N0060419Q4051_PWS_Draft.pdf

PERFORMANCE WORK STATEMENT

COMMANDER U.S. PACIFIC FLEET (COMPACFLT)

FINANCIAL AUDIT COMPLIANCE ENHANCEMENT TOOL (FACET)

COMPACFLT FACET HARDWARE REFRESH

1.0 BACKGROUND

1.1 The National Defense Authorization Act requires the Department of Defense (DoD) to establish a Financial Improvement and Audit Readiness (FIAR) program and mandates all components of DoD prepare for an independent financial audit. FIAR requires designated commands take immediate action to retain all documentation to support financial statement audits indefinitely. The sheer volume and labor to maintain the amount of paper records required to support the FIAR program negatively impacts supply operations, ship safety, and space requirements needed for crew health and combat readiness. To deal with the challenge of retaining paper records indefinitely and improve financial audit readiness, Commander, U.S. Pacific Fleet (COMPACFLT) created the Financial Audit Compliance Enhancement Tool (FACET). In addition, FACET will be used to reduce and/or eliminate non-FIAR related documents retained by commands and provide visibility of those records ashore so they can be audited by various commands and staffs.

2.0 OBJECTIVE AND SCOPE

Provide hardware refresh and installation/implementation for 153 FACET systems at the

COMPACFLT units/commands listed in paragraph 2.1.b and 2.1.d and an equipment pool of 15 FACET systems.

2.1 The Contractor will provide the following services:

a. The contractor shall replace the existing 116 FACET Fujitsu fi-7140, Fujitsu fi-7160 and Fujitsu fi-7180 scanners with the Canon imageFORMULA DR-M160KK Office Document Scanner with VRS Elite 5.1 Workgroup bundle) at the following commands including hardware, licensed software, delivery, and setup:

b.

USS FREEDOM (LCS 1) San Diego, CA

USS LAKE ERIE (CG 70) San Diego, CA

USS ANCHORAGE (LPD 23) San Diego, CA

USS ANTIETAM (CG 54) Yokosuka, Japan

USS ARCO (ARDM 5) San Diego, CA

USS ARDENT (MCM 12) San Diego, CA

USS ASHLAND (LSD 49) Sasebo, Japan

USS BARRY (DDG 52) Yokosuka, Japan

USS BENFOLD (DDG 65) Yokosuka, Japan

USS BLUE RIDGE (LCC 19) Yokosuka, Japan

USS BUNKER HILL (CG 52) San Diego, CA

USS CAPE ST GEORGE (CG 71) San Diego, CA

USS CHAFEE (DDG 90) Pearl Harbor, HI

USS CHAMPION (MCM 4) San Diego, CA

USS CHANCELLORSVILLE (CG 62) Yokosuka, Japan

USS CHIEF (MCM 14) Sasebo, Japan

USS CHOSIN (CG 65) Pearl Harbor, HI

USS CHUNG-HOON (DDG 93) Pearl Harbor, HI

USS COMSTOCK (LSD 45) San Diego, HI

USS CORONADO (LCS 4) San Diego, CA

USS COWPENS (CG 63) San Diego, CA

USS CURTIS WILBUR (DDG 54) Yokosuka, Japan

USS DECATUR (DDG 73) San Diego, CA

USS DEWEY (DDG 105) San Diego, CA

USS FITZGERALD (DDG 62) Pascagoula, MS

USS FORT WORTH (LDS 3) San Diego, CA

USS FRANK CABLE (AS-40) Guam

USS GERMANTOWN (LSD 42) Sasebo, Japan

USS GREEN BAY (LPD 20) Sasebo, Japan

USS GRIDLEY (DDG 101) Everett, WA

USS HALSEY (DDG 97) Pearl Harbor, HI

USS HARPERS FERRY (LSD 49) San Diego, CA

USS HIGGINS (DDG 76) San Diego, HI

USS HOPPER (DDG 70) Pearl Harbor, HI

USS HOWARD (DDG 83) San Diego, CA

USS INDEPENDENCE (LCS2) San Diego, CA

USS JACKSON (LCS 6) San Diego, CA

USS JOHN PAUL JONES (DDG 53) Pearl Harbor, HI

USS JOHN S MCCAIN (DDG 56) Yokosuka, Japan

USS KIDD (DDG 100) Everett, WA

USS LAKE CHAMPAIN (CG 57) San Diego, CA

USS MCCAMPBELL (DDG 85) Yokosuka, Japan

USS MICHAEL MURPHY (DDG 112) Pearl Harbor, HI

USS MILIUS (DDG 69) Yokosuka, Japan

USS MOBILE BAY (CG 53) San Diego, CA

USS MOMSEN (DDG 92) Everett, WA

USS MUSTIN (DDG 89) Yokosuka, Japan

NAVSUP FLC PUGET SOUND Bremerton, WA

USS NEW ORLEANS (LPD 18) San Diego, CA

USS OKANE (DDG 77) Pearl Harbor, HI

USS PATRIOT (MCM 7) Sasebo, Japan

USS PAUL HAMILTON (DDG 60) Pearl Harbor, HI

USS PEARL HARBOR (LSD 52) San Diego, CA

USS PICKNEY (DDG 91) San Diego, CA

USS PIONEER (MCM 9) Sasebo, Japan

USS PORT ROYAL (CG 73) Pearl Harbor, HI

USS PORTLAND (LPD 27) San Diego, CA

USS PREBLE (DDG 88) Pearl Harbor, HI

USS PRINCETON (CG 59) San Diego, CA

USS RALPH JOHNSON (DDG 114) Everett, WA

USS RUSHMORE (LSD 47) San Diego, CA

USS RUSSELL (DDG 59) San Diego, CA

USS SAMPSON (DDG 102) Everett, WA

USS SAN DIEGO (LPD 22) San Diego, CA

USS SCOUT (MCM 8) San Diego, CA

USS SHILOH (CG 67) Yokosuka, Japan

USS SHOUP (DDG 86) Everett, WA

USS SOMERSET (LPD 25) San Diego, CA

USS SPRUANCE (DDG 111) San Diego, CA

USS STERETT (DDG 104) San Diego, CA

USS STETHEM (DDG 63) Yokosuka, Japan

USS STOCKDALE (DDG 106) San Diego, CA

USS WARRIOR (MCM 10) Sasebo, Japan

USS WAYNE E MEYER (DDG 108) San Diego, CA

USS WILLIAM P LAWRENCE (DDG 110)Pearl Harbor, HI

USS NAVAL BEACH UNIT 7 (NBU 7) Sasebo, Japan

FLC SAN DIEGO San Diego, CA

USS ZUMWALT (DDG 1000) San Diego, CA

USS MONTGOMERY (LCS 8) San Diego, CA

USS JOHN P MURTHA (LPD 26) San Diego, CA

USS GABRIELLE GIFFORDS (LCS 10) San Diego, CA

COMPACFLT N1 Pearl Harbor, HI

USS JOHN FINN (DDG 113) Pearl Harbor, HI

USS OMAHO (LCS 12) San Diego, CA

USS RAFAEL PERALTA (DDG 115) San Diego, CA

ATG San Diego San Diego, CA

COMSUBPAC (8 Scanners) Pearl Harbor, HI

CAMP COVINGTON (NMCB 0) (2 Scanners) Guam

CAMP SHIELDS (NMCB 0) (2 Scanners) Okinawa, Japan

CB MAINTENANCE UNIT 303 (BMU 303) San Diego, CA

COSTAL RIVERINE GROUP ONE (CRG 1) San Diego, CA

COSTRUCTION BATTALION MAINTENCE UNIT 303Pearl Harbor, HI

EXPLOSIVE ORDNANCE DISPOSAL GROUP ONE (EODG 1)San Diego, CA

EXPLOIVE ORDNACE DISPOSAL MOBILE UNIT FIVE (EODMU 5) Guam

FIRST NAVAL CONSTRUCTION REGIMENT (NCR 1)Port Hueneme, CA

MOBILE DIVING & SALVAGE UNIT ONE (MDSU 1) Pearl Harbor, HI

NAVAL CONSTRCTION GROUP ONE (NCG 1) China Lake, CA

NAVAL CONSTRCTION GROPU ONE (NCG 1) Port Hueneme, CA

NAVAL MOBILE CONSTRUCTION BATTALION (NMCB3) Port Hueneme, CA

NAVAL MOBILE CONSTRUCTION BATTALION (NMCB 4) Port Hueneme, CA

NAVAL MOBILE CONSTRUCTION BATTALION (NMCB 5) Port Hueneme, CA

NAVY EXPEDITIONARY COMBAT COMMAND PACIFIC Pearl Harbor, HI

NAVY EXPEDITIONARY FORCE COMMAND PACIF Guam

THIRTIETH NAVAL CONSTRUCTION REGIMENT (NCR 30)Port Hueneme, CA

UNDERWATER CONSTRCUTION TEAM TWO (UCT 2) Port Hueneme, CA

ASSAULT CRAFT UNIT FIVE (ACU 5) (2 Scanners) Camp Pendleton, CA

c. The contractor shall replace the 37 existing FACET Fujitsu fi-6670 with the Canon imageFORMULA DR-G1100 Production Document Scanner with VRS Elite 5.1 Workgroup bundle at the following commands including hardware, licensed software, delivery, and setup:

d.

COMNAVAIRPAC (CNAP) San Diego, CA

USS AMERICA (LHA 6) (3 Scanners) San Diego, CA

USS NIMITZ (CVN 68) (3 Scanners) Everett, WA

USS JOHN C STENNIS (CVN 74) (3 Scanners) Bremerton, WA

USS THEODORE ROOSEVELT (CVN 71) (3 Scanners) San Diego, CA

USS GEORGE WASHINGTON (CVN 73) (3 Scanners) Yokosuka, Japan

USS BONHOMME RICHARD (LHD 6) (3 Scanners) Sasebo, Japan

USS CARL VINSON (CVN 70) (3 Scanners) San Diego, CA

USS RONALD REAGAN (CVN 76) (3 Scanners) San Diego, CA

USS ESSEX (LHD 2) (3 Scanners) San Diego, CA

USS BOXER (LHD 4) (3 Scanners) San Diego, CA

USS MAKIN ISLAND (LHD 8) (3 Scanners) San Diego, CA

USS WASP (LHD 1) (3 Scanners) Sasebo, Japan

Note: Due to frequently changing ship schedules, and unit deployments, travel to the above geographic areas can’t be solidified in this PWS, but will be coordinated between the contractor and Contracting Officer’s Representative (COR), to maximize ship visits. The COR will provide the contractor with at least two weeks advance notice for travel so that the contractor has time to make travel arrangements.

2.2 FACET Equipment Pool: The contractor will purchase and maintain a pool of ten (10)

FACET systems (Canon imageFORMULA DR-M160KK Office Document Scanner with VRS Elite 5.1 Workgroup bundle), and five (5) FACET systems (Canon imageFORMULA DR-G1100 Production Document Scanner with VRS Elite 5.1 Workgroup bundle) that can be used to replace out of commission equipment at commands having FACET installed or be provided to commissioning commands if FACET systems from decommissioning commands are not available. The pool status will be reported in the contractor’s monthly report.

3.0 OTHER REQUIREMENTS

3.1 The Contractor shall furnish experienced personnel to perform all work specified within this

PWS. The Contractor is required to comply with Public Law 105-270, Section 5 (2) (A).

This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government Employees.” Per Section 5 (2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include (i) gathering information for or providing advice, opinion, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

3.2 When performing work associated with this PWS, the Contractor personnel shall make clear to all individuals they deal with that they are Contractor employees and not DoD employees.

3.3 The Contractor shall not manage, supervise or task DoD civilian employees or military personnel while performing the tasks within this PWS. The Contractor shall not make any commitment to non-DoD personnel which commit the expenditure of US

Government resources.

3.4 All Contract personnel shall be clearly identified (i.e. company shirt, pin, visible company ID, etc.) in visible locations to who their employer is.

3.5 The Contractor shall not establish an employee-employer relation with FLCPH and shall not provide personnel services to FLCPH under this PWS.

3.6 Base Access: All contractors, suppliers, and vendors who wish to have base access to Joint Base Pearl Harbor-Hickam (JBPHH) must have a Defense Bio-metric Identification System (DBIDS) credential. DBIDS is a force protection program designed to manage personnel, property and installation access. The Nimitz Pass & ID office is open 24 hours, seven days a week to accommodate DBIDS requests and is located at 1250 South Drive, Bldg. 3455, outside Nimitz Gate. Contractors and vendors may retrieve fillable forms from www.cnic.navy.mil/om/dbids.html.

All new contractors, vendors, and suppliers will be required to obtain a DBIDS credential. There is no cost to obtain a DBIDS credential.

For more information on DBIDS, visit www.cnic.navy.mil/om/dbids.html. For updates, visit JBPHH Facebook or www.cnic.navy.mil/pearlharbor-hickam, or 449-0865.

4.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors.

The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-

12. This clause is in accordance with HSPD-12 and its implementing directives.

4.1 APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC).

Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

4.2 ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC.

When access to a base, facility or activity is required contractor employees shall inprocess with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

4.3 ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

4.4 INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

4.5 DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

4.6 CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

4.7 BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY

APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL

SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work requires physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall inprocess with the Navy Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract.

The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

4.8 BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY

APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING

NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.