Combined Synopsis N0024424Q0292.pdf

N00244-24-Q-0292

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This announcement constitutes the only solicitation; a Request for Quotation (RFQ) is being requested and a written solicitation will not be issued. The Solicitation number is N00244-24-Q-0292. The solicitation document and incorporated provisions and clauses are those in effect through latest Federal Acquisition Circular and DFARS change notices. This solicitation is issued as 100% small business set aside. NAICS Code 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance is applicable and business size is $12.5M. The solicitation will start on the date this solicitation is posted and will end on 14 August 2024 9:00 AM Pacific Standard Time.

Contractor must complete all Representations and Certifications found in the provisions listed below within their profile in the System for Award Management (SAM) at http://www.sam.gov to be considered for this solicitation.

Requirements

Naval Base Point Loma Training Galley requires preventive maintenance and corrective maintenance for Government owned galley equipment.

In addition, to a base year, there will be two 12-month option years for above services.

Refer to statement of work for full detail.

Qty. 12 Months

Period of Performance:

FY24 Base Year: 17 Sep 2024 – 16 Sep 2025 FY25 Option Year 1: 17 Sep 2025 – 16 Sep 2026 FY26 Option Year 2: 17 Sep 2026 – 16 Sep 2027

Delivery: FOB Destination.

Inspection and acceptance: At Destination by the Government.

Contract Type: Order/ Contract resulting from this solicitation will be Firm Fixed Price (FFP).

Performance Work Statement

GALLEY EQUIPMENT IN SUPPORT OF

NSSATC SAN DIEGO, CA POINT LOMA GALLEY

1. GENERAL: This is a non-personal services contract to provide new galley equipment for the Government Owned Galley Equipment located at Naval Base Point Loma (ASW), Bldg. # 82. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services: The contractor shall provide new equipment, supplies, tools, materials and installation for the Government Owned Galley. The contractor shall perform to the standards in this contract.

1.2 Background: Galley equipment Naval Base Point Loma Training Galley requires preventive maintenance to keep them in good working order for military personnel use. The equipment also requires corrective maintenance when unscheduled repair is needed due to breakage or malfunction as they occur or as detected (to occur) during PM performance. CSS and LS San Diego do not have the organic capability to provide services, and therefore, contractual support is necessary.

1.3 Objectives: The general objective of the contract is to maintain training galley equipment within manufacturer and Government specifications by having a scheduled preventive maintenance (PM), and the performance of corrective maintenance (CM). PM schedule shall also be used in identifying potential problems and rendering CM before the equipment becomes inoperable. CM will also be used for inoperable equipment deemed not beyond economical repair (BER) by the Contracting Officer Representative (COR).

1.4 Scope: The contractor shall provide PM and CM to Government Owned Galley Equipment located Naval Base Point Loma (ASW), Bldg. # 82, as listed in Attachment 1 to ensure equipment are in good working order when needed.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

BEGIN DATE END DATE

BASIC 17 SEPTEMBER 2024 16 SEPTEMBER 2025

OPTION YEAR 1 17 SEPTEMBER 2025 16 SEPTEMBER 2026

OPTION YEAR 2 17 SEPTEMBER 2026 16 SEPTEMBER 2027

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on ensuring that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the performance thresholds.

1.6.3 Recognized Holidays: No Preventive Maintenance (PM) will be scheduled or performed by contractor during the following Holidays:

New Year’s Day

Martin Luther King Jr.’s Birthday

President’s Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

1.6.4 Hours of Operation: The contractor may schedule PM/CM services between the hours of 7am through 3 pm PST Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Naval Base Point Loma (ASW), Bldg. # 82.

1.6.6 Type of Contract: The government will award a combination of a Firm Fixed Price (FFP) and Time & Materials (T&M) contract for PM and CM services respectively.

1.6.7 Security Requirements: UNCLASSIFIED

1.6.7.1 Base Access: The contractor shall maintain proper security protocol in accordance with all base regulations. Security approval for all contractor personnel will be obtained through base security office.

Identifications furnished for approved employees shall be returned to the contracting officer’s representative (COR) by the contractor immediately when such employees are no longer employed under this contract. The contractor is responsible for the cost of their personnel via Rapid Gate access.

1.6.8 Special Qualifications: Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current California Refrigeration License and Kitchen Equipment Maintenance and Repair Certification during the execution of this contract.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer (KO), COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO or COR will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter by KO.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. An appointment letter issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.11 Alternate Contracting Officer Representative (ACOR). Alternate Contracting Officer Representative (ACOR) may be identified and appointed to perform duties in the absence of the COR.

ACOR will perform the same functions as the COR and will be designated in writing by the Contracting Officer.

1.6.12 Technical Assistant (TA). Technical Assistants (TA) are assigned on-site to provide technical assistance and support to the COR in the administration of the contract. TA may assist the COR or ACOR in executing assigned inspection and monitoring duties. However, TAs may not provide any technical direction or clarification directly to the contractor. TA is not authorized to take any action, either directly or indirectly, that could result in a change in the cost/price, quantity, quality, place of performance, delivery schedule, or any other terms or conditions of the contract.

1.6.13 Key Personnel: Senior Culinary Specialist assigned teaching galley duties.

1.6.14 Other Direct Costs. Include repair parts and travel costs. See CLIN for details.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. BER EQUIPMENT. Beyond-economic-repair-equipment - inoperable equipment for which repair cost is estimated to exceed acquisition cost by 25% or more.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: KO is the only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. CORRECTIVE MAINTENANCE (CM). Unscheduled repair required to restore equipment to operational condition within manufacturer predetermined tolerances and limitations. CM evolves from equipment failure or indications of equipment degradation making equipment failure likely. CM includes, but not limited to adjustment, alignment, and/or replacement of malfunctioning part or component.

2.1.6. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured items such as meeting minutes or reports.

2.1.8. EMERGENCY SITUATION. Equipment malfunction that may cause complete shutdown of galley operation.

2.1.9. MAINTENANCE. Set of actions taken to ensure that equipment perform their intended function when required.

2.1.10 PERIODICITY. Frequency of performance of Manufacturer prescribed maintenance service for the specific equipment; expressed in Monthly (M), Quarterly (Q), Annually (A), and Every Other Month

(EOM).

2.1.11. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.12. PREVENTIVE MAINTENANCE (PM). Scheduled maintenance performed on equipment to keep it in good working condition and operating within manufacturer predetermined tolerances and limitations.

PM may include inspection, cleaning, lubricating, calibrating, adjusting or replacing “Bench Stock” – i.e.

nuts, bolts, screws, electrical fittings, refrigerant gases, solder and/or flux, oil grease, cleaning supplies.

2.1.13. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.14. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.15. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.17. WORK DAY. Monday through Friday except Holidays;

2.1.18. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

BER Beyond Economical Repair

CM Corrective Maintenance

COR Contracting Officer Representative

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

KO Contracting Officer

NLT No-Later -Than

ODC Other Direct Costs

PM Preventive Maintenance

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

TA Technical Assistant

TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NONE

3.2 Facilities: PM and CM services shall be performed at Government facilities where equipment are located.

3.3 Utilities: The Government will provide basic utilities to include electrical power and water for tools needed for contract performance. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish PM or CM maintenance.

3.4 Equipment: NONE

3.5 Materials: NONE

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

5. SPECIFIC TASKS:

5.1 Contract Award/Acceptance.

5.1.1 Initial Inspection of Equipment. The Contractor shall perform the initial inspection of all equipment at each galley location listed in Attachments 1 through 6 within 30 days after contract award date. The inspection result shall be submitted to the COR in the form of “Equipment Status Report – Initial” described as follows:

5.1.1.1 Equipment Status Report. The contractor shall provide results of the equipment evaluation/analysis in the form of a report to the COR or ACOR within 5 days after the initial inspection period. The report shall identify the equipment by location (galley), serial, and model number, operable or not operable, required parts and labor (when necessary), to restore equipment to working condition as specified in the manufacturer’s manual.

5.1.1.2 Government Action. The COR or ACOR will provide a written response within 15 days from receipt of the report. The Government reserves the right to determine if replacement or recommended repairs will be accomplished. Equipment determined to be beyond economical repair (BER) will be deleted from attached listings (Attachments 1 through 6) and shall not be included in the PM schedule.

Government reserves the right to replace the equipment (with similar function/capacity equipment) removed from list as result of contract acceptance inspection result during the life of the contract at no additional cost. Repair of equipment determined eligible for repair shall be accomplished in accordance with the requirements set forth in the manufacturer manual.

5.1.1.3 PM Schedule. The contractor shall submit to the COR or ACOR a written PM schedule for all the equipment listed in Attachment 1 within thirty (30) days after contract award. Frequency of PM schedule for each equipment shall be based on Table 1 and Attachment 1 lists of frequencies. The schedule shall address following: equipment location, description, manufacturer, model name/#, quantity, periodicity, and PM schedule date. (Development of the Equipment Status Reports and PM schedule are part of the contract and will not have a separate CLIN.)

5.1.1.4 Addition and deletion of equipment during period of performance (POP). There will be no change in the Firm Fixed Price (FFP) portion of the contract during POP for as long as the change is within plus or minus five percent (i.e. ± 5%) of the total number of pieces of equipment in specific galley recorded at the time of contract award. Government replacement of equipment will be performed one for one of similar form, fit, and function – e.g. remove one oven, add one oven of similar size and capacity with the one removed. Contractor shall be responsible for identifying variances greater than 5% and shall forfeit any claim for equitable adjustment should it fail to notify the COR within 60 days from date the additional equipment (that exceeded the 5% limit) was put in service.

5.2 Basic Services. The contractor shall provide fully qualified and accredited technicians to provide PM and CM services as required in this PWS. PM shall be performed as scheduled, and CM may be performed during PM performance, or as triggered by one of the situations in Section 5.2.2 of this PWS.

PM and CM shall be performed with the main objective of having ALL equipment to be in operational status when needed.

5.2.1 Preventive Maintenance (PM). PM shall be performed as scheduled for each piece of equipment listed in Attachments 1 through 6 in accordance with prescribed government manuals/instructions/ directives and individual equipment manufacturer manuals to keep them in good working order.

5.2.1.1 PM Frequency. PM Schedule as shown in Table 1below:

Table 1 - PREVENTIVE MAINTENANCE (PM) SCHEDULE

Equipment Type Periodicity (Frequency)

Convection Ovens Monthly, Quarterly

Combi Ovens Monthly, Quarterly

Fryers Monthly, Quarterly

Electric Kettles Monthly, Annually

Tilt, Skillet Monthly, Quarterly

Mixer Quarterly

Dish machines (except Leased Machines) Monthly, Quarterly

Cook and Hold (warming Cabinet) Monthly Quarterly

Disposal Quarterly

Griddles Monthly, Quarterly

Range's Monthly, Quarterly

Grills Monthly, Quarterly

Ice Machines/Ice dispensers Monthly

Reach in Coolers Every other month

Reach in Freezers Every other month

Cold rails (including Salad Bars) Every other month

Notes:

1. Equipment calibration will be performed during the PM schedule.

2. For kettles, in addition to the scheduled PM, hydrostatic testing will be performed once a year.

3. Attachments 1 thru 6 show periodicity abbreviations as follows:

M – MONTHLY; EOM – EVERY OTHER MONTH; Q – QUARTERLY; A - ANNUALLY

5.2.1.2 Equipment Operating and Maintenance Parameters. PM shall be conducted to maintain equipment operating in accordance with Tri-Service Food Code and Food Service Operations Handbook Chapters 7 and 8 operating parameters. Strict compliance to these guidelines is mandatory to avoid the transmission of disease producing microorganisms, infectious disease, and growth of harmful bacteria or development of toxins formed by bacteria. As such, the contractor shall ensure that equipment being serviced during PM are operating at their respective temperatures listed in Table 2 and 3 below.

Table 2 – Operating Temperatures of Refrigerated Equipment

Refrigerated Equipment Operating Temperatures

Freezers 0˚ or below

Chilled Bulk Storage Refrigerators 32˚ 38˚ F

Reach– in Refrigerator 32˚ 41˚ F

Table 3 – Dishwashing Equipment

Equipment Nomenclature Wash Rinse Final Rinse

Dish Washing Machine 150˚ - 160˚ F

160˚ - 180˚ F

180˚ - 194˚ F

5.2.2 Corrective Maintenance (CM). CM is repair service required to restore equipment to its good working condition and operating within Government and Manufacturer predetermined tolerances and limitations. The Government predetermined equipment tolerances and limitations supersede the Manufacturer. Services shall be completed within three (3) working days, unless, as determined by COR, is not feasible due to event or situation beyond the control of the contractor. In such a case, contractor shall provide a reasonable target date of completion for COR approval. If in the COR’s opinion that provided target date will create emergency situation (see definition), and the contractor refused to change proposed target date to an earlier date COR deemed necessary to prevent emergency situation, the Government reserves the right to enter into a contract with another contractor to complete the CM.

CM performance shall be performed on equipment when triggered by one of the following:

5.2.2.1 Routine COR request. Contractor shall provide a written cost estimate for all repairs within 2 business days from the date request is submitted by COR. The cost estimate shall include equipment description, number of hours required to effect the repair and the associated labor cost, replacement parts name and cost, and the grand total cost of the CM. CM shall be performed no more than three (3) working days from date cost estimate is approved by the COR. All cost estimates for CM or repairs must be approved by the COR. Communication will be by Email for routine requests.

5.2.2.2 CM requirement identified during PM. When CM requirement is identified on an equipment undergoing PM service, CM shall be performed by the contractor to the equipment as long as: (a) it can be performed during normal working hours (see section 1.6.4), and (b) can be accomplished without deviating from the original scheduled equipment PM (i.e. all equipment originally scheduled are serviced). When CM cannot be completed during the PM day for whatever reason, additional time for a separate visit maybe communicated to the COR for approval. Otherwise, the CM may be continued during the next scheduled PM day (where the equipment is located). COR approval is not required when required CM is discovered during performance of scheduled PM and ONLY when there is no associated additional cost to the Government. All other CM requiring parts and/or labor cost must be approved by the COR.

5.2.2.3 Emergency COR request. Under emergency situation, CM shall be performed within one (1) working day (24 hours) from date request is communicated by the COR and received by the contractor.

Cost estimate as described in 5.2.2.1 above may be performed via phone conversation between COR and contractor, but confirmed and approved via Email before CM performance.

5.2.2.4 The contractor shall provide a CM report of performed CM services to the COR within 2 business days following CM of inoperable or malfunctioning equipment. A CM equipment log will be utilized and maintained by the contractor to record all services rendered.

5.2.3 Parts. The contractor shall acquire brand new OEM only parts needed to complete performance of CM using the most economic means to ensure equipment is repaired with minimal downtime. Re-conditioned or re-furbished components or parts may be used if it can be shown that use of such component or part is customary commercial practice - subject to COR approval. Fair and reasonable pricing shall be demonstrated to the COR by showing that price is within plus or minus 5% of Commercial item pricing. Proof of Commercial item pricing can be from: Internet sources to include manufacturer, distributor and other reseller website, or any other sources where price is shown to Government buyers and/or the general public; manufacturer pricing schedule. All procurement of replacement parts must be approved by the COR.

5.2.4 Reports and Deliverables. The contractor shall provide written documentation of any performed PM and CM service in a written report to the COR within 2 business days following performance. A repair equipment log will be utilized and maintained by the contractor to indicate all services rendered.

See Technical Exhibit 2.

6. APPLICABLE PUBLICATIONS. Government will have available at each galley the Original Equipment Manufacturer (OEM) Manuals, NAVMED P-5010-1, and Food Service Operations Handbook Chapters 7 and 8.

6.1. The Contractor must abide by, but not limited to: Food Service Operations Handbook; NAVMED P- 5010-1. (The NAVMED instruction may be found on website http://navalmedicine.med.navy.mil.)

Specific instructions as follows:

6.1.2 MANUAL DISHWASHING: (Backup equipment) IAW NAVMED P-5010-1, Chapter 4

6.1.3 REFRIGERATED STORAGE EQUIPMENT, REFRIGERATED DISPLAY CABINETS, AND MILK DISPENSERS:

Maintain temperatures IAW NAVMED P-5010-1, paragraph 3-4.2.

6.1.4 BULK AND ICE DISPENSING MACHINES: Monthly cleaning at a minimum shall be accomplished IAW NAVMED P-5010-1, Paragraph 3-4.7, table 1-1.

Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 1 List of Equipment for Navy Base Point Loma (SUBASE) Training Galley

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Performance Threshold Method of Surveillance

1. Preventive Maintenance - Equipment status

5.2 95% Operational Monthly Inspection by TA or COR

2. Preventive Maintenance 5.2.1 PM performance on 100% of the equipment *

Monthly Inspection by TA or COR

3. Corrective Maintenance 5.2.2 95% of equipment is repaired within 3 working days**

100% Inspection by TA or COR when completed

4. Response Time for Emergency COR request (i.e.

After Normal Working Hours and Weekends)

5.2.2.2 95% Within 24 Hours of Notification by TA or COR

100% Inspection by TA or COR

5. Deliverable reports 5.2.4 100% on time submission IAW Due Dates listed in TE-

100% Inspection by

COR

*Situations that are beyond the control of the contractor that prevent PM performance to an equipment will not count against the 100% requirement (e.g. un-scheduled base closure, acts of nature, etc.).

**Delay caused by parts availability will not count against the contractor provided the situation is communicated to the COR the day of the knowledge of the situation, and the COR is also provided the target of CM completion.

TECHNICAL EXHIBIT 2

Schedule of Deliverables

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan (QCP)

PWS 1.6.1

Submit with proposal package on or before Solicitation Close date

1 Original MS Word or MS Excel Spreadsheet

KO

Equipment Status Report –

PWS 5.1.1.1

NLT 35 Days After Contract award

1 Original and 1 Copy

MS Word or MS

COR with copy to

PM Schedule -

PWS 5.1.1.3

30 Days After Contract Award

1 Original and 1 Copy

MS Word or MS

COR with copy to

CM Cost Estimate

PWS

5.2.2.1/5.2.2.2

Within 2 business days upon receipt of routine CM request from COR

1 Original Email COR

CM Cost Estimate

PWS 5.2.2.3

Within 24 hours upon receipt of emergency CM request from COR

1 Original Email COR

CM Report/Log

PWS 5.2.2.4

2 Working Days After CM performance

1 Original MS Word or MS

COR

ATTACHMENT 1 – NAVY BASE POINT LOMA (ASW) TRAINING GALLEY L

Location

BLDG#

Equipment Description Manufacturer Model # Serial # PM Periodicity

3202 N00242DB6Y COMBI OVEN CLEVELAND OGS - 20.20 1011230001120 M, Q

CONTRACT ADMINISTRATION APPOINTMENTS AND DUTIES

In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or office as specified.

The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data;

b. Freedom of Information inquiries;

c. Change/question/information regarding the scope, terms or conditions of the basic contract document; and/or

d. Arranging the post award conference (See FAR 42.503).

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

3. CONTRACTING OFFICER’S REPRESENTATIVE (COR) is responsible for matters specified as specified in PWS herein.

End

This solicitation documents and incorporates provisions and clauses in effect through the latest FAC and DFARS change notices. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov

Post Award Contract Administration will be performed by NAVSUP Fleet Logistics Center San Diego, Code 250.

Payment: The US Navy anticipates using Wide Area Workflow (WAWF) to pay invoices IAW DFAR 252.232-7003

Requests for technical and or contractual clarification are to be submitted in writing. TECHNICAL QUESTIONS are to be submitted via e-mail to nelson.j.arias.civ@us.navy.mil received no later than 13 August 2024 9:00:00 AM Pacific Standard Time. Answers to questions will be provided in the form of an amendment to this solicitation.

The following provisions and clauses are applicable and are hereby incorporated into the solicitation by reference and by full text. It is the responsibility of the interested contractors to obtain copies of the necessary provisions and or clauses that are required as a part of this solicitation. Required clauses/provisions that are not submitted may render a quote not to be accepted by the Government.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

NAVSUP FLC San Diego may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the

Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC San Diego contract.

REVIEW OF AGENCY PROTESTS

The contracting activity, Fleet Logistics Center San Diego (FLCSD) will process agency protests in accordance with the requirements set forth in FAR 33.103(d).

Pursuant to FAR 33.103(d)(4), agency protests may be filed directly with the appropriate reviewing authority; or, a protester may appeal a decision rendered by a contracting officer to the reviewing authority.

The reviewing authority for FLCSD is the Director, Regional Contracts Department, Fleet Logistics Center San Diego at 3985 Cummings Road, San Diego, CA 92136-4200. Agency procurement protests should clearly identify the initial adjudicating official, i.e., the "contracting officer" or "reviewing official".

Offerors should note this review of the Contracting Officer's decision will not extend GAO's timeliness requirements. Therefore, any subsequent protest to GAO must be filed within 10 days of knowledge of initial adverse agency action.

UNIT PRICES

Contractor unit prices, when incorporated into a Government contract, may be releasable under the Freedom of Information Act (FOIA) in the event NAVSUP FLCSD receives a FOIA request.

New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

No partial shipments are permitted unless specifically authorized at the time of award.

WAGE DETERMINATION

WD 2015-5635 (Rev.25) and posted on www.sam.gov. To view the San Diego County, CA Wage Determination, please visit https://sam.gov/content/wage-determinations

PROVISIONS INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-8 Annual Representations and Certifications JAN 2022 52.204-16 Commercial and Government Entity Code

Reporting

AUG 2020

52.204-24* Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.207-6* Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)

DEC 2022

52.209-7* Information Regarding Responsibility Matters

OCT 2018

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

NOV 2021

52.212-2 Evaluation—Commercial Products and Commercial Services

NOV 2021

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (CD 2023-O0002, Revision 1)

52.216-31 T&M/LH Proposal Requirements— Commercial Acquisition

NOV 2021

52.217-3 Evaluation Exclusive of Options APR 1984 52.217-5 Evaluation of Options JUL 1990 52.252-5 Authorized Deviations in Provisions NOV 2020 252.203-7005 Representation Relating to Compensation of Former DoD Officials

SEP 2022

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services–Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services–Representation

MAY 2021

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements.

MAR 2022

252.204-7024 Notice on the use of the Supplier Performance Risk System

MAR 2023

252.215-7007 Notice of Intent to Resolicit MAR 2022 252.225-7000 Buy American–Balance of Payments

Program Certificate–Alternate I

NOV 2014

252.225-7021 Trade Agreements--Basic JAN 2023 252.225-7020 Trade Agreements Certificate--Basic NOV 2014 252.225-7031 Secondary Arab Boycott of Israel JUN 2005 252.225-7049 Prohibition on Acquisition of Certain

Foreign Commercial Satellite Services— Representations

DEC 2018

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

MAY 2022

252.225-7973 Prohibition on the Procurement of Foreign- Made Unmanned Aircraft Systems— Representation. (DEVIATION 2020- O0015)

MAY 2020

252.247-7022 Representation of Extent of Transportation by Sea

JUN 2019

PROVISION BY FULL TEXT

52.212-2 Evaluation—Commercial Items (NOV 2021)

Addendum to 52.212-2:

BASIS FOR AWARD:

This procurement will be conducted in accordance with FAR 13. The award resulting from this solicitation will be a Firm Fixed Price (FFP) task order. Award will be set-aside 100% for small businesses.

Award will be made to the responsible offeror whose offer conforms to the solicitation requirements and is determined to be the most advantageous to the Government, price and other factors considered. The acquisition will utilize the Performance Price Tradeoff (PPT) process to make a best value award decision. For proposals determined technically acceptable, a trade-off between price and past performance will be conducted with past performance being significantly more important than price considerations.

The Government intends to award this contract without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical, past performance and price standpoint. Notwithstanding this intent, the Contracting Officer reserves the right to conduct discussions, a matter within his/her discretion.

The Offerors must fully comply with the instructions included in Section L (Instructions, Conditions, and Notices for Submission of Offers), and sufficiently address all solicitation requirements. Taking exception to any requirement in the solicitation without addressing the exception with the contracting office before the proposal due date specified within the solicitation will render the proposal ineligible for award.

EVALUATION PROCESS AND FACTORS

The Government will evaluate proposals based on the following factors and sub-factors:

Factor I – Technical Approach

Factor II – Past Performance

Factor III – Price

If three (3) or fewer quotes are received, the Government will evaluate all quotes. If more than three (3) quotes are received, the Government will then evaluate the three (3) lowest priced quotes. However, the Government reserves the right to evaluate additional quotes if none of the initial three (3) lowest priced quotes are qualified as technically acceptable under Factor I and have at least a Satisfactory Confidence performance assessment under Factor II. If additional quotes are evaluated, they will be evaluated in the order of increasing total evaluated price.

The Government’s technical evaluation team will evaluate Factor I, Technical, on an “Acceptable”/”Unacceptable” basis. Only technically acceptable quotes are eligible for award.

There are two sub-factors under Factor I, Technical: Sub-Factor (1) Technical Approach and Methodology and Sub- Factor (2) Staffing Plan. This will be used to establish an overall rating for Factor I. An “Unacceptable” in any sub-factor will result in an overall Factor I rating of “Unacceptable,” rendering the entire proposal ineligible for award.

Only those offerors that are determined to be technically acceptable under Factor I, Technical, will be further evaluated under Factor II, Past Performance. Past Performance history will be evaluated as being significantly more important than Price.

Only those proposals determined to be technically acceptable under Factor I with at least a Satisfactory Confidence performance assessment under Factor II, either initially, or as a result of discussions, will be considered for award.

FACTOR I – TECHNICAL

The Government will conduct technical evaluations on the three lowest priced offerors. The Government will evaluate the offeror’s technical proposal against the listed sub-factors to determine whether they are technically acceptable or technically unacceptable.:

Technical Approach

The Government will evaluate the depth of understanding of the requirements, as evidenced by the ability to clearly articulate the requirements in the PWS.

The Government will evaluate quality assurance processes and procedures. The plan should indicate how quality will be monitored, controlled, and maintained throughout the project lifecycle.

This factor will be evaluated on an “Acceptable” or “Unacceptable” basis using the ratings below.

TABLE M-1 TECHNICAL ACCEPABLE/ UNACCEPTABLE METHOD

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

FACTOR II – PAST PERFORMANCE

The Government will conduct the past performance evaluation on the three lowest priced offerors if they are determined to be technically acceptable under Factor I, Technical.

The assessment of the Offeror’s past performance will be used by the Government as a means to evaluate the relative capability of the Offeror and other competitors to successfully meet the requirements of the PWS and as a measure of performance risk for contract award. The government’s assessment of performance risk is not intended to be the product of a mechanical or mathematical analysis of an offeror’s performance on list of contracts, but rather the product of subjective judgment of the government after it considers all available relevant and recent information.

The rating tables identified below as “Past Performance Relevancy Rating” Table and “Past Performance Confidence Assessment” Table will be utilized for the assignment of ratings for relevancy and confidence assessment.

Each past performance data sheet will be evaluated to determine whether the work performed by the Offeror is recent and relevant to the instant requirement. Relevant past performance is performance under contracts accomplished within the past three (3) years that is of the same or similar scope, complexity, and magnitude to that which is described in the solicitation. Common aspects of relevancy include, but are not limited to, the following:

similarity of product/service/ support, complexity, dollar value, contract type, use of key personnel (for services), and extent of subcontracting.

The Government will assign one relevancy rating for each past performance effort submitted using the four levels of relevancy as shown in “Past Performance Relevancy Rating” Table below. Past performance of greater relevancy will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance. Past performance reference that that has no relevance to the instant requirement will not be evaluated favorably or unfavorably and will not be considered in the overall assessment of Past Performance Confidence.

“Past Performance Relevancy Rating” Table

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Each past performance reference under each offeror’s Past Performance submission that is found to have at least some relevance to the instant requirement will be evaluated to determine the quality of the offeror’s performance under that reference. The Government will focus its inquiry of the Offerors record of performance as it relates to timeliness, quality, cost control, and customer satisfaction.

Quality of the relevant past performance will form the basis for the Offeror’s overall rating for Past Performance.

The Government will assign one Past Performance Confidence rating to each Offeror using the five levels of confidence as shown in “Past Performance Confidence Assessment” Table below. This rating will become the Offeror’s overall rating for Past Performance.

“Past Performance Confidence Assessment” Table

Rating Description

Substantial Confidence:

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory

Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence:

Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will successfully perform the required effort.

Unknown Confidence (Neutral):

No recent/relevant performance record is available, or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The government intends to verify past performance information on contracts listed by the Offerors. The government may contact some or all of the references. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. The Contractor Performance Assessment Reporting System (CPARS) will be accessed to locate recent and relevant information.

FACTOR III – PRICE

All proposals will be ranked by the total evaluated price. Total Evaluated Price will be calculated by summing the evaluated price for the base year and all option years, plus the Option to Extend, per FAR clause 52.217-8.

Evaluation of options WILL NOT obligate the Government to exercise the options.

Each Offeror's price proposal will be evaluated for completeness and reasonableness. Also, unbalanced pricing will be evaluated of the proposed unit prices of the fixed price list, including options, IAW FAR 15.404-1(g). A proposal is considered complete when all items outlined in the Schedule of Supplies/Services of the Solicitation. Price reasonableness will be determined using one or more techniques identified in FAR 15.404-1(b) such as comparison of proposed prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items or subline item(s) appear to be significantly overstated or understated as indicated by the application of price analysis techniques.

Option to Extend Services: As part of the Price Factor evaluation, the Government will evaluate the Option to Extend Services under FAR 52.217-8 by including six (6) months, priced at the monthly rate of the last option period. The Government may choose to exercise the extension of services at the end of all options, utilizing the rates for that ordering period.

DEFINITIONS

Table Definitions

Best Value Means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

See FAR 2.101.

Clarifications Are limited exchanges between the Government and offerors that may occur when award without discussion is contemplated.

Deficiency A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Performance Confidence Assessment

Is an evaluation of the likelihood (or Government’s confidence) that the offeror will successfully perform the solicitation’s requirements; the evaluation is based upon past performance information.

Recency As it pertains to past performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is expressed as a period of time during which past performance references are relevant.

Relevancy As it pertains to past performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

Risk As it pertains to source selection, is the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an offeror’s proposed approach to achieving the technical factor or subfactor may involve risk of disruption of schedule, increased cost or degradation of performance, the need for increased government oversight, and the likelihood of unsuccessful contract performance.

Significant Weakness In the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance

Significant Strength Is an aspect of an Offeror’s proposal with appreciable merit or will exceed specified performance or capability requirements to the considerable advantage of the

Government during contract performance.

Strength Is an aspect of an offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Subjective Tradeoff Is a source selection process used when it may be in the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror but it is not possible to place a…