N3225318R0010_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

N3225318R0010 04-Jan-2018

b. TELEPHONE NUMBER

808-473-8000 X6158

8. OFFER DUE DATE/LOCAL TIME

07:00 AM 11 Jan 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N322539. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JODIE S ONAGA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

PEARL HARBOR NAVAL SHIPYARD & IMF

667 SAFEGUARD ST., STE. 100 CODE 410.2

JBPHH HI 96860-5033

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N32253 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PHNSY & IMF

TASHA K CHERAMIE

667 SAFEGUARD ST., STE. 100

JBPHH HI 96860-5033

TEL: 808-473-8000 FAX:

FAX:

TEL: (808)473-8000 X 2369

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$11,000,000

NAICS:

811213

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 26-FEB-2018 TO

09-MAR-2018

N/A PHNSY & IMF

TASHA K CHERAMIE

667 SAFEGUARD ST., STE. 100

JBPHH HI 96860-5033

808-473-8000

FOB: Destination

N32253

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

CASCON Gen-2 Equipment Upgrades

FFP

1 Job

Casualty Control Generation-2 (CASCON Gen-2) equipment upgrades

FOB: Destination

NET AMT

PWS

PERFORMANCE WORK STATEMENT (PWS)

CASCON

1.0 BACKGROUND.

Pearl Harbor Naval Shipyard Shop 99 Temporary Services, in support of ongoing ship’s availabilities, requires Casualty Control Generation-2 (CASCON Gen-2) equipment upgrades to improve system reliability and to substantially reduce false Fire Alarm reporting. Installed CASCON Gen-2 systems exhibited numerous spurious Fire Alarm reports in 2017, causing disruptive evacuation of workers & Fire Dept. fire response. An improved equipment design and upgrade has been developed by the R. B. Allen Co., the CASCON Gen-2 equipment OEM, to significantly reduce the likelihood of future occurrences of false Fire Alarms caused by console misinterpretation of signals from zone units.

2.0 SCOPE.

Contractor shall provide 100 CASCON Gen-2 Zone Unit Upgrade Kits, Gen-2 Kiosk Upgrade Service, two weeks on site technical support for upgrade services on 100 zone units, with training services for later Shop

99 Upgrade Kit installations.

3.0 PERFORMANCE REQUIREMENTS

3.1 3.1 The contractor shall provide parts kits, for the following upgrades described herein, and technical representative support at the PHNSY & IMF work site; to demonstrate, train, and conduct equipment modifications, upgrading R.B. Allen Co. manufactured CASCON zone units & main control panel kiosks, while assisted by Shop 99 electricians who will be trained in the effort. CASCON components to be provided are listed below.

3.2 The contractor shall travel to the work site in JBPHH, HI for a period of 2 work weeks, preferably on or about

2/26/18 through 3/9/18. The technical support on site travel period is requested prior to May 1, 2018, to be determined by the contractor’s ability to provide parts and availability of personnel, and concurrence of the

Contracting Officer. If a computer/laptop is required for equipment software upgrades an AIS Security

Survey for Visitor Equipment Form will need to be completed and submitted.

3.3 The contractor shall replace/repair/install the necessary CASCON equipment and components to upgrade their functions when authorized by the Government Surveillance Official (GSO). By instructing the assisting

Shop 99 personnel, and demonstrating the upgrade modifications processes, the contractor shall effectively train those workers in the process for the sake of future maintenance and similar equipment modifications.

3.4 Upgrade kits shall be installed during the technical support on site travel period for a quantity of 3 CASCON

Gen-2 Main Control Panel (MCP) kiosks of R. B. Allen Co. (OEM) design. These upgrades ensure compatibility of operation of the MCP kiosks with the following upgraded Zone Units with dual IDM fire alarm pull switch monitoring. Once modified, one of these kiosks shall serve as a testing platform for other work performed.

3.5 Upgrade kits (consisting of software and/or hardware elements) shall be provided for, at least, a quantity of

100 R. B. Allen Co. zone units of (OEM) Generation-2 design. These upgrades shall provide a dual IDM configuration in the Zone Units, replacing the current single IDM configuration, used to monitor the integrated Fire Pull Switch for fire alarm status.

3.6 While on site, the contractor shall oversee completion of at least 75 Generation-2 Zone Unit upgrades during the technical support travel period, with the assistance of the local Shop 99 electricians. After the modifications, the contractor shall test each zone unit to ensure all are functioning properly and displaying valid results for the fire pull switch, LED flasher, and telephone handset operation. The government shall provide a working CASCON core system to serve as a testing platform, in a suitable location to perform these tests.

3.7 The contractor shall maintain a Modified Equipment Log during these efforts to itemize: upgrade kit installations, the actual quantity of work items undertaken, and the successful completion of operational tests.

A Travel Report, including this log, shall be prepared and submitted to the Government Representatives upon completion.

3.8 Normal work hours at the PHNSY & IMF site are day shift (6:30am to 3:00pm), Monday-Friday. The government requires options for technical representatives to work during alternate work hours, other than day shift, during swing shift evening hours (15:30 pm to 00:00 am), and weekend day shifts to support waterfront equipment access.

4.0 SERVICE DELIVERY SUMMARY.

4.1 Modified Equipment Log and Travel Report, as described in paragraph 3.7.

4.2 A quantity of at least 100 Zone Unit Upgrade Kits, per paragraphs 3.5 and 3.6, during the site visit.

4.3 Additional portions of optional contracted work and materials, as exercised for later delivery, after the site visit travel period, per paragraphs 3.5 and 4.4.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 Original acquisition value of material: $1,714,569.

5.2 Location of Government Furnished Property (GFP): PSNSY & IMF, in Shop 99 Building 1617 & waterfront locations.

5.3 Manufacturer, model # and type include serial number(s): R. B. Allen Co., CASCON Gen-2 Main Control

Panels, electrical cabling, and Zone Unit stations.

5.4 Government provided or contractor pickup: Gov’t provided.

5.5 Cables. The government will provide all cables required for the connection and testing evolution and will install/connect all cables if required.

5.6 Equipment. The government will provide all zone units required for the installation of upgrade kits, access to all Main Control Panel kiosks for the performance of equipment upgrade services, and a working CASCON

Gen-2 system for zone unit testing.

5.7 Training. The government will provide all required personnel for assistance to the OEM technical support representative to conduct the training and modifications work.

6.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS.

Contractor is responsible for quality assurance.

Primary Performance Objectives Performance Standard/AQL Performance Assessment

Method

Services provided such that repaired equipment functions as intended

100% compliance Contractor shall provide assessment report to COR

Contractor maintain close liaison and good communication with

Government

Any problems or questions encountered by either party are addressed within 24 hours (1 business day)

Provide COR with written report of discrepancies

Final condition report of modified equipment

100% compliance Provide COR final modified equipment log report

7.0 CONTRACTOR PERSONNEL.

7.1 Personnel: In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to US citizens and US nationals only. Contractor personnel performing services shall be required to comply with all Pearl Harbor Naval Shipyard and IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. All regulations, procedures and access/security requirements shall be obtained prior to the first day of contract performance. It is the responsibility of the Contractor to process and obtain all approvals and allow for sufficient processing time to secure access and entry to PHNSY & IMF.

7.2 Security Requirements: This contract does not require a security clearance level and clearance granted by the

Defense Security Service (DSS). However Contractor personnel shall recognize that PHNSY & IMF deals with sensitive information and other proprietary information, which are valuable, special, and unique assets.

Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent. Contractor personnel shall properly protect sensitive information and will abide by the security requirements of SECNAVINST 5510.36A and Attachment 10.0. A violation of this paragraph shall be a material violation of this agreement.

7.2.1 Additionally the Contractor personnel shall follow all procedures in requesting and obtaining a PHNSY &

IMF “Green” standard access control badge for all Contractor personnel performing work. Sufficient time shall be allowed by the Contractor to obtain the necessary badges prior to work.

7.2.2 Photography and photographic equipment are prohibited at PHNSY & IMF. This includes personal and company cellular phones with camera features. The Contractor is advised that written requests concerning justification and details shall be submitted to the Security Office (Code 1125) via the TPOC for approval.

7.3 Should Contractor personnel receive or suspect they have learned of classified information beyond their level of clearance, the Contractor shall identify and report suspicions to the COR.

7.4 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are contract employees and not DOD employees.

7.5 Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification) in a visible location on the front of exterior clothing and above the waist, (except when safety or health reasons prevent such placement) as to who their employer is. Identification badges shall be worn at all times when performing work, including while attending Government meetings and conferences that may take place outside the facility.

7.6 Place of Performance: Pearl Harbor Naval Shipyard, Controlled Industrial Area (CIA), Shop 99, Pearl

Harbor, Hawaii.

7.7 Period of Performance: 2/26/2018 to 03/09/2018

7.8 HOURS OF OPERATION:

7.8.1 NORMAL HOURS: Normal work hours at the PHNSY & IMF site are day shift (6:30am to 3:00pm), Monday-Friday. The government requires options for technical representatives to work during alternate work hours, other than day shift, during swing shift evening hours (15:30 pm to 00:00 am), and weekend day shifts to support waterfront equipment access.

7.8.2 Federal Holidays

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in

January President’s Day 3rd Monday in

February

Memorial Day 5th Monday in May

Independence Day 4th of July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11th of November

Thanksgiving Day 4th Thursday in November

Christmas Day 2 5th of December

If the Federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the Federal holiday falls on a Sunday, the holiday is observed on the following Monday.

8.0 OTHER REQUIREMENTS

8.1 Use of Hazardous Materials: For specific guidance, guidelines and procedures governing the use and disposal of hazardous material or waste at PHNSY & IMF, direct all questions to the TPOC.

9.0 POINT OF CONTACT.

Brian Kupczyk: brian.kupczyk@navy.mil cell: 808-368-0172

10.0 ATTACHMENTS.

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING WITH

PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY &

IMF)

APPENDIX II – CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES

APPENDIX III – SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL

SHIPYARD & IMF’S CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE AREAS,

CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR NUCLEAR WORK AREAS

mailto:brian.kupczyk@navy.mil

APPENDIX I

SAFETY AND HEALTH WORK PRACTICES

FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD

AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF)

References: (a) 29 CFR 1915, OSH Standards for Shipyard Employment

(b) 29 CFR 1910, OSH Standards for General Industry

(c) NAVSHIPYARDPEARL INST 11320.5, Shipyard Fire Regulations

Attachment: (A) Contractor Safety & Mishap Prevention Form

1. Purpose/Scope

a. Worker safety is the Navy’s first priority. Ships undergo a variety of availabilities, all of which involve considerable repair, maintenance or refit work. This heavy industrial work is beyond the scope of normal shipboard operations and presents unique hazards. Safety and occupational health precautions and standards apply to all workers, military and civilian, but may differ slightly depending on the employer.

(1) Contractors working on Navy ships follow Federal Occupational Safety and Health Administration

(OSHA) standards including references (a) and (b) above, which are invoked by the NAVSEA Standard Items.

These Standard Items may invoke specific, unique requirements, such as daily fire safety and housekeeping inspections.

(2) Navy safety standards are based on OSHA regulations, and promulgated via the Navy Occupational Safety and Health (NAVOSH) Program Manual, OPNAVINST 5100.23 series. PHNSY & IMF civilian and military employees are also required to comply with local (Command) safety and health requirements.

(3) Ship's force personnel follow safety standards contained in OPNAVINST 5100.19, NAVOSH Program

Manual for Forces Afloat.

While the NAVSEA Standard Items, NAVOSH Program Manual and local OSH instruction differ slightly in application, they all comply with Department of Labor OSHA standards references (a) and (b). Compliance with occupational safety and health standards, instructions and/or rules is an employer responsibility. Employers retain all legal obligations and liabilities for the safety and health of their employees.

b. The purpose of this Memorandum of Agreement (MOA) is to establish safety and health requirements for all project maintenance activities, ensure that contractor personnel comply with applicable safety and health requirements, and partner with PHNSY & IMF to ensure safe project sites throughout the availabilities.

c. PHNSY & IMF is recognized as a STAR site under OSHA's Voluntary Protection Programs. The contractor shall commit to operating an effective occupational safety and health management system that embraces the four basic elements of OSHA’s Voluntary Protection Programs (VPP) in support of this effort. These four elements include:

(1) Management Leadership & Employee Involvement. Top management must be visible. They must be “on the deck plates” on a regular basis discussing safety issues, demonstrating interest and dedication to safety and health performance, and encouraging dialogue with employees.

(2) Work Site Analysis. New or modified equipment processes, and materials are analyzed and evaluated.

Self-inspections of all work sites are performed, hazards related to individual jobs and processes are analyzed and related safety and health training is provided.

(3) Hazard Prevention and Control. Identified hazards must be eliminated or controlled in a timely manner. A hierarchy of controls must exist, beginning with engineering out or eliminating hazards; and extends to enclosing, barricading, or isolating the hazards; developing administrative procedures and controls; and finally to use of personal protective equipment.

(4) Safety and Health Training. Training must foster a positive atmosphere that instills the belief that safety is a team effort and includes everyone from top managers to line workers. Employee training should incorporate awareness of hazards, safe work procedures, and emergency situations.

d. PHNSY & IMF OSHE Office Points of Contact.

(1) Director, OSHE Office, Code 106;

(808) 473-8000, ext. 4459/cellular (808) 368-0106

(2) Safety & Health Division, Code 106.1;

(808) 473-8000, ext. 4431/cellular (808) 306-9116

(3) Safety Branch, Code 106.12;

(808) 473-8000, ext. 4448/cellular (808) 368-0572

2. General

a. The contractor shall ensure that their employees and sub-contractors comply with all applicable Federal and

State OSH standards and regulations and/or specific Navy OSH requirements (e.g., NAVSEA Standard Items). The contractor shall submit a “safety and accident prevention plan” to PHNSY & IMF Code 106, for concurrence prior to start of work that addresses hazards inherent to the work planned, with appropriate controls described for those standards. The written plan shall include, but is not limited to:

(1) Work involving hazardous constituents (e.g., lead/chromate containing paint, asbestos, silica) that requires specific health controls and/or air monitoring. The contractor and sub-contractors are responsible to contract for their own industrial hygiene support as required.

(2) Hot work operations conducted on-board ship and in-and-around the dry dock basin. The contractor shall identify the type of hot work being performed; means of fire prevention and control; fire fighting equipment and capabilities; emergency actions and procedures in the event of a fire. The contractor shall conduct housekeeping and fire prevention inspections required by NAVSEA Standard Items; ensure good housekeeping; and store materials and equipment in an orderly manner.

(3) The contractor shall provide the name, phone number, and pager number of the individual(s) responsible for the contractor’s OSH regulatory compliance oversight.

b. The contractor shall notify the project manager and PHNSY & IMF OSH Office (Code 106.12) of injuries and occupational illnesses occurring on the project as soon as possible. If a serious injury/illness or electrical shock occurs, the Contractor shall notify the Regional Dispatch Center (RDC) by dialing 911 on any Shipyard phone or

474-1271 or 471-7117. Copies of the completed mishap report shall be provided to PHNSY & IMF Code 106.12.

Notify the project manager and OSH Office (Code 106.2) of planned mishap critiques. Provide copies of the completed critique reports to the OSH Office.

(1) The contractor shall provide total hours worked to PHNSY & IMF Code 106.12 on a monthly basis.

Contractors who hire subcontractors shall provide the subcontractor’s total hours worked as well (per OSHA

Directive CSP 03-01-002-TED 8.4 Voluntary Protection Program (VPP): Policies and Procedures Manual).

(2) The contractor shall provide Total Case Incident Rate (TCIR) and Days Away, Restricted, or Transferred

(DART) rate data to PHNSY & IMF Code 106.12 (per OSHA Directive CSP 03-01-002-TED 8.4).

(3) The contractor shall provide PHNSY & IMF Code 106.12 with a copy of their OSHA 300 Log annually

(only injuries/occupational illnesses related to contract work) not later than 31 January of each year.

c. Maintain work areas in the highest reasonable state of cleanliness consistent with the work. As a minimum, trash, industrial waste and mechanical or grinding debris will be removed at least daily. If mechanical/grinding debris contains lead/chromate-containing paint debris, additional packing/labeling requirements and environmental disposal requirements may apply.

d. The Project Superintendent of contractor work shall oversee work that may impact the health or safety of

PHNSY & IMF personnel. This includes work with or on hazardous materials or for work requiring boundaries and/or containments. Boundaries/containments shall have prominent signage indicating hazards and personal protective equipment (PPE) required entering the area. Work shall be coordinated with the Project Superintendent to ensure PHNSY & IMF personnel are adequately protected and/or removed from the immediate work area as required. PHNSY & IMF may elect to have workplace monitoring conducted around the perimeters of work requiring boundaries and/or containments, in the interest of the Navy and to ensure adequate protection for PHNSY

& IMF employees. Such monitoring will not replace any industrial hygiene sampling the contractor is required to perform according to the contract, nor will Navy monitoring results be used to determine potential exposures to contractor personnel.

e. The contractor shall ensure that work performed by their employees does not create safety or health hazards for

PHNSY & IMF personnel.

f. The contractor shall ensure that their employees comply with posted PPE requirements (e.g. safety glasses with side shields, hard hats, safety shoes, hearing protection. etc.) while going to, working on, and leaving the ship.

(1) Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in or passing through an eye hazardous area. This includes:

(a) All portions of submarines, surface craft, and other vessels undergoing modification, alteration, repair, or overhaul.

(b) Dry docks (topside and basins) where submarines, surface craft, and other vessels are undergoing modification, alteration, repair, or overhaul. Topside includes the area around the dry dock between the chain guardrails and the outer portal crane track.

(c) Portions of lay down areas around dry docks and along piers, shops, and buildings throughout

PHNSY&IMF where eye hazardous operations are conducted.

(2) Hard hats shall be worn in designated areas, in situations where injuries can be prevented by wearing hard hats, and where signs indicate the use of hard hats, pier areas where surface craft, submarines, and other vessels are undergoing repair availability. Hard hats shall be worn when going onboard the ship and while working on the exterior of the vessel as well as in the dry dock basin and topside around the dry dock. Topside includes the area around the dry dock between chain guardrails and the outer portal crane track. Hard hats shall be worn when working under the hull of the ship and when working under herculite and other plastic (shrink wrap, polyethylene, etc.) covered staging structures.

g. The contractor shall ensure their employees and sub-contractors understand the PHNSY & IMF Fire Safety

Plan, requirements and actions to take in the event a fire or emergency occurs during work onboard the ship. For all types of fires and emergencies contact Regional Dispatch Center (RDC). The Federal Fire Department (FFD) shall investigate whenever a fire aboard ship occurs. Ensure FFD access to inspect the fire scene, to ensure the fire is extinguished and to determine the cause of the fire. Ensure workers are familiar with shipboard fire prevention and evacuation, reference (c):

(1) Smoking is prohibited aboard ship and in dry dock. Designated smoking areas shall be identified, posted, and provided with adequate butt cans and/or ashtrays. Smoking is prohibited outside of designated smoking areas.

(2) Rubbish and scrap materials will be disposed of in properly identified cans, receptacles, or bins. Rubbish will be cleared from the ship at the end of the workday. Work areas will be kept free of accumulation of combustible debris.

(3) Emergency and fire access lanes shall remain clear and free of obstruction.

(4) Brief employees assigned to shipboard work on evacuation plans, e.g., evacuation signals, escape and alternate routes, muster procedures and stand-by areas on pier-side. Unless specifically excused, contractor personnel are expected to fully participate in any fire or other emergency drills.

(6) Fire Safety

(a) Securing of Temporary Services:

(1) Service lines and leads shall be suspended 1/8” Orange Teflon coated stainless steel wire rope with 1/8” swage sleeve. Teflon wire rope shall be placed in hull in major passageways at ten (10) foot intervals. This is the primary material used to ensure that temporary services will not fall into passageways, impeding emergency response in the event of a casualty.

(2) In addition, service lines shall also be suspended using a noncombustible string. All suspension points shall be secured to brackets, not be tied to ship's piping or equipment and shall not hinder equipment operation or valve positioning. Services shall be kept “High and Tight” ensuring clear passageways and will not obstruct access and egress.

(3) Shipyard is to provide 1/8” Nomex/Kevlar string through shop store.

(b) Quick Disconnect Fittings: Service lines and leads in topside hatches, watertight doors and through any other hull cut or hull penetration of a submarine in dry dock or that is waterborne shall have quick disconnect devices installed within five (5) feet of the exterior opening, preferable located topside for hull openings and hatches. Ensure quick disconnect are marked with “orange” highly visible tape or tags for easy identification in the event of a casualty.

(c) Metal Canister Vacuums:

(1) To reduce the risk of a major fire in the ships undergoing availabilities all vacuum cleaners used shipboard are required to have metal canisters. Vacuum cleaners shall be permanently and legibly marked with the appropriate responsible organization and/or shop/code. Metal canister vacuum cleaners are available through the Shop 06 tool room.

(2) Plastic canister vacuum cleaners are allowed for general housekeeping in shops, dry docks and work areas off-hull. Plastic vacuum cleaners shall be labeled “NOT FOR SHIPBOARD USE”.

(3) Plastic canister vacuums found in-hull will be confiscated. Project Superintendents and Assistant Project Superintendents will ensure compliance.

h. The contractor shall perform hot work operations in confined and enclosed spaces in accordance with reference (a). The contractor shall ensure that their employees and sub-contractors understand, enforce and comply with shipboard hot work requirements.

i. Ensure contractor personnel do not relocate, alter, or modify PHNSY & IMF temporary services. Contractors shall not tap into or use temporary ventilation systems/ducting or installed temporary electrical power without prior authorization.

j. Ensure contractor personnel do not remove, alter, or tamper with staging erected by PHNSY & IMF.

k. Restrict entry into PHNSY & IMF work areas posted with hazard warning signs. Contractor personnel shall comply with all posted hazard control requirements. Entrance into PHNSY & IMF boundary/containment areas is restricted to personnel with necessary qualifications (e.g. medical, training, PPE). If entry is required, contact the

PHNSY & IMF Business and Strategic Planning Office (Code 1214) to coordinate with applicable project management personnel.

l. Laser Safety. Notify the PHNSY & IMF OSH Office when any laser equipment will be used. Prior to using any laser equipment rated Class IIIb or higher, provide the PHNSY & IMF OSH Department with a written report ensuring that a competent person has conducted appropriate LASER hazard evaluations. The evaluation shall include, but is not limited to, calculations and measurements of LASER safety parameters such as Nominal Hazard

Zone (HMZ), Nominal Ocular Hazard Distance (NOHD), and required optical densities for LASER eyewear and/or shielding.

m. The contractor shall eliminate or control hazards promptly. Hazards requiring action and/or assistance by the project shall be immediately brought to the project’s attention. PHNSY & IMF has the right to perform oversight inspections of contractor work sites to ensure compliance with NAVSEA Standard Items, safety and health requirements (including those contained in this MOA), and to ensure support of PHNSY & IMF VPP efforts. Such inspections will be documented in writing, and contractors shall provide written responses to the inspection reports detailing corrective actions taken.

3. Known Hazardous Procedures

a. The contractor will ensure their work does not create a safety or health hazard for other activities working in the area or downwind. In order to minimize personnel exposures to hazardous materials (both military and civilian) and to ensure personnel safety during the availability period, comply with requirements for the specific hazards listed below:

(1) Asbestos

(a) The contractor shall not undertake work requiring removal, repair and installation of thermal system insulation (TSI) material unless it has been confirmed to be asbestos-free by laboratory analysis of bulk insulation samples or review of material-specific documentation. Maintain a copy of the laboratory results/asbestos-free documentation on site while the TSI work operation is conducted.

(b) Contractors performing work on confirmed asbestos material shall comply with the State of Hawaii, Title

11 Hawaii Administrative Rules, Department of Health, Chapter 501, Asbestos Requirements and Chapter 504, Asbestos Abatement Certification Program. Provide copies of contractor Hawaii State certifications to the PHNSY

& IMF Business and Strategic Planning Office (Code 1214).

(c) The contractor must comply with storage, labeling, handling and disposal requirements of reference (c), and complete a Custody Transfer Form (CTF). CTFs are available by contacting the Code 106.3 Hazardous Waste

Packaging Facility. The bags shall only be disposed of in the specially designated asbestos dumpsters located at

Building 1663. Contact the asbestos dumpster custodian, Code 106.3, at 473-8000, extension 4580, between the hours of 0630 and 1500.

(d) Restrict entrance into areas marked off by contractor personnel with "Asbestos Danger" signs to qualified asbestos workers.

(e) Prohibit installation of asbestos-containing materials including deck and floor coverings (e.g., vinyl asbestos tile and asbestos-containing tile mastic, terrazzo, underlayment, leveling compound). Ensure only asbestos-free decking materials are used for replacement of coverings to match original installation or replacement of floor covering for an entire space. Materials can be verified as asbestos-free from the review of product specifications.

(2) Silica

(a) Deck covering shall be assumed to contain silica quartz unless confirmed to be silica-free by documentation. Crystalline silica quartz is a suspect human carcinogen and may pose a respiratory hazard when removed without adequate work and/or engineering controls.

(b) Ensure adequate containment and exhaust ventilation is provided for deck removal/installation operations with the potential for generating airborne concentrations of respirable silica dust. Mechanical removal of decking shall require total-compartment isolation with High Efficiency Particulate Air (HEPA) filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in shipboard spaces but shall be exhausted off the ship. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor/sub-contractor provides documentation of recent (less than one year old) air monitoring performed by a Certified Industrial Hygienist of comparable shipboard deck removal operations that show the currently used work controls are sufficient to reduce respirable silica dust to below the permissible exposure limit (PEL).

(3) Man-Made Vitreous Fibers (MMVF) products have replaced asbestos as the primary source of insulation and lagging material and include glass fibers, glass wool, mineral wool and refractory ceramic fibers. MMVF may pose a respiratory hazard and cause skin and eye irritation when removed without adequate work controls. Ensure adequate containment and exhaust ventilation is provided for MMVF removal/installation operations with the potential for generating airborne concentrations of MMVF. Mechanical removal of decking shall require total-compartment isolation with High Efficiency Particulate Air (HEPA) filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in the same space but shall be exhausted off the ship or to outside air. During removal, deck material shall be removed in a wet state to minimize airborne dust generation.

Total compartment isolation is required unless the contractor/sub-contractor provides documentation of recent (less than one year old) air monitoring performed by a Certified Industrial Hygienist of comparable operation that show the currently used work controls are sufficient to reduce MMVF.

(4) Lead. Contractor operations may involve lead work, which could result in personnel exposure. Operations generating lead dust or fumes (e.g., mechanical removal of lead containing paint, transfer of lead ballast or hot work involving lead) shall be conducted in accordance with references (a) and (d) as applicable.

(5) Mercury. The PHNSY & IMF Controlled Industrial Area (CIA) is a mercury exclusion area. Components containing elemental mercury or mercury compounds must be controlled to prevent inadvertent release of this material.

(a) It is requested that the contractor provide a list of all mercury containing equipment and instrumentation being brought onboard ship or into the controlled industrial area in letter format by A-30. Forward the letter to

PHNSY & IMF, Attention: Code 1214, with copies to Codes 106 and 240. Negative reply is required.

(b) Expended, intact fluorescent tubes shall be wrapped or bagged at a rate of no more than ten tubes per bundle to contain spillage in case of breakage. Contact Code 106.3 for proper disposal requirements.

(6) Confined Space Entry/Gas Free Engineering. Where contractors are performing work at Navy Shipyards or ship repair facilities, the following provisions shall be observed:

(a) When performing shipboard operations, the contractor shall provide an NFPA Certified Marine Chemist or a shipboard confined space competent person as appropriate under the provisions of reference (a).

(b) When performing non-shipboard operations within a facility, the contractor shall provide a confined space competent person as required in (c).

(c) The contractor shall ensure that each employee who enters a confined or enclosed space and other areas with dangerous atmospheres is trained to perform all required duties safely.

(7) Freon. The following control procedures are invoked prior to commencing any work involving the use of

Freon onboard ship:

(a) The ship Commanding Officer's permission will be obtained prior to use of Freon R-113 to perform maintenance.

(b) Freon R-113 will be handled as a controlled substance, used only while in port with adequate worksite ventilation provided.

CONTRACTOR SAFETY & MISHAP INFORMATION

Contractor _____________________________________________________

Contract No.____________________________________________________

Project Title___________________________________________________

Contractor local representative: _______________________________

(Print)

Phone number: ____ ______Title: __________________________

Local Government Representative overseeing contractor:

(Print)

Phone number: __________________Title: _________________________

A. Brief description of work to be performed (Big picture):

B. Location where work is to be accomplished:

C. Time line for work accomplishment:

D. Point of contact for contractor mishap reporting:

Phone number: _____________ Title:____________________________

E. List of work processes or procedures which could impact other employees working in the area and controls or preventive measures to be taken to mitigate hazard:________________________

F. Safety and Health Plans. Identify and provide a copy of the safety and health plans applicable to the contracted work. (e.g., hazard communication program, confined space program, asbestos abatement plan, lead abatement plan, respiratory protection plan, and emergency response plan.)

APPENDIX II

CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES

(Rev. January 17, 2013)

1. Regulations. Contractors shall comply with all Federal, State and local environmental rules and regulations, Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility’s (PHNSY&IMF) environmental policy, and

Environmental Management System (EMS) requirements.

2. Contractor Brief. Contractors shall attend a Contractor Environmental Brief given by PHNSY&IMF

Environment Division (Code 106.3) prior to the start of work. At the briefing, the Contractor shall be prepared to provide information on the types and quantities of hazardous materials (HM) to be used and the wastes/wastewater expected to be generated during the project. Sub-contractors shall also be present at the briefing. If Naval Facilities

Engineering Command (NAVFAC) Hawaii performs work at the PHNSY&IMF, the NAVFAC Hawaii facility maintenance group performing work shall be briefed by their supervisor on the requirements of these guidelines.

3. PHNSY&IMF Points of Contact.

Director, OSHE Office 106 473-8000 ext. 4459

Environment Division 106.3 474-9080

Solid & Hazardous Waste Branch 106.31 473-8000 ext. 4580

Environmental Compliance Branch 106.32 473-8000 ext. 3019

4. Environmental Manager Duties. Contractors shall appoint in writing an Environmental Manager for the project site. The Environmental Manager is responsible for coordinating contractor compliance with environmental requirements and shall be onsite during work operations at all times. Alternate (Shift) Environmental Managers shall have the same qualifications and responsibilities as the appointed Environmental Manager. The Environmental

Manager and Alternate Environmental Manager must be trained to adequately accomplish their duties which include but are not limited to: ensuring compliance with all applicable Federal, State, and local environmental requirements including Clean Water Act (Dry Dock and Storm Water Management);

Hazardous Materials and Hazardous Waste (HW) Management; and Clean Air Act (National Emission

Standards for Hazardous Air Pollutants [NESHAP] and Ozone Depleting Substances). The Environmental

Manager shall also ensure compliance with waste segregation and storage compatibility requirements;

hazardous waste identification, handling, storage, documentation, and Code 106.3 disposal requirements;

inspecting and managing waste accumulation areas; ensuring only authorized personnel add wastes to containers;

ensuring all Contractor personnel are trained in Hawaii Administrative Rules (HAR) requirements in accordance with their position requirements; coordinating removal of waste containers; maintaining an Environmental Records binder which includes an Environmental Protection Plan, if applicable, and documented environmental surveillances.

5. Regulatory Interface. PHNSY&IMF Code 106.3 will be the point of contact for interface with regulatory agencies and will coordinate inspections with the required parties. Code 106.3 will be notified of any regulatory inspections, meetings, inquiries, issues or requests for information specific to the operations being conducted by its contractors.

Contractors shall immediately investigate all practices cited in Notices of Violations (NOVs)/Notices of

Noncompliance (NONs)/enforcement actions and take immediate actions to remedy infractions to return to compliance. Contractors shall provide to Code 106.3 a written response identifying the alleged violation, investigation results, reasons for a response, remedial actions taken and planned preventative actions to prevent a recurrence. Contractors shall not enter into any agreement with a regulatory agency without notifying and obtaining concurrence from the Navy. Contractors shall reimburse the Navy for any monetary fines and penalties assessed against the Navy as a result of noncompliant actions.

6. Plan Submittals. Contractors shall submit the following plans to Code 106.3 for review and acceptance prior to the start of work: Environmental Protection Plan (exceptions apply when no dust, debris, pollutant, or waste is generated and no potential exists for a release to the environment), Abatement Plans (i.e., asbestos, lead), Construction Waste Management Plan, etc.

7. Inspections and Surveillances. Contractors shall have a documented inspection/surveillance and oversight program. Code 106.3 will conduct periodic environmental inspections/surveillances of operations to ensure compliance. Contractors shall provide Code 106.3 personnel access to all spaces, operations, and records related to environmental compliance and a knowledgeable person to accompany Code 106.3 personnel. Contractors shall remedy any conditions found to be in noncompliance with Federal, State, or local rules, regulations and statutes.

Contractors may elect to inspect the work area prior to occupancy. Any pre-existing environmental discrepancies shall be reported to Code 106.3 for corrective action.

8. Work Area and Cleanliness. Contractors shall maintain the work areas in the highest reasonable state of cleanliness consistent with the work performed. Every effort shall be made to prevent pollutants from entering the harbor. At a minimum, all trash, industrial waste, mechanical or grinding debris, etc. shall be removed and properly disposed of at least once every shift or more frequently as required. No vehicle or equipment maintenance shall be performed on PHNSY&IMF property. All materials, tanks, items, etc. used shall be removed upon completion of the project.

9. Hazardous Materials (HM) Management. All HM shall have Material Safety Data Sheets (MSDS), readily available. HM containers shall be kept closed when not in use and properly stored in appropriate hazardous material storage lockers. Contractors shall provide hazardous material storage lockers. Secondary or transfer containers of

HM shall be properly labeled to identify the product name, hazard warning, and MSDS number. No food containers shall be used for HM.

a. Emergency Planning and Community Right-to-Know Act (EPCRA) Sections 312 and 313 and 29 CFR

1910.1200. Contractors shall provide Code 106.3 an inventory form listing all HM brought into the command. At the completion of the job, the “EPCRA Section 313 Hazardous Material Storage/Usage Worksheet” shall be completed and turned in to Code 106.3.

b. Information on controlled biological substances such as “Gamazyme” shall be reviewed by Code 106.3 prior to bringing material into PHNSY&IMF.

c. Lead and Chromate Paints. Paints containing lead or chromates greater than or equal to 0.06% by weight shall not be used.

d. Cadmium. Cadmium plated or coated material shall not be used unless no technically acceptable substitute is available.

10. Hazardous Waste. If NAVFAC Hawaii performs work at the PHNSY&IMF, NAVFAC Hawaii may turn in waste to PHNSY&IMF’s Code 106.3 Hazardous Waste Facility (HWF) using a Custody Transfer Form (CTF) and

MSDS, as applicable, or dispose of their own waste. HW and empty containers generated by contractors shall be turned in to the PHNSY&IMF HWF (Building 1663) using a CTF and MSDS via the government’s Contracting

Officer/Representative.

a. HW shall be properly packaged using Department of Transportation (DOT)-approved containers and labeled to identify its contents prior to turn in to Code 106.3. Contractor shall be responsible for providing DOT containers compatible with the waste generated.

b. Contractor is not responsible to sample or analyze the waste generated. Waste will be sampled and analyzed by Code 106.3.

c. Waste shall be properly segregated. Waste shall not be combined or consolidated with waste generated from different processes.

d. Hazardous waste shall be turned in daily to the HWF at Building 1663. If hazardous waste is not turned in daily, a HWSAA permit to store hazardous waste at or near the point of generation may be issued by Code 106.3.

Requirements on establishing and maintaining a HWSAA will be provided when a request for a HWSAA is submitted.

e. Contractors are not allowed to remove hazardous waste from PHNSY&IMF without the authorization of

Code 106.3.

f. Bulk collection tanks. Contractor’s tanks (collection system or tank truck) shall be clean and free of oily or chemical residue (visual cleanliness) and shall be inspected by Code 106.3 personnel PRIOR to the performance of work as required by work control documents, e.g., process control procedures. Contact Code 106.3 at 474-9080 to schedule an inspection.

g. Lead Paint Work. Lead paint chips and associated debris shall be properly containerized (e.g., bagged and placed in a 55-gallon drum or drum of suitable size) and disposed of via the HWF. A completed CTF shall accompany any waste turned in to the HWF. NOTE: If hazardous waste (e.g., lead paint chips) is not turned in daily, a Hazardous Waste Satellite Accumulation Area (HWSAA) must be established to collect the hazardous waste at the worksite. The Contracting Officer shall coordinate with Code 106.3.

11. Asbestos Waste. If NAVFAC Hawaii performs asbestos removal work at PHNSY&IMF, NAVFAC Hawaii shall be responsible for disposal of the waste. If asbestos removal is performed by a private contractor, responsibility for waste disposal will depend on the volume of waste.

a. Large Quantity Asbestos Waste

(1) Contractor provides own dumpsters.

(2) Asbestos waste shall be packaged in the proper packaging to contain the asbestos (e.g., double bag, goose-necked, proper labeling), being careful not to puncture the packaging as the landfill will reject any loads with punctured packaging.

(3) The contractor shall keep an accurate bag count of the different type of asbestos packaged, providing an accurate description of the asbestos waste and identifying if the waste is friable or nonfriable.

(4) When the container is full and ready to be dumped, the contractor shall call Code 106.3, 473-8000 ext.

4580, to inspect the dumpster. At this time, the contractor will provide a completed CTF for waste turn-in, providing all the necessary information so the Waste Shipment Record (manifest) can be generated.

(5) Code 106.3 will provide the Waste Shipment Record required for the contractor to dispose of the waste. The container shall not leave PHNSY&IMF property without this Waste Shipment Record.

(6) Asbestos waste is accepted at PVT Landfill on Tuesdays and Thursdays. The contractor shall contact the landfill a day in advance to get a clearance number to dump.

(7) The contractor shall provide a completed copy of the Waste Shipment Record with all the required signatures and annotated information (e.g., tag no., tonnage) after dumping the waste. This may be faxed to Code

106.3 at 474-3457.

b. Small Quantity Asbestos Waste

(1) For small jobs where small amounts of asbestos waste will be generated (e.g., less than a 40 cubic yard dumpster load), contact Code 106.3 at 473-8000 ext. 4580.