RFQ_N00421-20-Q-0024.pdf

1300818048

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

N0042120Q0024 17-Oct-2019

5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

SEE SCHEDULE

IMPO RTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NO TE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) ( Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

NAVAL AIR WARFARE CENTER AD

CODE 2.5.1.12

21983 BUNDY ROAD

BLDG 441

PATUXENT RIVER MD 20670

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

27-Oct-2019(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

301-995-2683JEFFREY T WEATHERS

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N0042120Q0024

Section A - Solicitation/Contract Form

CONTACTS

Section A Block 6, Issued by, to include the following:

CONTRACT SPECIALIST:

JEFFREY T. WEATHERS

(301) 995-2683 Jeffrey.t.weathers1@navy.mil

Block 9, Contractor, to include the following information

COMPANY POINT OF CONTACT:

JENNIFER BARKER

(337) 272-4224 jbarker@phihelico.com

CAGE: 1N2P8

DUNS: 006947873

**Early & Partial Shipments Acceptable

TECHNICAL POINT OF CONTACT:

BOB BLAKE

(301) 757-4238 Bob.blake@navy.mil

FINANCIAL POINT OF CONTACT:

STACY STROLLE

(301) 342-0258 Judi.tennyson@navy.mil

WAWF Acceptor:

JOHN HARDISON

(301) 757-5052 John.hardison@navy.mil

WAWF INVOICING HELP & INSTRUCTIONS:

Visit the website at https://wawf.eb.mil/ and you can find help via the link “Vendor – Getting Started Help” under the New User Section.

PAYMENT/INVOICING ISSUES: PLEASE CONTACT COMPTROLLER BELOW.

N64142 NAWCAD

COMPTROLLER

INTERNAL ENTITLEMENTS TEAM BLDG 440 ROOM 25

47122 LILJENCRANTZ ROAD

PATUXENT RIVER, MD 20670-1549

INTERNAL ENTITLEMENTS TEAM (301) 342-9586

EMAIL: PAXR_ACCT_INTERNAL_ENTITLEMENTS@NAVY.MIL

VENDOR – IF ELECTRONIC EQUIPTMENT, PLEASE MARK BOX/PACKAGECONTAINING ELECTRONIC EQUIPTMENT

WITH THE “DO NOT SCAN” STICKER

mailto:Jeffrey.t.weathers1@navy.mil mailto:jbarker@phihelico.com mailto:Judi.tennyson@navy.mil mailto:John.hardison@navy.mil https://wawf.eb.mil/ mailto:PAXR_ACCT_INTERNAL_ENTITLEMENTS@NAVY.MIL

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lite FY20 TPS DTII S-92 Flight Costs

FFP

Request contract for flight demonstration hours (approx. 7 hours) in the S-92 aircraft to support TPS Qual Eval exercise during the timeframe 1 ƒ?? 10

November 2019 POP: 1 ƒ?? 10 November 2019 Source Funds: NWCF CRA FY20

FED/WCD: 30 Sep 2020

FOB: Destination

PURCHASE REQUEST NUMBER: 1300818048

PSC CD: R499

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

Performance Based Statement of Work

For U. S. Naval Test Pilot School

QUALITATIVE EVALUATION

1.0 Introduction: The U. S. Naval Test Pilot School (USNTPS) is acquiring flight demonstration flight support for the DT-IIA flight exercise.

2.0 Background: The USNTPS trains engineering flight test pilots and flight test engineers for the Department of Defense, Department of Homeland Security, and international flight test organizations. The Qualitative Evaluation (QE) Program institutionalized within the USNTPS is a major facet of the curriculum that provides a wide variety of aircraft with differing flying qualities and performance characteristics to the students. The training augments and rounds the education received in aircraft that are organic to USNTPS. Prior to participation in the QE

Program at USNTPS, an inspection of the contractor’s equipment, maintenance practices, and flight discipline must be completed. This inspection is conducted by USNTPS staff personnel at the contractor’s place of business.

3.0 Scope:

3.1. The contractor shall provide a total of seven (7) hours of flight demonstration in the S-92A aircraft. The flight will be conducted during the period 1 – 10

November 2019.

3.2. Flight demonstrations and ground training shall take place at the contractor facility in Lafayette, LA.

4.0 Applicable Documents

4.1. SECNAVINST 3770.1 Series: Use of Department of the Navy Aviation Facilities by Other Than United States Department of Defense Aircraft

4.2. OPNAVINST 3710.7 Series: NATOPS General Flight and Operating Procedures

4.3. USNTPSINST 3710.3 Series: Qualitative Evaluation Program

5.0 Period of Performance. The period of performance for these flight evaluations is 1-10

November 2019 for instructor qualification purposes.

6.0 Aircraft Requirements.

6.1. One S-92A aircraft required to complete up to seven (7) hours of instructor flight demonstration flights.

6.2. Aircraft is to be configured with dual flight controls (capable of being flown from the left or right seat).

6.3. Aircraft is required to have a minimum endurance of 1.5 hours with a 20 minute reserve.

6.4. The aircraft is to be an FAA approved configuration.

7.0 Safety Pilot Requirements. A contractor or contractor-approved pilot-in-command

(hereafter referred to as the safety pilot) is required. In addition to all applicable Federal

Aviation Regulations, the minimum qualifications for the contractor furnished safety pilot are:

7.1. A minimum of 500 flight hours.

7.2. A minimum of 250 flight hours first pilot time in helicopters.

7.3. A minimum of 50 hours total time in model, with not less than five (5) hours in the model within the previous sixty (60) days.

7.4. Must have a current FAA Commercial pilot certificate with current medical qualifications and required aircraft certifications.

8.0 Performance Requirements. During the flights, the flying qualities, performance characteristics and onboard systems will be evaluated throughout the aircraft operating envelope.

The safety pilot shall be in the aircraft for all flights and shall act as the pilot-in-command.

Contractor support services shall include:

8.1. A thorough, one (1) -hour briefing for all USNTPS personnel covering aircraft systems, limitations, and procedures and safety, for the S-92A.

8.2. A contractor provided safety pilot to act as the pilot-in-command for all flights.

8.2.1. Records of safety pilot to be furnished to USNTPS Flight Operations.

8.3. Maintenance, fuel, oil, special equipment, and any other support services associated with the operation of the aircraft (logistics and maintenance support).

8.4. Any flight gear specific to the aircraft type.

8.5. Fully operational S-92A aircraft.

8.5.1. The provided aircraft must meet applicable FAA standards for the appropriate category and class.

8.6. Demonstration flight(s) totaling up to seven (7) hours in the S-92A aircraft.

9.0 USNTPS will pay the “wet” flight hour rate for actual flight time. Actual flight time for reporting purposes is defined in OPNAVINST 3710.7 Series. The rate includes all costs for the contractor safety pilot, airplane usage, maintenance and fuel.

10.0 Only USNTPS designated crew and Contractor safety crew personnel may be on the aircraft during the period of flight operations. The aircraft are for the sole use of USNTPS during the period of flight operations. The contractor maintains liability for any damage or loss of the aircraft and third party liability.

10.1. Current insurance, permitting requirements, and necessary forms are defined by

SECNAVINST 3770.1 Series. Requirements and forms can be obtained via the following website:

http://www.navfac.navy.mil/products_and_services/am/products_and_services/af l/getting_started.html

10.2. Note that when DD Form 2400 states a Combined Single Limit amount and then follow it with the phrase "sub limited to $100,000 per passenger", the stated amount (e.g. $1,000,000) is the total coverage and the $100,000 per passenger is within the $1,000,000, not in addition to it. This would mean that the coverage would not meet the minimum requirement. As an example, for a small aircraft with 3 passenger seats, the minimum is $500,000 bodily injury plus $500,000 property damage plus $300,000 for passenger seats, for a total of $1,300,000.

Bodily

Injury

PLUS

Property

Damage

PLUS

Per

Passenger

Seat

Minimum

Aircraft less than

12,500 lbs MGTOW

$500,000 PLUS $500,000 PLUS $100,000

$1,000,000, $250,000 per passenger seat

Aircraft 12,500 lbs and greater

MGTOW

$1,000,000 PLUS $1,000,000 PLUS $100,000

$2,000,000 PLUS

$100,000 per passenger seat (1)

(1) A percentage reduction applies

11.0 Standards of Quality and Timeliness

PBSOW

Paragraph

Performance

Objective

Performance

Standard

Acceptable Quality

Level

Method of

Surveillance

8.1 Flight Briefing

Thorough 1 hr briefing covering aircraft systems limitations, procedures, and safety.

Thorough briefing provided to USNTPS staff instructors prior to flight demonstration.

Government

Observation &

Analysis

8.2

Safety Pilot provided to act as Pilot-in-

Command

Safety Pilot must meet minimum qualifications as specified in Paragraph 7.0.

Safety Pilot meets

100% of requirements.

Government

Observation &

Analysis of applicable documents

8.3

Maintenance, fuel, oil, special equipment, and other support services

All services required to maintain aircraft to execute the flight demonstrations.

100% of services provided.

Government

Observation &

Analysis

8.4

Provide any flight gear specific to the aircraft type

All required flight gear provided.

100% of gear provided.

Government

Observation &

Analysis

8.5 Fully operational

S-92A aircraft.

Provided aircraft must meet applicable FAA standards for the appropriate category and class as specified in

Paragraph 6.0.

Aircraft meets 100% of applicable FAA standards.

Government

Observation &

Analysis

8.6

Demonstration flight hours

Provide up to seven (7) demonstration flight hours to

USNTPS personnel.

Flight hours provided.

Government

Observation &

Analysis

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 09-OCT-2019 TO

10-NOV-2019

N/A N/A

FOB: Destination

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (DEC

2018)

(a) Definitions. As used in this clause--

Contract financing payment means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include--

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

(iv) Progress payments based on cost under the clause at Federal Acquisition Regulation (FAR) 52.232-16, Progress

Payments;

(v) Progress payments based on a percentage or stage of completion (see FAR 32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, or the clause at FAR 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when Alternate I of the clause at FAR 52.232-25, Prompt Payment, is used.

(2) Contract financing payments do not include--

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

Electronic form means any automated system that transmits information electronically from the initiating system to affected systems.

Invoice payment means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include--

(i) Payments for partial deliveries that have been accepted by the Government;

(ii) Final cost or fee payments where amounts owed have been settled between the Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-5, Payments Under Fixed-

Price Construction Contracts, and the clause at 52.232-10, Payments Under Fixed-Price

Architect-Engineer Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when Alternate I of the clause at 52.232-25, Prompt Payment, is used.

(2) Invoice payments do not include contract financing payments.

Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

Receiving report means the data prepared in the manner and to the extent required by Appendix F, Material

Inspection and Receiving Report, of the Defense Federal Acquisition Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the

Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than WAWF only when-

(1) The Contractor has requested permission in writing to do so, and the Contracting Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and

Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the

TRICARE Encounter Data System; or

(4) The Governmentwide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is required.

(e) Information regarding WAWF is available at https://wawf.eb.mil/.

(f) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

SEE SECTION E

https://www.sam.gov/

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N64142

Issue By DoDAAC N00421

Admin DoDAAC** N00421

Inspect By DoDAAC N00421

Ship To Code N00421

Ship From Code Not applicable

Mark For Code Not applicable

Service Approver (DoDAAC) N00421

Service Acceptor (DoDAAC) N00421

Accept at Other DoDAAC Not applicable

LPO DoDAAC Not applicable

DCAA Auditor DoDAAC Not applicable

Other DoDAAC(s) Not applicable

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

John Hardison, john.hardison@navy.mil, 301-757-5052;

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) mailto:john.hardison@navy.mil

G-TXT-PAY PAYMENT INSTRUCTIONS (APR 2018)

For Government Use Only

Contract/Order

Payment Clause

Type of

Payment

Request Supply Service Construction

Payment Office

Allocation Method

52.212-4 (Alt I), Contract Terms and

Conditions—

Commercial Items

52.216-7, Allowable

Cost and Payment

52.232-7, Payments under Time-and-

Materials and Labor-

Hour Contracts

Cost Voucher X X N/A Line item specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.

52.232-1, Payments Navy

Shipbuilding

Invoice (Fixed

Price)

X N/A N/A Line Item specific by fiscal year. If there is more than one

ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-1, Payments;

52.232-2, Payments under Fixed-Price

Research and

Development

Contracts;

52.232-3, Payments under Personal

Services Contracts;

52.232-4, Payments under Transportation

Contracts and

Invoice X X N/A Line Item Specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.

Transportation-Related

Services Contracts; and

52.232-6, Payments under Communication

Service Contracts with

Common Carriers

52.232-5, Payments

Under Fixed-Price

Construction Contracts

Construction

Payment

Invoice

N/A N/A X Line Item specific by fiscal year. If there is more than one

ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-16, Progress

Payments

Progress

Payment*

X X N/A Contract-wide proration. Funds shall be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN. Progress

Payments are considered contract level financing, and the

“contract price” shall reflect the fixed price portion of the contract per FAR 32.501-3.

52.232-29, Terms for

Financing of Purchases of Commercial Items;

52.232-30, Installment

Payments for

Commercial Items

Commercial

Item

Financing*

X X N/A Specified in approved payment.

The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR

32.207(b)(2) and 32.1007(b)(2).

52.232-32, Performance-Based

Payments

Performance-

Based

Payments*

X X N/A Specified in approved payment.

The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR

32.207(b)(2) and 32.1007(b)(2).

252.232-7002, Progress Payments for

Foreign Military Sales

Acquisitions

Progress

Payment*

X X N/A Allocate costs among line items and countries in a manner acceptable to the Administrative

Contracting Officer.

*Liquidation of Financing Payments. Liquidation will be applied by the payment office against those ACRNs which are identified by the payment instructions for the delivery payment and in keeping with the liquidation provision of the applicable contract financing clause (i.e., progress payment, performance-based payment, or commercial item financing).