office (Code 1125) via the COR for approval.

12. CONTRACTING OFFICER REPRESENTATIVE (COR) – David Ewaliko, C430, david.ewaliko@navy.mil, 808-473-8000 ext. 5083, (808) 208-9763

APPENDIX

SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL

SHIPYARD & IMF’S CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE

AREAS, CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR NUCLEAR

WORK AREAS

(REVISED AUG 2013)

1. The provisions of these security requirements are applicable to Shipyard & IMF areas including the areas listed below:

a. CIA-I (Controlled Industrial Area I) – The large fenced-in area encompassing the waterfront and industrial shops, extending from Building 1274 to include all of Bravo Pier 2.

b. When activated, CIA-II (Controlled Industrial Area II) - Dry Dock No. 4 Compound

(including Building 1444).

c. Areas designated “Other Sensitive Area” (OSA), “Controlled Nuclear Information Area”

(CNIA); and “Nuclear Work Area” (NWA).

2. Performance of all work under this contract (includes task and delivery orders) is restricted to U.S. citizens and U.S. nationals only. U.S. citizen employees of a foreign owned, controlled, and/or influenced company (including a parent company) for access purposes are considered foreign nationals and special authorization would be required for escorted access to

PHNSY & IMF spaces.

3. For issuance of Red or Yellow badges, a “classified contract” is required with a Contract

Security Classification Specification (DD 254) that allows access to Restricted Data (for Red) and Naval Nuclear Propulsion Information (NNPI) (for both). Also in accordance with

OPNAVINST N9210.3 (Safeguarding of NNPI), the contract or subcontract must incorporate all

NNPI handling requirements.

4. These security requirements are applicable to the prime contractor as well as to all subcontractors and suppliers thereunder. For unescorted access, these requirements shall be incorporated into

Shipyard & IMF and co-located command originated and funded contracts and memorandums of agreement or understanding.

5. The period of proposed contract work to be performed in particular areas of the Shipyard &

IMF is subject to further approval of the Shipyard & IMF Commander depending on the sensitivity of Shipyard & IMF industrial operations in the affected areas.

6. Three weeks prior to the visit, the contractor, subcontractors, and suppliers shall complete applicable items on Part 1 of the Contractor Visit Request (VR) form (PH-SYD 5512/28) and submit it to the Government Contracting Activity (GCA) or COR for completion of Part 2. The

GCA/COR will then forward the VR and DD 254, as applicable, to the Shipyard & IMF Sponsor for completion of Part 3 no later than two weeks prior to the visit. The Shipyard & IMF Sponsor will submit the VR to the Pass and Identification Office (Pass and ID) no later than one-week prior the visit. The VR must include the type of U.S. citizenship. Entry into the CIA, CNIA, NWA or OSA may be authorized under one of the following conditions.

a. For unescorted entry to the CIA: contractor personnel must show proof of U.S. citizenship before a Green badge can be issued.

b. For unescorted entry into an OSA, CNIA or NWA:

(1) All contractors, subcontractors, and suppliers must have a DOD Facility Security

Clearance and those contractor employees who need access to the OSA, CNIA and/or NWA must have DOD security clearances granted by Defense Security Service (DSS). A Yellow or

Red badge will be issued depending on the areas needed to be accessed. For a Yellow (CNIA) badge, the contractor must have at least an Interim Confidential. For a Red (NWA) badge, the contractor must have a final security clearance.

c. For situations other than the above, personnel requiring unclassified/CIA access may be issued a White “Escort Required” (“ER”) badge for CIA access under the escort of a briefed

Yellow or Red Badged Shipyard & IMF employee knowledgeable of the area. Escorted access to CNIAs and NWAs must be coordinated with the cognizant Department Security Coordinator to ensure that the area is sanitized and the escort is properly briefed/knowledgeable of the area.

Contractors, subcontractors, and suppliers are advised that processing of “ER” badges may take up to five working days to complete.

d. The initial submittal of VR forms need not be all-inclusive. It may be expanded to meet the essential requirements of the contractor. Each individual added to the list, however shall be subject to the same pre-entry screening requirements as outlined above.

e. Under no circumstances shall personnel sign, transmit or hand-carry their own VR. The

VR should be mailed, e-mailed encrypted or password protected, or delivered by the GCA or

Shipyard & IMF Sponsor.

f. Ensure that all contractor employees provide a valid (i.e. state or federally issued) photo identification card and proof of U.S. citizenship to the Pass and ID Office prior to being issued a

Shipyard & IMF badge, see Attachment (1) for a list of acceptable documents.

g. Ensure any derogatory or questionable information concerning contractor employees possessing a DOD security clearance or a Shipyard & IMF badge is immediately reported to the

Security Office (Code 1125) so that access eligibility can be evaluated.

h. Ensure that contractor employees attend a 30-minute orientation on the safety, security, and radiological protection aspects of industrial operations within the Shipyard & IMF.

NOTE: The briefing, which is in the form of a video presentation will be given at the Pass and

ID Office in groups of 10, prior to the issuance of Shipyard & IMF badges. Special arrangements for larger groups can be scheduled upon request.

i. Ensure that onsite contractor personnel issued Red or Yellow badges attend mandatory

Shipyard security training and briefings as required by SECNAV M-5510.30 (DON Personnel

Security Program) and DOD Directives.

j. Ensure that all employees wear and display the Shipyard & IMF badge in the chest area at all times while entering, remaining in, and exiting Shipyard & IMF spaces.

k. Ensure that only the specific individual named on the badge uses each badge.

l. Maintain strict accountability over identification badges and passes issued by the Pass and

ID Office. Report immediately, to the Pass and ID Office, any badges/passes that are missing or lost and the circumstances. Return badges/passes to the GCA immediately upon termination of any employee, upon expiration, upon completion of contract, or when no longer required. The

GCA will ensure that all badges/passes are returned and forwarded to the Shipyard & IMF Pass and ID Office (Code 1125.2).

m. Restrict hours of work to 0630 – 1500 hours Monday through Friday only. When operational needs require the contractor to schedule work before 0630 and/or after

1500 (Monday through Friday) or on weekends and holidays, provide written notification at least two weeks in advance to GCA will obtain approval from the respective Shipyard & IMF departments, offices, and shops. Such notifications will include the company name, type of work to be performed, location of work, specific dates, and hours of work. The POC will submit a request in writing to the Security Office (Code 1124) by Wednesday of each week to add the contractor to the “Non-Duty Hours Contractor Access List” that is prepared weekly. Emergency access for contractors not on the non-duty hours’ list may be authorized entry by the Security

Officer or Security Operations Officer upon verification with the POC.

n. Restrict employees/representatives to the work site and control travel directly to and from the work site.

7. The Pass and ID Office is located in Building 207 at Safeguard Street and Russell Avenue.

8. No vehicle will be permitted access to a work site in the CIA without a valid Shipyard & IMF

CIA vehicle pass. The Shipyard & IMF CIA vehicle passes are issued by the Shipyard & IMF

Pass and ID Office. Shipyard & IMF CIA vehicle passes, will not be issued unless proof of vehicle registration to the contractor’s company has been presented to Shipyard & IMF Pass and

ID. All vehicles are required to conform to Shipyard & IMF traffic regulations. The speed limit is 15 MPH in the CIA. Outside the CIA, the speed limit is as posted or marked.

9. Only those contractor vehicles meeting all of the following criteria will be allowed to enter the CIA with the Shipyard & IMF CIA vehicle pass:

a. All vehicles must clearly display an authorized company sign or logo on both sides of the vehicles. The logo must be either painted on or a magnetic sign. Paper or cardboard signs are not authorized. Lettering of the logo must not be less than 2-1/2 inches in height and 1/4 inch wide.

b. They must be company or commercial vehicles used by the contractor to transport heavy equipment and/or material to the job site. In limited circumstances, contractor vehicles may be allowed entry to conduct on-site inspections at the job site.

NOTE: Contractor vehicles will not be used to transport employees to the job site. Privately owned vehicles will not be allowed in the CIA.

10. A limited number of CIA vehicles passes will be issued to each contractor, subcontractor and vendor to facilitate work requirements. Every vehicle entering the CIA will display the pass on the dashboard or visor (facing outward). The pass will be visible at all times while in the

CIA. Parking is limited to those areas that are specifically identified on the pass. If additional passes are required, adequate justification must be presented to the Pass and ID Office via the

GCA.

11. Vehicles may enter and exit from gates located on Paul Hamilton Avenue or on Chosin Street, Monday through Friday, 0630 to 1500 hours. For access before 0630 and after 1500 hours, weekends, and holidays the contractors must comply with paragraph 6.m. After proper notification, contractors may enter and exit from either gate after hours, weekends, and holidays.

12. Parking is not permitted on any piers on any dry dock/waterfront areas. Contractors shall not park on or block the marked fire lanes at any time. Vehicles may stop on the piers of dry dock/waterfront areas for 15 minutes for loading or unloading. An exception may be made for vehicles which are part of the equipment needed to do the required work and are attached or connected to the pier or ship, i.e., a truck which uses a mounted generator, a vehicle with built-in equipment, etc. A written request for pier parking authorization with justification will be sent to the Shipyard & IMF Security Officer (Code 1120) via the GCA at least two weeks prior to the date parking space is required. The following information is required:

a. The license number of the vehicle(s).

b. The type and size of the vehicle(s) (pickup truck, crane, forklift, etc.)

c. Parking location.

d. Purpose and duration.

13. Parking for privately-owned vehicles is available:

a. In the “N” parking lot on Central Avenue and “D” parking lot on Paul Hamilton Avenue, located between South Avenue and Safeguard Street.

b. In the “C” parking lot on Lake Erie Street and Central Avenue.

14. All vehicles are subject to search while entering, remaining in, or leaving the Shipyard &

IMF and/or JBPHH areas. A Property Pass (OP-7) issued and signed by the GCA must cover all government material being transported out of the CIA by contractors. Material found without a

Property Pass will be confiscated and a police offense report issued.

15. Entry into shop/office/ship spaces covered by this contract will be subject to prior approval of the respective Shop Superintendent/Office Head/Ship’s Commanding Officer. Contractors will coordinate action with the GCA for obtaining entry approval.

16. The Shipyard & IMF Security Officer will provide guard services on a reimbursable basis for contractors requiring guard services. The contractor must notify and obtain approval from the

Shipyard & IMF Security Office via the GCA at least two weeks prior to the time guard services will be required. Notification in writing shall (include the purpose and number of hours’ guard services will be required.

17. Contractor personnel will not be permitted to enter Shipyard & IMF buildings, spaces, and areas not covered by this contract except on prior approval of the Shipyard & IMF department/office/shop having jurisdiction of the areas. Contractors will coordinate action with the GCA to obtain such entry approval.

18. Access to unclassified and classified U.S. Navy shipbuilding, conversion, or repair technology and related technical information manuals, documents, drawings, plans, specifications, etc., by the contractor shall be restricted to an official need-to-know basis. This type of information shall be handled, controlled, and safeguarded to prevent oral, visual, and documentary disclosure to uncleared personnel, the public, to foreign sources, and to all personnel not having an official need-to-know. It shall be returned to the Pearl Harbor Naval

Shipyard & IMF upon completion of contracted work, except when the GCA grants specific retention authorization.

19. Photography and photographic equipment are prohibited in the Pearl Harbor Naval

Shipyard & IMF, to include personal cellular phones with camera features. When operationally required, a written request containing specific justification and details will be submitted to the Security Office (Code 1125) via the GCA for consideration. If a Shipyard &

IMF photographer is unable to take the photographs, authorization will only to be granted to the contractor if the contractor has a Shipyard Sponsor and is under continuous escort of a designated Shipyard & IMF employee. The designated escort shall be briefed by Code 1125.

The escort will take the film or photographic media in his or her custody. The Sponsoring

Shipyard Code/Office will mark and control the photographs as “For Official Use Only” and route the photographs in accordance with local regulations for review and approval of a

Distribution Statement (prior to release from Shipyard & IMF).

20. Portable Electronic Devices (PEDs). PEDs include pagers, mobile/cellular telephones

(with/without cameras), personal digital assistant’s/job performance aids, laptop/notebook

/handheld computers, digital imagery (still/video) devices, analog/digital sound recorders

(e.g. I-PODs), video game devices, USB devices, and devices of similar capability, functionality, or design. Privately-Owned PED devices such as those listed above are prohibited on Shipyard premises. Privately-Owned PEDs without camera devices are prohibited unless approved in writing by the local Information Assurance Authority (IAA) or Information Assurance Manager

(IAM). Violations may result in the confiscation and sanitization of the PEDs. The only approved method of sanitizing most PEDs is physical destruction.

a. All users authorized to use PEDs in the Shipyard & IMF workspaces, whether privately-owned (includes contractor-owned) or government-owned, are required to comply with

NAVSHIPYD&IMFPEARLINST 5239.1(series), Activity Information Systems Security Plan

(AISSP)

b. For Privately-Owned PEDs without camera devices approved for use in Shipyard & IMF spaces, the user shall follow:

(1) The PEDs will not handle, process, or store any U.S. Government information unless otherwise authorized by the IAM.

(2) The PEDs will not be connected to any Shipyard & IMF network, U.S. Government-

Owned computers, or associated peripherals.

(3) The PEDs will operate in only approved locations. These PEDs are not allowed in spaces processing and/or handling classified information.

(4) Users shall comply with software copyright laws and agreements.

(5) Violations of the above may result in the confiscation of the PED.

(6) The U.S. Government will not be liable for the privately-owned PED hardware/software while on the Shipyard & IMF premises.

c. For U.S. Government-Owned PEDs approved for use in Shipyard & IMF spaces and issued for official government travel, the user shall follow:

(1) Government-Owned PEDs that are synchronized with desktop computers on Shipyard

& IMF Local Area Network (LAN) shall follow the security measures in Enclosure (2) of

NAVSHIPYD&IMFPEARLINST 5239.1(series).

(2) Use of Government-Owned PED equipment while on travel and performing official government business is allowed.

(3) Government-Owned PEDs shall not be checked as baggage, stored in airport or bus station lockers, or left with desk clerks at motels. PEDs with NNPI data shall not be left unattended in the motel room. If a PED with no NNPI data is left unattended in the motel room, it must be locked in a personally owned container (i.e., luggage, brief case, etc.).

(4) Government-Owned PEDs shall not be taken out of the United States without an authorization letter from the IAM.

(5) Government-Owned PEDs will not be used to store passwords; safe and door combinations; personal identification numbers (PINs); as well as classified information.

(6) Government-Owned PEDs shall not be used for classified information processing unless specifically authorized in writing by the local IAA.

(7) Where feasible, Government-Owned PEDs shall employ up-to-date signature files that are used to profile and identify viruses, worms, and malicious code. As proven anti-virus clients for PEDs become available, these clients shall be deployed to the greatest possible extent in all

PEDs that connect to the Shipyard & IMF network.

21. Ensure that yellow plastic material is not used for warning signs, covering material, etc.

22. Be responsible for control and security of all contractor-owned equipment and material at the work site. Report immediately, all missing/lost/stolen property to the Joint Base Pearl

Harbor Hickam Security Detachment (phone 474-6751) as each case occurs.

23. Ensure that no material is stacked within ten (10) feet of the CIA perimeter. Remove from the work site, or secure, ladders or other such equipment, which could be used to climb the CIA perimeter fence. Ensure that no vehicles are parked within ten (10) feet of the CIA perimeter.

24. Provide written notification to the Commander, Pearl Harbor Naval Shipyard & IMF (Code

1120) via the GCA, two (2) weeks prior to actual start of work to allow for notification of the appropriate Shipyard & IMF departments, offices, and shops of the impact resulting from the contract work. Such notifications will include specific details such as work schedules (including actual start date for Shipyard & IMF entry), and impact statements concerning tasks to be done, e.g. specific parking spaces to be vacated, inclusive dates involved, traffic rerouting, changes to traffic and parking patterns, traffic/parking controls to be instituted by the contractor, barricades to be erected by the contractor, etc., along with sketches of the particular areas involved.

25. Two weeks prior to making any penetrations (i.e. tunneling under, cutting through a fence or building, etc.) in a restricted area (e.g. CIA fence line, CNIA or NWA) the contractor shall contact Code 1120 via the GCA to make arrangements for a security guard or other measures required to meet all security requirements. The cost for the security guard will be charged to the contractor.

26. Any exceptions to these security requirements must be coordinated with the Security Office

(Code 1120).

ATTACHMENT (1)

DOCUMENTS ACCEPTABLE FOR PROOF OF U.S. CITIZENSHIP

(Original documents or certified copies)

1. U.S. BIRTH REGISTRATION CARD (with Registrar’s raised seal and signature)

2. U.S. BIRTH CERTIFICATE (original with raised seal from one of the 50 states or outlying U.S. territories or U.S. possessions)

3. U.S. IMMIGRATION AND NATURALIZATION SERVICE NATURALIZATION

CERTIFICATE (INS N-550/570)

4. DD FORM 1966 (U.S. citizenship documents sighted are listed and attested to by a recruiting official)

5. DELAYED BIRTH CERTIFICATE (Original with Registrar’s seal and signature and cites secondary evidence)

6. HOSPITAL BIRTH CERTIFICATE (Original with authenticating raised seal or signature provided all vital information is given)

7. U.S. PASSPORT (Current or expired)

8. U.S. IMMIGRATION AND NATURALIZATION SERVICE CERTIFICATE OF

CITIZENSHIP (INS N-560/561)

9. FORM FS 240 – REPORT OF BIRTH ABROAD OF A CITIZEN OF THE UNITED

STATES OF AMERICA/CONSULAR REPORT OF BIRTH

10. FORM FS 545 – CERTIFICATION OF BIRTH (Issued by U.S. Consulate)

11. FORM DS 1350 – DEPARTMENT OF STATE CERTIFICATION

12. NOTICE FROM THE STATE’S REGISTRAR ACCOMPANIED BY SECONDARY

EVIDENCE I.E. BAPTISMAL CERTIFICATE, CERTIFICATE OF CIRCUMCISION,

EARLY CENSUS, FAMILY BIBLE RECORDS, ETC.

--END OF SECTION--