PAS_STATEMENT_OF_WORK_R.1-Draft_Watermark.pdf

PERFORMANCE WORK STATEMENT

PEARL HARBOR NAVAL SHIPYARD (PHNSY & IMF)

CONTRACTOR SUPPORT SERVICES FOR PERSONNEL ASSITANCE SERVICES

(PAS)

1.0 BACKGROUND

1.1 This Performance Work Statement (PWS) describes tasks to be performed by awardee in support of PHNSY & IMF to obligate Department of the Navy's (DON) policy to provide PERSONAL ASSISTANCE SERVICES (PAS) to its employees because of their targeted disability, in accordance with 29 Code of Federal Regulations § 1614.203(d)(5).

2.0 OBJECTIVE/SCOPE

2.1 OVERALL OBJECTIVE: The awardee, hereafter referred to as the Contractor, shall provide PERSONAL ASSISTANCE SERVICES (PAS) and PERSONAL ASSISTANT (PA) means services or people that provide assistance with performing activities of daily living that an individual would typically perform if he or she did not have a disability.

Tasks may include assistance with personal care such as eating and using the restroom, assisting with physical tasks and cognitive tasks such as facilitation communication access with a reader. Agencies are only required to provide PAS when the individual is working or on work-related travel.

3.0 PERFORMANCE REQUIREMENTS

3.1 The Contractor will perform a variety of personal assistance services (PAS) for the EMPLOYEE WITH DISABILITIES (EWD) whose conditions can vary widely from those requiring daily assistance to those requiring help with on an as-needed basis. Is subject to work in rotating and intermittent shifts, and may function in a variety of work settings on short notice.

3.2 Workplace personal assistance may involve activities such as:

Taking on/off one’s coat.

Help with toileting and hygiene.

Assistance with meal preparation.

Assistance with feeding or eating.

Retrieving materials out of reach.

Assistance walking and sitting (including transitioning and the use of walkers or wheelchairs).

Providing travel/transportation assistance for an employee with a mobility impairment.

Helping an employee with a cognitive disability in decision-making.

Safe guidance or reading printed materials to an employee who is visually impaired.

Ensuring a sign language interpreter is present during meetings for an employee who is deaf.

Required duties are not limited to those listed. Other duties with regards to proper PAS for required government personnel may be required and will be discussed on an “as needed” basis.

3.3 Contract will be required to Perform a variety of administrative support duties:

Receiving calls or emails to schedule and reschedule appointments.

Complete arrangements for requested personal assistance services or other office support requests.

Respond to routine non-technical requests for information such as status of requests reports

Suspense dates for matters requiring compliance, and similar information readily available from files.

Arrange for meetings, including reserving the location, notifying participants, and providing copies of handouts.

Assemble requested material and information for scheduled meetings.

Make travel arrangements.

Compose complex, but non-technical, correspondence.

Locate and assemble information for various reports and briefings.

Follow up with applicable contacts to ensure that various commitments made at meetings or through correspondence are met.

Perform other administrative related duties as assigned.

3.4 Other primary duties may arise and will be discussed on an “as needed” basis.

4.0 TRAVEL

4.1 Contractor may be required when necessary, accompany the employee in official travel in order to facilitate performance of his/her job. Travel-related duties may include duties as described in this PWS and:

dressing and grooming preparing meals transferring to and from bed facilitating the logistical needs of the employee(s) reading and note-taking.

Other primary duties may arise and will be discussed on an “as needed” basis.

4.2 Travel shall be in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 and current DoD Joint Travel Regulations (JTR).

4.3 The Contractor’s work shall be governed by the completeness and quality of the work performed as stated in this PWS

5.0 CONTRACTOR QUALIFICATION/REQUIREMENTS

5.1 Contractor will be required to have knowledge/experience in:

Knowledge of personal care functions and procedures to provide timely, safe and appropriate personal assistance services for a wide variety of workplace situations

Knowledge of the duties, policies, commitments and priorities of the supervisor to review requests for personal assistance services and determine which requests should be brought to the attention of the supervisor and which should be sent directly to other appropriate personnel for action.

Knowledge of the organizational functions and procedures of the work unit to perform such duties as refer phone calls and visitors and provide general, non-technical information.

Knowledge of the office procedures, filing system and various references and handbooks commonly used by the staff in order to classify, search for and dispose of materials.

Knowledge of the duties of the staff and the programs of the office to perform non-routine assignments such as locating and summarizing information from files and documents when this requires recognizing which information is or is not relevant to the problem at hand.

Knowledge of one or more types of software (word processing, spreadsheets, databases, etc.) to accomplish tasks.

Skill in using Microsoft Office Suite

Skill in written and oral communication to elicit organizational and individual needs to effectively provide personal assistance services.

Skill in applying supported employment practices by assisting individuals with disabilities to accurately carry out job duties.

Skill in compiling and evaluating data from various sources to provide the appropriate personal assistance services and provide reports or briefings on the services provided.

5.2 Special Qualifications:

5.2.1 Physical Requirements:

Must be able to physically perform the basic life operational functions of fingering, talking, hearing, standing, reaching, pushing, pulling, lifting and repetitive motions.

Must be able to perform medium work and exert up to 50 pounds of force occasionally, and/or 20 pounds of force constantly to move objects.

Must possess the visual acuity to determine the accuracy, neatness and thoroughness of work assigned, and to complete records and reports.

5.2.2 Special Requirements:

When applicable the PA shall have the necessary licensing and certifications to perform such skilled personal care needs such as catheter care, bowel programs, tube replacement, etc.

Possession of a valid driver's license

5.3 The Contractor and its representatives shall be trained in and comply with all Federal, State, Territorial and local environmental laws and regulations. In the event that the work is found non-compliant to all stated environmental laws and regulations, the contractor shall indemnify the U.S. government from any liability.

5.4 Contractor is required to comply with Public Law 105-270, Section 5 (2)(A). This law states that contractors will not perform inherently governmental functions.

Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature.”

5.5 The Contractor shall have experience with Department of Defense (DoD) directives, regulations, policies and procedures.

5.6 Security Requirements: This contract requires personnel to have and maintain security access based on a final clearance granted by the Defense Service (DSS) and be eligible for a Green Shipyard access badge. Contractor will Coordinate with PHNSY Security Office in the completion of Visit Request for Pearl Harbor Naval Shipyard (Form PH-SYD 5512/28 Rev 8-12).

This contract requires a “Confidential Level” security clearance level and clearance granted by the Defense Security Service (DSS). The Contractor employees must be a United States citizen, to perform the work as prescribed in PWS. Should contractor personnel receive or suspect they have learned of classified information beyond their level of clearance, the Contractor shall identify and immediately report suspicions to the TPOC/COR.

Access to the work area located in the CIA is governed by PHNSY & IMF security procedures and requirements and the Contractor is required to obtain a Green Badge clearance for all Contractor personnel associated with this PWS. This job is not classified and will not deal with any restricted data.

5.7 Photography is strictly prohibited within PHNSY & IMF: Data phones, phones with a camera feature and cameras of any type are not allowed within PHNSY &

IMF.

5.8 Common Access Card (CAC); Contractor will be required to obtain a CAC for this contract:

Background vetting will be required for all contractor personnel and must meet at a minimum, one of the following criteria:

The completion of an FBI fingerprint checks with favorable results.

A valid National Agency Check with Inquiries (NACI)

A DOD determined NACI equivalent investigation.

The above information must be submitted in Joint Personnel

Adjudication System (JPAS) prior to issuance of a CAC. Contractor personnel are required to maintain strict accountability of all

Government issued badge(s) and immediately report any badges that are missing or lost and the circumstances to the COR. All government provided badges/cards are to be returned to the COR immediately upon termination, expiration, completion of work, or when no longer required.

6.0 RESPONSIBILITIES

6.1 The Contractor shall furnish sufficient qualified personnel to perform all work specified within this contract at all times.

6.2 Place of Performance: Pearl Harbor Naval Shipyard & Intermediate Maintenance

Facility, 667 Safeguard Street, Pearl Harbor, Hawaii 96860

6.3 Each contractor employee shall clearly identify themselves as contractor employees by means of company shirt, pin, or other visible company identification means in a manner that is visible at all times.

6.4 The Contractor performing services shall be required to comply with all Pearl

Harbor Naval Shipyard & IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit.

6.5 If applicable, ensure that the on-site PAS representative is in compliance with the following safety guidelines:

Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in an eye hazardous area.

Hardhats, safety glasses and safety shoes shall be worn at all times from the outer crane rail and/or entry into the fenced area and while on board ship in accordance with PHNS & IMF PPE policy.

Shall ensure its employees understand the fire safety requirements and actions to be taken when fire or an emergency occurs during work onboard the ship. Contractor shall ensure that all personnel are briefed on the Shipyard Fire Safety Plan and muster locations.

Eating, smoking or drinking is prohibited except for designated areas identified by the ship.

7.0 PERIOD OF PERFORMANCE:

Performance of this Contract will be from Date of Award, then lasting for the duration of one year. Tentative POP date will be August 5, 2019 – August 4, 2020.

8.0 HOURS OF OPERATION:

8.1 Working Hours: Regular working hours shall consist of an 8-hour period, between 6:30

AM - 3:00 PM, 2nd shift 0230 PM-11:00 PM, or 3rd shift 10:30 PM-0700 AM Monday through Friday, excluding Federal holidays.

FEDERAL HOLIDAYS:

New Year's Day 1st of January Dr. Martin Luther King's Birthday 3rd Monday in January President's Day 3rd Monday in February Memorial Day 5th Monday in May Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11th of November

Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

If the federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday.

Performance of this contract will be on first shift.

All shift change requests have to be authorized and approved by the COR/KO.

Work will not be performed during the holiday shutdown between December 23, 2019 - January 06, 2020.

9.0 Points of Contact:

PHNSY & IMF POC:

Honeywood, Kenneth M, Division Head C1140, 808-473-8000 Ext 2533 email: kenneth.honeywood@navy.mil

Paige, Traci-Ann M, Diversity & Inclusion Manager C1140, 808-473-8000 Ext 2983 email: traci-ann.paige1@navy.mil

10.0 Enterprise Wide Contractor Manpower Reporting Application

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

Contracted services excluded from reporting are based on Product Services Codes (PSCs). The Excluded PSCs are:

(1) W, Lease of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.”

mailto:kenneth.honeywood@navy.mil mailto:traci-ann.paige1@navy.mil https://doncmra.nmci.navy.mil/