N3220523R40210001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0001 is s follow s:

1. To incorporate Questions and Answ ers responses #1.

2. To extend offeror due date from 10 April 2023, 5:00PM to 28 April 2023, 5:00PM EDT.

3. To extend request for clarif ications until 14 April 2023, 5:00PM EDT.

4. To update Contract Specialist contact from George DelMoral to Vinnie Principe.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3220523R4021

X 9B. DATED (SEE ITEM 11)

10-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Mar-2023

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C. STREET

BLDG. SP-64

NAVAL STATION NORFOLK

NORFOLK VA 23511

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3220523R4021

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Apr-2023 05:00 PM to 28-Apr-2023 05:00 PM.

The following have been added by full text:

QUESTION & ANSWERS RESPONS #1

QUESTIONS AND ANSWERS #1

The following are answers to questions received from potential offerors. The answers provide clarification only and DO NOT constitute an amendment to the solicitation.

QUESTION #1:

TITLE: Proposal Submission

How do we submit our solicitation response? I do see that there is a registration requirement on PIEE however, it does not seem to be working. We would like to get some support with this if that is the way to submit.

ANSWER:

You may have to paste the link into Microsoft Edge for the link to work.

Registration instructions: PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf (osd.mil)

a. Proposal Submittal and Inquiries.

1) Submit proposal using the offer tab for solicitation number N3220523R4021 by the closing date and time identified on SF 1449 block 8 through the Solicitation Module of the Procurement Integrated Enterprise Environment at https://piee.eb.mil/.

2) Other submission methods will not be accepted. Offerors are responsible for ensuring that the Government receives the complete proposal by the due date and time for proposal submission. For assistance access and training, offerors may contact their Contractor Account Administrator or Vendor Customer Support. Go to https://piee.eb.mil/xhtml/unauth/home/login.xhtml to search for the Contractor Account Administrator. Go to https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml for Vendor Customer Support. Go to https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml for proposal submission training.

QUESTION #2:

TITLE: Clarification on the Shipping

We would like to get clarification on the shipping both outbound and inbound to the lab. Does the price need to include the shipping costs or can that be quoted separately. We ask as the shipping is very complicated to price once you leave the continental US.

ANSWER: Yes. Both the outbound and inbound shipping needs to be included with sample kit. The rate sheet is split between Continental United States (CONUS) and Outside Continental United States (OCONUS) to allow for difference in cost for CONUS sample and OCONUS sample https://www.acq.osd.mil/asda/dpc/ce/cap/docs/piee/PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf

QUESTION #3:

TITLE: Quantities

I would like to confirm that the quantities indicated for the fuel analysis are indeed X5 bottles, cubitainers etc per kit. Therefore for costing, we would multiply the unit price by 5 to price 1 kit.

ANSWER: Section 3.1.6 defines the number of samples required for the kit provided by the vendor. The requirement is for 5 samples to be collected per kit. The number of bottles required to obtain a sample is left up to the vendor to decide as each may require different volumes to perform the analysis.

The following have been modified:

ADDENDUM TO 52.212-1

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

I. General Instructions

REQUIREMENTS FOR SUBMISSION OF PROPOSALS

a. Proposal Submittal and Inquiries.

1) Submit proposal using the offer tab for solicitation number N3220523R4021 by the closing date and time identified on SF 1449 block 8 through the Solicitation Module of the Procurement Integrated Enterprise Environment at https://piee.eb.mil/.

2) Other submission methods will not be accepted. Offerors are responsible for ensuring that the Government receives the complete proposal by the due date and time for proposal submission. For assistance access and training, offerors may contact their Contractor Account Administrator or Vendor Customer Support. Go to https://piee.eb.mil/xhtml/unauth/home/login.xhtml to search for the Contractor Account Administrator. Go to https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml for Vendor Customer Support. Go to https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml for proposal submission training.

Offerors shall submit proposal in three (3) separate volumes:

Volume I: Technical Proposal Volume II: Past Performance Proposal Volume III: Price Proposal and Solicitation Documents

3) Offerors shall complete Blocks 17, 24 and 30a, b, and c of SF 1449 and include the completed SF 1449 in the Volume III: Price Proposal and Solicitation Documents.

4) By submission of an offer, Offeror agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude an Offeror from withdrawing its offer prior to award.

https://piee.eb.mil/ https://piee.eb.mil/xhtml/unauth/home/login.xhtml https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

5) Offeror’s questions in response to the solicitation must be submitted to the Contract Specialist in writing via email only to Vinnie Principe at vinnie.m.principe.civ@us.navy.mil and Alvinia Jenkins at alvinia.r.jenkins.civ@us.navy.mil no later 14 April 2023, 5:00PM EDT on SAM.gov.

6) Proposals must be received, and the Government must acknowledge timely receipt there, prior to the due date and time for proposal submission indicated on the SF1449. The proposal must demonstrate an understanding of, and ability to meet, all of the requirements set forth in the Performance Work Statement (PWS) referenced herein.

Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all statements. The Offeror shall demonstrate that the proposal is in compliance with the requirements, terms, and conditions of the solicitation.

Comprehensive responses to the requirements of this solicitation are required to enable the Government to evaluate the Offeror’s understanding of and capability to accomplish the requirements of the PWS. The proposal must clearly demonstrate the Offeror’s ability to meet the requirements of the solicitation and successfully accomplish and manage all requirements of the solicitation. General statements that the Offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrasing the solicitation’s requirements in whole or in part, will NOT constitute compliance. Failure to conform to any of the requirements of the solicitation may form the basis for rejection of the proposal. Clarity, completeness, and conciseness are essential and the overall quality of the proposal will be evaluated in the context of being representative of the Offeror’s services.

An Offeror’s proposal is presumed to represent the best efforts to respond to the solicitation.

Only the proposal submitted in response to this solicitation will be evaluated. Offerors should make certain that their proposal is complete with regard to the information provided. Data previously submitted, or presumed to be known, e.g., previous projects performed for the Government, will not be considered in the evaluation unless that information is physically contained in the proposal.

Proposals shall be provided in separate volumes as articulated below:

• Volume I (Technical)

• One (1) Separately Labeled File sent via PIEE

• Volume II (Past Performance)

• One (1) Separately Labeled File Sent via PIEE

• Volume III (Pricing and Solicitation Documents)

• One (1) Separately Labeled File Sent via PIEE

Proposals shall be in either Adobe Portable Document Format (PDF) or Microsoft Word format, with the exception of the signed 1449 including any amendments, which must be included in a proposal as scanned .pdf files; and exclusive of the rate spreadsheet, Solicitation Attachment 5, which shall be the completed Excel document. Each volume should have its own file, separate from the other volumes.

Volumes I thru III shall not contain any pricing data. The pages are to be typewritten, no less than 1 1/2-line spacing, and no smaller than 12-point type. Volume I shall not exceed 50 pages. All Offeror documentation, such as foldouts, charts, figures, tables, are included in the 50-page limit. The Tables of Contents, dividers, and pages intentionally marked as “Blank” for ease of read are not included in the 50-page limit. All material in excess of the page limits will neither be read or evaluated.

Each volume of the proposal shall be clearly marked as to the volume number, the solicitation number, and the Contractor’s name. Pages shall be numbered consecutively within each volume showing volume and page. For example, page 19 of Volume I would be numbered I-19 and page 10 of Volume II would be numbered II-10.

Offerors are advised that the Government may verify any information provided in the proposal. Offerors are cautioned that they are responsible to ensure that material that they desire to have evaluated for a particular section is contained in that specific section.

mailto:alvinia.r.jenkins.civ@us.navy.mil

Proposals shall not contain classified material. Any portion of a proposal, which the Offeror considers business sensitive, should be clearly marked as such in accordance with FAR 52.212-1.

Volume I: Technical Capability

The Offeror’s technical proposal shall conform fully to the minimum technical requirements of the solicitation and address the following technical subfactors with no pricing information:

Factor 1 – Technical Approach Subfactor 1 – Analysis, Sampling and Laboratory Capability Subfactor 2 – Organizational Approach to Shipping Subfactor 3 – Laboratory Data Management and Transfer

Offerors shall structure the technical information of their proposals in the same format set forth below. Further, to facilitate the evaluation process, Offerors shall submit their proposals in an organized manner that indicates the sections as set forth below.

Offerors are advised that the technical evaluation will be based on the information provided in the technical volume.

The Government will not make assumptions regarding the information contained therein; only information contained in the proposals will be evaluated. Therefore, offerors must conclusively demonstrate in their proposals how the Government’s stated requirements are met.

Factor 1: Technical Approach The technical capability must demonstrate an understanding of and an ability to comply with all technical requirements covered in the solicitation.

The technical factor consists of three (3) Subfactors, as listed below.

Subfactor 1 – Analysis, Sampling and Laboratory Capability Offerors shall provide a written narrative that demonstrates their overall understanding of and capability to provide testing supplies, sampling, laboratory capability, Offeror’s Phase-In/Out Services, Accreditations, Quality Control Plan, Licenses, and perform fluid analysis on received samples as detailed in PWS Sections 2.0, 4.0, 5.0, and 6.0 and all of those sections’ sub-sections.

Subfactor 2: Organizational Approach to Shipping Offerors shall provide a written a narrative that demonstrates their overall understanding of and approach to the shipping requirements of PWS Section 2.0 and all of that section’s sub-sections. This includes such things as detailing how to facilitate the outbound and inbound logistics for sample bottles and supplies.

Subfactor 3: Laboratory Data Management and Transfer Offerors shall provide a written a narrative that demonstrates their overall understanding of and approach to the reporting requirements of PWS Sections 4.2.1 and 7.0 and all of that section’s sub-sections.

Volume II: Past Performance

Offerors are requested to provide detailed information on up to three (3) previous Government contracts whose effort is/was recent and relevant to the effort required by this solicitation. If the offeror does not have government contracts, it may submit up to three (3) previous commercial contracts or subcontracts whose effort is/was recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress or completed within the last three years.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, and complexity to the requirements as set forth in this solicitation.

i. Scope: Experience in the areas defined in the PWS.

ii. Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the Offeror’s submitted contracts to the PWS.

iii. Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the Offeror in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the Offeror be considered, but also the Offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Reference Information Sheet (Attachment 6) is requested to be submitted for each contract to be considered as past performance. Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the Offeror acted as a prime Contractor or a subcontractor. Offerors are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies and/or subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

All Offerors are requested to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in the Past Performance Reference Information Sheet (Attachment 6).

Volume III: Price and Solicitation Documents The offeror’s proposed price will be evaluated on the basis of price fairness and reasonableness using price analysis techniques in accordance with FAR 15.404-1(b).

Price proposals will be due on the closing date of this Solicitation. Offerors must complete Section B of the 1449 using Attachment (5) as the basis to include CLIN pricing for each CLIN, a total price for all CLINs, and submit that document.

Offerors must also complete the Rate Spreadsheet, Exhibit A, for each product and service identified in the Rate Table. The Offeror is responsible for any calculations within the Rate Table. Offeror must complete each and every unit quantity and unit price in each and every applicable field in the Rate Spreadsheet. Zero unit quantities and zero dollar unit prices are permissible. Unit prices must be submitted in whole cent values. The Offeror shall be held to the unit prices submitted in the Rate Spreadsheet, Exhibit A. In the event that a CLIN total price or an overall total price conflict exist between the Section B of the 1449 and the Rate Spreadsheet, than the value in Section B of the 1449 shall govern. Finally, failure to complete any required field or value in Section B of the 1449 or Rate Spreadsheet may result in an Offeror’s proposal deemed non-responsive and un-awardable.

SOLICITATION DOCUMENTS

The below mentioned sections shall be incorporated under Volume III of the proposal.

Section A – Proposal Cover Letter

The following information shall be provided in the proposal cover letter:

The solicitation number, the name, address, and telephone number of the Offeror.

Authorized Offeror Personnel: Provide the name, title, telephone number, and e-mail address of the individual who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and who can answer questions regarding your proposal.

Company Information: The name, address, telephone number, Unique Entity ID number, and Commercial and Government Entity (CAGE) Code of the Offeror, and size of business (large or small).

Agreement with Terms: A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all services upon which prices are offered. Offerors are to clearly detail any exceptions taken and the rationale for the exceptions taken to the solicitation. Exceptions taken to the solicitation may render the proposal unacceptable to the Government.

Section B – Signed SF 1449, Acknowledge Amendments (if applicable), and Other Documents Offerors shall provide the following:

1. Signed SF 1449

2. Completed Representations and Certification as required by the Solicitation (FAR Clause 52.212-3). Please certify the information in FAR 52.204-24, FAR 52.209-7, FAR 52.212-3 Alt I, 52.229-11, and 252.204-7017

3. Acknowledgement of all solicitation amendments. Offerors must sign all solicitation amendments.

4. Attachment (5) Pricing Sheet With respect to FAR 52.212-1 (c), unless Offeror inserts a shorter period by submission of an offer, offeror agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude an Offeror from withdrawing its offer prior to award.

The Offeror must have and confirm that they have the financial capability to conduct the requirements outlined in the PWS. Accordingly, the Offeror shall furnish information necessary for the Procuring Contracting Officer to determine the financial responsibility of the Offeror.

The classification of this proposal shall be UNCLASSIFIED.

(End of Summary of Changes)