N02AT020420-27.pdf

NATIONAL CANCER INSTITUTE OFFICE OF ACQUISTIONS

Short Title: NCCIH 2020 fMRI Pathway Systems Service Agreement

Document Type: Pre-solicitation Notice

Solicitation Number: N02AT020420-27

Posted Date: 02/05/2020

Response Date: 02/21/2020

NAICS Code: 541990 All Other Professional, Scientific, and Technical Services

Set Aside:

No Set-Aside/Unrestricted

THIS IS A PRESOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A

PURCHASE ORDER WITHOUT PROVIDING FOR FULL AND OPEN COMPETITION.

Contracting Office Address

Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, Riverside Five, Suite 400, Room 4025, 8490 Progress Drive, Frederick, MD 21701, UNITED STATES.

Description

The National Cancer Institute (NCI) Office of Acquisitions, on behalf of the National Center for Complementary and Integrative Health (NCCIH), intends to negotiate and award a firm-fixed price purchase order on a non-competitive sole source basis to Medoc Advanced Medical Systems (via Compass Medical Technologies) 1502 West NC Highway 54, Ste. 404 Durham, NC, 27707, to procure a service contract to maintain six (6) functional MRI Pathway (Model ATS, non-magnetic) systems.

The response close date of this notice for this requirement is in accordance with FAR 5.101(a)(1). The services herein are being procured in accordance with FAR Part 12- Acquisition for Commercial Items and in accordance with the simplified acquisition procedures as authorized by FAR Part 13.106-1(b)(1), and are exempt from the requirements of FAR Part 6. The resultant award for this commercial service will include all applicable provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-01 (12/20/2018) and as required by the agency and NCI.

Only one award will be made as a result of this solicitation. This will be awarded as a firm fixed price type contract.

The North American Industry Classification System code is 541990, Analytical Laboratory Instrument Manufacturing, and the business size standard is 16.5 Million.

It has been determined that there are no opportunities to acquire green products or services for this procurement.

The National Center for Complementary and Integrative Health (NCCIH) is dedicated to exploring complementary and alternative healing practices in the context of rigorous science; educating and training CIH researchers; and disseminating authoritative information to the public and professionals.

The National Center for Complementary and Integrative Health (NCCIH), Division of Extramural Research and Training is responsible for fostering quality research and training in complementary and alternative medicine and for the review of applications submitted to NCCIH. This includes such activities as stimulating, planning, advising, directing, and evaluating program activities for a portfolio of research grants, and site visits to Complementary and Integrative Health (CIH) research institutions.

The Contractor shall provide services to maintain six (6) brand name fMRI Pathway Model ATS (non-magnetic Serial number 317, 318, 330, 331, 247, and 230). The Contract shall include the following:

• Service Agreement for six (6) fMRI PATHWAY – Model ATS (non-magnetic) systems

• The following Salient Characteristics apply:

o Renewal of warranty on 6 Pathway systems, s/n 317, 318, 330, 331, 247 and 320.

o On-site 2-day visit at NIH by the vendor’s Service Engineer, who will come from the vendor’s plant/Israel to Bethesda - at a mutually agreeable date. Price includes travel expenses.

o Update of all software and firmware to latest release/version, to include data migration (transfer) from old to new software o Flush systems and run coolant filtering (drain systems if needed and fill with new coolant) o Testing and adjustment of flow rate (fMRI systems) as necessary; to include testing of cooling system performance o Testing all thermodes for performance specification adherence, replacing if required o Inspection of electronic box/consoles, to include checking for leaks or stress points, i.e., preventive maintenance o Calibration of the systems and check main board calibration o Running group and/or individual training sessions o Consulting with scanner and/or MEG personnel o Unlimited on-line service support during term of new warranty o If during the vendor engineer’s visit to NIH, any thermode is found to require repair, it will be replaced on-site with a new thermode.

PLACE OF DELIVERY: Vendor shall service equipment once at: NCCIH/NIH Bethesda, MD 20892.

Resultant Contractor that receives the award will be provided with the complete mailing address and point of contact upon award. The Contractor that receives the award will be provided with the complete address and contact information for the Government representatives.

INSPECTION/ACCEPTANCE: Inspection/Acceptance will occur at destination.

PAYMENT: Payment shall be made after delivery, inspection and Government acceptance.

INVOICING: Invoices shall be submitted pursuant to the invoicing instructions as shown in the award.

The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source, Medoc Advanced Medical Systems (via Compass Medical Technologies), under the authority of FAR 13.106-1(b)(1). The Pathway warranties explicitly require all service and supplies for the machines be provided by a factory-certified technician. Failure to do so will invalidate the warranty. It is believed that Medoc Advanced Medical Systems is the sole service provider that can meet the specific warranty requirements related to providing service for the FMRI Pathway Systems.

Therefore, the Government anticipates a non-competitive award to Medoc Advanced Medical Systems because they appear to be the only vendor capable of fulfilling the Government’s requirement.

This notice of intent/synopsis is not a request for competitive quotations. However, if any interested party, especially a small business, believes it can meet the above requirement, it may submit a capability statement, proposal or quotation which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement. Responses must be received in the contracting office by 12:00 PM Eastern Prevailing Time, on February 21, 2020. All responses and questions must be in writing or emailed to Andy May, Contracting Officer and Susanne Cassidy, Contract Specialist, via electronic mail at andrew.may@nih.gov and susanne.cassidy@nih.gov. A determination by the Government not to continue with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls or facsimiles will be accepted. In order to receive an award, contractors must be registered and have a valid, current Entity Record, including current Representations and Certifications, in the System for Award Management (SAM), through SAM.gov.

Reference N02AT020420-27 on all correspondence.

Primary Points of Contact:

Andrew May Contracting Officer/Team Lead andrew.may@nih.gov

(301) 624-8755

Susanne Cassidy Contract Specialist susanne.cassidy@nih.gov Phone: (301) 624-8757 mailto:andrew.may@nih.gov mailto:susanne.cassidy@nih.gov mailto:andrew.may@nih.gov mailto:susanne.cassidy@nih.gov

“NCCIH 2019 functional MRI (fMRI) Pathway Systems Service Agreement

Statement of Work (dated 11/15/2019)

The National Center for Complementary and Integrative Health plans to procure a service agreement for six fMRI Pathway-Model ATS (non-magnetic) systems (serial numbers 317, 318, 330, 331, 247, and 320).

The North American Industry Classification System (NAICS) code is 541990; size standard: $15 million.

Background:

The equipment is used for testing thermal and mechanical sensitivity in humans. It has FDA clearance and is the only commercially available thermal stimulator system that can be used in an MRI environment. This equipment will be used for sensory testing studies and for studies conducted while the subject is in the MRI scanner. This will be used to continue previous research and thus requires the same equipment from the vendor Advanced Medical Systems to ensure consistency in data and decreased variability. The Service Agreement provides any update, repairs, or preventative maintenance needed.

Objective: Vendor shall provide service to six brand name fMRI Pathway-Model ATS (non-magnetic serial number 317, 318, 330, 331, 247, and 320).

1. The following Salient Characteristics apply:

The service agreement for six fMRI PATHWAY – Model ATS (non-magnetic) systems shall include:

▪ Renewal of warranty on 6 Pathway systems, s/n 317, 318, 330, 331, 247 and 320.

▪ On-site 2-day visit at NIH by the vendor’s Service Engineer, who will come from the vendor’s plant/Israel to Bethesda - at a mutually agreeable date. Price includes travel expenses.

▪ Update of all software and firmware to latest release/version, to include data migration (transfer) from old to new software

▪ Flush systems and run coolant filtering (drain systems if needed and fill with new coolant)

▪ Testing and adjustment of flow rate (fMRI systems) as necessary; to include testing of cooling system performance

▪ Testing all thermodes for performance specification adherence, replacing if required

▪ Inspection of electronic box/consoles, to include checking for leaks or stress points, i.e., preventive maintenance

▪ Calibration of the systems and check main board calibration

▪ Running group and/or individual training sessions

▪ Consulting with scanner and/or MEG personnel

▪ Unlimited on-line service support during term of new warranty

▪ If during the vendor engineer’s visit to NIH, any thermode is found to require repair, it will be replaced on-site with a new thermode.

2. Period of Performance:

The Period of Performance will be:

Base Year will be 03/19/2020-03/18/2021

Option Year 1 will be 03/19/2021-3/18/2022

Option Year 2 will be 03/19/2022-3/18/2023

3. Delivery: Vendor shall service equipment once at: NCCIH/NIH Bethesda, MD 20892.

Resultant Contractor that receives the award will be provided with the complete mailing address and point of contact upon award. Before service begins, contractor must notify Belinda Davis at 301 435-4541 to schedule the service date and time.

4. Installation: Resultant Contractor will update, repair, or perform any preventative maintenance to the equipment as needed.

5. Payment: The Vendor should Invoice NCCIH once the services are complete.