Situtational_Awareness_Draft.pdf

Section SF 1449 - CONTINUATION SHEET

PWS

PERFORMANCE WORK STATEMENT (PWS)

PEARL HARBOR NAVAL SHIPYARD (PHNSY & IMF)

SITUATIONAL AWARENESS TRAINING

1.0 BACKGROUND:

1.1 Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) recognizes that

Operational Risk Management (ORM) is the area of focus for the Code 700 Lifting and Handling

Department and is requesting to have additional training, in the form of an outside view perspective, to identify potential blind spots and institute a heightened awareness of these blind spots, to include improving situational awareness involving hazards and dangers associated with routine and complex crane and rigging operations shore base.

2.0 SCOPE AND OBJECTIVE:

2.1 Conduct an on-site assessment to observe facility operations and safety practices/procedures. The specific items for review during the site visit will be work assignment pre-briefs and post briefs, and worksite surveillance. The knowledge obtained during this assessment will be used in the development of a customized training program designed to improve employee situational awareness.

2.2 Conduct interviews with accident investigation team leaders, worksite managers/supervisors, crane team members, and union leaders.

2.3 Review accident investigation reports, surveillance reports, and yellow/red zone processes (as applicable) to be assessed for training opportunities related to situational awareness.

2.4 Consult with training and quality assurance personnel and surveillance team members on how to improve job site situational awareness and worksite observations and how to incorporate situational awareness into training and worksite observation.

2.5 Provide situational awareness training customized for lifting & handling employees, supervisors and managers. This training may be attended by any employee of the Pearl Harbor Naval Shipyard.

2.5.1 Training will be delivered through various small or large group setting over the course of no more than 5 consecutive working days.

3.0 PERFORMANCE REQUIREMENTS:

3.1 The Contractor shall provide all labor, tools, parts and material needed to perform the training and the assessment at Pearl Harbor Naval Shipyard & IMF.

3.2 PERIOD OF PERFORMANCE: Assessment to begin in the month of September 2018, instruction to follow. The on-site assessment shall be completed at minimum of 3 consecutive working days not to exceed 5 consecutive working days. Upon completion of the assessment the vendor shall provide Code 700

Lifting and Handling Department for review, the established curriculum for adequacy and accuracy. Once all parties are in agreement with established training content, the actual on-site training shall be completed at minimum of 3 consecutive working days not to exceed 5 consecutive working days.

3.3 WORKMANSHIP: After receiving the assessment and the training from the Contractor, the Lifting and Handling Department will provide feedback on the effectiveness of the training through feedback forms.

3.4 SAFETY: The Contractor shall comply with Original Equipment Manufacturer (OEM) requirements and all applicable Federal and State of Hawaii Occupational Safety and Health Administration (OSHA) requirements.

3.5 SERVICE DELIVERY SUMMARY: TABLE A

Performance

Element

PWS Paragraph Notes Performance

Threshold

Conduct onsite assessment.

2.1

& 3.2

100% delivery and compliance

Perform interviews, review accident reports and consult training and quality assurance on how incorporate situational awareness into training worksite observations.

2.2, 2.3, 2.4, 3.2

100% delivery and compliance

Provide customized situational awareness training for lifting and handling employees.

2.5

3.2

100% delivery and compliance

3.6 PLACE OF PERFORMANCE: The contractor’s assessment will be performed at Pearl Harbor Naval

Shipyard and IMF (PHNSY&IMF). Classroom training location will be provided by PHNSY& IMF code

700 and will be located on the island of Oahu.

4.0 QUALITY ASSURANCE: The Contractor is responsible for implementing and maintaining a Quality

Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance.

5.0 TRAVEL: There is travel associated with this PWS. All travel by the Contractor shall be in accordance with DoD Joint Travel Regulations (JTR) FAR 31 205-46 Travel Cost. The contractor shall be reimbursed for allowable travel expenses in accordance with Federal Acquisition Regulations (FAR) and (JTR). Travel receipts shall be provided upon request.

6.0 GOVERNMENT FURNISHED UTILITIES AND SERVICE: The Government will provide a training room, stand-alone projectors, and electrical power. The contractor may connect his laptop computer to the stand-alone projector. The contractor is prohibited from using any other electronic devices (USB drives, portable memory cards) connected to his computer or shipyard network computer. DVD or CD presentations may be used.

7.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS:

7.1 The contractor shall have training in the field of situational awareness, with a background in performing onsite assessments of shipyard environments.

7.2 Portable Electronic Devices (PEDs): PEDs include pagers, mobile/cellular telephones

(with/without cameras), personal digital assistants/job performance aids, laptop/notebook/handheld computers, digital imagery (still/video) devices, analog/digital sound recorders (e.g. I-PODs), video game devices, USB devices and devices of similar capability, functionality or design. The Contractor shall strictly comply with PHNSY & IMF procedures and policies concerning the use and possession of

PEDs while working on PHNSY&IMF property.

7.3 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION:

7.3.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PHNSY & IMF via a secure data collection site.

Contracted services excluded from reporting are based on Product Services Codes (PSCs). The Excluded

PSCs are:

(1) W, Lease of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

7.3.2 The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil/.

7.3.3 Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk, linked at https://www.ecmra.mil/.

7.4 SECURITY REQUIREMENTS:

7.4.1 The contractor/instructor shall pass a background check to gain access onto the base. The contractor will coordinate with PHNSY & IMF to obtain a gate pass at building 3455 Pass Office. It is not unusual for the pass process to take an hour or more. Contractor/instructor must be a U.S. Citizen and must pass a security background check. Only those individuals with favorable investigations shall be utilized on this contract. Prior to the start of work, the Contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file, if required for examination. Contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric

Identification System.

7.4.2 Contractor personnel must meet the requirements for unescorted entry, green badge, to

PHNSY&IMF areas. Escorted access to CNIAs and NWAs must be coordinated with the cognizant

Department Security Coordinator to ensure that the area is sanitized and the escort is properly briefed/knowledgeable of the area. The Contractor shall follow the applicable requirements listed below in

10.0 ATTACHMENTS and brief their personnel to ensure compliance. Non-compliance with applicable items in Attachments is a material violation of the contract. Should Contractor personnel receive or suspect they have learned unauthorized sensitive information, they shall identify and immediately report suspicions to the Contracting Officer’s Representative (COR).

8.0 CONTRACTOR PERSONNEL:

8.1 The Contractor shall furnish sufficient personnel to perform all work specified within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2)(A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public

Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal

Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

8.2 Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

8.3 Contractor shall not provide personal services.

8.4 Contractor personnel will make clear to all individuals they engage with that they are Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employees of the Contractor. Contractor personnel must be clearly identified (i.e.

company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5 Contractor personnel shall not manage, supervise, or task Government employees or military personnel.

Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

8.6 Normal business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays. The contractor may request working outside the regular hours but approval is not guaranteed.

8.6.1 If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday.

8.6.2 Federal Holidays:

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day 4th or 5th Monday in May

Independence Day 4th of July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11th of November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th of December

9.0 POINT OF CONTACT:

9.1 Point-of-Contact: Code 720, Jacob Choo, Phone: (808) 473-8000 ext. 3806; (808)368-0539

E-mail: jacob.choo@navy.mil

9.2 Contracting Officer’s Representative (COR): Code 430, Jocelyn Lau, Phone: (808) 473-8000 ext. 6144, E-mail: jocelyn.lau@navy.mil

10.0 ATTACHMENTS:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING WITH

PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY &

IMF)

APPENDIX II – CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES

APPENDIX III – SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL

SHIPYARD & IMF’S CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE AREAS,

CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR NUCLEAR WORK AREAS

APPENDIX I

SAFETY AND HEALTH WORK PRACTICES

FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD

AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF)

(Rev. September 6, 2017)

Ref: (a) 29 CFR 1915, OSH Standards for Shipyard Employment

(b) 29 CFR 1910, OSH Standards for General Industry

(c) NAVSHIPYARDPEARL INST 11320.5, Shipyard Fire Regulations

(d) NAVSEA Technical Publication S0570-AC-CCM-010/8010, Industrial

Ship Safety

Manual for Fire Prevention and Response (8010 Manual)

Attachment: (1) Contractor Safety & Mishap Prevention Form

1. Purpose/Scope

a. Worker safety is the Navy’s first priority. Ships undergo a variety of availabilities, all of which involve considerable repair, maintenance or refit work. This heavy industrial work is beyond the scope of normal shipboard operations and presents unique hazards.

Safety and occupational health precautions and standards apply to all workers, military and civilian, but may differ slightly depending on the employer.

(1) Contractors working on Navy ships follow Federal Occupational Safety and Health Administration (OSHA) standards including references (a) and (b) above, which are invoked by the Naval Sea Systems Command (NAVSEA) Standard Items. These Standard Items may invoke specific, unique requirements, such as daily fire safety and housekeeping inspections.

(2) Navy safety standards are based on OSHA regulations, and promulgated via the Navy Occupational Safety and Health (NAVOSH) Program Manual, OPNAVINST

5100.23 series. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility

(PHNSY&IMF) civilian and military employees are also required to comply with local safety and health requirements.

(3) Ship's Force personnel follow safety standards contained in OPNAVINST

5100.19, NAVOSH Program Manual for Forces Afloat.

While the NAVSEA Standard Items, NAVOSH Program Manual and local Occupational Safety and Health (OSH) instruction differ slightly in application, they all comply with Department of

Labor OSHA standards, references (a) and (b). Compliance with occupational safety and health standards, instructions and/or rules is an employer responsibility. Employers retain all legal obligations and liabilities for the safety and health of their employees.

b. The purpose of this Memorandum of Agreement (MOA) is to establish safety and health requirements for all project maintenance activities, ensure that contractor personnel comply with applicable safety and health requirements, and partner with PHNSY&IMF to ensure safe project sites throughout the availabilities.

c. PHNSY&IMF is recognized as a STAR site under OSHA's Voluntary Protection

Programs (VPP). The contractor shall commit to operating an effective occupational safety and health management system that embraces the four basic elements of OSHA’s VPP in support of this effort. These four elements include:

(1) Management Leadership & Employee Involvement. Top management must be visible. They must be “on the deck plates” on a regular basis discussing safety issues, demonstrating interest and dedication to safety and health performance, and encouraging dialogue with employees.

(2) Work Site Analysis. New or modified equipment processes, and materials are analyzed and evaluated. Self-inspections of all work sites are performed, hazards related to individual jobs and processes are analyzed and related safety and health training is provided.

(3) Hazard Prevention and Control. Identified hazards must be eliminated or controlled in a timely manner. A hierarchy of controls must exist, beginning with engineering out or eliminating hazards; and extends to enclosing, barricading, or isolating the hazards;

developing administrative procedures and controls; and finally to use of personal protective equipment (PPE).

(4) Safety and Health Training. Training must foster a positive atmosphere that instills the belief that safety is a team effort and includes everyone from top managers to line workers. Employee training should incorporate awareness of hazards, safe work procedures, and emergency situations.

d. PHNSY&IMF OSHE Office Points of Contact

2. General

a. The contractor shall ensure that their employees and sub-contractors comply with all applicable Federal and State OSH standards and regulations and/or specific Navy OSH requirements (e.g., NAVSEA Standard Items). The contractor shall submit a “safety and accident prevention plan” to PHNSY&IMF Occupational Safety, Health, and Environment Office (Code

106), for concurrence prior to start of work that addresses hazards inherent to the work planned, Office Title Code Office Number Cellular

OSHE Office 106 (808) 473-8000, ext. 4459 (808) 368-0106

Safety & Health Division 106.1 (808) 473-8000, ext. 2876 (808) 330-4074

Health Branch 106.11 (808) 473-8000, ext. 5831 (808) 754-9912

Safety Branch 106.12 (808) 473-8000, ext. 4448 (808) 368-0572

Waterfront Branch 106.13 (808) 473-8000, ext. 4437 (808) 347-3197 with appropriate controls described for those standards. The written plan shall include, but is not limited to:

(1) Work involving hazardous constituents (e.g., lead or chromate containing paint, asbestos, silica) that requires specific health controls and/or air monitoring. The contractor and sub-contractors are responsible to contract for their own industrial hygiene support as required.

(2) Hot work operations conducted on-board ship and in-and-around the dry dock basin. The contractor shall identify the type of hot work being performed, means of fire prevention and control, firefighting equipment and capabilities, and emergency actions and procedures in the event of a fire. The contractor shall conduct housekeeping and fire prevention inspections required by NAVSEA Standard Items; ensure good housekeeping, and store materials and equipment in an orderly manner.

(3) The contractor shall provide the name, phone number, and pager number of the individual(s) responsible for the contractor’s OSH regulatory compliance oversight.

b. The contractor shall notify the project manager and PHNSY&IMF OSH Office of injuries and occupational illnesses occurring on the project as soon as possible. If a serious injury/illness or electrical shock occurs, the Contractor shall notify the Regional Dispatch Center

(RDC) by dialing 911 on any Shipyard phone or 474-1271. Copies of the completed mishap report shall be provided to PHNSY&IMF Code 106.13. Notify the project manager and Code

106.13 of planned mishap critiques. Provide copies of the completed critique reports to the OSH

Office.

(1) The contractor shall provide total hours worked to PHNSY&IMF OSH

Office on a monthly basis. Contractors who hire subcontractors shall provide the subcontractor’s total hours worked as well (per OSHA Directive CSP 03-01-002-TED 8.4 VPP: Policies and

Procedures Manual).

(2) The contractor shall provide Total Case Incident Rate (TCIR) and Days

Away, Restricted, or Transferred (DART) rate data to PHNSY&IMF OSH Office (per OSHA

Directive CSP 03-01-002-TED 8.4).

(3) The contractor shall provide PHNSY&IMF Code 106.12 with a copy of their OSHA 300 Log annually (only injuries or occupational illnesses related to contract work) not later than 15 January of each year.

c. Maintain work areas in the highest reasonable state of cleanliness consistent with the work. As a minimum, trash, industrial waste and mechanical or grinding debris will be removed at least daily. If mechanical or grinding debris contains lead/chromate-containing paint debris, additional packing/labeling requirements and environmental disposal requirements may apply.

d. The Project Superintendent of contractor work shall oversee work that may impact the health or safety of PHNSY&IMF personnel. This includes work with or on hazardous materials or for work requiring boundaries and/or containments. Boundaries or containments shall have prominent signage indicating hazards and PPE required entering the area. Work shall be coordinated with the Project Superintendent to ensure PHNSY&IMF personnel are adequately protected and/or removed from the immediate work area as required. PHNSY&IMF may elect to have workplace monitoring conducted around the perimeters of work requiring boundaries and/or containments, in the interest of the Navy and to ensure adequate protection for

PHNSY&IMF employees. Such monitoring will not replace any industrial hygiene sampling the contractor is required to perform according to the contract, nor will Navy monitoring results be used to determine potential exposures to contractor personnel.

e. The contractor shall ensure that work performed by their employees does not create safety or health hazards for PHNSY&IMF personnel.

f. The contractor shall ensure that their employees comply with posted PPE requirements (e.g., safety glasses with side shields, hard hats, safety shoes, hearing protection.

etc.) while going to, working on, and leaving the ship.

(1) Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in or passing through an eye hazardous area.

This includes:

(a) All portions of submarines, surface craft, and other vessels undergoing modification, alteration, repair, or overhaul.

(b) Dry docks (topside and basins) where submarines, surface craft, and other vessels are undergoing modification, alteration, repair, or overhaul. Topside includes the area around the dry dock between the chain guardrails and the outer portal crane track.

(c) Portions of lay down areas around dry docks and along piers, shops, and buildings throughout PHNSY&IMF where eye hazardous operations are conducted.

(2) Hard hats shall be worn in designated areas, in situations where injuries can be prevented by wearing hard hats, and where signs indicate the use of hard hats, pier areas where surface craft, submarines, and other vessels are undergoing repair availability. Hard hats shall be worn when going onboard the ship and while working on the exterior of the vessel as well as in the dry dock basin and topside around the dry dock. Topside includes the area around the dry dock between chain guardrails and the outer portal crane track. Hard hats shall be worn when working under the hull of the ship and when working under Herculite and other plastic

(shrink wrap, polyethylene, etc.) covered staging structures.

g. The contractor shall ensure their employees and sub-contractors understand the

PHNSY&IMF Fire Safety Plan, requirements and actions to take in the event a fire or emergency occurs during work onboard the ship. For all types of fires and emergencies contact RDC. The

Federal Fire Department (FFD) shall investigate whenever a fire aboard ship occurs. Ensure

FFD access to inspect the fire scene, to ensure the fire is extinguished and to determine the cause of the fire. Ensure workers are familiar with shipboard fire prevention and evacuation, references (c) and (d):

(1) Smoking is prohibited aboard ship and in dry dock. Designated smoking areas shall be identified, posted, and provided with adequate butt cans and/or ashtrays. Smoking is prohibited outside of designated smoking areas.

(2) Rubbish and scrap materials will be disposed of in properly identified cans, receptacles, or bins. Rubbish will be cleared from the ship at the end of the workday.

Work areas will be kept free of accumulation of combustible debris.

(3) Emergency and fire access lanes shall remain clear and free of obstruction

(4) Brief employees assigned to shipboard work on evacuation plans, e.g., evacuation signals, escape and alternate routes, muster procedures and stand-by areas on pier-side. Unless specifically excused, contractor personnel are expected to fully participate in any fire or other emergency drills.

(5) Fire Safety

(a) Securing of Temporary Services

1. Service lines and leads shall be suspended 1/8” Orange

Teflon coated stainless steel wire rope with 1/8” swage sleeve. Teflon wire rope shall be placed in hull in major passageways at 10 foot intervals. This is the primary material used to ensure that temporary services will not fall into passageways, impeding emergency response in the event of a casualty.

2. In addition, service lines shall also be suspended using a noncombustible string. All suspension points shall be secured to brackets, not be tied to ship's piping or equipment and shall not hinder equipment operation or valve positioning. Services shall be kept “High and tight” ensuring clear passageways and will not obstruct access and egress.

3. Shipyard is to provide 1/8” Nomex/Kevlar string through shop store.

(b) Quick Disconnect Fittings. Service lines and leads in topside hatches, watertight doors and through any other hull cut or hull penetration of a submarine in dry dock or that is waterborne shall have quick disconnect devices installed within 5 feet of the exterior opening, preferable located topside for hull openings and hatches. Ensure quick disconnect are marked with “orange” highly visible tape or tags for easy identification in the event of a casualty.

(c) Metal Canister Vacuums

1. To reduce the risk of a major fire in the ships undergoing availabilities, all vacuum cleaners used shipboard are required to have metal canisters. Vacuum cleaners shall be permanently and legibly marked with the appropriate responsible organization and/or shop/code. Metal canister vacuum cleaners are available through the Shop 06 Tool

Room.

2. Plastic canister vacuum cleaners are allowed for general housekeeping in shops, dry docks and work areas off-hull. Plastic vacuum cleaners shall be labeled “NOT FOR SHIPBOARD USE”.

3. Plastic canister vacuums found in-hull will be confiscated.

Project Superintendents and Assistant Project Superintendents will ensure compliance.

h. The contractor shall perform hot work operations in confined and enclosed spaces in accordance with reference (a). The contractor shall ensure that their employees and sub-contractors understand, enforce and comply with shipboard hot work requirements.

i. Ensure contractor personnel do not relocate, alter, or modify PHNSY&IMF temporary services. Contractors shall not tap into or use temporary ventilation systems/ducting or installed temporary electrical power without prior authorization.

j. Ensure contractor personnel do not remove, alter, or tamper with staging erected by PHNSY&IMF.

k. Restrict entry into PHNSY&IMF work areas posted with hazard warning signs.

Contractor personnel shall comply with all posted hazard control requirements. Entrance into

PHNSY&IMF boundary or containment areas is restricted to personnel with necessary qualifications (e.g., medical, training, PPE). If entry is required, contact the PHNSY&IMF

Business and Strategic Planning Office (Code 1214) to coordinate with applicable project management personnel.

l. Laser Safety. Notify the PHNSY&IMF OSH Office when any laser equipment will be used. Prior to using any laser equipment rated Class 3B or higher, provide the

PHNSY&IMF OSH Department with a written report ensuring that a competent person has conducted appropriate LASER hazard evaluations. The evaluation shall include, but is not limited to, calculations and measurements of LASER safety parameters such as Nominal Hazard

Zone (HMZ), Nominal Ocular Hazard Distance (NOHD), and required optical densities for

LASER eyewear and/or shielding.

m. The contractor shall eliminate or control hazards promptly. Hazards requiring action and/or assistance by the project shall be immediately brought to the project’s attention.

PHNSY&IMF has the right to perform oversight inspections of contractor work sites to ensure compliance with NAVSEA Standard Items, safety and health requirements (including those contained in this MOA), and to ensure support of PHNSY&IMF VPP efforts. Such inspections will be documented in writing, and contractors shall provide written responses to the inspection reports detailing corrective actions taken.

3. Known Hazardous Procedures

a. The contractor will ensure their work does not create a safety or health hazard for other activities working in the area or downwind. In order to minimize personnel exposures to hazardous materials (both military and civilian) and to ensure personnel safety during the availability period, comply with requirements for the specific hazards listed below:

(1) Asbestos

(a) The contractor shall not undertake work requiring removal, repair and installation of thermal system insulation (TSI) material unless it has been confirmed to be asbestos-free by laboratory analysis of bulk insulation samples or review of material-specific documentation. Maintain a copy of the laboratory results/asbestos-free documentation on site while the TSI work operation is conducted.

(b) Contractors performing work on confirmed asbestos material shall comply with the State of Hawaii, Title 11 Hawaii Administrative Rules, Department of Health, Chapter 501, Asbestos Requirements and Chapter 504, Asbestos Abatement Certification

Program. Provide copies of contractor Hawaii State certifications to the PHNSY&IMF Code

1214.

(c) The contractor must comply with storage, labeling, handling and disposal requirements of reference (c), and complete a Custody Transfer Form (CTF). CTFs are available by contacting the Environmental Division (Code 106.3) Hazardous Waste Packaging

Facility. The bags shall only be disposed of in the specially designated asbestos dumpsters located at Building 1663. Contact the asbestos dumpster custodian, Code 106.3, at 473-8000, extension 4580, between the hours of 0630 and 1500.

(d) Restrict entrance into areas marked off by contractor personnel with "Asbestos Danger" signs to qualified asbestos workers.

(e) Prohibit installation of asbestos-containing materials including deck and floor coverings (e.g., vinyl asbestos tile and asbestos-containing tile mastic, terrazzo, underlayment, leveling compound). Ensure only asbestos-free decking materials are used for replacement of coverings to match original installation or replacement of floor covering for an entire space. Materials can be verified as asbestos-free from the review of product specifications.

(2) Silica

(a) Deck covering shall be assumed to contain silica quartz unless confirmed to be silica-free by documentation. Crystalline silica quartz is a suspect human carcinogen and may pose a respiratory hazard when removed without adequate work and/or engineering controls.

(b) Ensure adequate containment and exhaust ventilation is provided for deck removal/installation operations with the potential for generating airborne concentrations of respirable silica dust. Mechanical removal of decking shall require total-compartment isolation with High Efficiency Particulate Air (HEPA) filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in shipboard spaces but shall be exhausted off the ship. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1 year old) air monitoring performed by a Certified Industrial Hygienist of comparable shipboard deck removal operations that show the currently used work controls are sufficient to reduce respirable silica dust to below the permissible exposure limit (PEL).

(3) Man-Made Vitreous Fibers (MMVF) products have replaced asbestos as the primary source of insulation and lagging material and include glass fibers, glass wool, mineral wool and refractory ceramic fibers. MMVF may pose a respiratory hazard and cause skin and eye irritation when removed without adequate work controls. Ensure adequate containment and exhaust ventilation is provided for MMVF removal or installation operations with the potential for generating airborne concentrations of MMVF. Mechanical removal of decking shall require total-compartment isolation with HEPA filtered local exhaust ventilation.

Air exhausted from the silica containment shall not be re-circulated in the same space but shall be exhausted off the ship or to outside air. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1 year old) air monitoring performed by a Certified Industrial Hygienist of comparable operation that show the currently used work controls are sufficient to reduce MMVF.

(4) Lead. Contractor operations may involve lead work, which could result in personnel exposure. Operations generating lead dust or fumes (e.g., mechanical removal of lead containing paint, transfer of lead ballast or hot work involving lead) shall be conducted in accordance with references (a) and (d) as applicable.

(5) Mercury. The PHNSY&IMF Controlled Industrial Area (CIA) is a mercury exclusion area. Components containing elemental mercury or mercury compounds must be controlled to prevent inadvertent release of this material.

(a) It is requested that the contractor provide a list of all mercury containing equipment and instrumentation being brought onboard ship or into the controlled industrial area in letter format by A-30. Forward the letter to PHNSY&IMF, Attention: Code

1214, with copies to Code 106 and Code 240. Negative reply is required.

(b) Expended, intact fluorescent tubes shall be wrapped or bagged at a rate of no more than ten tubes per bundle to contain spillage in case of breakage. Contact Code

106.3 for proper disposal requirements.

(6) Confined Space Entry/Gas Free Engineering. Where contractors are performing work at Navy Shipyards or ship repair facilities, the following provisions shall be observed:

(a) When performing shipboard operations, the contractor shall provide an Certified Marine Chemist or a shipboard confined space competent person as appropriate under the provisions of reference (a).

(b) When performing non-shipboard operations within a facility, the contractor shall provide a confined space competent person as required in ref (c).

(c) The contractor shall ensure that each employee who enters a confined or enclosed space and other areas with dangerous atmospheres is trained to perform all required duties safely.

(7) Freon. The following control procedures are invoked prior to commencing any work involving the use of Freon onboard ship:

(a) The ship Commanding Officer's permission will be obtained prior to use of Freon to perform maintenance.

(b) Freon will be handled as a controlled substance, used only while in port with adequate worksite ventilation provided.

CONTRACTOR SAFETY & MISHAP INFORMATION

Contractor _____________________________________________________

Contract No.____________________________________________________

Project Title___________________________________________________

Contractor local representative: _______________________________

(Print)

Phone number: ____ ______Title: __________________________

Local Government Representative overseeing contractor:

(Print)

Phone number: __________________Title: _________________________

A. Brief description of work to be performed (Big picture):

B. Location where work is to be accomplished:

C. Time line for work accomplishment:

D. Point of contact for contractor mishap reporting:

Phone number: _____________ Title:____________________________

E. List of work processes or procedures which could impact other employees working in the area and controls or preventive measures to be taken to mitigate hazard:________________________________________________________________________

F. Safety and Health Plans. Identify and provide a copy of the safety and health plans applicable to the contracted work. (e.g., hazard communication program, confined space program, asbestos abatement plan, lead abatement plan, respiratory protection plan, and emergency response plan.)

APPENDIX II

CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES

(Rev. January 17, 2013)

1. Regulations. Contractors shall comply with all Federal, State and local environmental rules and regulations, Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility’s (PHNSY&IMF) environmental policy, and

Environmental Management System (EMS) requirements.

2. Contractor Brief. Contractors shall attend a Contractor Environmental Brief given by PHNSY&IMF

Environment Division (Code 106.3) prior to the start of work. At the briefing, the Contractor shall be prepared to provide information on the types and quantities of hazardous materials (HM) to be used and the wastes/wastewater expected to be generated during the project. Sub-contractors shall also be present at the briefing. If Naval Facilities

Engineering Command (NAVFAC) Hawaii performs work at the PHNSY&IMF, the NAVFAC Hawaii facility maintenance group performing work shall be briefed by their supervisor on the requirements of these guidelines.

3. PHNSY&IMF Points of Contact.

Director, OSHE Office 106 473-8000 ext. 4459

Environment Division 106.3 474-9080

Solid & Hazardous Waste Branch 106.31 473-8000 ext. 4580

Environmental Compliance Branch 106.32 473-8000 ext. 3019

4. Environmental Manager Duties. Contractors shall appoint in writing an Environmental Manager for the project site. The Environmental Manager is responsible for coordinating contractor compliance with environmental requirements and shall be onsite during work operations at all times. Alternate (Shift) Environmental Managers shall have the same qualifications and responsibilities as the appointed Environmental Manager. The Environmental

Manager and Alternate Environmental Manager must be trained to adequately accomplish their duties which include but are not limited to: ensuring compliance with all applicable Federal, State, and local environmental requirements including Clean Water Act (Dry Dock and Storm Water Management);

Hazardous Materials and Hazardous Waste (HW) Management; and Clean Air Act (National Emission

Standards for Hazardous Air Pollutants [NESHAP] and Ozone Depleting Substances). The Environmental

Manager shall also ensure compliance with waste segregation and storage compatibility requirements;

hazardous waste identification, handling, storage, documentation, and Code 106.3 disposal requirements;

inspecting and managing waste accumulation areas; ensuring only authorized personnel add wastes to containers;

ensuring all Contractor personnel are trained in Hawaii Administrative Rules (HAR) requirements in accordance with their position requirements; coordinating removal of waste containers; maintaining an Environmental Records binder which includes an Environmental Protection Plan, if applicable, and documented environmental surveillances.

5. Regulatory Interface. PHNSY&IMF Code 106.3 will be the point of contact for interface with regulatory agencies and will coordinate inspections with the required parties. Code 106.3 will be notified of any regulatory inspections, meetings, inquiries, issues or requests for information specific to the operations being conducted by its contractors.

Contractors shall immediately investigate all practices cited in Notices of Violations (NOVs)/Notices of

Noncompliance (NONs)/enforcement actions and take immediate actions to remedy infractions to return to compliance. Contractors shall provide to Code 106.3 a written response identifying the alleged violation, investigation results, reasons for a response, remedial actions taken and planned preventative actions to prevent a recurrence. Contractors shall not enter into any agreement with a regulatory agency without notifying and obtaining concurrence from the Navy. Contractors shall reimburse the Navy for any monetary fines and penalties assessed against the Navy as a result of noncompliant actions.

6. Plan Submittals. Contractors shall submit the following plans to Code 106.3 for review and acceptance prior to the start of work: Environmental Protection Plan (exceptions apply when no dust, debris, pollutant, or waste is generated and no potential exists for a release to the environment), Abatement Plans (i.e., asbestos, lead), Construction Waste Management Plan, etc.

7. Inspections and Surveillances. Contractors shall have a documented inspection/surveillance and oversight program. Code 106.3 will conduct periodic environmental inspections/surveillances of operations to ensure compliance. Contractors shall provide Code 106.3 personnel access to all spaces, operations, and records related to environmental compliance and a knowledgeable person to accompany Code 106.3 personnel. Contractors shall remedy any conditions found to be in noncompliance with Federal, State, or local rules, regulations and statutes.

Contractors may elect to inspect the work area prior to occupancy. Any pre-existing environmental discrepancies shall be reported to Code 106.3 for corrective action.

8. Work Area and Cleanliness. Contractors shall maintain the work areas in the highest reasonable state of cleanliness consistent with the work performed. Every effort shall be made to prevent pollutants from entering the harbor. At a minimum, all trash, industrial waste, mechanical or grinding debris, etc. shall be removed and properly disposed of at least once every shift or more frequently as required. No vehicle or equipment maintenance shall be performed on PHNSY&IMF property. All materials, tanks, items, etc. used shall be removed upon completion of the project.

9. Hazardous Materials (HM) Management. All HM shall have Material Safety Data Sheets (MSDS), readily available. HM containers shall be kept closed when not in use and properly stored in appropriate hazardous material storage lockers. Contractors shall provide hazardous material storage lockers. Secondary or transfer containers of

HM shall be properly labeled to identify the product name, hazard warning, and MSDS number. No food containers shall be used for HM.

a. Emergency Planning and Community Right-to-Know Act (EPCRA) Sections 312 and 313 and 29 CFR

1910.1200. Contractors shall provide Code 106.3 an inventory form listing all HM brought into the command. At the completion of the job, the “EPCRA Section 313 Hazardous Material Storage/Usage Worksheet” shall be completed and turned in to Code 106.3.

b. Information on controlled biological substances such as “Gamazyme” shall be reviewed by Code 106.3 prior to bringing material into PHNSY&IMF.

c. Lead and Chromate Paints. Paints containing lead or chromates greater than or equal to 0.06% by weight shall not be used.

d. Cadmium. Cadmium plated or coated material shall not be used unless no technically acceptable substitute is available.

10. Hazardous Waste. If NAVFAC Hawaii performs work at the PHNSY&IMF, NAVFAC Hawaii may turn in waste to PHNSY&IMF’s Code 106.3 Hazardous Waste Facility (HWF) using a Custody Transfer Form (CTF) and

MSDS, as applicable, or dispose of their own waste. HW and empty containers generated by contractors shall be turned in to the PHNSY&IMF HWF (Building 1663) using a CTF and MSDS via the government’s Contracting

Officer/Representative.

a. HW shall be properly packaged using Department of Transportation (DOT)-approved containers and labeled to identify its contents prior to turn in to Code 106.3. Contractor shall be responsible for providing DOT containers compatible with the waste generated.

b. Contractor is not responsible to sample or analyze the waste generated. Waste will be sampled and analyzed by Code 106.3.

c. Waste shall be properly segregated. Waste shall not be combined or consolidated with waste generated from different processes.

d. Hazardous waste shall be turned in daily to the HWF at Building 1663. If hazardous waste is not turned in daily, a HWSAA permit to store hazardous waste at or near the point of generation may be issued by Code 106.3.

Requirements on establishing and maintaining a HWSAA will be provided when a request for a HWSAA is submitted.

e. Contractors are not allowed to remove hazardous waste from PHNSY&IMF without the authorization of

Code 106.3.

f. Bulk collection tanks. Contractor’s tanks (collection system or tank truck) shall be clean and free of oily or chemical residue (visual cleanliness) and shall be inspected by Code 106.3 personnel PRIOR to the performance of work as required by work control documents, e.g., process control procedures. Contact Code 106.3 at 474-9080 to schedule an inspection.

g. Lead Paint Work. Lead paint chips and associated debris shall be properly containerized (e.g., bagged and placed in a 55-gallon drum or drum of suitable size) and disposed of via the HWF. A completed CTF shall accompany any waste turned in to the HWF. NOTE: If hazardous waste (e.g., lead paint chips) is not turned in daily, a Hazardous Waste Satellite Accumulation Area (HWSAA) must be established to collect the hazardous waste at the worksite. The Contracting Officer shall coordinate with Code 106.3.

11. Asbestos Waste. If NAVFAC Hawaii performs asbestos removal work at PHNSY&IMF, NAVFAC Hawaii shall be responsible for disposal of the waste. If asbestos removal is performed by a private contractor, responsibility for waste disposal will depend on the volume of waste.

a. Large Quantity Asbestos Waste

(1) Contractor provides own dumpsters.

(2) Asbestos waste shall be packaged in the proper packaging to contain the asbestos (e.g., double bag, goose-necked, proper labeling), being careful not to puncture the packaging as the landfill will reject any loads with punctured packaging.

(3) The contractor shall keep an accurate bag count of the different type of asbestos packaged, providing an accurate description of the asbestos waste and identifying if the waste is friable or nonfriable.

(4) When the container is full and ready to be dumped, the contractor shall call Code 106.3, 473-8000 ext.

4580, to inspect the dumpster. At this time, the contractor will provide a completed CTF for waste turn-in, providing all the necessary information so the Waste Shipment Record (manifest) can be generated.

(5) Code 106.3 will provide the Waste Shipment Record required for the contractor to dispose of the waste. The container shall not leave PHNSY&IMF property without this Waste Shipment Record.

(6) Asbestos waste is accepted at PVT Landfill on Tuesdays and Thursdays. The contractor shall contact the landfill a day in advance to get a clearance number to dump.

(7) The contractor shall provide a completed copy of the Waste Shipment Record with all the required signatures and annotated information (e.g., tag no., tonnage) after dumping the waste. This may be faxed to Code

106.3 at 474-3457.

b. Small Quantity Asbestos Waste

(1) For small jobs where small amounts of asbestos waste will be generated (e.g., less than a 40 cubic yard dumpster load), contact Code 106.3 at 473-8000 ext. 4580. This waste may be disposed of via the asbestos dumpster located at the HWF, Building 1663.

(2) The contractor will be responsible for transporting the asbestos waste to the HWF at Building 1663.

13. Industrial Wastewater. All wastewaters generated from work processes at PHNSY&IMF are classified as industrial wastewater. Industrial wastewater shall be collected, sampled and properly disposed. Any industrial wastewater generated that do not meet Fort Kamehameha Wastewater Treatment Plant discharge limits shall be pre-treated prior to discharge. Industrial wastewater that does not meet sewer discharge limits and cannot be pretreated shall be sent to the HWF at Building 1663 for disposal.

14. Polychlorinated Biphenyl (PCB) Ballast. Fluorescent light ballasts including ballasts labeled “No PCB” shall be turned in to the HWF at Building 1663 accompanied by a CTF.

15. Fluorescent Tubes. Fluorescent bulbs shall be removed and disposed of prior to removal of the light ballasts from the fixtures. Fluorescent lights contain small amounts of mercury that may be released when the bulbs are damaged. As such, they need to be removed and handled carefully to avoid breakage. The bulbs shall be turned in to the HWF at Building 1663 accompanied by a CTF.

16. Fluorescent Lamp Starters. If the starter is affixed to the metal light fixture, the fixture shall be managed as recyclable metal and turned in to the Navy Recycling Center at Building 159. The fluorescent lamps and ballast shall be removed from the fixture and turned in to Building 1663, Solid and Hazardous Waste Facility. If the starter is removed from the fixture, place the starter into a ziplock bag and mark/label the ziplock “Recyclable metal

(starter)”. The starter shall be turned in to the Navy Recycling Center located at Building 169. The Navy Recycling

Center can be contacted at 474-9207. The metal light fixture with the starter or the starter itself cannot be disposed of as general industrial trash.

17. Smoke Detectors and Tritium Signs. shall be turned in to PHNSY&IMF Code 105.5 (Radiation Health

Division). Please contact Chris Wagner at 473-8000 ext. 3889 or 474-0314 or Michael Lorne at 473-8000 ext. 3822 for packaging; labeling and disposal requirements. Do not dispose of ionization smoke detectors and tritium exit signs by turning in to the HWF, Building 1663.

18. Dry Dock Controls. Contractors shall comply with NAVSHIPYD&IMFPEARLINST 5090.5 (latest) Dry

Dock Pollution Control Plan. Discharges to the harbor via dry dock, e.g., docking and undocking, industrial operations such as blasting and painting, etc., are regulated in accordance with the effluent limitations, monitoring requirements and other conditions set forth by the permit. Wash down water is prohibited from being discharged into dry dock drains without Code 106.3 approval.

a. Chemical solutions used for cleaning, flushing, or soaking operations shall not be released to the dry dock floor or dry dock floor sumps. Fire retardant wood is required in the dry dock except when used in wet operations such as hydroblast containments. When possible untreated wood shall be used in the dry dock.

b. The dry docks must be kept sufficiently clean at all times to prevent solids and debris from being washed into the dry dock drainage system.