PAI PWS.docx

PERFORMANCE WORK STATEMENT

U.S. forces and coalition partners. MSC logistics organization has an integrated headquarters presence in Norfolk, VA. MSC has five area commands, each headed by a U.S. Navy captain, covering the Atlantic, Pacific, Europe, Middle East and Far East areas of responsibility. MSC's area commanders are the primary points of contact for MSC customers and numbered fleet commanders in their respective areas and are the personal representatives of the MSC commander. The area commands also are the MSC commander's direct links to MSC assets, providing maintenance oversight, logistics coordination and other needed services. The mission of the Logistics Directorate (N4) is to provide logistics support for the MSC force necessary to achieve assigned missions. The Directorate provides worldwide support services in the functional areas of Special Material Logistics Life Cycle support, and Acquisition Life Cycle Support. MSC may be tasked with additional missions as directed by US Fleet Forces and/or United States Transportation Command (USTRANSCOM). In executing assigned missions, the Logistics Director is responsible for policy, processes, procedures, systems and performance measures.

A.3 Objective. The purpose of this contract is to obtain logistics services under a single award contract to support MSC in the areas identified in the PWS.

The contractor shall provide both planned/continuous and emergent work to support execution of assigned missions, functions, and tasks. The contractor shall be prepared to provide these services in all areas of the world where the government has requirements to perform the logistics services. Specific task descriptions and instructions, sufficient in detail to allow for contractor performance, shall be provided in this contract.

The contractor shall utilize government-owned automated logistics systems to provide required support. The government will provide computer equipment and access to these systems. Telephone and internet access at contractor facilities shall not be provided by the Government.

The contractor shall be capable of transferring large data files from field sites to database server site and from database server site to MSC offices. The terms “MSC” and “Government” will be used interchangeably within this document to refer to the United States Navy, Military Sealift Command. The terms “Contractor” and “Service Provider” will also be used interchangeably within this document to refer to the commercial organization providing contract services to MSC.

The contractor shall use MSC Quality Management System (QMS) procedures and commercial best practices to provide the logistics support services listed below in support of MSC ship operations and to maintain fleet readiness.

The contractor shall manage all records in accordance with federal regulations; as well as; DOD and Department of the Navy (DON) policies, including but not limited to 44 U.S.C. Section 3301 and SECNAV M- 5210.1(series).

The place of performance shall include Norfolk, VA, Mobile, AL, San Diego, CA, Jacksonville, FL, Boston, MA, Portland, OR, Bremerton, WA, Bahrain, Croatia, Djibouti, Malaysia, Philippines, Thailand, Guam, and Hawaii.

INCONUS and OCONUS shipboard assist and assessment visits may be performed within 100 miles of the locations. Other locations may be added subject to contract modification.

Onsite support will be performed at Norfolk, VA Other locations may be added subject to contract modification.

Core work hours in Norfolk, VA shall be 0900 to 1500 with a half-hour break for lunch. Core hours at other locations shall be dependent on local operating hours.

2.16 Special Material Shipboard Visits. For each shipboard assist visit, the contractor shall conduct an in brief and out brief with the ship’s command. Briefings shall include at a minimum results from:

2.16.1 100% Inventory audits will be conducted of the ship’s Special Material inventory and compared to all of the shipboard recording systems. All discrepancies will be recorded.

2.16.2 Contractor shall conduct physical checks of installed equipment.

2.16.3 Contractor shall assist the ship with identification, tagging, and preparing items for disposition. Items may be identified for DRMO, scrap for local disposal or as Excess/Expired for return to warehouse.

2.16.4 Ship Report. The ship report will be given to the vessel showing inventory discrepancies, disposition recommendations, shipping instructions, and shortages that will be filled or need to be ordered during the outbrief.

2.16.5 Trip Summary Report. A trip summary report will be provided to the Government at the conclusion of the trip. The report shall contain, at a minimum:

· Itinerary Lessons learned

· Recommendations

3. REQUIRED DELIVERABLES:

Special Material Type Desk

2.3, 2.7

2.7.1

2.8

2.16.1 2.16.2

4. GOVERNMENT FURNISHED INFORMATION/ WORKLOAD:

a. Special Material Logistics Type Desk only:

DEPTH: 166,499 pieces

Workload

2.16.1 2.16.2 1000 line items per ship

5. Key Personnel and Locations, Ships Acquisition Support Only: The contractor shall provide the following key personnel at the locations specified only for active programs.

5.1 Program Manager P/T hours, location: Norfolk, VA –

6. Data Rights

6.1 All work performed by the Contractor under the Contract shall become the exclusive property of MSC in which the Government shall have unlimited rights. The Contractor shall not deliver or otherwise provide to the Government technical data, to include the deliverables under the Contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

6.2 At any and all times, the Contractor agrees to promptly provide to the Government at no additional cost such documents, codes or other materials and information that are necessary to permit the Government's full enjoyment of its rights in the deliverables as described above.

7. Phase in/Phase out

7.1 Transition:

The transition plan shall focus on a turnover plan with the incumbent, a mitigation plan to minimize interruptions or delays to work in progress that would impact the mission, a plan for the transfer of work control, delineating the method for processing and assigning tasks, and a plan for completing the phase in plan by the incumbents contract end. The contractor shall permit the incumbent contractor to conduct its remaining Government- approved close-out activities (i.e., incumbent contractor-owned equipment removal), at each location following the incoming contractors assumption of operations.

The terms Awardee and Incoming are synonymous. The terms Incumbent and Outgoing are synonymous.

A transition plan shall be submitted in accordance with (CDRL XXXX) and meet the requirements of Section 2 through 4. The purpose of the transition period is to allow sufficient time for the incoming and outgoing contractors to conduct turnover of functions necessary to facilitate continued uninterrupted operations. The transition period and the incoming contractor’s period of performance will run concurrently. The contractors shall begin turnover functions at the start of the period of performance of the awardee. (e.g. hire and provide the employee with a CAC, DBIDS, DPAS accounts, etc.). The transition plan consists of:

The incumbent contractor shall participate in the incoming contractor’s post award meeting with the Government to discuss the transition plan (CDRL XXXX). A transition CLIN will be established for use by the Awardee.

Phase in and phase out will be evaluated in CPARS.

7.2 Phase-In

The phase in period of the transition period allows the awardee to assume accountability and transfer of functions from the Incumbent. The contractor Phase-in period is approximately 60 calendar days. The phase-in lasts from date of the Awardee’s period of performance to the expiration of the incumbent’s contract. The incoming contractor shall initiate turnover activities so that it can assume full responsibility to manage and perform the tasks and provide deliverables of this contract. THE INCUMBENT IS SOLELY RESPONSIBLE FOR OPERATIONS UNTIL CONTRACT EXPIRATION. The Awardee assumes responsibility at the end of phase in period (at incumbent’s contract expiration). The list below, while not inclusive, is an example of items necessary to facilitate turnover from the incumbent contractor to the incoming contractor.

The phase in plan shall include, at a minimum:

• An integrated schedule for all key events, which highlights contractor and Government support requirements.

• An integrated staffing, training, and action plan that clearly demonstrates their ability to perform at or above the levels indicated and shall identify any unusual impacts to the customers (delays, reduction in service, etc.).

· Training, safety, certifications

· Set up IT accounts (e.g. CMLS, ShipCLIP, FSR, DOT MIL)

• A plan to address the hiring of existing employees by the contractor, how this may impact Phase-in, as well as, how any associated risks and potential conflicts of interests will be mitigated. Rationale and justification for any planning assumptions taken.

· Transfer of access identification (incumbent CACs, base access).

· Note. The transfer of identification such as CACs, ships access to Awardee does NOT determine responsibility of employee to contractor. This is a tool offered to the Incumbent/Awardee to assist in continuity of support to the Warfighter. The Contractor receiving labor funds for service (Incumbent) is STILL responsible for all actions performed by the employee until Day 1 Ready.

• A comprehensive schedule and action plan for an efficient phase-in of each functional area of the contract and associated milestones.

• Address mission support requirements.

• A 100% count of the entire inventory of GFP at existing facilities (Attachment XXX). The Government will take control of this inventory from the incumbent and then provide to the new contractor on Day 1 ready (Start of Work).

• A plan to take occupancy of the Government-furnished facilities and work in partnership with the Military/Civilian employees of each respective base, camp, or station.

· Facilities (office spaces) control

· Equipment (e.g. GFP.) control

· Post award conference participation.

· Support functions necessary to continue operations The contractor shall brief the status of its turnover to the Government on a weekly basis, (written or verbal at the COR’s discretion). The brief shall consist of the events and tasks completed for the reporting period (i.e. week). The brief shall include a status of the phase-in plan and at a minimum:

· Phase-in POA&M with key turnover events and milestones.

· Scheduled events and tasks for the reporting period that were not completed, risks associated with task non- completion, risk mitigation actions, and schedule recovery actions to regain schedule.

· Status of transitions by location.

Note 1: Day 1 ready (Start of Work) – The phase in period and Incumbents (outgoing) contract has ended. On Day 1 ready, the awardee contractor assumes FULL operational control and responsibility of all operations, at all sites, providing and supporting all requirements listed in the PWS.

7.3 Government Interaction

· Host post award meeting.

· Provide government authorizations where necessary.

· Permit access to facilities to the incoming contractor to support turnover.

· The Phase in and Phase out periods will be rated/assessed in CPARS by the COR.

7.4 Phase Out

The phase out period allows the incumbent contractor time to close out their responsibilities and transfer/turnover functions to the new awardee. The phase out period shall commence approximately 90 days before contract expiration and last through the last day of the contract. An updated phase out plan is required to be submitted to the KO and the COR by the incumbent at least 90 days prior to the end of the period of performance (annually) or as directed by the KO.

During the phase out, the incumbent (outgoing) contractor shall:

· Support the incoming contractor in turnover actions. The outgoing contractor maintains full accountability of operations until contract expiration.

· Maintain operations, control, and responsibility in accordance with its contract requirements until the contract ends.

· Make all records relating to operations available for the awardee’s review to permit sustainment of operations (except proprietary information).

· Provide mission support data.

· Final invoicing.

· GFP Transition – The contractor shall return all GFP (e.g., laptops and security badges) to the Government.

· Incumbent Contractor Owned Equipment – The contractor shall remove its contractor owned equipment within 15 calendar days after completion of the contract. The contractor may transfer its owned equipment to the awardee to ensure successful turnover. The government will not reimburse the contractor for the removal of their equipment.

· The phase out plan ends at incumbent contract termination or expiration.

Acronyms

BUMED Instruction 6710.70A BUMEDINST 6710.62B BUMEDINST 6710.71A Navy Medicine Pharmaceuticals Shelf Life Program

CBRN BOOK FINAL APPROVED 20090901

COMSCINST 3541.2 Shipboard Damage Control Policy for MSC ships.

COMSCINST 5530.3F SHIPBOARD FP MANUAL 30 JUN 2016

DLAR 4245.21 Cold Chain Management

HAMP RDS NAVFAC13 HM REUT, MIN, DISP GUIDE

IPE Training Item Procurement, Disposal lnstructions JACKS RW JACKS RW Expansion M35415 Damage Control Manual chl M35415 Damage Control Manual ch2 M35415 Damage Control Manual Mask, Chemical-Biological, M50 Technical Manual (May 2008) MK 93 MOD 2 50 CAL MOUNT DATA NAVMED P117 MANMED CHANGE 163 NAVSUPINST 6710 lC Navy Radiac Program User's Manual (Feb 2015) Navy Shelf-Life Policy 30Sep09 NSTM 070 Nuclear Defense At Sea (Sep 2016) NSTM 470 Shipboard BW-CW Defense - Countermeasures NSTM 555 Surface Ship Firefighting NSTM 670 Afloat Hazardous Material Control & Management NSTM_077_PPE NTRP 4-02 22 Treatment of Chemical Warfare Agent Casualties NTIP 3-20.31 Surface Ship Survivability (June 2012) OPNAV P45 Afloat Medical Waste Management Guide OPNAVINST 3400.lOH CBRND Requirements Supporting Operational Readiness P5042 Treatment of Biological Warfare Agent Casualties QMS N045.841.1. Q Item Unique Identification (IUID) Implementation and Maintenance Guide QMS N04.081.1. Q.

QMS N44.715.1Q Configuration and Provisioning Verification Process. N0480-200.01-Q Material Shipping Procedures QMS N44.841.1. Q Shipyard Availability Management QMS N0410-416.10-AQ MSC Scrap, Salvage, and Excess (SSOE) Material Management Procedures - Afloat and Ashore.

COMSCINST 5200.9E

FAR Part 8 Subpart 8 Subtopic 8.002 FAR Subpart 6.3 FAR Part 6 NAVCOMPT forms 2275 and 2276 NAVSUP P-538 (series) American National Standards Institute/ Industrial truck Standards Development Foundation (ANSI/ITSDF) B56 (series) Safety Standards for Low Lift and high Lift Trucks NAVSEA OP4 (series) Ammunition and Explosives Safety Afloat COMSCINST 4490.2B to meet MSC requirements FAR 8, Sole Source and urgency requirements COMSCINST 4790.3C OPNAVINST 5210.20, “Navy Records Management Program” OPNAVINST 8015.2, “Conventional Ordnance Inventory Management” NAVSEA SW020-AG-SAF-010, “Navy Transportation Safety Handbook for Ammunition, Explosives, and Hazardous Material” COMSCINST 5530.3 “Anti-Terrorism Force Protection Afloat” DOD 4000.25-2-M, “Military Standard Transaction Reporting and Accounting Procedures (MILSTRAP)