N0018922Q0138_Galley Maintenance.docx

N0018922Q0138

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO FAR 52.212-1

FAR CLAUSE 52.212-1 ADDENDUM, INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS

In addition to FAR 52.212-1, “Instructions to Quoters – Commercial Items and any other instructions contained elsewhere in this solicitation, the following information is provided.

Initial Quotes and any modifications thereto are to be submitted to Gil Dobison, at gilbert.k.dobison.civ@us.navy.mil on or before the closing date and time cited elsewhere in this solicitation. Faxes, mailed, and/or responses through beta.SAM.gov or any method other than email are NOT acceptable.

QUESTIONS: Quoters may submit questions regarding clarification of solicitation requirements via email the contracting officer, Gilbert Dobison, at gilbert.k.dobison.civ@us.navy.mil. It is requested that all questions be received by 12:00 PM, Eastern Standard Time, on 15 June 2022, as time may not permit responses to questions received after that date to be prepared and issued prior to the receipt of Quotes. Questions received after the deadline may or may not be answered at the discretion of the Government

INSTRUCTIONS FOR SUBMISSIONS OF QUOTERS:

1. GENERAL:

Electronic Submissions: Quotes shall be submitted electronically no later than the due date of the solicitation via email to the Contracting Officer, Gilbert Dobison, at gilbert.k.dobison.civ@us.navy.mil. Quoters should include the following information in the Subject Line of their electronic submission: Quote - N0018922Q0138 – (Name of Quoter) – (“Prime” or “Sub”) – Email (#) of (#). Quoters shall comply with the detailed instructions for the format and content of the Quotes contained herein; Quotes that do not comply may be considered unacceptable and may render the Quote ineligible for award. Quoters shall respond to all requirements of the solicitation. Quoters are cautioned not to alter the solicitation.

All electronic files and versions of Quoters’ quotes shall be compatible with the current release of Adobe Acrobat and Microsoft Office Suite version 2010 (Excel). The Quoter shall be responsible for ensuring that their electronic Quotes are virus free.

All Quote submissions and questions shall be in English.

HARD-CARRIED QUOTE SUBMISSIONS ARE NOT AUTHORIZED.

Quotes must be held firm for 120 days after the solicitation closing date.

The completion and submission of the above items will constitute a Quote and will indicate the Quoter’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. Alternate Quotes are not authorized. Objections to any of the terms and conditions of the solicitation will constitute a deficiency (see FAR 15.001), which will make the Quote unacceptable.

Note 1: Mailed, Hand-carried and delivered Quotes will not be accepted.

Note 2: Submissions through the Beta System for Award Management (SAM) website will not be accepted.

VOLUME I – Non Price Quote

This volume shall address the Staffing Approach (Factor I) and Past Performance (Factor II) and include all information required for Quote evaluation. This volume of the Quote shall exclude any pricing information.

Each page of each copy shall be affixed with the following legend:

Source Selection Information See FAR 2.101 and 3.104

VOLUME II – Price Quote

This volume shall include the completed solicitation documents and a complete and detailed price breakdown with all supporting information. Each page of each copy shall be affixed with the following legend:

Source Selection Information See FAR 2.101 and 3.104

2. REQUIREMENT FOR QUOTE CONTENT:

(A) Introduction and Purpose: This section specifies the format that Quoters shall use in this Request for Quote (RFQ). The intent is not to restrict Quoters in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

(B) Each volume should contain the following items in addition to the other information required by this solicitation:

Cover: The cover should indicate the following:

· Title of the Quote

· Volume Number (I or II)

· Quote Category (Technical, Past Performance or Price)

· Request for Quote (RFQ) Number

· Name and Address of Quoter, Cage Code, DUNS and applicable Tax I.D. Number (TIN)

· Identification if original or a copy of the Quote

· Quote validity period of 120 days from solicitation closing.

Table of Contents: The table of contents should provide sufficient detail as to allow the important elements to be easily located.

1. Requirements for Style: Each Quoter shall submit a Quote that clearly and concisely describes and defines the Quoter’s response to the requirements contained in the RFQ. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective Quote are not desired and may be construed as an indication of the Quoter’s lack of understanding of cost consciousness. Elaborate art work, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. The Quote shall contain all the pertinent information in sufficient detail in the one area of the Quote where it contributes most critically to the discussion of the same information. When necessary, Quoters shall refer to the initial discussion and identify its location within the submitted Quote.

(1) Quote Page Limitations:

The following page limitations are established:

Title

Submittal Quantities

Page Limit*

Non-Price Quote – Factor I: Staffing Approach

1 Electronic Copy

8 pages

Non-Price Quote – Factor II:

Past Performance

1 Electronic Copy

12 pages

Price Quote

1 Electronic Copy

No limit

The Non-Price Quote factors are limited to the maximum number of pages as defined in the table above. All submission and attachments shall be in Microsoft Office Word. Submissions are page limited to the maximum number of pages as defined below. These page limitations are inclusive of the executive summary and any charts, diagrams, and/or other graphics. Graphics (including tables) in the Quote must use an alternative Times New Roman font with 8 point size type or larger. Each “page” is defined as one sheet, 8 ½ “ x 11”, with at least one inch margins on all sides, using Times New Roman font with a point size of 12 or greater (e.g., "Times New Roman" style with 12 point font). Lines shall, at a minimum, be selected as single-spaced in Microsoft Word with Microsoft Word Normal character spacing. Pages shall be consecutively numbered. The Quoter is permitted to submit no more than one page for each of the following, which will not be included in the page count: a cover sheet, list of tables, list of figures, list of acronyms, compliance matrix, and table of contents.

The Quoter is permitted to submit no more than one (1) page for each of the following, which will not be included in the page count: a cover sheet, list of tables, list of figures, list of acronyms, compliance matrix, table of contents, tabs, and dividers.

3. QUOTE CONTENT:

Volume I Non-Price Quote

This volume shall address the Non-Price factors and include all information required for quote evaluation. This volume shall also address the past performance factor and shall include all information required for quote evaluation. This volume of the quote shall exclude any reference to the price aspects of the quote.

The Non-Price Quote factors are listed below.

Factor I – Staffing Approach

The quoter shall provide a staffing approach, which describes:

· General staffing approach for utilization of the quoter’s personnel resources that demonstrates an understanding of the skill sets required to successfully accomplish the tasks/requirements specified within the PWS section 8.3.1, 8.3.2, and 8.3.3 (Special Qualifications).

Factor II – Past Performance

To demonstrate its past performance, the quoter shall identify up to three (3) of its most relevant contracts performed within the past five (5) years from of the solicitation closing date issuance date. Those contracts must also reflect one year of completed performance by the closing date of the solicitation. Quoters shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the solicitation.

For purposes of this solicitation, a purchase order is defined as a single purchase order or a single task order placed under an ID/IQ contract, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule. Quoters shall not submit the IDIQ contract, FSS contract, or BPA itself as a reference. Quoters may submit a combination of no more than three (3) delivery orders (DOs), task orders (TOs), technical direction letters (TDLs), and/or technical area tasks (TATs) placed under an ID/IQ or BPA as one of the three examples of past performance. Such a combination must also meet the requirements stated above: each individual example in the combination must have been performed within five (5) years of the solicitation issuance date and demonstrate at least one (1) year of completed performance by the closing date of the solicitation. If a combination of DOs, TOs, TDLs and or TATs are used as a past performance example, the quoter shall state the specific experience claimed, period of performance, and dollar value of each. A Past Performance example that does not provide the level of detail required will may not be evaluated. No more than one combination of DOs, TOs, TDLs and or TATs is permitted in the past performance submittal.

Subcontractor performance (either the contractor's own subcontractor experience or proposed subcontractors experience) of major or critical aspects of this requirement will be considered as highly as prime contractor past performance information for the contractor.

If proposed subcontractor past performance is provided as part of the three (3) of its most relevant contracts or efforts, the percentage and type of work to be done by the subcontractor on the solicitation requirement shall be stated. The quoter’s submittal shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. A Past Performance example which does not detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform may not be evaluated.

If the prime contractor or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/sub/partner shall detail clearly the work that it performed and the magnitude (dollar value) of that subcontracted work only. A Past Performance example that does not differentiate between the overall purchase order effort and the subcontractor effort may not be evaluated.

The past performance of subcontractors who will be performing major or critical aspects of the solicitation will be considered as highly as a prime contractor’s past performance.

Failure of quoters to provide the required information and level of specificity may result in the purchase order reference not being evaluated.

The quoter shall complete a Past Performance Information Form for each reference submitted. The form is Attachment 2 to this solicitation. The forms will count toward the Volume I page limit described above. For additional information regarding a particular reference beyond that which will fit on the form, the quoter may continue onto another sheet of paper. Such continuation sheet(s) for submitted references will count toward the Factor II page limit.

In addition to the information requested above, quoters shall contact their past performance references and request that each reference complete Attachment 3 – Past Performance Report Form and e-mail the completed survey form directly to Gilbert Dobison at gilbert.k.dobison.civ@us.navy.mil by the DUE DATE OF THIS SOLICITATION. The Government reserves the right to consider past performance report forms received after the due date of the solicitation and to contact references for verification or additional information.

Volume II – Price Quote:

The Price Quote shall include the completed solicitation documents. The price Quote shall include all elements of price and such other price information considered appropriate to support the Quote. The pricing information shall be completed in accordance with the following:

(a) SF1449 Section “Schedule of Supplies/Services” completed by the Quoter.

(b) Separate pricing information shall be submitted for each year of the services and the FAR 52.217-8 extension as well as a total for all five (5) years of the period of performance.

(c) All supplemental information to support proposed price, to include but not limited to fully burdened labor rates, and estimated level of effort by labor category.

(d) A complete and signed page 1 of the Standard Form 1449, “Solicitation/Contract/Order for Commercial Items” and executed copy of Amendments, if applicable.

(e) Unless completed in SAM, RFQ Section, Representation, Certification and Other Statements of Quoters- Completed by the Quoter.

(f) All price and price supporting information shall be contained in the Price Quote. No price or pricing information shall be included in any other volume including cover letters. Quoters are responsible for submitting sufficient information to enable the Government to fully evaluate their price Quote.

(g) Quote shall be valid for 120 days from solicitation closing date.

The completion and submission of the above items will constitute a quote and will indicate the Quoter’s unconditional assent to the terms and conditions of this RFQ and any attachments and/or exhibits hereto. Alternate Quotes are not authorized. Objections to any of the terms and conditions of the RFQ will constitute a deficiency (see FAR 15.001) which will make the quote unacceptable. A Quoter may correct a deficiency only through discussions (see FAR 15.306(d) and 15.307).

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR KING HALL UNITED STATES NAVAL ACADEMY

EQUIPMENT MAINTENANCE/REPAIR SERVICES

1.0 Objectives

The objective of this Performance Work Statement (PWS) is to acquire on-site maintenance support of government owned kitchen, food service, and materiel handling equipment located at the King Hall (KH) Dining Facility at the United States Naval Academy (USNA) in Annapolis, MD. The contractor shall possess significant preventive and corrective maintenance experience for a variety of manufacturers as illustrated in Appendix #1 (Equipment Inventory and Manufacturer). Additionally, at a minimum the contractor shall be an Authorized Service Agency for Cleveland and Lang food service equipment.

The minimum period of performance is one year. The maximum period of performance is not to exceed five years with one base year and four option years to be exercised at the Government's discretion subject to Federal Acquisition Regulations provisions and the availability of funds.

2.0 Description of Services

The contractor shall provide all management, tools, supplies, equipment and labor necessary to maintain and repair government owned kitchen, food service, and materials handling equipment at the USNA, Annapolis, MD. Services will be provided at the KH Dining Facility where approximately 13,000 meals are prepared daily.

3.0 Requirements

The requirement is for full-service, on-site preventive and corrective maintenance support to be provided by an experienced, responsive contractor primarily Monday through Friday (except for Federal holidays and base closures) and encompasses eight hours per day including the core hours of 0700 through 1530. The work will be performed onsite in Annapolis, MD at the KH Dining Facility or other locations as required, i.e. contractors repair shop and agreed upon with the Contracting Officer’s Representative (COR).

3.1 Specific Tasks

The contractor shall provide personnel to perform the following specific tasks.

3.1.1 Basic Equipment Maintenance/Repair Services

The contractor shall be an Authorized Service Agency for Cleveland, Angelo PO and Lang equipment, and possess significant preventive and corrective maintenance experience with a variety of other manufacturers. The contractor shall maintain all equipment in accordance with manufacturer’s recommendations (reference PWS paragraph 10.3) and standard commercial practices. Service shall be performed on equipment listed in Appendix #1. As replacement to existing and addition of new equipment is accomplished by the government, the contractor shall maintain the replacement and additional equipment as part of this purchase order contract after the warranty period has expired. Total quantity of all equipment may vary plus or minus (+/-) 5% during the life of this contract.

3.1.1.1 Performance Objectives

3.1.1.1.1. The contractor shall maintain a “bench stock” of parts to perform on-the-spot repairs and preventive maintenance. Such parts may consist of regularly used items such as thermostats, valves, electrical plugs, knobs and dials, belts and chains, hoses, nozzles and wheels.

3.1.1.1.2. The contractor shall be responsible for any consumable items used in the performance of work. Such items may include, but not be limited to, nuts, bolts, screws, small electrical fittings such as wire nuts and connectors, solder and/or flux, oil, grease, refrigerant gases, cleaning and shop supplies. Consumable items shall also be maintained as “bench stock” items.

3.1.1.1.3 The contractor shall purchase any part for repairs under $1,500.00. Payment for individual parts over $1,500.00 shall be the government’s responsibility. The contractor will be responsible for gathering three quotes and submitting a purchase worksheet demonstrating adequate competition. The contractor shall not combine individual parts under $1,500 in order to exceed this threshold. If such part is needed after normal duty hours for emergency repair, the contractor shall notify the COR. All replacement parts shall be new and meet manufacturer specifications.

3.1.1.1.. The contractor shall communicate, on a daily basis to the COR, the status of any equipment in need of repair or if a part is not readily available.

3.1.1.1.5. The contractor shall conduct high temp testing of the three (3) deep fat fryers annually, and shall remove/add refrigerant as necessary. Refrigerant shall be removed from any equipment that will be turned in to base supply for transport to Defense Logistics Agency Disposition Services. Refrigerant shall be disposed of properly (see section 8.3.2, Special Qualifications). The contractor shall be required to obtain, from the base fire department, an annual welding permit to perform minor welding services required as part of equipment repair and maintenance.

3.1.1.1.6. The contractor’s responsibility for kitchen and food service equipment begins at the point where such equipment connects to facility utilities.

3.1.1.1.7. All repairs shall be completed within eight (8) hours (1 working day) of contractor notification by the government. If repairs cannot be completed in this time frame, the contractor shall notify the COR of expected completion date and provide justification for non-completion of repair.

3.1.1.1.8 The contractor shall keep a daily log of all items repaired/replaced in a format agreed upon by the contractor and the COR, i.e. replaced 2 wheels on a spider rack; replaced frayed cord on a hot cart heating unit, etc. This log, listing daily workload, will serve as a tool for tracking possible equipment replacement or abuse to certain equipment items. Within five (5) working days after the end of each month, the contractor shall make available, to the COR, a log showing all work accomplished during the month.

3.1.1.1.9. The contractor shall be required to disconnect utilities to old kitchen and food service equipment and connect utilities to new or replacement equipment.

3.1.1.1.10. The contractor shall be required to assist the facility manager or his/her designated representative in moving an existing piece of kitchen and food service equipment from one location to another location or removing an existing piece of kitchen and food service equipment and installing new.

3.1.1.1.11. The contractor shall locate, identify and tag all government owned equipment identified in Appendix #1 with a contractor serial/information plate within 30 days after the period of performance commences. The contractor shall update serial/information plates as required due to purchase of new equipment, equipment replacement, damaged plates, etc.

3.1.1.2 Deliverables

· Repair Parts. Repair parts shall be provided for maintenance actions as described in 3.1.1.1.3 above.

· Equipment Status. Daily equipment status shall be communicated to the COR as described in 3.1.1.4 above.

· Repairs. Equipment repairs shall be completed as described in 3.1.1.1.7 above.

· Logs. Monthly work logs shall be provided to the COR as described in 3.1.1.1.8 above.

· Equipment Inventory and Identification. Government owned equipment shall be inventoried and tagged in accordance with 3.1.1.1.11.

3.1.2 Emergency Call Response. The contractor shall repair and maintain all equipment in accordance with manufacturer’s recommendations (reference PWS paragraph 10.3) and standard commercial practices in the event of an emergency. Emergency repair service shall be performed on equipment listed in Appendix #1, when required.

3.1.2.1 Performance Objectives

1. The contractor shall respond to any emergency repair, as determined by the COR, during non-duty hours within two (2) hours of notification. Non-duty hours are defined as any time outside the normal duty hours of Monday-Friday, 0700 to 1530.

2. During normal duty hours, the contractor shall respond within 30 minutes to an emergency call as determined by the COR. Such an emergency repair call will take precedence over normal preventive maintenance and routine repair calls.

3. In addition to preventive maintenance, the contractor shall respond to any non-emergency repairs when notified by the COR.

3.1.2.2 Deliverables

1. Repair Parts. Repair parts shall be provided for maintenance actions as described in 3.1.1.1.3 above.

2. Repairs. Equipment repairs shall be completed as described in 3.1.1.1.7 above.

3. Logs. Monthly work logs shall be provided to the COR as described in 3.1.1.1.8 above.

3.1.3 Preventive Maintenance

The contractor shall perform preventive maintenance (PM) on all equipment in accordance with manufacturer’s recommendations (reference PWS paragraph 10.3) and standard commercial practices. PM shall be performed on equipment listed in Appendix #1.

3.1.3.1 Performance Objectives

1. The contractor shall submit and obtain government approval of an on-going preventive maintenance (PM) program schedule. The PM program shall be submitted to the Technical Point of Contact (TPOC) for government approval within 90 days from commencement of the purchase order period of performance. The PM program shall capture all manufacturer required maintenance periodicities to include daily, weekly, monthly, quarterly, semi-annual, annual, as required and life-cycle maintenance checks. The PM program shall ensure all equipment is maintained according to the manufacturer’s recommendations (see PWS paragraph 10.3). The contractor shall minimize disruptions and inconveniences to users.

2. The contractor shall perform preventive maintenance in accordance with the approved plan identified above in 3.1.3.1.1.

3.1.3.2 Deliverables

1. Monthly PM schedule. The contractor shall provide to the COR a monthly PM schedule broken down by week and listing any/all discrepancies found as a result of completed maintenance from 3.1.3.1.2. Repairs made during the preventive maintenance shall be listed and tracked.

2. PM report. Within five (5) working days after the end of each month, the contractor shall provide a report of all PM accomplished. Any discrepancies between scheduled and actual performed maintenance will be noted and justifications provided to the COR.

3.1.4 SIGNS. The contractor shall place an “Out of Order” or “Do Not Use” sign on any piece of equipment for which parts are on order. Working in conjunction with USNA facilities, the contractor shall tag any electrical or gas disconnect that has been secured, noting the date and technician’s name. Signs shall contain pertinent information such as date of service, technician’s names, and expected date for parts arrival and/or unit placed back into service. Signs shall be legible and placed in an easy to see area. The contractor shall follow proper procedures for Lock Out/Tag Out program.

4.0 Performance Standards

· Timeliness. The contractor shall deliver products within times specified.

· Accuracy. Products shall be factually accurate, complete, and in accordance with USNA standards and policies, as well as other standards and deliverables as mutually agreed to by both the COR and contractor.

· Quality. Repair parts shall be genuine OEM or equivalent substitutes, and written products shall be free of spelling and grammatical errors, formatted appropriately, and fully coordinated with stakeholders.

· Compatibility. All computer generated written products must be fully compatible with the format for Microsoft Word, Excel, PowerPoint, Access, MS Project and other application programs used to capture information. No product will be incompatible with USNA’s standard applications.

5.0 Monitoring Methods

· Upon receipt of a deliverable or product by the government, the COR will review and assess each deliverable to ensure its timeliness, accuracy, completeness, and whether it is in accordance with deadlines and guidance given.

· Monthly reports will be delivered by the contractor to the government COR on the 10th of the following month.

6.0 Property Control. The contractor shall obtain approval of the COR or the contracting officer before removing any item from its existing location.

7.0 Orientation Meeting. The COR shall host an orientation meeting immediately after award of purchase order. The meeting shall be attended by the contractor and all relevant key personnel to discuss the implementation of the contractor’s proposal and to ensure understanding of the PWS. The COR and the contractor shall collaborate on the planning of the overall project to include approach, methodology, and prior work performed relevant to this contract. The project initiation includes on boarding of support contractor personnel, review and update of project management plans and schedules for the effort.

Key activities include, but are not limited to:

1. On board contractor personnel (i.e. initiation of background investigation process, signing disclosure statements, assignment of Information Tech Services Division (ITSD) escorts, review of the performance plan, etc.).

2. The contractor shall provide a Contractor Quality Control Plan (CQCP) based on the performance standards in the PWS, which focuses on the quality, quantity, timeliness, etc. of the performance outputs to be delivered by the contractor but not on the steps required or procedures used to provide the services.

3. Contractor shall collaborate with COR on the process for drafting, reviewing, finalizing and delivering reports and meeting notes.

4. Contractor shall prepare and submit a plan to the COR that enables the smooth assumption of duties. Additionally, the transition plan shall include milestones, risk analysis, mitigation strategies and any other factor needed to ensure the work is properly transitioned from one contractor to the next.

8.0 General Information

8.1 Quality Assurance and Quality Control. Within 90 days of the commencement of the contract period of performance, the contractor shall establish and maintain a complete Quality Control Plan to assure the requirements of the contract are provided as specified. A copy of the CQCP shall be made available upon request by the Contracting Officer. The plan shall include, at a minimum, the following:

· The methods of identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. For example, the PM program.

· Records of all inspections conducted by the contractor and the necessary corrective action taken. This documentation shall be made available to the government during the term of the contract.

8.2 Hours of Operation. The KH Dining Facility serves three (3) meals per day, seven (7) days per week. The contractor shall provide on-site service at KH during normal duty hours which are Monday-Friday, 0700-1530; however, during special scheduled events the government reserves the right to establish work requirements outside the normal duty hours. Hours are not altered by conditions which impact government employees such as phased departure or delayed reporting.

1. The contractor shall also make available an additional technician to perform maintenance and repair duties in the absence of the regularly scheduled technician or to assist the regularly scheduled technician on such tasks that may require more than one (1) person to safely accomplish. The standby technician shall be familiar with the requirements of the KH Dining Facility and be fully capable of replacing the regularly scheduled technician.

2. The contractor shall provide emergency service after normal duty hours and on weekends and holidays. The contractor shall provide the COR a schedule of on-call personnel. The contractor shall also notify the COR as to any changes to the standby schedule.

3. The contractor shall provide a cell phone as a means of technician contact both during and after normal duty hours. Cell phone shall have a local dialing area number, not a long distance number.

4. The contractor shall NOT be required to work on the following 11 recognized Federal holidays.

Juneteenth

8.3 Special Qualifications

8.3.1 Contractor employee shall be a certified journeyman electrician.

8.3.2 Contractor employees shall be certified as Type I HVAC technician under the EPA Certification for Federal Clean Air Act, Section 608, which requires all persons who maintain, service, repair, or dispose of appliances that contain regulated refrigerants be certified in proper refrigerant handling techniques. A copy of all employees’ training certificates will be presented to the COR prior to the contractor beginning work.

8.3.3 Contractor employees shall be an Authorized Service Agency for Cleveland and Lang food service equipment.

9.0 Government Furnished Property and Services

1. Office/Work Shop area to include desk, chair, bookshelf, work bench, parts storage.

2. Telephone, fax line, computer with CPU and monitor. Access to USNA network including internet access.

3. The government has gathered all available printed manuals and placed them in three-ring binders within the contractor office. Currently printed manuals are available for the majority of equipment; all others are available through internet access provided.

10.0 Employee Background Check. All contractor employees must obtain a favorable suitability determination based on a Tier 1 investigation by the Office of Personnel Management (OPM). All contractors must obtain a DoD issued Common Access Card (CAC). Employment will be contingent on the receipt and evaluation of the background check report. Additional reports may be requested during the course of employment as well.

Approximately ninety (90) days is the standard service time for completion of a Tier 1 investigation by OPM. Contractor employees shall have a current Tier 1 Investigation with OPM, or Tier 1 investigation submitted and favorable FBI fingerprint results, and be in possession of a CAC prior to starting work at USNA.

11.0 Combatting Trafficking in Person (CTIP)

The Department of Defense (DOD) has a zero tolerance policy regarding trafficking in persons. FAR Subpart 22.17: Prescribes overall federal regulation implementing 22 U.S.C. 7104 which applies to all acquisitions. Requires government contracts to (a) Prohibit contractors, contractor employees, subcontractors, and subcontractor employees from engaging in trafficking in persons during the period of performance of the contract.

12.0 Contractor Access to Federally Controlled Facilities and/or Unclassified Sensitive Information or Unclassified IT Systems

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This reference is in accordance with HSPD-12 and its implementing directives. This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform certain unclassified both non-sensitive and sensitive duties. It is the responsibility of the command/facility where the work is performed to ensure compliance.

The requirement to control access to sensitive information applies to all US government IT systems and/or areas where unclassified but sensitive information may be discussed, displayed or maintained. DON policy prescribes that all unclassified data that has not been approved for public release and is stored on mobile computing devises must be treated as sensitive data and encrypted using commercially available encryption technology. Whenever granted access to sensitive information, contractor employees shall follow applicable DoD/DoN instructions, regulations, policies and procedures when reviewing, processing, producing, protecting, destroying and/or storing that information. Operational Security (OPSEC) procedures and practices must be implemented by both the contractor and contract employee to protect the product, information, services, operations and missions related to the contract. The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the Navy Command’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer..

Non-Sensitive Positions

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the US (as required by The Deputy Secretary of Defense DTM 08-006, November 26, 2008, or its subsequent DoD instruction) and must have a favorably completed National Agency Check with Written Inquiries (NACI) including a Federal Bureau of Investigation (FBI) fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

* SF-85 Questionnaire for Non-Sensitive Positions

* Two FD-258 Applicant Fingerprint Cards

* Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed NACI. The Contractor’s Security Representative shall be responsible for initiating reinvestigations as required. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

Sensitive Positions

Contractor employee whose duties require accessing a DoD unclassified computer/network, working with sensitive unclassified information (either at a Government or contractor facility), or physical access to a DoD facility must be a US citizen and possess a favorable trustworthiness determination prior to installation access. To obtain a favorable trustworthiness determination, each contractor employee must have a favorably completed National Agency Check with Local Credit Checks (NACLC) which consists of a NACI including a FBI fingerprint check plus credit and law enforcement checks. Each contractor employee applying for a trustworthiness determination is required to complete:

* SF-85P Questionnaire for Public Trust Position

* Two FD-258 Applicant Fingerprint Cards

* Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. To maintain continuing authorization for an employee to access a DoD unclassified computer/network, and/or have access to sensitive unclassified information, the contractor shall ensure that the individual employee has a current requisite background investigation. The Contractor’s Security Representative shall be responsible for initiating reinvestigations as required and ensuring that background investigations remain current (not older than 10 years) throughout the contract performance period.

IT Systems Access

When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Security Approval Process

The Contractor’s Security Representative shall ensure that each individual employee pending assignment shall accurately complete the required forms for submission to the Navy Command’s Security Manager. The Contractor’s Security Representative shall screen the investigative questionnaires for completeness and accuracy and for potential suitability/security issues prior to submitting the request to the Navy Command’s Security Manager. Forms and fingerprint cards may be obtained from the Navy Command’s Security Manager. These required items, shall be forwarded to the Navy Command's Security Manager for processing at least 30 days prior to the individual employee’s anticipated date for reporting for duty. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy Command’s Security Manager may render the contract employee ineligible for the assignment. A favorable review of the questionnaire and advance fingerprint results are required as an interim measure prior to the contract employee start date. An unfavorable determination made by the Navy Command’s Security Manager is final and such a determination does not relieve the contractor from meeting any contractual obligation under the contract.

If contractor employees already possess a current favorably adjudicated investigation, the Navy Command’s Security Manager will use the Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS). The contractor shall include the IT Position Category per SECNAV M-5510.30C, 24 Jan 2020, for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract. The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central.

Adjudication Facility (CAF) for a position of trust determination. When a favorable determination is not made, contractor employees shall not be permitted to work on this contract effort and if already working on the contract shall be removed immediately.

The potential consequences of any requirements under this reference including denial of access for a proposed contractor employee who fails to obtain a favorable trustworthiness determination in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees for working in non-sensitive positions, with sensitive information, and/or on Government IT systems. The contractor shall insert this reference in all subcontracts when the subcontractor is permitted to have physical access to a federally controlled facility and/or access to a federally-controlled information system/network and/or access to government information.

13.0 Appendices. Appendix 1, Equipment Inventory and Manufacturer. Immediately upon Post-Award a survey will be conducted with the COR and the contractor. All of the government owned equipment listed at Appendix 1 will be located, identified and tagged with contractor serial/information plates.

APPENDIX 1

EQUIPMENT INVENTORY AND MANUFACTURER