N0018920QZ1170003.docx

N0018920QZ117

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-May-2020 03:00 PM to 19-May-2020 12:00 PM.

The following have been added by full text:

QUESTIONS & ANSWERS

1. Have you planned a site visit? If so please provide date and time along with necessary documents necessary to arrange for the visitor

a. A site visit is not permitted at this time.

2. Does the solicitation require the contractor to provide vent cleaning?

a. No.

3. Who is the present lease contractor for the washers and dryers?

a. P&M Appliance.

4. Please provide the award price of the last lease contract for washers and dryers.

a. This is not relevant to the solicitation.

5. Please provide an estimate of the number and type of repairs required during the present lease contract 5 years.

a. This is not relevant to the solicitation.

6. Are you planning an extension of the due date for this contract?

a. An extension was provided to 15 May 2020 via Amendment 0002. An extension is provided to 19 May 2020 via Amendment 0003.

7. How many on site technicians does the present lease contractor use to provide maintenance?

a. This is not relevant to the solicitation.

8. Will you provide a secure building for the new contractor to use to store washers and dryers during the installation?

a. No; there is no secure building available for storage.

9. Have you considered changing the requirement for washers to top Load? Experience shows that top load washers require much less maintenance and repair.

a. The solicitation is clear on its face. The only units that are front loading are 224 stacked washer dryer units.

10. Would it be possible for the new contractor's technician to receive maintenance/repair orders each day via e-mail, telephone or fax?

a. The technicians will be provided emails and telephone calls for maintenance/repair orders as they occur.

11. Will you accept the bid documents via e-mail, and or fax?

a. Quotes will only be accepted via email to angela.haviland@navy.mil.

12. I have been told that state and local Illinois's electrical code has requirements when attaching four prong electrical cord to the dryers to be installed at Naval Station Great Lakes. Please provide details.

a. It is the responsibility of the awardee to be aware of, and comply with all applicable state and local laws and regulations during performance. It is the government’s current belief that Iin 1996, the National Electrical Code (NEC) began requiring 4-conductor outlets with a separate ground that eliminates the possibility of a current traveling back to the machine, causing shock or even fire. It is also believed that to be code-compliant, all newly installed outlets for dryers must be compatible with 4-prong, grounded dryer cords. However, the government does not warrant the currency or accuracy of this information. It is incumbent upon the awardee to be aware of and correctly apply state and local laws/regulations during performance. Should the information in the above answer be incorrect or change, it will not provide a basis for a price adjustment or any other relief. Nor will it excuse the quoter’s responsibility to submit a responsive quote fully compliant with all aspects of the solicitation and PWS. Nothing in this answer should be construed as creating definitive responsibility criteria. An updated Exhibit 1 in Amendment 0003 details the types of outlets available in each building.

13. What days will we be allowed to work on base ? Will we be allowed to work on weekends and what is the start and end time for each day?

a. Normal installation/repair hours are 0730-1600 Monday – Friday. Extended hours may be considered for the initial installation only, but must be coordinated in advance with the COR/Training Support Center and Naval Station Great Lakes Unaccompanied Housing staff. Weekend hours for installation/repair would only be considered in an emergency situation; not the routine installation of the transition to a new contract.

14. How many days do we have to complete the project once we begin?

a. Award is anticipated by 1 June 2020. The machines need to be installed for the Period of Performance start date of 1 September 2020.

15. Will all the machines be removed already? if not is there a company removing and taking them away?

a. The contractor providing the lease is responsible for delivery and installation at the beginning of the contract and for removal at the end of the contract term. Therefore, the incumbent on the current contract will be responsible for removing the existing machines. The new contractor will need to work with the COR to coordinate the delivery schedule with the incumbent contractor for transition to the new contract.

16. There are 37 Buildings will the appliances be delivered to each Building or will it all be in a staging area to be distributed?

a. Please see Exhibit 1 via Amendment 0003 for updated number of buildings. There is no staging area available. The contractor will not be able to deliver all of the machines at once as NSGL has nowhere to store them. Naval Station Great Lakes does not have enough parking on base to support staging of more than one day. Quoters should not rely on the availability of a staging area.

17. Are all the machine being installed on the first floor? If not do we have access to elevators to access other floors ?

a. Access to elevators will be granted in the buildings that have elevators, if they are working. Buildings that have cargo elevators must use this elevator before other elevators. Many of the buildings do not have elevators. Machines will have to be installed on various floors from the Basement up to the 7th floor. Quoters should not rely on the availability of elevators.

18. How do the machines need to be labelled?

a. A label or tag with the serial number as well as a numerical assignment is required at the top corner of each unit. The tag must be visible for indentification for repair calls. See PWS Section C.8.

19. Machines come in boxes. Who will dispose of them?

a. The contractor is responsible for disposing of boxes. The contractor must dispose of cardboard and waste associated with the installation off of the base. Base dumpsters will not be utilized for this purpose. See PWS Section C.6.

20. Could you also please provide the size requirements for the dryers?

a. The solicitation is clear on its face. Commercial grade units are required. Drum size is is specified within the Peformance Work Statement.

The following have been modified:

ATTACHMENTS

I – Exhibit I – Washers & Dryers Distribution dated 5/14/20

PERFORMANCE WORK STATEMENT

NAVAL STATION GREAT LAKES

WASHERS & DRYERS LEASE

C.1 This contract will be a five year lease (base year with four option years) resulting in the delivery and installation of top loading commercial grade washing machines, commercial grade dryers, stacked commercial grade dryer units (1 unit being comprised of two dryers stacked one on top of the other), and stacked washer dryer units (1 unit being comprised on commercial grade front loading dryer and one commercial grade front loading washer) as detailed in Exhibit 1. The machines will be distributed among different buildings as detailed in Exhibit 1. The installation will be coordinated with the removal of current machines to ensure there is not a break of more than 24 hours wherein the buildings residents will not have access to washers & dryers. The Vendor will provide maintenance for the machines while in service and will either repair or replace nonfunctioning machines within 72 hours of notification. At the end of the lease will remove the machines in coordination with the installation of new machines. The Contractor shall furnish all washers and dryers, labor, supervision, materials, repair parts, supplies and equipment, and all repairs of washers and dryers as specified herein. The number, kind and location of machines are detailed in Exhibit 1.

C.2 All individual washers furnished by the contractor shall meet or exceed the following requirements: Commercial grade, multi-housing electric (120/60/1-15 amp) motor reversing ½ HP, 60 Hz fully automatic clothes washers with a capacity of fourteen (14) pounds. The washtub must be stainless steel construction and have an automatic balancing suspension system. The washer shall be capable of washing, rinsing, spin-drying, and shutting off automatically when the door is opened during the spin cycle. Washer shall be top loading, have a temperature selector and be UL approved. Washers included as part of stacked units may be front loading commercial grade multi-housing –housing electric (120/240/60/1-30 amp) motor 1 HP 750 W. Washer shall be fully automatic clothes washers with a capacity of fourteen (14) pounds. The washtub must be stainless steel construction and have an automatic balancing suspension system the washer shall be capable of washing, rising, spin-drying, and shutting off automatically when the door is opened during the spin cycle.

C.3 All dryers furnished by the contractor shall meet or exceed the following requirements: Electric 3 wire nominal (120/240/60/1-30 amp) motor 1/3 HP 5.5 amps or 4 wire (120/240/60/1-30 amp A.C.) in accordance with the requirements identified in (exhibit 1), commercial motor (1/3 HP 5.5 amps) and cabinet construction, minimum 7.0 cubic foot drum capacity, 3 selections for drying temperatures, and a minimum of 60 minutes of timed drying. Dryers shall have overload protection, push button starting switch, a door switch to stop tumbling and heat when door is open, heating elements which shut off when motor stops, removable lint screen and a setting for permanent press fabrics. Dryers shall be UL approved.

C. 4 All washers and dryers shall be new machines without coin/payment devices. All washers and dryers shall be white in color.

C. 5 The washers and dryers shall be installed by the contractor in accordance with Exhibit 1 at no expense to the Government within 90 days prior to the specified start date unless specified otherwise by the Contracting Officer. The Government will supply hot and cold-water connections, electrical outlets, exhaust vents, and drainage for the rental units within ten feet of the proposed locations of washers and dryers. Contractor shall provide and install washers and dryers, plus hook-ups/hoses, venting hoses, and shall furnish and attach lint troughs to the venting hose. Contractor shall ensure the space and all connections are appropriate for machines that will be installed. Discrepancies must be identified to Mike Landry (847) 688-2590 ext 219, prior to delivery and installation of machines.

a. The Service Provider will coordinate delivery of new machines with NAVSTA representatives, building tenants, and current service provider to ensure new machines are installed within 24 hours of removal of old machines to minimize interruption of service to students and recruits. The installation of new machines in all of the buildings identified in Exhibit 1 must be completed within 90 days of contract award date. Exceptions will be made on a case by case basis after consultation with building tenants, Public Works, NAVSTA, and Contracting Officer approval.

b. The Service Provider will survey all buildings listed on Exhibit 1 to ensure that all hook ups and utilities necessary to support proper functioning of machines are available and working.

C. 6 Contractor shall assume all cost and expense for transportation and cartage for the delivery to the Government and removal of and return to the contractor of the old washers and dryers. The Contractor is responsible for removal and clean-up of any waste caused by the installation or removal of equipment. The Vendor/Contractor is responsible for the removal and disposal of all packaging materials from Government Property.

C. 7 No alteration in, or attachments to the equipment, parts or hoses thereof shall be made without consent of the contractor.

C. 8 The contractor shall provide a means to identify individual machines for maintenance and repair purposes (numbered or lettered etc…) including serial number and post operating instructions for the washer and dryers at each location. The uses of hand-made or improvised signs are prohibited.

C. 9 The Government will not assume liability from fire, theft, accident, or any other cause resulting in damage or loss of contractor’s washers and/or dryers (or any part of them), supplies, materials, or equipment, or of personal property or belongings of its employees. Losses in damaged, broken, or stolen equipment will be absorbed by the contractor.

C. 10 The contractor shall assume full responsibility for any and all damages or claims for damage or injury to persons, property, or equipment which may result from the equipment or any service performed under this contract. The contractor shall be held liable by the Government for any damage caused by his equipment or employees to any equipment, apparatus, or installed property in Government buildings in which work is performed under this contract. Surfaces, fixtures, or furnishings damaged by contractor’s personnel shall be replaced or repaired by the contractor to the satisfaction of the Contracting Officer’s Representative (COR) at no cost to the Government.

C. 11 The contractor shall be liable for all damages to property of the Government caused by, and shall hold the Government harmless for all claims for damages caused by third persons or property arising out of (i) the contractor’s providing of defective rented property (ii) the contractor’s defective maintenance of rented property (iii) the negligent operation of the rented property by the contractor or its employees.

C. 12 Utilities The utilities required for operation of the washers and dryers will be provided by the Government at Government expense. This will include hot and cold water and electricity.

C. 13 Removal at End of the Contract The contractor shall coordinate removal of all washer and dryer equipment at the end of this contract with installation of new machines that will replace the old ones to ensure that the break in service to building tenants will not exceed 24 hours. Hours will be coordinated with Naval Station Great Lakes Unaccompanied Housing.

C. 14 Equipment Specification All equipment shall meet specifications established by the U.S. Public Health Federation and National Sanitation Foundation and/or military authority having jurisdiction, and is subject to inspection by the installation’s medical authority. All electrically operated equipment shall be installed in accordance with the standards of the National Electrical Code and in compliance with all safety and security measures.

C. 15 Standards of Performance The contractor shall at his expense perform all necessary maintenance and repair actions to keep equipment in proper working order in accordance with sound commercial practice. The contractor shall obtain a report of machine failure or special servicing requirements from the UH Facilities Coordinator in Building 6301for all machines. The contractor shall maintain a service call / job order record form of all equipment breakdowns, reflecting machine number, location and time breakdown is discovered or reported, nature of failure, and time and date of repair. Upon completion of work, the contractor shall give a copy of the form to UH Facilities Coordinator for Naval Station and RTC washers and dryers.

(a) Services shall be provided Monday through Friday from 7:30 AM to 4:00 PM.

(b) Each time a machine is serviced the contractor shall clean and wipe down each machine (including the rim under the lid of the washing machine) to ensure machines are free of dirt, grime, and build-up, clean the immediate area and remove all debris or trash.

(c) Service and repair response time is 72 hours from notification. No more than 5% of the rental units in any building shall be out of service at any one time. If necessary, replacement machines shall be no older than machines being replaced.

(d) The contractor can pick up work orders, weekends and holidays excluded, at UH Supply/Maintenance Office in Building 6301 of Naval Station Great Lakes. This encompasses both the washers/dryers located on the main-side of Naval Station Great Lakes, as well as, the Recruit Training side of the Installation.

(e) Contractor shall maintain a stock of repair parts sufficient to allow quick repair (72 hours) of all washer and dryer equipment in the contract.

(f) Contractor shall replace all missing and broken parts (e.g. knobs, buttons, lint trap covers, doors/handles/vent hoses/dispenser cups, washer hoses, and electrical cords) for the duration of the contract.

C. 16 Contractor’s Representative The contractor shall designate, in writing to the Government Contracting Officer, its representative who will be in charge of the work during normal working hours. The contractor’s representative shall be empowered with sufficient authority to enable to meet conditions, which arise in the operation of the contract without undue delay.

C. 17 Identification The contractor shall provide a distinctive nameplate, emblem, insignia, or other approved method of identification for each of his employees. This mark of identification shall be attached to an item of wearing apparel and shall be worn at all times while performing work under this contract so as to distinguish contractor’s workers from Government employees. The contractor shall all furnish suitable identification for all his property, by marking or tagging to distinguish from Government-owned property.

C. 18 Employee Passes and Base Access The contractor shall furnish the Unaccompanied Housing Trusted Agent for the contractor verification system the names of all personnel who need access to base and provide detailed information as required to obtain base access. This information will include but will not be limited to proof that each person is 18 years of age, a U.S. citizen, if an alien, that his residence in the United States is legal. The Trusted Agent will forward all the required paperwork provided by the contractor to the appropriate office determining the suitability of each contractor employee for security approval and issuance of identification passes granting base access to those qualified. The contractor shall comply with all security regulations currently in force at Naval Station, Great Lakes.

C. 19 Movement of Machines The contractor may be required to move and/or temporarily store machines to accommodate governmental needs. Such circumstances may fall into one of several categories:

a. Maintenance & Repair. It may be necessary to move and/or temporarily store machines in the course of this lease to conduct maintenance and/or repair to the facility where the machines are located at the Government’s expense. Such events may include, but are not limited to floor tile repair or replacement, painting, electrical or plumbing work.

b. Buildings Opening and Closing: The RTC Barracks identified in Exhibit 1 may be used on a rotating basis. Periodically, it may be necessary to move machines from a building that is being closed to a building that is being opened at the Government’s expense.

c. Should the Contractor deem it necessary to move any machine from one building to another building, or to exchange, replace or discontinue use of any machine, the contractor will provide notification to the Contracting Officers Representative (COR) and move at the contractor’s expense.

C. 20 Invoicing Invoices shall be submitted electronically through Wide Area Work Flow – Receipt and Acceptance (WAWF):

The vendor shall self-register at the website: .

One or more separate invoices will be prepared per Task, Purchase or Delivery Order. Do not combine the payment claims for supplies provided under this contract ordered through multiple Task, Purchase or Delivery Orders within one invoice. Each invoice shall reference the accounting and appropriation data under each CLIN being invoiced against.

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