Statement_of_Work_-_Endosoft.docx

Statement of Work General Scope Statement EndoSoft EndoVault Software U.S. Naval Hospital Okinawa

Procurement Delivery Need: 06/18/2019

Procurement Requirement/Specifications:

1. REQUIREMENT/SALIENT CHARACTERISTICS/SPECIFICATIONS

Common Nomenclature (commercial description):

CLIN 0001 EndoVault Network Base Module Server License CLIN 0002 EndoVault Network Specialty Workstation Software License CLIN 0003 EndoVault Dictation Software License (Any Specialty).

CLIN 0004 EndoSoft EndoSoft High-Definition USB Image/Video capture and communication cable with software 6' CLIN 0005 Endosoft workstation CLIN 0006 Endosoft database server with rack mount CLIN 0007 Endosoft Data Migration service CLIN 0008 Endosoft Implementation CLIN 0009 Endosoft Travel Expense CLIN 0010 Endosoft Training

Kind of material: EndoSoft’s Endovault system licenses, cable with software, workstation, database, data migration, implementation, training and related travel.

Electrical Data (i.e., 110 v, 60 Hz, 3 Ph, etc.): 120V, 60Hz, 1-Phaze

Dimensions, size, capacity: N/A

Principles of operation: Hardware and software used for patient exam imaging and reporting for USNHO clinical care.

Restrictive environmental conditions: N/A

Intended use: Required CLINs will be used along with EndoVault Software for documentation and image capture for endoscopic procedures, and the software will be purchased under GSA contract.

Equipment with which the item is used:

Monitors in Endo procedure rooms Laptops and desktop workstations

Original equipment manufacturer part number: N/A

Other pertinent information that describes the item, material or service required:

Validated by ATO (Authorization to Operate) by Department of Defense

1. OTHER UNIQUE REQUIREMENTS

Includes powerful proprietary database query tool to run reports and statistics on quality of care measures, research, operations, and audits. Ability to export outcomes to registries.

EndoVault EndoAccess unlimited non image capture licenses- enables off unit EMR chart access.

EndoSoft Scheduling Module Vital sign monitor cables to connect to Philips monitors capable of integrating vital sign record into the EMR.

Capable of adding Modules for additional services in the future based on need.

Customized Endoscopy Procedure Documentation

Compatibility with Existing Equipment:

ALTHA Integration ESSENTRIS integration Vital Sign monitor connectivity Vendor Neutral scopes, processors and associated equipment integration

Applicable DICOM compliance, Directives or IT Policies:

DICOM Modality Interfaces for VNA integration

Warranty: 3-year warranty on EndoSoft workstation Windows 10 Professional or Higher Intel Core i5, 2 GHz Processor or Higher 8GB RAM and 500 GB hard drive Keyboard and Mouse CD/DVD-RW Drive

21" or larger flat screen LCD monitor capable of displaying a 1920 x 1080 resolution 3 Year Manufacturer Warranty

Training: 5 days on site training for clinicians and remote training for the staff so they have a good start during the training week.

Service and/or Maintenance: 1-year support and product version updates.

Implementation service - Project management must be included which will entail EndoSoft setting up the computers, installation of all software on those computers and servers prior to ship out.

Data migration, 5 days onsite training must be included.

Project Delivery Location:

U.S. NAVAL HOSPITAL, OKINAWA

Camp Foster BLDG 966 Tarawa Road Ginowan Shi Okinawa Japan 901-2221

Additional Requirement: Endosoft EndoVault will be purchased from GSA contract. All the supplies and services need to be performed using the purchased software. ATO clearance to DOD network integration.

Data Requirement: Must be ALTHA, Digital Imaging and Communications in Medicine “DICOM” compliant, and be able to connect to Hospital Information System “HIS”, Radiology Information System “RIS”, and Picture Archiving and Communication System “PACS” for efficient data transfer. Integration must be capable to the Electronic Health Record “EHR”.

Electrical Safety Requirements: For equipment that will be used in the patient care vicinity, the resistance between the equipment chassis, or any exposed conductive surface of the equipment, and the ground pin of the attachment plug shall be less than .50 ohm. The leakage current flowing through the ground conductor of the power supply connection to ground of permanently wired equipment installed in general or critical care areas shall not exceed 10.mA (AC or DC) with all grounds lifted.

Equipment must comply with standards outlined in both National Fire Protection Association “Health Care Facilities” (NFPA- 99) standard and the latest edition of The Joint Commission “Comprehensive Accreditation Manual for Hospitals.”

Restrictive environmental conditions where applicable: Special ventilation requirements for “wet batteries”, added chemicals for “wet Batteries”, preclude the purchase of the “standard” battery option on any equipment requests due to added staff costs and lack of access to required fluids associated with them. Due to the outlined restrictive environmental conditions offers will not be consider if equipment contains lead acid batteries.

Standard Warranty Required: All products are required to be warranty free from defects in workmanship and materials, under normal use and conditions, for a period of one year from the date of delivery. During the warranty period, any defect in material or workmanship that requires repair or exchange of a product of comparable nature will occur by seller without charge.

Contract: Must include installation, data migration and training.

Shipping: Ship to USNH Okinawa, Japan direct via FEDEX using USNH Okinawa’s account.