Vulkan_Coupling_Annuals_-_SSJ_-_FBO.doc

Sole Source Control # N104-16-T-4318

Date: 06 June 2016

MEMORANDUM FOR SIMPLIFIED ACQUISITIONS (<$150K)

From:

PM1CM2 Port Engineer To:

Contracting Officer, Military Sealift Command Subj:

USE OF OTHER THAN FULL AND OPEN COMPETITION (SOLE OR LIMITED SOURCE)

Ref:

(a) USNS LEWIS & CLARK, USNS ALAN SHEPARD, USNS RICHARD E BYRD, USNS ROBERT E PEARY, USNS AMELIA EARHART, USNS MATTHEW PERRY, USNS CHARLES DREW, USNS WASHINGTON CHAMBERS, USNS WILLIAM MCLEAN

Procurement Request No(s) N231916158CB10, N231936158CB11, N231946158CB12, N231956158CB13, N231966158CB14, N231996158CB15, N236026158CB16, N237266158CB17, N290016158CB18

(b) Federal Acquisition Regulation 13.106-1 The supplies or services required under this requisition are available from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy the Government's need. There is a reasonable basis to conclude that the Government's minimum needs can only be satisfied by unique supplies or services available only from one or a limited number of suppliers with unique capabilities. The following justification applies.

An acquisition that uses a brand name (Furuno, Motorola, AND Vidmar) or other description to specify a particular brand name, product or feature of a product peculiar to one manufacturer does not provide for full and open competition regardless of the number of sources solicited. Beyond that, if you choose to limit the number of sources of a particular brand name/OEM, the procurement is “sole/limited source,” which is more difficult to justify. However, if the specification is brand name or equal, then the procurement is competitive.

Describe the item and/or services required:

Vulkan Corporation OEM technician to provide the annual inspection of the main diesel flexible couplings. Vulkan is the OEM for the couplings. The annual inspection is required per T-AKE Class Notice 15.

Known Source(s) for the item or services: List the source(s) (offeror(s)/vendor(s)) who are known to be able to provide the above described item and/or services.

American Vulkan Corporation

Check which of the following applies:

_XX__"ONLY ONE RESPONSIBLE SOURCE" (example: OEM technical representative) _____ "LIMITED SOURCE" (example: multiple OEM authorized technical representatives) __ __ "BRAND NAME SOLE SOURCE" (example: OEM replacement part) _____ "BRAND NAME LIMITED SOURCE" (example: multiple OEM authorized part distributors)

1. This determination for single/limited source procurement for this requirement is based on one or more of the following. Select all that apply:

A.__X__ RESTRICTIVE RIGHTS. The existence of proprietary rights, limited rights in data, patent rights, copyrights or secret processes make the required item or service available from only one source.

· Explain what is subject to restrictive rights such as proprietary rights, limited rights in data, patent rights, copyrights or secret processes: Vulkan America is the OEM designer of the flexible coupling of the main diesel generators and owns the proprietary rights to the drawings.

· As shown on the drawings, who is identified as "owning" the drawing: Vulkan DWG DOKU1G531W00013E-4088324 and Technical Manual E&B-1G53100013, Vulkan-RATO-S Couplings,Operation, and Installation Instructions.

· Explain why the restrictive rights make the required item or service available from only one source, i.e., why another company still couldn’t satisfy the Government’s need: Vulkan is the OEM for the couplings and has proprietary information available to support critical main propulsion coupling service. Proper repair in accordance with OEM parts and procedures are necessary to insure personnel and system safety. The OEM may void any engine warranty claims if OEM (Vulkan) parts are not used.

B. _____ EXCLUSIVE LICENSING AGREEMENTS. Due to exclusive licensing agreements and arrangements, the required repair/spare parts and/or technical representative services are only available from the Original Equipment Manufacturer (OEM) or ONLY ONE authorized distributor or technical representative.

· Identify the OEM (i.e., Motorola; Schat Harding) ____________________________

· Attach evidence of the exclusive licensing agreement.

C.__X___ CRITICAL SHIP EQUIPMENT. The required item is critical ship equipment the failure of which poses a hazard to the ship, the crew and/or the environment.

· Provide the SMS procedure number 7.16.001 – Unmanned engine Space/10.6-002-ALL Identification of Critical Equipment.

· Describe how it applies to the critical piece of equipment ALL critical maintenance in SAMM to be carried out prior to unmanned engine space mode. Flexible couplings are required to be checked annually for alignment deficiencies which could cause failure and prohibit the vessel’s power plant from functioning. OEM parts and services are required to meet regulatory requirements for Main Diesel Engine Coupling inspections, testing, and servicing according to ABS and US Coast Guard requirement for the safety of the crew and to reduce the Main Diesel Engine failures which could cause a C-4 CASREP, therefore preventing the Ship form performing its mission of providing supplies, provisions, and fuel to the Navy Fleet.

D.__X__ STANDARDIZATION. In accordance with MSC's standardization initiative, only the specified make and model of equipment/parts will satisfy the Government's needs for additional units or replacement items, and only one source is available. (i.e., ship currently has 10 Motorola radios onboard and five more need to be purchased to bring onboard allowances up to 15). Provide the following information:

· Identify Make American Vulkan Corporation and Model Number DOKU1G531W00013E-4088324 ____________________ E. _____FORM, FIT AND FUNCTION. The required items are direct replacement parts/components for existing equipment and must be compatible in terms of form, fit and function with existing equipment/configurations. Provide the following information:

· Identify Make _______________ and Model Number __________________ of existing onboard equipment.

· Describe how new equipment must be compatible with existing ship's configurations (i.e., piping, cabling, etc): ___________________________________________________________________ F. ______ UNIQUE FEATURES. Similar products lack features that are necessary to meet the Government's minimum needs (i.e., Furuno radar vs. Raytheon radar). Provide the following information:

· Identify the required features that are lacking from the competitor's product:

G. ___X__ OTHER REASONS. Other reasons not identified above (i.e., statutory requirement such as harbor pilot services): MSC does not have manufacturing and technical information required to evaluate and determine whether non-OEM service and replacement parts offered are equivalent to the OEM components and replacement parts. T-AKE Main Diesel Engines require special tools and technical expertise unique to these engines; only the OEM is authorized to work on the highly sophisticated equipment. The OEM has access to provide parts and technical data / drawings / service as required by USCG and ABS certification for maintenance as noted under SOW.

2. Anticipated dollar value of the procurement:

I hereby certify that the above information is accurate and complete to the best of my knowledge and belief.

Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification and its supporting acquisition planning documents, except as noted herein are complete and accurate to the best of my knowledge and belief.

Ship: requester signature required or

Shore: PPE signature required

Signature

Name (Printed)

Phone Email

Date

Ship: Suppo signature required or

Shore: SPE/ASPE signature required

Phone

Email

Contract Specialist:

Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Legal Sufficiency Review: I have determined this justification is legally sufficient.

Revision dated 6/4/2013