SOO DRAFT - NAVY DFSP 20240502 Statement of Objectives RFI.pdf

Statement of Objectives

Naval Supply Systems Command

Navy Fuels Mission Manpower and Process Improvement Effort

(2 May 2024)

1. PURPOSE

1.1. Conduct a study that defines scalable manpower requirements by skillset and function to safely perform fuel related operations. Fuel related operations will be detailed under scope. Study should recommend standard operating procedures, manpower levels at all existing Navy Defense Support Point (DFSP) locations. The study should identify any areas of risk and recommend remedies for each. Analysis should include assessment of current manning structure based on function and recommend changes to ensure safe and effective fueling operations.

1.2. This study does not include facilities storing non-capitalized fuel or operations.

2. BACKGROUND

2.1. In March 2023, CNO directed the Naval Supply Systems Command (NAVSUP) transfer bulk fuel Defense Fuel Support Points (DFSPs) to Installation Commanding

Officers (ICOs) under Commander, Navy Installation Command (CNIC) to improve command and control alignment, produce more effective management, and enhance operational and material readiness.

2.2. The transition provides an opportunity to improve the overall Navy ashore DFSP mission by ensuring operating procedures and manpower are standardized across all

DFSPs based on functions performed at each location.

3. OBJECTIVE / SCOPE

3.1. The intent of this Statement of Objectives (SOO) is to obtain a qualified independent party to conduct a broad-based study that defines scalable manpower requirements by skillset and grade level to safely perform Navy capitalized fuel operations. Manpower scalability will be determined by the Offeror (defined as the entity making an offer on this SOO). Manpower must consider government factors for leave types and holidays.

Baseline fuel handling operations include using facilities and equipment for the receipt, storage, and issue of military specification fuels. Fuel related operations also include fuels accounting, maintenance and repair of facilities and equipment (reference UFC 3-

460-03 Maintenance of Petroleum Systems), training, safety compliance, environmental compliance, risk reduction, auditability, communication, records retention, and administrative functions.

3.2. Recommend a standardized operating policy for Navy Defense Fuel Support Point

(DFSP)s that can be tailored to all Navy DFSPs specified in enclosure (1). Standard operating procedures should be scalable to mission needs, facility size, hours of operation and other factors that the Contractor recommends. The standardized operating policy must comply with all federal, state, local and host nation laws, regulations, and policies. At a minimum, the standard operating procedures should consider four mission focus areas: (1) over-the-water operations, (2) aviation procedures, (3) ground fuel

(service station) procedures and (4) storage, inventory, maintenance and quality controls

(reference UFC 3-460-03 Maintenance of Petroleum Systems). Following contract award, the following resources will be provided to the Contractor for use in developing the “standardized” operations policy: Real Property Listing and Throughput volumes for each DFSP. Some examples are likely to be incomplete and will require the Contractor’s attention to recommending a standardized operating policy.

3.2.5. Contractor will be permitted to discuss DFSP operations with the Fuels Officer or

Director for each site, and the Regional Fuels Office team.

3.2.6. Contractor will be required to conduct site visits at all locations in enclosure 1.

Conduct site visit to the deepwater terminal locations within the first 180 days from award.

3.3. Identify and describe risks for current operational models and current manning to operating each Defense Fuel Support Point in enclosure (1).

3.4. Incorporate an emphasis on training, safety compliance, reduction of risks, environmental compliance, maintenance requirements (reference UFC 3-460-03

Maintenance of Petroleum Systems), and auditability. Best practices from industry standards and other military services shall be considered.

3.5. Recommend future manning levels to mitigate risk.

3.6. The Contractor shall provide all services, materials, supplies, equipment, travel, and supervision to execute this project.

3.7. Details: Manpower shall be assessed but is not limited to performing the following tasks where applicable. Standard Operating Procedures shall also be developed to perform these functions. Tasks may be reordered and augmented by the Contractor.

3.7.1. Personnel supervision and administration (leadership, safety oversight, hiring, evaluations, financing, policy, communications, material procurement)

3.7.2. Fuel accounting (customer engagement, demand planning, fuel ordering, accounting, and document retention),

3.7.3. Control room operations/ dispatching: control room operations (where applicable), Supervisory Control and Data Acquisition (SCADA) systems (tank and alarm monitoring).

3.7.4. Operation of Automated Fuel Handling Systems where available

3.7.5. Training (Specify training requirements and frequency for all positions)

3.7.6. Fuel Operations (daily inspections, fuel receipt, delivery, defueling (ship tankers/ barges/line-handling for vessels where necessary/ pipelines/ tanker trucks/ aircraft/ ships/submarines/tank wagons/ ground support vehicles (trucks and cars)), storage, transfer, spill response, equipment operations (Overfill protection operation, Refuel Trucks, Defueling Trucks, Vacuum Trucks, Marine Loading Arms, Pantographs, Towing Equipment, Crane Operations, Forklift Operations, Spill response equipment) and flight line and port operations coordination.

3.7.7. Fuel equipment inspection and maintenance.

3.7.8. Facility operator level maintenance

3.7.9. Sustainment, Restoration, and Modernization (SRM) project management

(identification, submission, oversight, contractor escort, and project acceptance)

3.7.10 Fuel laboratory operations for class B (maritime/regional labs) and class C labs (all air-stations)

3.7.11. Fuel quality assurance (should be included during all processes that require these checks)

3.7.12. Records retention (training, facilities maintenance, inspections, etc)

3.7.13. Safety and risk mitigations (should be noted in most SOPs). Most facilities conduct a daily morning safety brief with all contractors and personnel present to ensure deconfliction of work.

3.7.14. Security requirements

3.7.15. Secure information communication requirements. This is a new requirement for many of them.

3.7.16. Unclassified information communication requirements

3.7.17. Escorts for contractors (as required).

3.7.18. Contractor oversight where needed. Some sites have government owned facilities and are operated by government personnel (Government Owned/Government

Operated, or GOGO). Other locations have government owned facilities and are operated by contracted personnel (Government Owned/Contractor Operated, or

GOCO). Contracting oversight is required for GOCO facilities.

3.7.19. Spill response actions. These may differ depending on facilities configuration, operational requirements, and environmental regulations.

3.7.20. Identify additional billets where needed (overseas) to capture extended hiring times for difficult to hire locations.

4. OPERATING CONSTRAINTS/ REFERENCES

4.1. The study must show compliance to all applicable local, regional, state, and federal laws/regulations/standards that involve fuel systems to include, but not limited to

DoDM 4140.25 Management of Bulk Petroleum Products, Storage, and Distribution

Facilities and DLA Energy P-1 through DLA Energy P-43, 40 CFR Protection of

Environment, OPNAV M 5090.1 Environmental Readiness Program Manual, OPNAV

5100.23 Navy Safety and Occupational Health Manual, UFC 3-460-03 Maintenance of

Petroleum Systems, NAVAIR 00-80T-109 Aircraft Refueling NATOPS Manual, MIL-

STD-3004-1B Department of Defense Standard Practice Quality Assurance for Bulk

Fuels, Lubricants, and Related Products, and OPNAVINST 3501.360A Defense

Readiness Reporting System-Navy. For OCONUS locations, the study must show compliance to the more stringent of either US or local host nation regulations. Where host nation regulations do not exist, the DoDM 4715.05 Overseas Environmental

Baseline Guidance Documents is applicable.

4.2. The Contractor may use additional references to improve standardization and safety.

i.e., the International Safety Guide for Oil Tankers and Terminals.

5. PERFORMANCE OBJECTIVES

5.1. The Contractor shall provide a scalable model for manpower by skillset and function to safely operate a Navy DFSP. The manpower model must be usable to assign personnel to functions/ tasks. The study must describe the nature of the scalability, and the number of personnel required for the function. Where reasonable and safe, the

Contractor may assign more than one function to a person.

5.2. The Contractor shall provide recommended manpower by functional skillset and experience to safely operate Navy GOGO fuel terminals and GOCO sites specified in enclosure (1). Some sites have both GOGO and GOCO elements that are defined in

Enclosure (1).

5.3. Manpower recommendations shall include fuel operations by each function and system so that skillsets and paygrades can be matched to work activity for each DFSP by site.

5.4. The Contractor shall provide a standardized operating policy (SOP) for DFSPs that incorporates required training, safety compliance, risk reduction, maintenance

(reference UFC 3-460-03 Maintenance of Petroleum Systems), regulatory compliance, and auditability. The SOP must clearly define command and control elements. The

Offeror shall provide an explanation of assumptions to qualify the SOP. For example, some states require different training requirements, or have different limits on personnel working hours. These variants could be illustrated in a table or in an appendix.

5.5. The Contractor shall develop risk-based assessment of the current manpower by site.

The Contractor shall provide comparative analysis to support the proposed manpower model that demonstrates a final risk profile for each DFSP.

6. DELIVERABLES/ PERFORMANCE THRESHOLDS

6.1. The Base Period of Performance (PoP) for this effort shall be 365 days from date of award with a phased release as detailed below.

6.1.1. 30-days from award: The Contractor shall provide a Plan of Action and

Milestones (POAM) to accomplish the scope of work. POAM shall include travel plan to visit all 53 DFSPs. Plan should include travel to the 15 deepwater terminals within first 150 days from award. (Enclosure 1). Site visits provide an opportunity to assess facilities and manpower.

6.1.2. The Contractor will host (schedule) monthly meetings with NPO and NPO’s designated stakeholders and document performance objective progress.

6.1.2.1. Document all meetings, attendees, progress made toward the POAM, NPO and stakeholder comments and resolution. Provide meeting minutes to COR and NPO within 48 hours of meeting conclusion.

6.1.2.2. Provide written monthly status update to COR showing progress toward contract milestones. Update should include list of completed site visits, assumptions, conclusions, and outstanding questions needed to keep the contract on schedule.

6.1.2.3. Document all sites that have been visited and their manpower weaknesses and strengths. Identify the site’s facilities management risk, environmental compliance risk and operational risk. Support conclusions with supporting references. Document assumptions and provide rationale to support.

6.1.2.4. Document any significant weaknesses in standard operations procedures or where SOPs may not exist.

6.1.2.5. Develop gap analysis between existing operations (manpower) and standardized/recommended manpower requirements.

6.1.2.6. Present draft model(s). Provide formal presentation of the Draft model explaining rationale, assumptions, and demonstrate scalable capability of the model.

6.1.3. The Contractor shall plan travel with and receive written approval from each

DFSP Installation Fuels Officer at least two weeks in advance of travel.

Approval(s) should be forwarded to NPO Officer in Charge and Deputy OIC when received.

6.1.4. 180-days from award: Initial manpower identification and first draft standardized operations manual by function. Manpower recommendations for each (15) deep-water CONUS Navy DFSPs listed in Enclosure (1).

6.1.5. 200- days from award: First draft of risk assessment at current operational manning.

6.1.6. 270-days from award: Initial manpower identification for deep-water OCONUS

DFSPs and second draft of the standardized operations manual. Provide travel plan to visit remaining 38 DFSPs for the next year.

6.1.7. 330-days from award: Submission and presentation of all draft word, PDF and excel files for performance objectives to the government.

6.1.8. 345-days from award: Any final government comments/ corrections to documents.

6.1.9. 365-days from award: Contractor correction and submission of reports.

6.2. The Option Period of Performance shall be 366-730-days from award: Conduct site visits for 38 DFSPs and refine model as required. Provide deliverables for all DFSPs.

6.2.1. The Contractor will host monthly meetings with NPO and NPO’s designated stakeholders and document performance objective progress.

6.2.1.1. Document all meetings, attendees, progress made toward the POAM, NPO and stakeholder comments and resolution. Provide meeting minutes to COR and NPO within 48 hours of meeting conclusion.

6.2.1.2. Provide written monthly status update to COR showing progress toward contract milestones. Update should include list of completed site visits, assumptions, conclusions, and outstanding questions needed to keep the contract on schedule.

6.2.1.3. Document all sites that have been visited and their manpower weaknesses and strengths. Identify the site’s facilities management risk, environmental compliance risk and operational risk. Support conclusions with supporting references. Document assumptions and provide rationale to support.

6.2.1.4. Document any significant weaknesses in standard operations procedures or where SOPs may not exist.

6.2.1.5. Develop gap analysis between existing operations (manpower) and standardized/recommended manpower requirements.

6.2.1.6. Present draft model(s). Provide formal presentation of the Draft model explaining rationale, assumptions, and demonstrate scalable capability of the model.

6.2.2. Contractor shall provide draft, pre-final and final submissions of the Standard

Operating Manuals for the bulk fuel terminals listed below. Targeting three per quarter with remaining manuals delivered during the last quarter. Government will review draft and pre-final versions providing comments and corrections to the Contractor prior to the final submissions.

6.2.2.1. DFSP Craney Island

6.2.2.2. DFSP Jacksonville – Northside

6.2.2.3. DFSP Guantanamo Bay

6.2.2.4. DFSP Point Loma

6.2.2.5. DFSP Pearl Harbor

6.2.2.6. DFSP Diego Garcia

6.2.2.7. DFSP Hakozaki

6.2.2.8. DFSP Hachinohe

6.2.2.9. DFSP Guam

6.2.2.10. DFSP Manchester

6.2.2.11. DFSP Rota

7. SECURITY REQUIREMENTS

7.1. All security requirements apply to all subcontractors and suppliers associated with this contract. Comply with the following:

7.2. Do not publicly disclose any information concerning any aspect of the materials or services related to this contract without prior written approval of the Contacting Officer.

7.3. Do not disclose or cause to be disseminated any information related to DFSP operations.

7.4. Direct all inquiries related to this contract to the Contracting Officer.

8. BASE ACCESS

8.1. Passes and badges. An employee and representative performing work under this contract are required to be either United States citizens or documented legal residents.

All employees shall obtain the required employee and vehicle passes. NPO will provide

POCs for base access upon contract award. Failure to obtain security and base access passes shall not be a cause for contract performance time extension. The Contractor shall immediately turn in all terminated employee badges to the issuing office.

9. GOVERNMENT POINTS OF CONTACT

9.1. Contracting Officer (KO):

Name: TBD

Address: Naval Supply Systems Command, Fleet Logistics Center

Norfolk Regional Contracting Department, Code 2XXX

1968 Gilbert Street

Norfolk, VA 23511

Phone #: TBD

Email: TBD