18Q6121_BNLS_POSTING.pdf

1 Ver 2.0 (01 June 2018)

Date: 29 JULY 2018

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s): N2152482274001 __________________

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name

EATON CORPORATION, OPERATIONS AIR-FLEX DIVISION

b) the required delivery date/period of performance and

1 JANUARY 2019

c) its intended use.

REPLACEMENT OF PRECESSION MACHINED PARTS TO REPLACE EXISTING OEM

MATERIAL.

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

EATON CORPORATION, OPERATIONS AIR-FLEX DIVISION

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. Only one responsible source (select all that apply):

1. RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

2 Ver 2.0 (01 June 2018)

a. Explain what is subject to the restrictive rights.

b. If drawings are included, who is identified as “owning” the drawings.

2. EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

EATON AIR-FLEX CORPORATION HAS THE SOLE PROPRIETARY RIGHTS

IN THE DESIGN OF THE PROPULSION SHAFT BRAKES

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B – Brand Name.)

EATON CORPORATION, OPERATIONS AIR-FLEX DIVISION

NOLNACS MARINE

3. OTHER REASON:

a. CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: SMS PROCEDURE 10.6-002-AO/ALL

b. STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s): EATON 51VC1600-LA-8916

ii. Identify other vessels with this Make / Model:

ALL (15) T-AO’S

c. FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

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i. Identify Make / Model of existing equipment:

ii. Describe how the equipment must be compatible with the existing configuration.

EXISTING INSTALLED AND MAINTAINED SHAFT BRAKES ARE OEM EQUIPMENT

AND UTILIZATION OF NON-OEM MATERIAL COULD REQUIRE MANY OTHER PARTS OR

MACHINERY TO BE MODIFIED OR ALTERED IF NON-OEM MATERIALS ARE PROCURED.

d. OTHER:

THE PROPELLER SHAFT BRAKES ARE REQUIRED FOR BOTH ABS AND

USCG INSPECTIONS AND CERTIFICATIONS AND REQUIRE OEM

COMPONENTS TO BE INSTALLED TO REPLACE EXISTING. NON-

CONFORMANCE COULD RESULT IN LOSING ABS OR USCG

ENDORSEMENTS. ALSO IF MATERIAL WAS PROCURED FROM NON-OEM

SOURCE, THEN A SUBSTANTIAL ENGINEERING COST COULD BE

INCURRED TO ALLOW PROPER INTERFACE AND OPERATION WITH

OTHER EXISTING EQUIPMENT INSTALLED ON THE VESSEL.

4. UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified:

b. Required delivery date / Period of Performance:

c. If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

d. Estimated production lead time:

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

f. CASREP Number:

IV. ANTICIPATED DOLLAR VALUE OF PROCUREMENT: $47,311.68