Performance_Work_Statement.pdf

Performance Work Statement Fire extinguisher Service Maintenance

1. General Requirement Portable fire extinguishers are required by NFPA 10 to be inspected monthly, at approximately 30-day intervals.

Contract will include initial, and as needed, bar-coding of 1,200 existing portable fire extinguishers, located on Naval Medical Center San Diego (NMCSD) main campus and outlying clinics in the following locations:

Bar-coding shall include:

Unique identifying number associated with fire extinguisher location to include, specific location, building & floor number, size, type and service dates. Initial barcode system set up to 1,200 extinguishers.

2. Physical Location Naval Medical Center, Buildings 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 18, 19, 21, 25, 26, 33, 41, 14 at EM, three guard shacks, fuel farm, Coronado, NAS North Island, Building 252 I.H., Amphibious Base, Building 506 (Medical & Dental), Naval Training Center, Building 624 (Medical) & Anti-Submarine Warfare, Building 10 (Dental), Naval Base, Naval Station San Diego, Buildings 3230/3231(Dental), 3300 (Medical), 3187 (Pharmacy next to the NEX) Substance Abuse Rehabilitation Program, Building 268 Marine Corps Recruit Depot, Building 595 (Dental) & 596 (Medical), Smart Clinic, Submarine Base Bldg. 624 (dental only), Substance Abuse Rehabilitation Program Building 500, MCAS Miramar, Buildings 2495 - Women Health Center, 2496 -Medical Clinic, 2525.

3. Scope Monthly Inspections of Portable Fire Extinguishers

Contractor will conduct monthly inspections at intervals of approximately 30 days, +/- 3 days of all portable extinguishers. Inspection information will be entered into a database by the contractor and database will reflect monthly inspections and any discrepancies. Monthly inspection will include the following per NFPA 10:

a. Mounted properly in designated location

b. No obstruction to access or visibility

c. Pressure gauge reading or indicator in the operable range or position

d. Fullness determined by weight or hefting for self-expelling-type extinguishers, cartridge-operated extinguishers and pump tanks

e. Condition of tires, wheels, carriage, hose and nozzle for wheeled extinguishers, if applicable

f. Indicator or non-rechargeable extinguishers using push-to-test pressure indicators

g. Verifying that operating instruction on nameplates are legible and face outward

h. Checking for broken or missing tamper indicators

i. Examination for obvious physical damage, corrosion, leakage or clogged nozzle

3.1. When an inspection of a portable fire extinguisher reveals a deficiency in any of the conditions listed above, the NMCSD Safety Office shall be contacted immediately. Personnel conducting inspections shall document record of all fire extinguishers inspected, including those found to require corrective action.

3.2. NMCSD will be provided access to electronic database for compliance of monthly inspections. All portable fire extinguishers listed above shall be inspected and documented with monthly inspection information. In the event a portable fire extinguisher is required to be replaced, the contractor will barcode the replacement extinguisher, including all identification information, and enter information in database.

3.3. Monthly inspection data shall be accessible to NMCSD at all times. NMCSD shall have capability to print reports of inspection data. Portable fire extinguisher monthly inspections and documentation via database maintained by the contractor, and accessible to the Safety Office, will be tracked by NMCSD Safety Office to ensure 100% of portable fire extinguishers are in compliance with monthly inspections. Any discrepancies with monthly inspection documentation will be brought to the attention of the Contracting Officer for immediate resolution.

3.4. Contractor shall remove from service any fire extinguishers that are unserviceable and dispose/recycle up to 1,200 and replace with fire extinguishers in current NMCSD Safety supply closet. Contractor shall document history of any fire extinguisher replaced/removed from service for tracking purposes and notify the Safety office.

3.5. Contractor shall put loaners in place of fire extinguishers being pulled for service if there is not enough supply in the Safety Supply closet to cover the extinguisher until they return from being serviced.

4. Preventive Maintenance Requirement The contractor is responsible for Annual Maintenance, five (5) year maintenance and hydrostatic service, six (6) year recharge and 12 year hydrostatic service of portable fire extinguishers. NMCSD will be provided access to electronic database to ensure compliance of Annual, 5, 6 and 12 year maintenance. All portable fire extinguishers listed above shall be inspected and documented with monthly inspection information. The contractor is required to provide all management, supervision, labor, material, and tools to provide service, inspection and tags. Safety Department will be responsible to schedule dates/time for contractor to service up to 1,200 portable fire extinguishers located on Naval Medical Center San Diego (NMCSD) main campus and outlying clinics in the following locations:

4.1. Specifications and Components:

a. Annual Maintenance of Individual Fire Extinguishers

1. The type of extinguisher maintenance that is required to be performed annually for each type of extinguisher per manufactures recommendations. For annual maintenance, the year shall start on the first day maintenance is performed and end one calendar year later.

2. At each annual maintenance, extinguishers shall be placed in a fully charged and operable condition free from defects which may cause malfunctions.

3. Cartridges of every cartridge-operated extinguisher shall be weighed annually in accordance with manufacturer’s recommendations, on an accurate scale.

4. Upon completion of annual maintenance, an extinguisher shall have a safety pin compatible with the valve required by the ANSI/UL standards installed. The safety pin shall be held in place with a tamper seal.

5. Extinguisher shall be fitted with an annual maintenance tag. The following information shall be located on inspection tag

A. "Do Not Remove by Order of the State Fire Marshal" shall be placed at the top of the tag.

B. Concern Name as listed on license.

C. Concern Business Location.

D. License Number ("E" Number.) and License Type

E. Service Maintenance/New Extinguisher Block.

F. Date service performed.

G. Certificate of Registration. Provide printed "EE" number followed by space for number.

H. The Seal of Registration of the Office of State Fire Marshal.

I. Space or line for signature of person performing or supervising the service work.

J. Valid local telephone number for the licensed concern.

6. Annual Maintenance Tag shall be attached to each portable fire extinguisher in such a position as to be conveniently inspected. The annual maintenance tag may be attached to the extinguisher by means of wire, string, or plastic ties or by the use of a self-adhesive tag approved by the State Fire Marshal.

b. Maintenance procedures for dry Chemical:

1. Verification of Service collar shall be installed on each portable fire extinguisher in the following manner; The Verification of Service collar shall be installed on the neck of the fire extinguisher cylinder while the valve assembly is removed for maintenance. After the valve assembly is replaced and the maintenance completed, the collar will be trapped by the valve assembly so the collar cannot be removed.

2. Total up to (1080) A. B. C. Dry Chemical fire extinguishers.

3. Ensure that a 6 year teardown is done on 101b and Sib Dry Chemical Extinguishers. (Per NFPA 10; Fire Equipment Dry Chemical Extinguishers are 6 year service/recharge procedures as specified)

4. Check the date of manufacture list on the nameplate or stamped into cylinder to determine if periodic hydrostatic testing is required.

5. Examine the nozzle and /or hose assembly for any obstructions, abrasions, cuts, cracks, or thread damage.

6. Remove nozzle or hose and visually inspect inside valve body. (Chemical in the valve body may indicate that the extinguishers have been partially discharged and should therefore be recharged). Inspect nozzle or hose assembly for damage - replace as necessary. Blow air through nozzle or hose to insure passage is clear of foreign material.

7. Examine the top portion of the valve assembly and verify that the valve stem is not corroded or damage.

8. Visually inspect the pressure gauge:

A. If bent, damaged or improper gauge, depressurize and replace

B. If pressure is low, check for leaks

C. If over overcharged, depressurize the extinguishers and follow recharge instructions.

9. Ensure handle and operating lever is not damaged and that the rivets are secure.

10. Examine the hose retainer band (if so equipped) and verify it is secure and properly retains the hose.

11. Weigh the extinguishers and verify that the correct total charged weight is as noted on the extinguishers.

12. Wipe all dirt or foreign deposits from the extinguishers with a damp rag.

13. Install new tamper seal if broken and record service data on the extinguisher inspection tag.

14. Properly tag the extinguishers per NFPA-10 recommendations and fill out the necessary records.

15. Thoroughly examine the extinguishers wall hanger and verify it is not damaged or worn and that it is securely mounted.

16. Return and secure the extinguisher to its designated location.

17. Check ring pin for freedom of movement. Replace if bent or if removal appears difficult.

c. Maintenance procedures for C02:

1. The verification of Service collar shall be installed on the neck of the fire extinguisher cylinder while the valve assembly is removed for maintenance. After the valve assembly is replaced and the maintenance completed, the collar will be trapped by the valve assembly so the collar cannot be removed.

2. Total up to (100) Carbon Dioxide (CO2) fire extinguishers.

3. Check the date of manufacture stamped on the extinguishers cylinder dome. Cylinder must be hydrostatically tested every 5 years to the test pressure on the nameplate (3000 psi, 20.69 MPa).

4. Ensure that hydrostatic testing is done on C02 Extinguishers. (Per NFPA 10; C02 Extinguishers are periodic hydrostatic testing service/recharge procedures as specified)

5. Wipe all dirt or foreign deposits from the extinguishers with a damp rag.

6. Inspect the extinguishers for damaged, missing or substitute parts. Only factory replacement parts are approved for use on AMEREX fire extinguishers

7. Check the date of manufacture stamped on the extinguishers cylinder dome. Cylinder must be hydrostatically tested every 5 years to the test pressure on the nameplate (3000 psi, 20.69 MPa).

8. Check ring pin for freedom of movement. Replace if bent or if removal appears difficult.

9. Check the discharge lever for freedom of movement. Inspect carrying handle for proper installation. If either is damaged, replace.

10. Remove the horn and horn assembly (10 lbs.) and inspect for damage. Replace the hose if cut or cracked, or if threaded couplings are damages. Replace the horn if brittle, cracked or deformed. Blow air through the hose and nozzle assemblies to insure that the passage is clear of foreign material.

11. Carbon dioxide hose assemblies have a continuous metal braid that connects to both couplings to minimize static shock. A hose continuity test should be performed using a basic conductivity tester consisting of a flashlight having an open circuit and a set of two wires with a conductor (clamps or probe) at each end.

12. Inspect valve assembly for correction or damage to the hose thread connection. Visually inspect the safety relief PIN 4000 (tighten assembly to 250 in-lbs. of torque) if necessary. Valve removal or valve part replacement should be made only after completely discharging the content.

13. Inspect the 10 lb. extinguisher elbow and diffusion tip for blockage or damage. Replace damaged parts.

14. Reinstall horn and horn assembly to discharge valve.

15. Weight the extinguishers and verify that the correct total charged weight is as noted on the extinguishers nameplate.

16. Install new tamper seal and record service data on the extinguisher inspection tag.

d. Maintenance procedures for K-Class Fire Extinguisher:

1. The Verification of Service collar shall be installed on the neck of the fire extinguisher cylinder while the valve assembly is removed for maintenance. After the valve assembly is replaced and the maintenance completed, the collar will be trapped by the valve assembly so the collar cannot be removed.

2. Total up to (10) K Class fire extinguishers.

3. Perform the 5 year maintenance and replace the valve stem, 0-ring, tamper seal, and any damaged parts.

4. Wipe all dirt, debris or foreign deposits from the extinguishers with a damp rag.

5. Replace the service tag and return the extinguisher to service.

e. Maintenance procedures for H2O Water Mist Fire Extinguisher:

1. The Verification of Service collar shall be installed on the neck of the fire extinguisher cylinder while the valve assembly is removed for maintenance. After the valve assembly is replaced and the maintenance completed, the collar will be trapped by the valve assembly so the collar cannot be removed.

2. Total up to (10) H2O Water Mist fire extinguishers.

3. Remove and replace all of the fire extinguisher to service

4. Perform the 5 year maintenance and replace the valve stem, 0-ring, tamper seal, and any damaged parts.

5. Wipe all dirt, debris or foreign deposits from the extinguishers with a damp rag.

6. Replace the service tag and return the extinguisher to service

5. Modification to Contract Only the Contracting Officer (KO) has the authority to obligate the government, and then only in writing. No modifications or instructions from any party shall construed to authorize the Contractor to take any action for which they expect compensation without written authorization from the KO.

6. Payment for Unauthorized Work No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work specified herein. Only the Contracting Officer (KO) is authorized to change the specifications, terms, and conditions under this effort.

7. Contractor Personnel The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this effort. The Contractor shall ensure the accomplishment of timely and effective service or maintenance performed in accordance with the requirement contained in this performance work statement.

8. Security Requirement The Contractor is required to submit/complete Naval Base San Diego Base access requirements for access to NMCSD and outlying clinics. Contractor shall contact Naval Base San Diego Security Department at 619-556-1653 or at https://www.cnic.navy.mil/om/dbids.html in order to obtain the necessary clearances to perform this contract.

All costs for completing the requirements for access are the responsibility of the contractor.

8.1 While waiting for authorized access, contractor shall, at a minimum, contact NMCSD POC not later than 1400 on the day prior to a scheduled visit to be escorted from NMCSD or outlying clinics personnel.

9. Government Holidays No services shall be performed on Government legal holidays. The Contractor shall coordinate with the Government POC/Safety Office to schedule an alternate date and time for service after the Holiday. The following Government Holidays are normally observed: Memorial Day, Independence day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King’s Day, President’s Day, and any other day designated by Federal Statue, Executive Order, and/ Presidential Proclamation.

10. Government Point of Contact Anne M. Carter, Safety Specialist or Alexander Maclachlan, Safety Manager for the NMCSD Safety Department, and can be contacted at 619-532-6020 or email: anne.m.carter8.civ@mail.mil or alexander.m.maclachlan.civ@mail.mil.

11. Reference o California Department of Forestry and Fire Protection Office of the State Fire Marshal Fire Engineering Division o NFPA 10 Standard for Portable Fire Extinguishers 2018 o 29 CFR 1910.157 – Portable Fire Extinguishers o ANSI/UL Standards o Amerex Standard Operating Procedure o Buckeye Standard Operating Procedure o JL Cosmic Standard Operating Procedure o Kidde Standard Operating Procedure o ANSUL Sentry Standard Operating Procedure

**End of Performance Work Statement**