PERFORMANCE_WORK_STATEMENT_-_DRAFT.pdf

PERFORMANCE WORK

STATEMENT

PEARL HARBOR NAVAL SHIPYARD AND

INTERMEDIATE MAINTENANCE

FACILITY (PHNSY & IMF)

Shop 71 Equipment Maintenance and Repair

1. BACKGROUND

Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 class and Virginia class submarines, surface vessels and shore based activities in the Pacific. To accomplish some of our work, there is a need for sound functioning equipment that requires maintenance and repairs.

2 OBJECTIVE AND SCOPE

PHNSY & IMF Code 970 seeks a Contractor to provide the required maintenance, trouble shooting, and repairs to its support equipment.

3 PERFORMANCE REQUIREMENTS

3.1 The Contractor shall provide Maintenance and Trouble Shooting services:

A. Maintenance: To be provided upon request within 7 calendar days.

1. Equipment to be serviced:

• Up to 20 services – LQ 500 Industrial Vacuums

• Up to 40 services - Hurricane Industrial Dehumidifiers

• Up to 8 services - Hurricane Air Compressors

• Up to 30 services - Dust Collectors

• Up to 25 services- Quiet Cube Vacuums

• Up to 24 services - Vessel Vacuum

2. Maintenance to consist of the following:

• Operational system checks

• Install minor and major maintenance kits as required

• Check, replace, and refill fluids

• Check, adjust, and replace worn belts and filters

• Inspect cooling coils and condensers

• Lubricate systems and parts

• Adjust mechanical parts

• Identify worn, broken, and misused parts

• Conduct required preventive maintenance checks per the technical manual

• Minor repairs

B. Trouble Shooting:

1. Equipment to trouble shoot when failure occurs:

• LQ 500 Industrial Vacuums

• Hurricane Industrial Dehumidifiers

• Hurricane Air Compressors

• Dust Collectors

• Quiet Cube Vacuums

• Vessel Vacuum

2. Troubleshooting to consist of the following:

• Perform up to 80hrs of trouble shooting

• Must be able to respond to an emergency service call within

12hours

• Provide technical and mechanical services for failing equipment

• Inspect and identify worn, broken, and replacement parts

• Recommend purchase of replacement parts and service needed to repair equipment

• Provide a parts quote for parts identified to be replaced prior to replacement and purchase

• Purchase minor parts as approved by the Code 970 Facility and Equipment Manager

3.2 Repair Parts: The contractor shall advise the Contracting Officer’s Representative (COR)if any parts replacement is not covered by warranty. Contractor shall not proceed with repairs without authorization from the Contracting Officer or designated contracting official.

3.2 Workmanship: The Contractor shall ensure that all work performed is done by certified, trained personnel to current equipment and industry standards and specifications.

3.3 Reports: The Contractor shall provide maintenance logs for serviced equipment listed in paragraph 3 had maintenance, Reports to be received within 14 business days from completion of work. Contractor to invoice within 7 calendar days of Maintenance and or troubleshoot service visit.

3.2 SERVICE DELIVERY SUMMARY:

Performance

Requirement

PWS

Paragraph

Notes Performance

Threshold

1. Perform Maintenance and

Troubleshooting

Paragraph 3.1 100% delivery and compliance.

2. Maintenance logs Paragraph 3.3 100% delivery and compliance.

4 QUALITY ASSURANCE

4.1 The Contractor is responsible for implementing and maintaining a Quality Control Plan (QCP) which will consist, at a minimum, a written report identifying any repairs/adjustment performed for correction of potential and actual problems. The report will also state any initial “out of tolerance” measurements identified.

4.1.1 The QCP shall outline the Contractor’s plan to ensure the quality of deliverables as outlined in this

PWS. The QCP shall address what will be reviewed and shall outline actions to be taken by the

Contractor.

5 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

5.1 The Contractor shall be an authorized distributor or certified repair service technician for Industrial

Vacuum Equipment Corporation.

5.2 The Contractor shall ensure the necessary employee level of expertise for performance of the deliverables described by this PWS and the necessary management and administrative support associated with personnel, equipment and services provided.

5.3 Contractor will comply with Safety and Health work practices specified in Appendix I.

5.4 Contractor will comply with environmental guidelines specified in Appendix II.

5.5 Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor will comply with Security requirements specified in Appendix III.

5.6 Portable Electronic Devices (PEDs): PEDs include pagers, mobile/cellular telephones (with/without cameras), personal digital assistants / job performance aids, laptop/notebook/handheld computers, digital imagery (still/video) devices, analog/digital sound recorders (e.g. I-PODs), video game devices, USB devices and devices of similar capability, functionality or design. The Contractor shall strictly comply with PHNSY & IMF procedures and policies concerning the use and possession of PEDs while working on PHNSY&IMF property.

6 SECURITY

6.1 The contractor/instructor shall pass a background check to gain access onto the base. The contractor will coordinate with PHNSY & IMF to obtain a gate pass at building 3455 Pass Office.

It is not unusual for the pass process to take an hour or more. Contractor/instructor must be a

U.S. Citizen and must pass a security background check. Only those individuals with favorable investigations shall be utilized on this contract. Prior to the start of work, the Contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file, if required for examination. Contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System.

6.2 Contractor personnel must meet the requirements for unescorted entry, green badge, to PHNSY&IMF areas. Escorted access to CNIAs and NWAs must be coordinated with the cognizant Department Security

Coordinator to ensure that the area is sanitized and the escort is properly briefed/knowledgeable of the area.

The Contractor shall follow the applicable requirements listed below in 10 ATTACHMENTS and brief their personnel to ensure compliance. Non-compliance with applicable items in Attachments is a material violation of the contract. Should Contractor personnel receive or suspect they have learned unauthorized sensitive information, they shall identify and immediately report suspicions to the COR.

6.3 Place of Performance: Pearl Harbor Naval Shipyard, Pearl Harbor, Hawaii

7 OTHER REQUIREMENTS

8 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION:

8.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PHNSY & IMF via a secure data collection site.

Contracted services excluded from reporting are based on Product Services Codes (PSCs). The

Excluded PSCs are:

(1) W, Lease of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

8.2 The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil/.

8.3 Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil/.

8 POINTS OF CONTACT

8.1 Contracting Officer’s Representative (COR)

CODE 430 Mike Won michael.won@navy.mil 808-473-8000 x6649

10. ATTACHMENTS:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING WITH

PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY &

IMF)

APPENDIX II – CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES

APPENDIX III – SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL

SHIPYARD & IMF’S CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE AREAS,

CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR NUCLEAR WORK AREAS.

mailto:michael.won@navy.mil