N3220523R0010 PNSY TUGS RFP.docx

N3220523R0010

Section SF 1449 - CONTINUATION SHEET

FIRM PERIOD - TUG #1 CHARTER HIRE

FFP

FOB: Destination

NET AMT

FIRM PERIOD - TUG #2 CHARTER HIRE

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Hours

FIRM PERIOD - AFTER-HOURS

NET AMT

FIRM PERIOD - REIMBURSABLE FUEL

NET AMT

NET AMT

NET AMT

Hours

NET AMT

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Hours

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NET AMT

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Hours

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Hours

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INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

CLAUSES INCORPORATED BY REFERENCE

TUGTIME PROFORMA

PROFORMA

MSC TUGTIME 2023

PREAMBLE

Preamble A. The charter, when awarded, will consist of the completed Standard Form (SF) 1449, this Preamble, and completed PARTS I through IX.

B. The signature of the Contracting Officer on SF 1449 signifies acceptance of the contractor’s proposal, as amended, and award of the charter. The offeror’s proposal, as revised, is hereby incorporated into the contract as an attachment as defined by the Order of Precedence section, the SF 1449, and PARTS I through IX contain in full all of the amendments, references, responses, deletions, additions and interlineations made by both parties to the RFP and the proposal as of the charter party date. In the event that there is any inconsistency between the terms and conditions of this contract and those in an offeror’s proposal, this contract shall control. All references to sections in PARTS II through IX shall be to PART I sections unless otherwise stated.

C. Each of the parts or any portion thereof of this charter party shall be deemed severable, and should any part or any portion thereof be held invalid, illegal, or unenforceable, the remaining parts and portions thereof shall continue in full force and effect. The headings herein are for the sake of convenience and reference only, and shall not affect the interpretation of this charter party.

D. Offeror fill–in clauses 52.203-2, 52.209-7 and 52.212-3, Alternate I, required for this solicitation are provided for the convenience of Offerors in PART XII, Submission Package. It also provides a Crew Compliment form, Attachment B; Offered Rate Sheet and Vessel Fuel Consumption Table, Attachment C; Disclosure of Lobbying Activities (SF LLL), Attachment F; a form for Offeror’s Vessel Casualty and Strike Contingency Plans, Attachment G; Request for Clarification/Question Form, Attachment I; and a blank Offered Vessel Characteristics Sheet for Offerors to fill in characteristics of their offered vessels, Attachment A.

E. The following tables will be filled in by the government at award:

a. Rate Schedule

b. CLIN price and quantity data (for pass-through reimbursable items)

c. Vessels Under Charter

Both a., Rate Schedule; and c., Vessels Under Charter, will be filled in with the data offered in the awardee’s proposal.

(End of Preamble)

PART I

PART I

PERFORMANCE WORK STATEMENT

1. SCOPE OF WORK: MSC requests 2 time-chartered, U.S. flagged, and Jones Act compliant tugs to provide harbor support services and ship handling at Kittery, ME , and navigable waters within the region. The following list, is not all- inclusive in neither scope nor description, is illustrative of the services to be performed:

(a) Towing, twisting, mooring, berthing, docking, streaming, shifting, assisting, pulling, and escorting various vessel types, barges, submarines, crafts, hulls, sleds, derricks, lighters, and objects of whatsoever nature including anything carried thereon. Government reserves the right to use government-owned, controlled, or chartered tugs or vessels separately or jointly with owner's tugs in the performance of any services listed in this contract.

a. The following is a list of vessel classes that are likely to be supported during the term of any contract resulting from this RFP. The list is for demonstration purposes only and is not a guarantee of vessel types to be supported and is not all-inclusive: AE, ARS, DD, LHD, AFDM, DDG, LSD, LHA, AGDS, ASR, LST, TAKE, LCS, AFT, MCM, TAO, SSN, CG, LPD, CVN, SSBN, SSGN, or foreign military vessels equivalent to any of the above.

(b) Transfers of pilots and government personnel by tug.

(c) Tug emergency support services, including responses to weather conditions, threatening vessels, piers, dry-docks, or shore facilities; shipboard fires; vessels aground; vessel equipment failures; downed aircraft; oil spills; missions of mercy; collisions; ammunition mishaps; search-and-rescue operations; shipboard casualty; and National Defense Emergency.

(d) Line handling.

(e) Providing personnel (other than a riding crew) to go aboard a tow.

(f) Owner's Representative shall provide adequate staff and communications to promptly respond to government's requests for services under this contract on a 24-hour-day basis.

2. AREA OF OPERATIONS: The place of performance shall be in the geographical region(s) of Kittery, ME and the surrounding navigable waters, including The Piscataqua River Area . Within this geographical region, the vessel may be ordered to any berth, dock, anchorage, wharf, place, open roadstead, submarine line, or alongside any vessel, barge, lighter, submarine, craft, hull, derrick, or object of whatsoever nature that the government may direct, provided the vessel can lie always afloat except in harbors or waters where it is customary and safe in the port to work aground. The vessel will be home berthed in the geographical region noted above. The government may reassign the vessel to a different berth within the geographical region on a temporary or permanent basis to meet emergent requirements. The vessel shall remain on site at the base assigned 24 hours a day, 7 days a week when not on mission, undergoing refueling or required at a shipyard.

3. CONTRACT STYLE: Firm Fixed Price with pass-through reimbursable elements.

4. PERIOD OF PERFORMANCE:

a) One firm period and 4 option periods for a total of 59 months.

b) PERFORMANCE PERIOD: The total performance period under this charter party contract shall not exceed 59 months.

5. AVAILABILITY: The vessel(s) shall be available 24 hours a day, 7 days a week. After receiving a request for service from an authorized government official (see “Requests for Serviced” below), vessel(s) shall be fully crewed and ready for service in accordance with the response times in the table below.

6. NOTIFICATION: When tug service is requested, service shall be provided within the time specified in the “Required Response” boxes below.

Straight Time – Port hours 0600-1800 (Mon. – Fri. except weekends and Federal Holidays).

1 hour Unless scheduled by 1200 the previous workday

After-hours – All hours not covered in straight time, and all weekends and Federal Holidays.

2 hours Unless scheduled by 1200 the previous workday

7. SCHEDULE OF ESTIMATES: The following estimates are not a guarantee of work. This information is provided for estimation purposes only. Any difference in the actual numbers or workload experienced shall not form the basis for any claim or equitable adjustment.

8. DELIVERY/REDELIVERY LOCATION: Kittery, ME =

9. TUG CHARACTERISTICS: The tug(s) chartered under this charter party contract shall have the minimum characteristics as described in the chart Tug Characteristics. Specifications and characteristics exceeding the minimum, if offered and accepted by the government, are incorporated by reference upon contract award.

PROPULSION TYPE

Tractor or ASD type, or 360 degree Propulsion System, or Tractor like / ABD, or Twin screw with Wheel, propeller guard / Kort nozzle

ENDURANCE

N/A

SHAFT HORSEPOWER

N/A

BOLLARD PULL

65,000 lbs. forward bollard pull; and 50,000 lbs. astern.

SEWAGE CAPACITY

24 hrs.

TRANSIT SPEED

10 knots at 80% rated horsepower.

MAXIMUM LENGTH OVER ALL

105 ft.

BROW: One brow to allow for the safe transfer of two passengers at a time. The brow shall be a minimum two feet in width for the entire length to assure safe passage of personnel from the tug to the deck of a LOS ANGELES or VIRGINIA CLASS submarine. The end of the brow shall be fitted with rubber-coated rollers to prevent metal-to-hull contact between brow and submarine deck; each side shall have handrails and mid-rails. Transfer to other submarine classes may be required.

MAX FIXED AIR DRAFT

N/A

SURFACE FENDERING

Non-marking fendering, clean and sufficient to prevent metal-to-hull contact with surface vessels.

SUBSURFACE CONFIGURATION

Configured to prevent metal-to-hull contact with sub-surface vessels under all conditions of vessel pitch and roll.

SUBSURFACE FENDERING

Non-marking fendering, clean and sufficient to prevent metal-to-hull contact with sub-surface vessels, firmly secured to vessel along entire length, and includes propeller guards, if applicable.

CAPSTANS/ WINCHES

Sufficient fore and aft capstans or towing winches to perform services under this contract. Each shall have a minimum safe working load appropriately rated to the bollard pull of the tug.

LINES

Suitably sized lines, wires and associated equipment to perform safely and efficiently the services in the contract.

NAVIGATION EQUIPMENT

Required by the U.S.C.G for inland and international waters. Radar, fathometer, GPS, loudhailer, and two sets of fixed VHF radios.

COMMUNICATION EQUIPMENT

Required by the U.S.C.G. and FCC for inland and international waters. Transceiver capability of 2-30 MHZ at 100-watt output.

FIREFIGHTING

Each tug shall have monitors to provide 360-degree coverage at 2,000 gpm, 120 psi.

OTHER REQUIREMENTS

All vessels shall be compliant with all applicable Federal and State laws and regulations, and in particular with all U.S. Coast Guard regulations for tug vessels and their operation.

10. PRICING SHEET: Daily Rate: The daily rate shall be inclusive of weekends, holidays and after-hours, based on the required availability above. Daily rate is exclusive of fuel, which shall be supplied/pass-through reimbursed by the government.

Tug #1 Daily Rate

Tug #2 Daily Rate

Tug #1 Delivery/Redelivery Fees

Tug #1 AFTER-HOURS RATE

Tug #2 Delivery/Redelivery Fees

Tug #2 AFTER-HOURS RATE

11. FUEL CONSUMPTION RATES:

KNOTS

(NM)

NET BBLS

PER DAY

OPERATING

RANGE

01>

02>

03>

04>

05>

06>

07>

08>

09>

10>

11>

12>

13>

14>

15>

12. WAGE DETERMINATION. Wage Determination (2015-0213 Rev 32 ) is incorporated into this contract and is available upon request or at www.msc.navy.mil click on Contracts/Library of Common Documents.

13. FUNDING. Funding will be added for each period. Expenditures may not exceed the funding on any CLIN for that purpose.

14. DAILY HIRE RATE STRUCTURE

(a) Daily Hire: Except as otherwise provided herein, the daily hire rate shall be considered payment in full for all services of the vessel and associated equipment and all other requirements under this charter party contract, including, but not limited to penalty time, bonuses, payments, and emoluments payable to Master, Officers and crew for services under this charter, irrespective of the geographic scope of said service and the nominal carriage of ammunition and hazardous cargoes. The daily hire rate shall also be considered payment in full for all overtime, including but not limited to crew overtime or penalty time required for the making up or breaking of tows. This rate does not include port charges or the price that the contractor pays for fuel.

(b) The rates to be paid under this charter party contract, as offered and accepted at the time of award, are provided in the table, Price Sheet, which shall be filled-in by the government at the time of award.

15. CHARTER PERIOD. This Charter shall be for the periods designated in the table of periods of performance shown above, commencing upon the date shown or the charterer's acceptance of the vessel(s), whichever occurs later, and continuing until either the date of completion or the completion of the voyage then current, at charterer's sole option. Each vessel shall be considered to have separate performance periods. Any optional periods shall be stated in the contract; in addition, the government shall have the time lost options as specified under this contract and an option to extend services as specified in this contract. All optional periods shall be in direct continuation. Options shall be exercised pursuant to PART III Additional Contract Requirements FAR 52.217-9, Option to Extend the Term of the Contract.

16. TIME LOST.

(a) Tacking to the End of Charter Period. Any time lost by the vessel during the term of this charter (including during any option period) due to breakdown of machinery, interference by authority, collision, stranding, fire or other accidents or damage to the vessel; or repairs, inspections, overhaul and alterations, preventing the work of the vessel, shall be added to the charter period at charterer's sole option, declarable at least thirty (30) calendar days prior to the termination of the charter period. Hire for such additional declarable period shall be at the same rate as in effect as of the date said declaration was made.

(b) Excessive Time Lost. The government may by written notice cancel this charter or contract at no cost to the government whenever, in any given contract period, for any reason whatsoever, more than thirty days are lost except for time lost as a result of the causes set forth in the “War” section of this contract. See clause 52.212-4. Failure to cancel this charter after thirty days are lost shall be without prejudice to any other rights of the charterer, or any later right of the charterer to cancel this charter party.

(c) Relationship to Other Remedies. No remedy conferred by this paragraph upon the charterer is intended to be exclusive of any other remedy, but every such remedy shall be cumulative and shall be in addition to every other remedy already conferred by this charter party now or hereafter existing at law or in equity or by statute.

17. DELIVERY.

(a) The vessel(s) and all associated equipment shall be delivered in the condition described below to the charterer at a port or place indicated in the “Delivery/Redelivery Location” section, not later than 1600 hours local time (place of delivery) on the canceling date stated. The contractor shall give written Notice of Readiness (NOR) during office hours to the appropriate government representative at the port or place of delivery on a working day (Saturdays, Sundays, or other recognized weekly days of rest, U.S. Government holidays, and holidays observed at the delivery port, whether national or local, shall not be considered working days). Government inspection of the vessel shall be completed within a reasonable amount of time thereafter, not exceeding twenty-four (24) hours after proper tender of the notice of readiness (Saturdays, Sundays, or other recognized weekly days of rest, U.S. Government holidays, and holidays observed at the delivery port, whether national or local, excepted in the computation of said twenty-four hour period). Hire shall commence upon acceptance of the vessel(s) by the charterer but not before the commencing date stated in the solicitation, unless approved in writing in advance by the Contracting Officer. Charterer shall have the liberty to cancel this charter at no cost to the government should the vessel(s) or associated equipment not be ready in accordance with the provisions hereof by the canceling date. Said cancellation is to be declared not later than twenty-four (24) hours after 1600 hours local time (place of delivery) on the stated canceling date. Nothing in this paragraph shall limit any remedy of the government otherwise available at law, in equity or under this charter party contract.

(b) Condition. The vessel(s) and all associated equipment shall be seaworthy, properly and efficiently manned and trained, equipped, supplied, and in every way suitable and adequately fitted for and in all respects ready for the service contemplated under this charter party. Any associated equipment shall upon delivery be as described in this charter party and all equipment shall be operable. The owner shall exercise due diligence to maintain the vessel(s) and associated equipment in such state during the period of the charter party.

18. REDELIVERY. Unless lost, the vessel(s) shall be redelivered at a port or place indicated in the above table. Charterer shall notify contractor of the place and date of redelivery no later than the time shown in the performance work statement.

19. AUTHORIZED TUGS.

(a) The tugs used for performance of this contract shall be only those identified in the table below (to be filled in upon contract award), or any authorized substitutes provided in accordance with the Substitution of Tugs section of this Contract.

Vessel Name

(b) Substituted vessel(s) chartered under this charter party contract shall have the minimum characteristics as described in the PART I Tug Characteristics. Specifications and characteristics exceeding the minimum, if offered and accepted by the government, are incorporated by reference upon contract award and become the minimum requirement.

20. SUBSTITUTION OF TUGS.

(a) Substitution of tugs is authorized, but only for good cause shown and upon proper notice to the government and approval of the Contracting Officer. Notice of intent to substitute by the contractor shall identify the tug being substituted and the tug for which substitution is being made and shall provide the Contracting Officer with sufficient information on which to base a determination regarding good cause for substitution and the acceptability of the nominated substitute vessel. Notice shall be submitted in writing and shall be submitted sufficiently in advance to permit the Contracting Officer to make a reasoned determination regarding good cause and substitute tug suitability. If circumstances require oral notification, said notice shall provide all of the above required information and shall include a statement of circumstances that preclude a written notice prior to substitution. Confirmation of the information given in an oral notice shall be submitted to the Contracting Officer in writing within forty-eight (48) hours of the giving of oral notification.

(b) Notwithstanding the above, the COR(s) identified for this contract are authorized to approve tug substitutions of tugs listed in the section titled “Auhtorized Tugs” in PART I, which will be filled in by the government at contract award. The contractor shall notify the Contracting Officer upon receiving approval for such a substitution by the COR(s).

(c) The contractor shall fix and deploy a substitute tug within a period of six (6) hours of submission of notice of substitution or within six (6) hours of the commencement of any off-hire whichever occurs first. (See “Off-hire and Loss of Vessel” sections.)

(d) Any tug offered as a substitute shall meet the minimum characteristics as described in the section titled “Tug Characteristics.” Any tug substituted under this section shall result in no increase to the price of this charter party and substitution shall result in no operation delay for charterer except as provided above. It shall not otherwise excuse any other performance required under this charter party.

(e) Contracting Officer's notice of acceptance or rejection of the substitute tug shall be made within reasonable time following owner's nomination thereof, provided that the Contracting Officer is furnished sufficient information on which to base such a determination. Silence of the Contracting Officer shall not be construed as acceptance of any nominated tug.

(f) Notwithstanding charterer's prior acceptance of any substitute tug under this paragraph, charterer may at any time reject any previously accepted substitute vessel if it is determined that the characteristics of that substitute tug were misrepresented by the contractor or are otherwise unsuited to the requirements of this contract.

21. TUG COMPLEMENT AND CREW.

(a) The Master(s), Officers and entire crew shall speak English fluently and possess valid and current certificates, licenses, and documents issued by their applicable licensing authority. The Master, Officers and crew of the tug(s) shall be appointed or hired by the contractor and shall be deemed to be the servants and agents of the contractor at all times except as otherwise expressly specified in this contract. The Master(s) of the tug(s) shall be under the direction of the government as regards the employment of the tug(s) under a given order, but shall not be under government's orders as regards navigation, care, and custody of the tug(s).

(b) Physical security equipment required to meet port security plans shall be contractor-furnished.

(c) All contractor employees shall wear a contractor-furnished uniform with contractor and individual identification clearly and permanently marked. Individual employee names shall be visible on front of outer clothing. Contractor name shall be visible on the upper back of uniforms.

(d) All contractor employees shall have in their possession photo identification at all times when working under this charter party contract.

(e) If the charterer shall have reason to be dissatisfied with the conduct or performance of the Master, Officers, or crew, the contractor shall, on receiving particulars of the complaint, investigate the matter and, if necessary to alleviate the cause of the complaint, make a change in personnel.

(f) Each Vessel Master of vessel(s) shall possess U.S. Coast Guard 100 Ton Master License.

22. SECURITY CLEARANCES. Reserved.

23. DRY-DOCKING.

(a) Contractor, at its expense, shall dry-dock, clean and maintain the vessel's bottom and propeller, and properly make all overhaul and other necessary repairs to maintain the vessel in class, maintain the vessel in compliance with this contract and its warranties above, and otherwise to keep the vessel tight, staunch, and strong, and in thoroughly efficient order and condition. All towage, pilotage, fuel, gas-freeing if required, water, and other expenses incurred during dry-dock, and while proceeding to and from dry-dock shall be for owner's account.

(b) All dry-dockings under this clause shall be scheduled with the charterer and shall be subject to the Off-Hire section.

24. EMERGENCY SITUATIONS AND TRAINING. This paragraph shall be incorporated into this contract ONLY if the following is checked X .

(a) General. In the event that the owner is unwilling or unable to perform those duties as directed by the Port Operations Officer or his designated representative that the emergency so requires, the owner agrees to relinquish custody and control of the tug(s) to the government in order to allow the government to respond to the emergency situation using the owner’s tug(s)/equipment augmented in whole or in part by a government crew. Such determination shall be provided to the Tug Master or designated representative by the Contracting Officer or the Contracting Officer’s Representative (COR). The period of government operation and control shall not exceed that time required to respond to the emergency and properly return the tug(s) to owner’s control.

(b) Mitigation. Owner’s release of the tug(s) for emergency operation by the government shall serve to mitigate owner's liability, if any, under the Termination for Cause section of this contract. (See FAR 52.212-4.) The value of the release of tug(s) to the government shall be offset against the contractor's liability under the Termination for Cause section. During a period of partial or complete augmentation of crew by the government, as a result of default, the owner shall not be entitled to charter hire.

(c) Owner Responsibility. The owner shall cooperate and provide assistance in reactivation of the tug(s) from cold iron and provide any other assistance directed by the authorized government representative(s).

(d) Government Responsibility. The government shall be responsible for loss or damage to the tug(s) during periods of complete crew augmentation by the government. During periods of partial crew augmentation, the government shall be liable for damages resulting from government action in accordance with the Federal Tort Claims Act.

(e) Condition of Default. Any failure, untimely response, or refusal to perform any of the services outlined in this contract may be considered a condition of default under this charter, unless otherwise excepted.

(f) Training. The owner shall provide the use of the tug(s) and master(s) and crew(s) to train government personnel in the operation of the tug(s) as directed in writing by the Contracting Officer or COR; said writing to be provided at least 24 hours in advance of the training. The training shall not be “crew augmentation” for purposes of subsection (f)(i) of this section. The owner shall not be relieved of responsibilities under the section titled "CHARTER NOT A DEMISE" of this charter during training. See clause 52.212-4.

i) Such training shall include, but not be limited to, the full operation of the tug(s) (e.g., reactivating from cold iron; underway operation; and towage of vessels/submarines). Training shall include hands-on exercises and shall be conducted to ensure that government personnel are able to properly, effectively and safely augment or replace the owner's crew. Training shall be of sufficient quality to allow for partial or complete augmentation of the contractor’s crew.

ii) Training shall take place during normal operating hours.

iii) Training shall be conducted to ensure that government personnel are able to operate the tug(s) properly, effectively and safely in the event of an emergency.

25. SHIP PHYSICAL SECURITY. The owner will comply with and implement the Navy Force Protection and Security requirements for the port in which it is docked or berthed (e.g. DBIDS Gate Program). All costs shall be included in the basic hire, except for COR or Contracting Officer directed material purchases over $100 in total value, which shall be subject to the Pass Through Reimbursable Expenses section of the contract.

26. OFF-HIRE – GENERAL. In the event of the loss of time resulting from deficiency and/or default of men including but not limited to misconduct, illness, injury, strikes, labor disruptions, lockouts; deficiency of stores; fire; breakdown of or damage to hull, machinery, or equipment; collision; stranding; grounding; detention by authorities; average accidents to vessel or cargo unless resulting from inherent vice, quality, or defect of the cargo; repairs; inspections; all dry-dockings including those for the purpose of examination/inspection or painting bottom but not for those dry-dockings under the Alterations section in PART II or deviation for the purpose of landing any ill or injured person on board other than any passenger, supercargo, or military personnel who may be carried at charterer's request; or by any other cause whatsoever preventing the full working of the vessel, the payment of hire shall cease for all time lost until the vessel is again, at a position not less favorable to the charterer than that at which such loss of time commenced, ready and in a fully efficient state to resume her service. Should the vessel deviate or put back during a voyage contrary to the orders or directions of the charterer for any reason, the hire is to be suspended from the time of her deviating or putting back until she is again, at a position not less favorable to the charterer than that at which such loss of time commenced, ready and in a fully efficient state to resume her service. When the period of time lost to the charterer on any one occasion is less than two (2) consecutive hours, the hire shall not be reduced for such period, provided no missions were missed during that period of time. Off-hire is on a per tug basis. Offeror may be allowed to substitute a vessel in accordance with the Substitution of Tugs section.

(a) All port charges, pilotages, and other expenses incurred during such period and consequent upon the putting in to any port or place other than that to which the vessel is bound, shall be borne by the owner. All fuel used by the vessel are for owner’s account as per the fuel section below; to include fuel from being driven into port or to shallow harbors or to rivers or ports with bars, the delay of the vessel and/or expenses resulting there.

27. LOSS OF VESSEL. Should a tug be either lost or missing, or become a constructive total loss, the portion of the charter for such tug shall terminate or hire shall cease to be payable at the time of the loss or, if said time is unknown, at the time of the tug’s last received communication. If the tug should be off-hire or missing when a payment of hire would otherwise be due, such payment shall be postponed until the off-hire period ceases or the safety of the tug is ascertained, as the case may be.

28. DELAYS/ EXCESSIVE FUEL CONSUMPTION. If upon any passage the vessel fails to make the warranted speed or if her warranted fuel consumption exceeds that offered due to defect in or breakdown of any part of her hull, machinery, or equipment; casualty; or inefficiency of Master, Officers, or crew or their failure to proceed with utmost dispatch, and if the vessel is delayed more than two (2) hours, provided no missions were missed during that period of time, the hire for the time lost and any cost of extra fuel consumed, if any, shall be borne by the owner.

29. REQUESTS FOR SERVICES within the scope of this Charter Party contract may be issued by:

(a) Contracting Officer; or

(b) Port Operations Officer, or his /her designee; or

(c) Contracting Officer’s Representative (COR).

31. PASS THROUGH REIMBURSABLE EXPENSES

(a) The government will reimburse the contractor only for the actual price paid for those supplies and services that are expressly identified as pass-through reimbursable items by this contract. “Actual price" paid by the contractor for such supplies and services, includes tax paid, if any, and reduced by any and all credits and rebates, whether accrued or realized, associated with the supplies and services provided. “Actual price” does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect cost that is in any way associated with the contractor’s purchase or provision of such supplies and services. The parties expressly agree that the offered and accepted daily rate includes all costs incurred or paid by the contractor, including but not limited to material handling charges, overhead, general and administrative costs, or profit, that are in any way associated with the contractor’s purchase or provision of such supplies and services.

(b) To be eligible to receive reimbursement for services and supplies identified in this contract as pass-through reimbursable items and obtained in support of this contract, the contractor must obtain at least three quotes for each transaction in excess of $3,000 to ensure that adequate price competition was sought or the contractor must provide an acceptable justification as to why it was impracticable to do so. In the case of fuel purchases, unless directed otherwise by the Contracting Officer, the contractor shall provide the documentation listed in subparagraphs (i) through (iii) below to the Contracting Officer for approval prior to purchasing fuel. For purchases of services and supplies other than fuel, the contractor need provide the aforementioned documentation only when requested by the Contracting Officer. The contractor shall maintain documentation of all pass-through reimbursable purchases until three years after the contract is completed and shall provide access to and copies of such documentation when requested by the Contracting Officer.

(i) A description of the supplies or services to be subcontracted.

(ii) Identification of the proposed subcontractor and price.

(iii) Suppliers contacted and price quotes. Include other pertinent data such as price lists used if suppliers were not contacted and information regarding the selection if other than price-related factors were considered.

(c) The contractor shall maintain the above listed documentation for three years after the contract performance is completed. Contractor shall provide access to and copies of the documentation when requested by the Contracting Officer.

(d) The Contracting Officer may reduce the pass-through reimbursement by any amount above that which the Contracting Officer finds, in his/her sole discretion, is greater than that which is fair and reasonable for the supplies or services provided, giving due consideration to the facts and circumstances prevailing at the time that the Contractor procured the supplies and services. Disputes as to the amount by which any pass-through reimbursement is reduced shall be resolved in accordance with the “Disputes” section of the contract. It shall be the contractor’s burden to demonstrate that the price it paid for pass-through reimbursable supplies and services was fair and reasonable.

(e) When the contractor expects total funding expended for pass-through reimbursable items to reach 85 percent of the total funds available on each Pass-Through Reimbursable Supplies and Services CLIN, the Contractor shall notify the Contracting Officer and the COR and any other government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the schedule. The contractor shall not exceed or incur costs that exceed the amount of funding stated on each Pass-Through Reimbursable Supplies and Services CLIN at the time a pass-through reimbursable item is ordered.

(f) The government is not obligated to reimburse the contractor for otherwise pass-through reimbursable supplies and services in excess of the funded amount stated in the Schedule under each Pass-Through Reimbursable CLIN.

(g) The contractor is not obligated to continue performance of any pass-through reimbursable work under this contract or otherwise incur costs for pass-through reimbursable supplies or services in excess of the funded amount stated in the Schedule under each Pass-Through Reimbursable CLIN unless the Contracting Officer notifies the contractor that the funded amount stated in the schedule under the applicable Pass-Through Reimbursable CLIN has been increased. Notification shall be in writing. In the event notification is made orally, such notification shall be followed up in writing within two working days.

(h) No notice, communication, or representation from any person other than the Contracting Officer shall affect the government’s obligation to reimburse the contractor.

(i) Change orders shall not be considered an authorization to exceed the funded amount stated in the schedule under the Pass-Through Reimbursable CLIN unless they contain a statement expressly increasing the funded amount of the Pass-Through Reimbursable CLIN by a sufficient amount to cover the change order.

32. FUEL.

(a) Delivery Bunkers. Upon delivery of the vessel, the owner shall present to the Contracting Officer a statement certified by the owner or its authorized agent showing the amount and grade of fuel on board at the time of delivery with such additional verification as the Contracting Officer may require. The charterer shall pay for the on-hire bunker survey if performed by an independent surveyor and required by the Contracting Officer.

(b) Provision of Fuel. The charterer shall ordinarily supply or cause to be supplied any or all of the DFM (F76) grade fuels required by the vessel during the period of this Charter. For charters six months or more, the government shall be responsible for any fuel testing. For charters less than six months, the owner shall be responsible for any fuel testing. Testing laboratory confirmation of compatibility and specifications of newly on-board delivered fuel shall constitute acceptance by owner. The vessel shall not be off-hire in the event of delay resulting from the supply of fuel found to be off specification, unless for want of due diligence by owner. If the owner loads such fuel on the vessel at his own expense, the charterer shall reimburse the owner the reasonable expenses of such loading.

(c) Owner’s Purchase of Fuel. The owner shall, if directed by the charterer, purchase fuel for the vessel, in which case the charterer shall, in accordance with the Pass Through Reimbursables section of this PWS, reimburse the owner the price paid for all fuel (excluding lube oils) procured by the owner and loaded in the vessel during the period of this charter. Such direction of the charterer shall be limited to individual fuel purchases and the total amount reimbursable by the charterer for purchase of fuel and any reasonable expenses paid for loading the fuel aboard the vessel(s) shall not exceed the funding obligated and available under the fuel CLIN or subCLIN at the time the fuel is purchased. Pass-through reimbursement shall be paid only upon presentation of properly certified vouchers, supporting receipts, and other documentation, which justify the charges as fair and reasonable. The owner shall in no event be reimbursed any amount in excess of the current market price of such fuel and reasonable expenses. The title to all fuel of which the owner is entitled to be pass-through reimbursed hereunder shall automatically pass to and vest in the charterer upon delivery to the owner or upon the happening of any other event by which title passes from the vendor or supplier thereof to the owner. The charterer shall be afforded all benefits of owner's contracts for its fuel requirements, including but not limited to any savings addressed in contract section titled Savings.

(d) Off-Hire – Fuel. If the vessel should go off-hire during the period of this charter, the owner shall present to the Contracting Officer a statement certified by it or its authorized agent showing the amount of fuel on board at the time the off-hire period commenced and the amount of fuel on board when the off-hire period ended. The charterer shall be credited for the cost of the fuel consumed during the off-hire period and also reasonable expenses incurred in loading such fuel, with such costs based upon costs at the previous refueling point.

(e) Redelivery. Upon redelivery of the vessel, the charterer shall ensure that the amount of fuel on board the tug is equal to the amount on board at delivery. The owner shall present to the Contracting Officer a statement certified by the owner or its authorized agent showing the amount of fuel on board at the time of redelivery. A bunker survey conducted by an independent bunker surveyor approved by the charterer shall be performed at the port of redelivery or such other place, as the charterer shall direct, at the owner's time and expense. Should the amount of fuel on board at redelivery exceed the amount of fuel on board delivery, the charterer shall reduce final charter hire or redelivery fee by the value of the excess fuel based on the DLA fuel rate in effect at the time of redelivery.

(f) Reasonable Expenses. The term "reasonable expenses" as used in this paragraph, shall mean all reasonable direct expenses paid, excluding crew overtime, which are necessarily incurred in loading said fuel on board the vessel such as: expenses incurred at tanker terminal; loading fuel from lighters, barges, or other craft used as lighters, including lighter age, lighter demurrage, or detention incurred; shifting lighters for the convenience of the vessel; handling lighter lines; and such similar expenses which the charterer shall find were necessary to pay for the loading of fuel on the vessel(s) during the period of this charter.

(g) Substitute Tug Fuel. If the charterer accepts a substitute vessel, in accordance with the Substitution of Tugs section of this PART, any fuel consumed by the substitute tug in excess of the fuel that would have been consumed by the tug for which substitution is made shall be borne by the owner. Excess fuel consumption shall be determined by comparing the data for net barrels per day consumed (located in Attachment C, Offered Rate Sheet) for the substitute tug, and the number of excess barrels will then be priced using the current DLA rate for the grade of fuel consumed. Then the excess price per barrel will be multiplied by the number of days of the substitution. No credit shall be granted to the owner if the substitute vessel is more fuel-efficient.

33. EXPENSES FOR CHARTER. Except as otherwise provided herein, the charterer shall pay expenses of loading and unloading cargo and all wharfage, dockage, canal tolls, dues, taxes, and similar port charges imposed by public authority including consular charges (except those pertaining to the Master, Officers, and crew) incurred by the vessel in ports visited pursuant to charterer’s direction. Agency fees, provided not incurred for the convenience of the vessel or owner shall also be for charterer’s account. The charterer shall pay all pilotage charged to the vessel; however, in no case shall the Charterer reimburse the owner for pilotage paid to the Master or other members of the crew. Surveyors or consultants as mutually agreed may be retained under this charter in order to facilitate fact-finding in respect of actual or potential claim actions or for inspection or surveys generally; the costs shall be incurred only after prior written approval from the Contracting Officer.

34. PASSENGERS, SUPERCARGO AND GOVERNMENT REPRESENTATIVES:

(a) Charterer’s Option. The charterer shall have the option of carrying passengers, assigning officers and/or enlisted personnel aboard the vessel for duty purposes and appointing supercargo (supercargo as used herein is both plural and singular) as far as accommodations and inspection certification allow and in accordance with COMSC Instruction 3120.19 as amended. If supercargo remains onboard for over 24 hours, charterer shall, in accordance with the Pass through Reimbursables clause of this PWS, pay an amount of $30.00 per day, per person, covering all expenses including accommodations and victualing. Owner shall victual all other U.S. Government representatives, pilots, and Customs Officers when authorized by charterer. Charterer shall pay $7.00 per meal for all such authorized and approved victualing provided as a result thereof.

(b) Military Personnel. In addition to the carriage of personnel noted in subparagraph above, charterer shall have the option to assign other military personnel aboard the vessel. Such personnel are not to require victualing or berthing facilities from the vessel unless requested by the military commander aboard, in which case the owner will, in accordance with the Pass through Reimbursables clause of this PWS, be reimbursed out-of-pocket expenses not to exceed the amount per person per day set forth in the subparagraph above. Charterer will supply life floats and jackets for the use of such military personnel carried aboard the vessel during the charter period. Such items are to be removed by charterer at termination of charter.

(c) Charterer’s Liability. The charterer shall be liable to the owner for any loss of the vessel's fittings or appurtenances or any damage to the vessel, her fittings, or appurtenances caused by the act of passengers, supercargoes, evacuees, or military personnel in the embarkation, carriage, or debarkation of passengers, supercargoes, evacuees, or military personnel to the extent such loss or damage is not payable under the vessel's insurance policies. However, the charterer shall not be liable for such damage unless written notice specifying such damage and, if obtainable, the name of the party or parties causing such damage shall have been given to the charterer or its authorized representative within a reasonable time. Payment for any such loss or damage shall be by agreement of the parties and failure to agree shall be resolved under the FAR clause 52.212-4 (d) Disputes.

35. STRIKE CONTINGENCY PLAN.

(a) The contractor shall provide and maintain a strike contingency plan that describes how services will be provided if there is a labor strike or any other deficiency of Master or crewmembers. The plan must be practicable and must clearly state the means and method for vessel manning during a strike or labor action and for providing services in the face of disruptive measures typical of a strike situation. Award of the contract shall indicate the Contracting Officer’s approval of the plan, whose approval shall not be unreasonably withheld.

(b) The contractor shall update the plan as necessary but no less frequently as yearly and not later than 30 days before the last day for the exercise of each option to extend contract term. Exercise of an option to extend the term of the contract shall indicate the Contracting Officer’s approval of the updated plan, whose approval shall not be unreasonably withheld.

36. VESSEL CASUALTY PLAN.

(a) The contractor shall provide and maintain a vessel casualty plan that describes how services will be continued if there is a casualty to the vessel or to a system that makes the vessel inoperable or incapable of safely providing a required service. The plan must be practicable and must clearly state the means and method for timely acquisition and deployment of a substitute vessel in the event of a vessel casualty. Award of the contract shall indicate the Contracting Officer’s approval of the plan, whose approval shall not be unreasonably withheld.

(b) The contractor shall update the plan as necessary but no less frequently as yearly and not later than 30 days before the last day for the exercise of each option to extend contract term. Exercise of an option to extend the term of the contract shall indicate the Contracting Officer’s approval of the updated plan, whose approval shall not be unreasonably withheld.

37. EMERGENCY SITUATION TRAINING PLAN. No more than 30 days prior to delivery, the contractor shall submit a proposed training plan to meet the requirements of the Emergency Situation and Training clause, if incorporated. A final plan shall be submitted no later than 30 days after receipt of the government comments on the proposed plan.

38. FUEL REPORTS. Monthly, no later than the fifth working day of each month, submit a written report to the Contracting Officer that states the amount of fuel consumed by each tug during the preceding…