COMBINED_SYNOPSIS_SOLICITATION_16-T-4322.docx
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- Annual Anchor Windlass Inspections, Adjustments and Servicing Federal contract opportunity
- Solicitation number
- N32205-16-T-4332
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The required technical services of authorized Friedrick Kocks GMBH Service Representative to complete annual inspections adjustments and servicing of the Anchor Windlass and Mooring Equipment across ten (10) T-AKE class vessels.
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| PAST_PERFORMANCE_DATA_SHEET_N32205-16-T-4332.doc | DOC document |
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MILITARY SEALIFT COMMAND
N10 - CONTRACTS AND BUSINESS MANAGEMENT DIRECTORATE
COMBINED SYNOPSIS/SOLICITATION
Military Sealift Command Combined Synopsis and Solicitation Notice Information
1. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
2. Solicitation number is N32205-16-T-4332 and is being issued as a Request for Quotes (RFQ).
3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89, effective 7/14/2016.
4. The associated NAICS code is 811310 and this procurement: The small business size standard is $7,500,000.00
|X| is not being set-aside for small businesses.
|_| is being set-aside for small businesses.
5. Military Sealift Command intends to award a sole source firm fixed price purchase order to TTS Marine – USA, Fort Lauderdale, FL for T-AKE Class Ships for the following services. The required technical services of authorized Friedrick Kocks GMBH Service Representative to complete annual inspections, adjustments and servicing of the Anchor Windlass and Mooring Equipment across ten (10) T-AKE class vessels listed in paragraph 5.1. The authority permitting other than full and open competition is as implemented by Federal Regulations (FAR)13.501(a)(1)(I) and (ii) Simplified Procedures for Certain Commercial Items, section 4202 of the Clinger-Cohen Act of 1996.
The table below lists the Contract Line Item Number(s) (CLIN(s)) and items, quantities and units of measure, inclusive of any applicable options:
| CLIN |
| SHIP |
| LOCATION |
| POP |
| Price |
| 0001 |
| USNS Carl Brashear (T-AKE 7) |
| Guam |
| 9/5/17 - 9/18/17 |
| 0002 |
| USNS Medgar Evers (T- |
AKE 13)
| Norfolk, VA |
| 8/1/17 - 8/14/17 |
| 0003 |
| USNS Cesar Chavez ( T- |
AKE 14)
| Bremerton, WA |
| 1/17/17 - 1/30/17 |
| 0004 |
| USNS Washington Chambers T- |
AKE 11)
| Guam |
| 3/21/17 - 4/17/17 |
| 0005 |
| USNS Matthew Perry (T-AKE 9) |
| Singapore |
| 11/29/16 -12/19/16 |
| 0006 |
| USNS Alan Shepard (T-AKE 3) |
| Jebel Ali |
| 4/9/17 - 6/24/17 |
| 0007 |
| USNS Charles Drew (T-AKE 10) |
| Guam |
| 7/19/17 - 8/8/17 |
| 0008 |
| USNS Amelia Earhart (T-AKE 6) |
| Bahrain |
| 1/8/17 - 1/21/17 |
| 0009 |
| USNS Robert E Peary (T-AKE 5) |
| Norfolk, VA |
| 6/8/17 - 6/29/17 |
| 0010 |
| USNS Richard E. Byrd (T-AKE 4) |
| Chinghai, Korea |
| 10/22/16 - 11/4/16 |
| 0011 |
| USNS Lewis and Clark (T-AKE 1) |
| Diego Garcia |
| 6/1/17 - 6/14/17 |
WD 15-4341 (Rev.-2) was first posted on www.wdol.gov on 01/05/2016 and is applicable to this service. (Norfolk, VA) WD 05-2559 (Rev.-20) was first posted on www.wdol.gov on 01/05/2016 and is applicable to this service (Bremerton, WA) WD 05-2147 (Rev.-19) was first posted on www.wdol.gov on 01/05/2016 (Guam) Contractor shall break out pricing for each CLIN as stated below.
LABOR:
Contractor must provide a copy of published hourly/daily rates for documentation.
Labor Rates: $________ straight time X (number of hours) _______; $_______ overtime X (number of hours) __________; $__________ double or holiday X (number of hours) ________.
Specify the number of hours per person for any applicable labor rates.
MATERIALS:
Estimated materials: Provide a detailed list of all estimated materials, the cost for each and the part numbers (if applicable).
List any other cost, which does not fall with the above categories (i.e. travel, per diem, rental car, hotel, administrative fees, etc.):
Provide any contract numbers for purchase orders in which you have previously performed this work: ______________________________________________.
Firm Fixed Price Total (includes all charges): $__________________________.
6. . STATEMENT OF WORK
Anchor Windlass Groom
1. ABSTRACT:
0. This item describes the requirement to review recent T-AKE anchor windlass failures and visit ships to inspect windlasses including accomplishing alignment checks and review and improve operating and maintenance procedures to prevent additional failures.
1. REFERENCE:
1. Tech Manual TG813-BV-MMC-010, Electrically Driven Deck Machinery Models
1. CHARLES DREW Work Item 108, Modify Anchor Windlass Foundation (T-ALT 326)
1. NAVSEA Dwg. No. 581-7489016, Anchor Handling Arrangement and Details
1. NAVSEA Dwg. No. 582-7488906, Mooring Arrangement and Details Forward and Towing Package
1. NAVSEA Dwg. No. 100-7489051, Forecastle (FS Zone)
1. T-AKE Anchor Windlass SAMM Maintenance pdf (133 pages)
1. ITEM LOCATION/DESCRIPTION:
2. Location:
0. Forward Mooring Deck (01 Lvl, Frame 10)
0. Aft Mooring Deck (2nd Deck, Frame 90)
2. Quantity:
1. Two (2) each Combination Anchor Mooring Winches
0. W1 and W2
1. Four (4) each Mooring Winches
1. M1, M2, M3, and M4
2. Item Description:
2. Anchor Windlass Type: 1907
2. Driving Winch Type: 7716
2. Chain Cable Dia and Grade: 81mm Dia, Grade 3
2. Refer to Reference 2.1 for additional information and drawings.
1. GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None.
1. NOTES:
4. All work listed under the Statement of Work shall be completed on EACH of the following T-AKE Class vessels during the listed Period of Performance except where otherwise noted:
| T-AKE CLASS VESSEL |
| EXPECTED PERFORMANCE |
LOCATION
PLANNED
PERIOD OF
PERFORMANCE
| USNS CARL BRASHEAR (T-AKE 7) |
| Guam |
| 9/5/17 - 9/18/17 |
| USNS MEDGAR EVERS (T-AKE 13) |
| Norfolk, VA |
| 8/1/17 - 8/14/17 |
| USNS CESAR CHAVEZ (T-AKE 14) |
| Bremerton, WA |
| 1/17/17 - 1/30/17 |
| USNS WASHINGTON CHAMBERS (T-AKE 11) |
| Guam |
| 3/21/17 - 4/17/17 |
| USNS MATTHEW PERRY (T-AKE 9) |
| Singapore |
| 11/29/16 - 12/19/16 |
| USNS ALAN SHEPARD (T-AKE 3) |
| Jebel Ali |
| 4/9/17 - 6/24/17 |
| USNS CHARLES DREW (T-AKE 10) |
| Guam |
| 7/19/17 - 8/8/17 |
| USNS AMELIA EARHART (T-AKE 6) |
| Bahrain |
| 1/8/17 - 1/21/17 |
| USNS ROBERT E PEARY (T-AKE 5) |
| Norfolk, VA |
| 6/8/17 - 6/29/17 |
| USNS RICHARD E BYRD (T-AKE 4) |
| Chinhae, Korea |
| 10/22/16 - 11/4/16 |
| USNS LEWIS AND CLARK (T-AKE 1) |
| Diego Garcia |
| 6/1/17 - 6/14/17 |
4. Performance Location and Period of Performance dates provided are best known locations and dates at time of submission of these requirements and are subject to change.
A Condition Report shall be submitted to the Port Engineer and Contracting Officer requesting modification of the contract due to travel costs.
4. Provide an access list of all personnel boarding the ship. The list shall include the following:
· Persons full name
· SSN, or passport #, or naturalization #
· Place of birth
· Date of birth
4. The Contractor shall be responsible for proper and timely submittal of all access requirements to include, but not limited to, EPIC and base/port access.
4. Principal Port Engineer contact information:
Current Port Engineer contacts are:
| T-AKE 1: JIM HAZLEGROVE; 757-443-0880/757-813-9105 |
| T-AKE 3: EDDIE OLEYKOWSKI; 757-443-0928/757-803-4528 |
| T-AKE 4: WILLIE LOMBOS; 757-443-0984/757-943-7949 |
| T-AKE 5: FRAN PYNE; 757-443-0983/757-763-8580 |
| T-AKE 6: SCOTT KETTERMAN; 757-443-2907/757-617-2308 |
| T-AKE 7: JIMMY ORCA; 757-443-0980; 757-559-8707 |
| T-AKE 9: DONNY CAMPBELL; 757-443-0882/757-603-2768 |
| T-AKE 10: JOE MARTIN; 757-443-0975/757-777-6780 |
| T-AKE 11: ORNIE MCCOY; 757-443-0881/757-434-2832 |
| T-AKE 13: STEPHEN HAHN; 757-443-0982/757-434-1353 |
| T-AKE 14: MIKE ZIRPOLO; 757-443-0947/757-538-1611 |
| T-AKE SPE: JOHN HAROLD; 757-443-0966/757-777-6769 |
| T-AKE ASPE: SCOTT ALVEY; 757-443-0979/757-803-4539 |
4. THIS SHIP CONTAINS HIGH VOLTAGE (HV) ELECTRICAL SYSTEMS. OBEY
ALL POSTED AND VERBAL INSTRUCTIONS REGARDING SAFETY AND
EXCLUSION FROM HIGH VOLTAGE AREAS. AT NO TIME APPROACH, WORK
ON, OR ENTER A HIGH VOLTAGE AREA WITHOUT PROPER
AUTHORIZATION.
4. THE T-AKE CLASS ELECTRICAL COLOR CODING DOES NOT FOLLOW CONSISTENT COLOR SCHEME. THE SHIP IS KNOWN TO HAVE CURRENT CARRYING CONDUCTORS COLORED GREEN, BLUE, BLACK, AND WHITE. ASSUME ALL ELECTRICAL CABLES ARE ENERGIZED UNTIL TESTED AND PROVEN OTHERWISE. TEST ALL ELECTICAL CABLES TO ENSURE THEY ARE DE-ENERGIZED PRIOR TO WORKING ON THE ITEM.
1. QUALITY ASSURANCE REQUIREMENTS:
5. All Inspections, Adjustments, and Servicing shall be completed to the satisfaction of
MSCREP.
1. STATEMENT OF WORK REQUIRED:
6. Provide the services of Authorized Friedrich Kocks GMBH Service Representative to complete Annual Inspections, Adjustments, and Servicing of the Anchor Windlass and Mooring Equipment found aboard the T-AKE Class ships.
0. The OEM Reps shall be familiar with the T-AKE Class and installed equipment onboard the vessels listed in Paragraph 3.1 and 3.2.
6. Point of Contact for services:
TTS Marine - USA Fort Lauderdale, FL Nicole Watson – Service Coordinator/Sales Email: nicole.watson@tts.se.us Phone: 954-493-6405 Fax: 954-493-6409
6. The OEM Representative shall complete the following for each ship listed in Para 5.1:
2. Travel to each ship’s location during the Period of Performance listed under Para 5.1
2. Inspect each windlass and associated equipment.
2. Perform alignment checks.
2. Complete all Annual Preventative Maintenance.
2. Inspect, clean and lubricate all grease fittings and grease passages for proper flow of the grease. Conduct a round of lubrication on all anchor windlass to ensure the system is fully lubricated.
2. Witness operational testing by Ship’s Force.
2. Review crew maintenance and operating procedures.
2. Review MSC onboard and shore based spare lists and make recommendations for improvements.
2. Upon completion of all required work, submit a final report, in electronic adobe format, of completed check lists, of conditions found, discrepancies corrected, and recommendations for any process improvements noted during inspections.
2.
9. Final Report required within ten (10) business days after completion of work.
6. Emergent Work:
3. Any repairs identified outside of the scope of the references and /or listed within this Statement of Work shall be submitted to the Port Engineer and Contracting Officer via Condition Report for resolution and direction.
0. In addition, any additional required repairs, outside of the scope of this SOW that is identified prior to the start of any of the period of performances shall be submitted to the Contracting Officer by the Port Engineer and/or Contractor.
1. GENERAL REQUIREMENTS:
7. The Contractor shall provide all of his/her own equipment and tools to perform this work.
All instruments/tools that require calibration shall have a current calibration label affixed to it.
7. N/A
8. The provision at FAR 52.212-1, Instructions to Offerors – Commercial applies to this acquisition and is amended as follows:
52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS
a. This procurement is a FAR Part 12 acquisition being conducted under FAR Subpart 13.5 Accordingly, simplified acquisitions procedures apply. After receipt of quotes, the Government may without notice, negotiate with and, if desired, seek a quote revision from as many or as few quoters as it, in its discretion, deems appropriate.
b. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an purchase order.
c. The following paragraphs in FAR 52.212-1 shall not apply to this RFQ: b, c, f (except f(4)), and l.
d. The Government will consider all quotes that are timely received and may consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable.
e. SUBMISSION PACKAGE
1. The quote shall contain the following:
a. . Price quote which identifies the requested item(s), unit price, and extended price. Also, quotes shall be broken out by but not limited to; labor hours, labor rate, material, other direct cost, travel, per diem, subcontractors, etc. All quoters shall provide a copy of it’s published labor rates.
b. Shipping Price (The Government requests that shipping costs be incorporated into the price of each item rather than a separate line for total shipping costs. The Government will spread the shipping costs across all lines upon award if quoted as a separate line item.)
c. Total Price
d. Prompt Payment Terms
e. Remittance address, Tax identification Number, DUNS number and Cage Code
All quoters must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items with its offer.
2. Responses to this solicitation are due 05 September 2016 at 0800 EDT, Norfolk, VA. LATE QUOTES MAY NOT BE CONSIDERED FOR EVALUATION. Quotes shall be submitted as per section 15 of this solicitation.
3. Offers/quotes submitted in response to this solicitation shall not contain nor be subject to the offeror's/vendor's standard commercial terms and conditions. Any offer/quote submitted in response to this solicitation which includes the offeror's/vendor's standard commercial terms and conditions may be considered a material defect and may be rejected as being non-responsive to the solicitation.
4. BASIS FOR AWARD:
Award will be made to the responsible, technically acceptable quoter, whose quote, conforming to the Request for Quotation, offers the lowest evaluated price with acceptable past performance.
9. General Instructions
Quoters shall submit quotes:
Technical Quotes Past Performance Price Quote – Should be submitted separate from Technical and Past Performance.
Technical Quotes The services requested must be performed by a qualified Friedrich Kocks GMBH Service Representative Technical Representative. All quotes must provide written documentation it’s a qualified Friedrich Kocks GMBH Service Representative and can conform to all the requirements outlined in the statement of work.
Past Performance Quoters are requested to provide information on up to three (3) previous Government/Commercial contracts whose effort is/was recent and relevant to the effort required by this solicitation.
1. “Recent” is defined as a contract in-progress or completed within the last three (3) years. If the quoter has not had three (3) Government contracts within the last three (3) years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.
1. “Relevant” is defined as a contract that is of similar scope, magnitude, complexity to the requirements as set forth in this solicitation.
1. Scope: Experience in the areas defined in PWS.
1. Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the quoter’s submitted contracts to the PWS.
1. Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the quoter in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the quoter be considered, but also the offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).
A Past Performance Data Sheet (Attachment 1) is requested to be submitted for each contract to be considered as past performance. Quoters shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the quoter acted as a prime contractor or a subcontractor. Quoters are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.
For each of the contracts the quoter describes in a Performance Data Sheet (Attachment 1), the quoter is requested to provide a Past Performance Questionnaire (Attachment 2) to a reference at the organization that awarded the contract. It is requested that the reference, not the quoter, email or fax the completed Past Performance Questionnaire (Attachment 2) BEFORE THE DUE DATE FOR PROPOSALS directly to James Greene, Military Sealift Command, 471 East C Street-Bldg SP-64, Norfolk, VA 23511, e-mail: james.e.greene@navy.mil; The quoter, NOT THE GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.
All quoters are required to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in the Performance Data Sheet (Attachment 1).
(End of Addendum)
Enterprise-Wide Contractor Manpower Reporting Application (ECMRA) The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Military Sealift Command via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:
| (1) | W, Lease/Rental of Equipment; |
| (2) | X, Lease/Rental of Facilities; |
| (3) | Y, Construction of Structures and Facilities; |
| (4) | S, Utilities ONLY; and |
| (5) | V, Freight and Shipping ONLY. |
The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.
Provide the Following information with your quote plus any additional information which is applicable to the statement of work. Any items that are not applicable please designate with N/A.
Company Name: _______________________
CAGE Code: ____________________
DUNS Number: ____________________
Tax Identification Number: _____________________
10. 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2015) ALTERNATE I (OCT 2014)- An offeror shall complete only paragraphs (b) of this provision if the offer has completed the annual representations and certificates electronically via http://www.acquisition.gov/ if an offer has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offer shall complete only paragraph (c) through (o) of this provision, and other information needed for evaluation. See FAR Provision at 52.212-3
11. The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items applies to this acquisition.
12. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items applies to this acquisition. The following additional FAR clauses contained within FAR 52.212-5 are applicable to this acquisition:
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items
| 52.203-6 | Restrictions on Subcontractors |
| 52.204-10 | Reporting Executive Compensation and First Tier Subcontractors |
| 52.209-6 | Protecting the Governments Interest When Subcontracting With Contractors |
| 52.219-8 | Utilization of Small Business Concerns |
| 52.219-28 | Post-Award Small Business Program Representation |
| 52.222-3 | Convict Labor, |
| 52.222-19 | Child Labor - Cooperation with Authorities and Remedies, |
| 52.222-21 | Prohibition of Segregated Facilities, |
| 52.222-26 | Equal Opportunity, |
| 52.222-35 | Equal Opportunity for Disabled Veterans |
| 52.222-36 | Affirmative Action for Workers with Disabilities, |
| 52.222-37 | Employment Reports on Special Disabled Veterans |
| 52.222-50 | Combating Trafficking in Person |
| 52.223-18 | Contractor Policy to Ban Text Messaging While Driving |
| 52.225-13 | Restrictions on Certain Foreign Purchases, and |
| 52.232-33 | Payment by Electronic Funds Transfer --Central Contractor Registration |
| 52.247-64 | Preference for Privately Owned U.S. Flagged Vessels |
| 52.222-41 | Service (>2.5K w/in US territories) |
13. ADDITIONAL CONTRACT REQUIREMENTS
252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)
(a) Definitions. As used in this clause--
Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.
Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.
(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall--
(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the ``Web Based Training'' link on the WAWF home page at https://wawf.eb.mil/.
(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:
(1) Document type. The Contractor shall use the following document type(s).
INVOICE
(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.
GOVERNMENT
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official N32205 Issue By Admin Inspect By Ship To Code N62387 Ship From Code Mark For Code Service Approver Service Acceptor Accept at Other
LPO
DCAA Auditor Other
(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.
(5) WAWF email notifications. The Contractor shall enter the email address identified below in the ``Send Additional Email Notifications'' field of WAWF once a document is submitted in the system.
NOT APPLICABLE
(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
MSCHQ_WAWF@navy.mil
(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.
MSC SPECIFIC WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS (AUG 2012)
The information contained in this instruction is supplemental to DFARS 252.232-7006.
The information contained in the table in DFARS 252.232-7006 is for WAWF purposes only. Information included in DFARS 252.232-7006 and this WAWF instruction apply only to WAWF Invoicing and WAWF Receiving Reports. Contradictory information elsewhere in this contract, e.g. Ship to DoDAAC, shall be followed per the terms and conditions of the contract.
When entering the invoice into WAWF, the Contractor shall fill in the DoDAAC fields or DoDAAC extensions exactly as shown in the table in DFARS 252.232-7006. Fields that should not be filled in when entering the invoice into WAWF will be indicated with the direction, "Leave Blank."
In some situations the WAWF system will pre-populate the "Pay DoDAAC," "Admin By DoDAAC" and "Issue By DoDAAC." The Contractor shall verify that those DoDAACs automatically entered by the WAWF system match the information in the table in DFARS 252.232-7006. If these DoDAACs do not match, then the Contractor shall correct the field(s).
If Receiving Reports are required, ensure that the "Inspection" and "Acceptance" defaults of "destination" for both fields are not changed in the WAWF online interface.
The CLINs on the WAWF invoice shall be entered exactly as set forth in the contract document including CLIN number (e.g. 0001), Quantity (may be adjusted for actual quantity or dollar value delivered and invoiced), and Unit Price (e.g. $1.00). The dollar amounts on each CLIN or SubCLIN on the WAWF invoice shall reflect final performance values, but in no instance can the dollar amount for each CLIN or SubCLIN exceed what is specified in the contract document. The Contractor shall bill to the lowest level, e.g., the SubCLIN level. The Quantity and Unit of Measure fields must be filled out exactly as indicated in the CLINs and SubCLINs to reduce the possibility of the invoice being delayed or rejected during processing.
Before closing out of an invoice session in WAWF, but after submitting the document or documents, the Contractor will be given the option to send additional email notifications by clicking on the "Send More Email Notifications" link that appears on the page. The Contractor shall click on this link and add the Technical Point of Contact's (TPOC) or Contracting Officer's Representative's (COR) email address in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF system.
SHIP & BASE ACCESS
Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using “Request a Read Receipt” function and to confirm receipt of facsimile transmissions.
Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g. ship-check) and for contract performance. Specifically the following permissions are required:
1. El Paso Intelligence Center (EPIC) personnel screening requirement
2. Base/Repair Facility Access Request
3. Vehicle Access Request
4. Ship Access List (vendor-provided)
All forms are available for download on the MSC contracts webpage at http://www.msc.navy.mil. Click on “Contracts” in the upper right corner. “EPIC template” is under “Reference” subheading. Click on “Online Library of Common Documents” for all other forms.
EPIC: Required for access to MSC vessels. Complete EPIC form strictly adhering to format requirements and forward to (CONUS East Coast repairs) msc.norfolk.epic@navy.mil (CONUS West Coast and HI repairs) MSC.SSUSD.EPIC@NAVY.MIL. EPIC personnel screening requests are desired seven calendar days prior to performance start date. Requests will be managed as expeditiously as circumstances permit. Vendor will be notified by MSFSC of personnel who are denied access to the vessel.
Base/Repair Facility Access: Permit is required to access Navy facilities. Base/Repair Facility Access Request is desired seven days prior to ship check or performance start date. Submit forms per the document instruction and to the Port Engineer. A courtesy copy (CONUS West Coast performance locations only) to Ermanno Magliulo, Engineering Director, at ermanno.magliulo@navy.mil will be appreciated.
RAPIDGate® is being implemented for access to DoD facilities in CONUS, HI, Guam and Puerto Rico. Vendor is responsible to acquire RAPIDGate® status and destination base individual access badge(s) activation prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at http://www.RAPIDGate.com or tel. 877.727.4342. RAPIDGate® access requires (in succession) (1) Individual Base Commander approval for vendor to access base, (2) Successful vendor RAPIDGate® company annual enrollment, (3) Company employee individual enrollment and possession of RAPIDGate® identification badge for single base or multiple base (enterprise) access. Vendor is responsible to confirm that each employee held annual RAPIDGate® badge is active for the specific facility and performance period in accordance with RAPIDGate® User Agreement (http://www.RAPIDGate.com).
Additional access permissions may be required such as Navy Base Point Loma “Enclave Access request form”.
Vehicle Access: Required for vehicle access to Navy facilities. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms.
Ship Access List* (Vendor-Provided): On company letterhead attachment via email, the vendor is required to provide the ship master (courtesy copy the Port Engineer) with an accurate, current list of performing personnel prior to being admitted aboard the vessel. Under no circumstances will a hand-delivered list be accepted.
WOOD PACKAGING MATERIAL (WPM) - ADDITIONAL DELIVERY INSTRUCTIONS
In accordance with the requirements of International Standards for Phytosanitary Measures (ISPM) 15, the following commercial heat treatment process has been approved by the American Lumber Standards Committee (ALSC) and is required for all Wood Packaging Material (WPM). WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. Packaging materials exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM shall be constructed from Heat Treated (HT to 56 degrees Centigrade for 30 minutes) lumber and certified by an accredited agency recognized by the ALSC in accordance with Wood Packaging Material Policy and Wood Packaging Material Enforcement Regulations (see URL: http://www.alsc.org). All materials must include certification markings in accordance with ALSC standards and be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ALSC approved "DUNNAGE" stamp. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry.
52.233-2 SERVICE OF PROTEST (SEP 2006)
(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Scott Harrison, 471 East C Street, BLDG SP64, Norfolk, VA 23511.
(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.
(End of provision)
Addendum to 52.233-2 SERVICE OF PROTEST
Interested parties may request an independent review of their protest as an alternative to consideration by the contracting officer or as an appeal of the contracting officer's decision on their protest. See FAR 33.103. Requests for independent review shall be addressed to Code N10 or N10X, Military Sealift Command, 471 East C Street, BLDG Sp-64, Norfolk, VA 23511. MSC encourages potential protesters to discuss their concerns with the contracting officer prior to filing a protest.
252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2016 Appropriations.
(a) In accordance with section 101(a) of the Continuing Appropriations Act, 2016 (Pub. L. 114-53) and any subsequent FY 2016 appropriations act that extends to FY 2016 funds the same restrictions as are contained in sections 744 and 745 of division E, title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that—
(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or
(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.
(b) The Offeror represents that—
(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,
(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.
(End of provision)
14. This solicitation does not have a Defense Priorities and Allocation System (DPAS) rating.
15. Quotes may be only hand delivered, mailed, or e-mailed directly to james.e.greene@navy.mil , the sole designated E-mail address and inbox for receipt of E-mail submissions. No other electronic means of submission, used in whole or in combination with E-mail, is permitted. No other method of submission is acceptable.
E-mail quotes shall be in either Adobe or Microsoft Office format. Quoters are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission.
Hand delivered and mailed quotes shall be sent to the following location:
| Military Sealift Command |
| Attention: James Greene |
| 471 East C Street, Bldg SP-64 |
Norfolk, VA 23511
Access to the Navy facility and MSC office is restricted. Quoters, couriers, and delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility. Similarly, mailed and emailed quotes may encounter unpredictable and lengthy routing delays. In all cases, quoters are responsible for the risks associated with the chosen delivery method and for ensuring the Government receives the complete quote at the appropriate designated location prior to the due date and time for quote submission.
16. For additional information regarding this solicitation contact James Greene at james.e.greene@navy.mil or (757) 443-2929.
17. The following additional FAR and DFARS clauses are applicable to this acquisition:
This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause my be accessed electronically at this/these address(es):
http://acquisition.gov/far http://www.acq.osd.mil/dpap/dars/dfarspgi/current
| 52.203-3 | Gratuities | |
| 52.203-11 | Cert and Disclosure Regarding Payments to Influence Certain Federal Transactions | |
| 52.203-12 | Limitations on Payments | |
| 52.204-13 | System for Award Management | |
| 52.204-4 | Printed or Copied Double Side | |
| 52.204-7 | System for Award Management | |
| 52.204-19 | (DEC 2014) Incorporation by Reference of Representations and Certifications | |
| 52.209-5 | Cert Regarding Responsibility Matters | |
| 52.215-5 | Facsimile Proposals: (757) 443-5982 | |
| 52.225-25 | Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran—Representation and Certification | |
| 52.222-55 | Minimum Wages Under Executive Order 13658 | |
| 52.232-18 | Availability of Funds | |
| 52.232.40 | Providing Accelerated Payments to Small Business Subcontractors. | |
| 52.233-4 | Applicable Law for Breach of Contract Claim | |
| 52.245-1 | Government Property | |
| 52.247-34 | FOB D | |
| 52.252-1 | Provision Incorporated by Reference | |
| 52.252-2 | Clauses Incorporated by Reference | |
| 52.252-5 | Authorized Deviations in Provisions | |
| 52.252-6 | Authorized Deviations in Clauses | |
| 252.201-7000 | Contracting Officer’s Representative | |
| 252.203-7000 | Requirements Relating to Compensation of Former DoD Officials | |
| 252.203-7002 | Whistleblower Rights | |
| 252.203-7005 | Compensation of Former DOD | |
| 252.203-7998 | Prohibition on contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-O0010) (FEB 2015) | |
| 252.203-7999 | Prohibition on contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-O0010)(FEB 2015) | |
| 252.204-7003 | Control of Govt Personnel | |
| 252.204-7004 | Alternate A, System for Award Management | |
| 252,204-7008 | Compliance with Safeguarding Covered Defense Information Controls | |
| 252.204-7012 | Safeguarding of Unclassified Controlled Technical Information | |
| 252.209-7004 | Subcontracting With Firms That Are Owned or Controlled by the Gov’t of a Terrorist Country | |
| 252.211-7003 | Item Identification and Valuation; | |
| 252.222-7007 | Representations Regarding Combating Trafficking in Persons. | |
| 252.223-7008 | Prohibition of Hexavalent Chromium ( Jun 2013) | |
| 252.225-7000 | Buy American Act and Balance of Payment Program Certificate | |
| 252.225-7001 | Buy American and Balance of Payments Program | |
| 252.225-7002 | Qualifying country sources as Subcontractors | |
| 252.225-7009 | Specialty Metals | |
| 252.225-7012 | Preference for Certain Domestic Commodities | |
| 252.225-7013 | Duty Free | |
| 252.225-7043 | Antiterror/FORPRO policy for DEF KTRs | |
| 252.225-7048 | Export Controlled Items | |
| 252.225-7995 | Performance in CENTCOM (Deviation 2015-O0009) | |
| 252.232-7003 | Electronic Submission of Payment Request and Receiving Reports | |
| 252.232-7010 | Levies on Contract Payments | |
| 252.243-7002 | Request for Equitable Adjustment | |
| 252.244-7000 | Subcontracts for Commercial Items | |
| 252.246-7003 | Notification of Potential Safety Issues | |
| 252.247-7023 | Transportation of Supplies by Sea |
File details come from the government source that posted it. Updated .