COMBINED_SYNOPSIS_SOLICITATION.pdf

MILITARY SEALIFT COMMAND

N10 - CONTRACTS AND BUSINESS MANAGEMENT DIRECTORATE

COMBINED SYNOPSIS/SOLICITATION TEMPLATE

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. Solicitation number is N3220519Q4626 and is being issued as a Request for Quotes (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-101, Effective: 26 Oct 2018. located on https://www.acquisition.gov

4. The associated NAICS code is 541330 and the associated PSC code is R425 for this procurement: NOTE:

A Class Waiver is not applicable to a procurement unless the NAICS code, PSC, and NAICS Code Descriptor currently in effect, match the item(s) being procured.

is not being set-aside for small businesses.

is being set-aside for small business. The small business size standard is $15 million.

5. The table below lists the Contract Line Item Number(s) (CLIN(s)) and items, quantities and units of measure, inclusive of any applicable options:

SERVICES

CLIN DESCRIPTION QUANTITY UNIT OF

MEASURE

0001 Labor (Include breakdown for number of hours and labor rates), Material IAW Statement of Work (SOW), and Travel (Include breakdown of hotel, per diem, car rental, etc.)

1 EACH

6. Statement of Work:

SHAFTING ALIGNMENTS

1.0 ABSTRACT

1.1 Provide services of an Alignment Specialist to measure and align the vessel’s Port and STBD Propulsion shafting.

2.0 REFERENCES/ENCLOSURES: None.

3.0 LOCATION/EQUIPMENT/DESRIPTION:

3.1 Main engine room – Port and STBD propulsion shafting system.

4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None.

5.0 NOTES:

5.1 Any additional growth work identified, must be submitted to and approved by the MSC contracting officer in writing before the start of the additional work.

6.0 QUALITY ASSURANCE REQUIREMENTS: None Additional.

7.0 STATEMENT OF WORK REQUIRED:

7.1 Contractor shall provide all labor, tools, and special equipment to accomplish the requirements of this statement of work.

7.2 Provide the services of an Alignment Specialist for 10 days (6 days onboard vessel + 4 days around trip travel = 10 days total):

- Period of Performance: 09 NOV 2018 to 18 NOV 2018.

- Location of Work/Vessel: Port of Jebel Ali, Dubai UAE.

7.3 The attending Alignment Specialist Tech Rep must be familiar with the completing propulsion shafting alignment checks and adjusts onboard the T-ATF class of vessels. The tech rep must be familiar with all applicable USCG and ABS regulatory rules and requirements. The tech rep must be familiar and experienced in demonstration and completion of alignment checks/adjustments in the presence of USCG and ABS regulatory bodies.

7.4 The Alignment Specialist shall provide and install strain gages on the vessel’s propulsion shafting.

7.5 Industrial support shall be supplied to the Alignment Specialist, including the provision of a hydraulic jack for work completion

7.6 Ship’s force shall rotate the shafting assembly as needed, the Alignment Specialist shall measure and record shafting bending moments.

7.7 Perform jack/load cell measurements on the line bearings, to validate strain measurements are accurate.

7.8 If system adjustments are found required, re-align and move associated foundation systems (vertically and/or horizontally) as needed. Note: Shipyard shall supply and install new chalk fast as found needed.

7.9 Recheck alignments after foundation(s) have been adjusted properly. After, new chalk fast has cured and the related foundation bolting is re-torqued to within original manufacturer specifications.

7.10 During completion of work activities provide a Condition Report to the Port Engineer with the results of inspection, along with any additional recommended repairs or materials required for system repair.

7.11 The cost of any additional repairs or materials, if required, shall be considered growth work. Any additional growth work identified, must be approved by the MSC contracting officer in writing before start of the additional work.

7.12 Upon completion of work, submit a final electronic report to MSC Port Engineer and Chief Engineer documenting all findings, including initial and final alignment measurements, and list any future recommended actions.

8.0 ADDITIONAL REQUIREMENTS: None.

***End of Statement of Work***

7. The required period of performance is: 11/9/18 - 11/18/18

8. The provision at FAR 52.212-1, Instructions to Offerors – Commercial applies to this acquisition and is incorporated by reference. The provision is amended as follows:

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

a. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

b. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.

c. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.

d. The Government will consider all quotes that are timely received and may consider late quotes.

Failure of a quote to address any items required in the submission package may make a quote unacceptable.

e. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:

In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:

Responsible sources shall provide the following:

1. Price quote which identifies the requested item(s), unit price inclusive of shipping (if any), and extended price

2. Total Firm Fixed price

3. Any Discount Terms

4. Estimated time of delivery

5. Technical Submission Requirements

a. For Parts/Supply buy, the quote shall contain a description including part number and title for each item listed in the solicitation to allow the Government to verify that the quoted parts match the requirements listed in the requirements schedule.

b. For a Services buy, the quote shall contain all pre-award submission/certification requirements as defined in the statement of work (SOW).

6. Responses to the solicitation are due November 7, 2018 at 12 p.m. Quotes may be e-mailed to Jason L. McLaughlin at jason.mclaughlin2@navy.mil. To be considered timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission.

Quotes received after that time will be considered at the Government’s sole discretion. Please reference the solicitation number on your quote.

Primary Point of Contact: Jason L. McLaughlin, jason.mclaughlin2@navy.mil, 757-443-2720.

The Government will consider all quotes that are timely received and may consider late quotes in accordance with 52.212-1. Failure of a quote to address any items listed in the attached submission package may make a quote unacceptable.

9. Provision 52.212-2 Evaluation—Commercial Items (Oct 2014) applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement;

(ii) price;

(iii) past performance

Award shall be made to the lowest priced technically acceptable offeror.

To be considered a technically acceptable solution for a service, the quoted service shall meet the solicitation requirements including terms and conditions stated in the solicitation. The quote shall state that all aspects of the technical requirement, including required POP, can be met.

A past performance evaluation will be conducted in accordance with FAR 13.106-2(b) (3). The Government intends to utilize the Governmentwide Past Performance Information Retrieval System (PPIRS) for the past performance evaluation as a basis for anticipating successful/unsuccessful performance on this required effort. To be considered acceptable for past performance, a search of the PPIRS shall reveal no negative past performance information for the recent and relevant records. In the event that there are no recent and/or relevant PPIRS records, the quoter’s past performance record shall be considered “unknown.” In the context of acceptable or unacceptable, “unknown” past performance shall be considered “acceptable.” To be considered recent, the effort must have been completed within the previous three (3) years from date of this draft award notice. To be considered relevant the record should be similar in terms of scope and magnitude. “Scope” is defined as experience in areas defined in the SOW.

“Magnitude” is defined as the measure of similarity of the volume, dollar value and or duration of work actually performed under the quoter’s submitted contracts to the SOW. At the quoter’s discretion, additional past performance information may be submitted with the quote as a supplement to PPIRS. If furnished, this submission will be evaluated in accordance with the procedures described above.

The Government will evaluate quoted pricing for reasonableness utilizing techniques described in FAR 13.106-3.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

10. All Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items with its offer.

11. Clause 52.212-4 Contract Terms and Conditions – Commercial items, applies to this acquisition.

12. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders – Commercial Items (Jan 2018) applies to this acquisition. In addition to the clauses mandated within FAR 52.212-5, the following additional FAR clauses contained within FAR 52.212-5 are applicable to this acquisition:

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

(25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(30) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

(33) (i) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

(49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C.

3332).

(60) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx.

1241(b) and 10 U.S.C. 2631).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

(8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658).

(9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

13. The following additional information is applicable to this acquisition:

Number Title Date 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements—Representation Jan-17

52.204-21 Basic Safeguarding of Covered Contractor Information Systems Jun-16 52.211-6 Brand Name or Equal Aug-99 52.223-5 Pollution Prevention and Right-to-Know Information May-11 52.223-6 Drug-Free Workplace May-11 52.223-10 Waste Reduction Program May-11 52.223-19 Compliance with Environmental Management Systems May-11 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec-13 252.203-7000 Requirements Relating to Compensation of Former DOD Officials Sep-11 252.203-7003 Agency Office of The Inspector General Dec-12 252.203-7005 Representation Relating to Compensation of Former DOD Officials Nov-11

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls Oct-16 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information Oct-16

252.204-7011 Alternative Line Item Structure Sep-11 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting Oct-16 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support May-16 252.211-7003 Item Identification and Validation Mar-16 252.211-7008 Use of Government-Assigned Serial Numbers Sep-10 252.215-7007 Notice of Intent to Resolicit Jun-12 252.219-7003 Small Business Subcontracting Plan (DOD Contracts) Basic (DEVIATION 2016-O0009) Aug-16 252.223-7008 Prohibition of Hexavalent Chromium Jun-13 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Mar-08 252.232-7006 Wide Area Work Flow Payment Instructions May-13 252.232-7010 Levies on Contract Payments Dec-06 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel Jun-13 252.239-7010 Cloud Computing Services Oct-16 252.244-7000 Subcontracts for Commercial Items Jun-13 252.246-7003 Notification of Potential Safety Issues Jun-13

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

http://acquisition.gov/far http://www.acq.osd.mil/dpap/dars/dfarspgi/current (End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at these addresses:

http://acquisition.gov/far http://www.acq.osd.mil/dpap/dars/dfarspgi/current (End of clause)

Additional MSC Instructions:

MSC SPECIFIC WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS (AUG 2012)

The information contained in this instruction is supplemental to DFARS 252.232-7006.

The information contained in the table in DFARS 252.232-7006 is for WAWF purposes only. Information included in DFARS 252.232-7006 and this WAWF instruction apply only to WAWF Invoicing and WAWF Receiving Reports. Contradictory information elsewhere in this contract, e.g. Ship to DoDAAC, shall be followed per the terms and conditions of the contract.

When entering the invoice into WAWF, the Contractor shall fill in the DoDAAC fields or DoDAAC extensions exactly as shown in the table in DFARS 252.232-7006. Fields that should not be filled in when entering the invoice into WAWF will be indicated with the direction, "Leave Blank."

In some situations, the WAWF system will pre-populate the "Pay DoDAAC," "Admin By DoDAAC" and "Issue By DoDAAC." The Contractor shall verify that those DoDAACs automatically entered by the WAWF system match the information in the table in DFARS 252.232-7006. If these DoDAACs do not match, then the Contractor shall correct the field(s).

If Receiving Reports are required, ensure that the "Inspection" and "Acceptance" defaults of "destination" for both fields are not changed in the WAWF online interface.

The CLINs on the WAWF invoice shall be entered exactly as set forth in the contract document including CLIN number (e.g. 0001), Quantity (may be adjusted for actual quantity or dollar value delivered and invoiced), and Unit Price (e.g. $1.00). The dollar amounts on each CLIN or SubCLIN on the WAWF invoice shall reflect final performance values, but in no instance can the dollar amount for each CLIN or SubCLIN exceed what is specified in the contract document. The Contractor shall bill to the lowest level, e.g., the SubCLIN level. The Quantity and Unit of Measure fields must be filled out exactly as indicated in the CLINs and SubCLINs to reduce the possibility of the invoice being delayed or rejected during processing.

Before closing out of an invoice session in WAWF, but after submitting the document or documents, the Contractor will be given the option to send additional email notifications by clicking on the "Send More Email Notifications" link that appears on the page. The Contractor shall click on this link and add the Technical Point of Contact's (TPOC) or Contracting Officer's Representative's (COR) email address in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF system.

SHIP & BASE ACCESS

Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using “Request a Read Receipt” function and to confirm receipt of facsimile transmissions.

Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g. ship-check) and for contract performance. Specifically, the following permissions are required:

1. El Paso Intelligence Center (EPIC) personnel screening requirement

2. Base/Repair Facility Access Request

3. Vehicle Access Request

4. Ship Access List (vendor-provided)

All forms are available for download on the MSC contracts webpage at http://www.msc.navy.mil. Click on “Contracts” in the upper right corner. “EPIC template” is under “Reference” subheading. Click on “Online Library of Common Documents” for all other forms.

EPIC: Required for access to MSC vessels. Complete EPIC form strictly adhering to format requirements and forward to (CONUS East Coast repairs) msc.norfolk.epic@navy.mil and (CONUS West Coast and HI repairs) MSC.SSUSD.EPIC@NAVY.MIL. EPIC personnel screening requests are desired seven calendar days prior to performance start date. Requests will be managed as expeditiously as circumstances permit. Vendor will be notified by MSC of personnel who are denied access to the vessel.

Base/Repair Facility Access: Permit is required to access Navy facilities. Base/Repair Facility Access Request is desired seven days prior to ship check or performance start date. Submit forms per the document instruction and to the Port Engineer.

Defense Biometric Identification System (DBIDS) is being implemented for access to DoD facilities in CONUS, HI, Guam and Puerto Rico (replaces RapidGate). Vendor is responsible to acquire DBIDS credentials prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at https://www.cnic.navy.mil/om/dbids.html. DBIDS credentials require (in succession) (1) Present a letter or official document from the Government sponsoring organization that provides the purpose for your access, (2) Present valid identification, such as a passport or Real ID Act-compliant state driver's license, (3) Present a completed copy of the SECNAV 5512/1 form to obtain your background check,

(4) Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments, and

(5) After all of this is done, the contractor will be provided with the DBDIS credential. For vendors with existing Navy Commercial Access Control System (NCACS) cards, see https://www.cnic.navy.mil/om/dbids.html for instructions to obtain DBIDS credentials. Vendor is responsible to confirm that each employee held DBIDS credentials are active for the specific facility and performance period in accordance with DBIDS.

Additional access permissions may be required in the future.

Vehicle Access: Required for vehicle access to Navy facilities. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms.

Ship Access List* (Vendor-Provided): On company letterhead attachment via email, the vendor is required to provide the ship master (courtesy copy the Port Engineer) with an accurate, current list of performing personnel prior to being admitted aboard the vessel. Under no circumstances will a hand-delivered list be accepted.

14. This solicitation does not have a Defense Priorities and Allocation System (DPAS) rating.

15. Quotes may be only hand delivered, mailed, or e-mailed directly to jason.mclaughlin2@navy.mil, the sole designated E-mail address and inbox for receipt of E-mail submissions. No other electronic means of submission, used in whole or in combination with E-mail, is permitted. No other method of submission is acceptable.

E-mail quotes shall be in either Adobe or Microsoft Office format. Quoters are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission.

Hand delivered and mailed quotes shall be sent to the following location:

Military Sealift Command Attn: Jason L. McLaughlin http://www.msc.navy.mil/ mailto:msc.norfolk.epic@navy.mil mailto:MSC.SSUSD.EPIC@NAVY.MIL https://www.cnic.navy.mil/om/dbids.html https://www.cnic.navy.mil/om/dbids.html

1278 Franklin Street Building S-29, FL 2, Room 247 Norfolk, VA 23511

Access to the Naval Base and MSC offices is restricted. Quoters, couriers, and delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility. Similarly, mailed and emailed quotes may encounter unpredictable and lengthy routing delays. In all cases, quoters are responsible for the risks associated with the chosen delivery method and for ensuring the Government receives the complete quote at the appropriate designated location prior to the due date and time for quote submission.

16. For additional information regarding this solicitation contact Jason L. McLaughlin at jason.mclaughlin2@navy.mil or 757-443-2720.

mailto:jason.mclaughlin2@navy.mil

10. All Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items with its offer.