CREDO RFQ N0018920Q0260 Conformed Copy.pdf

SEE ADDENDUM

(No Collect Calls)

N0018920Q0260 14-Jul-2020

b. TELEPHONE NUMBER

757-443-1383

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 29 Jul 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N001899. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BRIDGET CROUCH

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N3049B20RC001EY

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: B CROUCH

1968 GILBERT ST STE600

NORFOLK VA 23511-3392

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N3049B 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CNREURAFSWA

TO BE PROVIDED UPON AWARD

PSC 812 BOX 3570

FPO AE 09627

TEL: FAX:

FAX:

TEL: 757-443-1383 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

813110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF51

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0018920Q0260

Section SF 30 - BLOCK 14 CONTINUATION PAGE

RESPONSES TO QUESTIONS

Response to Questions ref Solicitation N0018920Q0260

The following questions were submitted in reference to the solicitation:

(1) We have a CREDO contract past performance that we would like to submit in our proposal.

The contract years are 30 Sep 2013-31 July 2016. Will this meet the requirement for "...relevant contracts within the past five (5) years from solicitation closing" since two of the 4 years of the contract are within the last 5 years?

Response: As long as the final year of the contract past performance is within the 5 years of solicitation closing, the past performance will meet the requirement and be considered in the submission.

(2) Is it acceptable to send a Past Performance Report Form to a recently retired customer? If not, will a Past Performance Report Form from the Contracting Officer fulfill the requirement?

Response: All past performance reports submitted within the time requirements will be accepted whether the customer is retired or not.

(3) Just for clarity, the resume page count does not count in the Technical Approach 20-page limit?

Response: The solicitation will be amended to delete reference to resumes, which are not required in response to the solicitation. If submitted, resumes will not be considered or evaluated but will count toward the page limit for Technical Approach submission.

(4) Can we include resumes under a separate cover entitled "Resumes" or should they be an Appendix to the Technical Proposal?

Response: The solicitation will be amended to delete reference to resumes, which are not required in response to the solicitation. If submitted, resumes will not be considered or evaluated but will count toward the page limit for Technical Approach submission.

(5) Please clarify the following discrepancies:

The chart on page 17 shows the plug number for the travel in OPY1 is $50,200.

However, the Travel Clin "1002 Option" in OPY1, page19 states to plug in $48,000.

The chart on page 17 shows the plug number for the travel in OPY2 is $52,480.

However, the Travel Clin "2002 Option" in OPY2, page 20 states to plug in $48,000.

The chart on page 17 shows the plug number for the travel in OPY3 is $54,832.

However, the Travel Clin "3002 Option" in OPY3, page 21 states to plug in $48,000.

The chart on page 17 shows the plug number for the travel in the Option to Extend period is $28,104. However, the Travel Clin "4002 Option" on page 22 states to plug in $48,000.

Response: The solicitation will be amended to reflect consistency with the table values on pages 17 and 30-31 for the following Travel CLINS: 1002, 2002, 3002, and 4002.

The table on page 17 shows the plug number for the travel in OPY1 is $50,200.

The table on page 17 shows the plug number for the travel in OPY2 is $52,480.

The table on page 17 shows the plug number for the travel in OPY3 is $54,832.

The table on page 17 shows the plug number for the travel in the Option to Extend period is $28,104.

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

1. Objective Task Explanation

The Contractor is directly responsible for ensuring the execution of all facets of this contract as outlined below.

The contractor shall provide trained professional facilitators to be assigned to CNREURAFCENT CHAPLAINS RELIGIOUS ENRICHMENT DEVELOPMENT OPERATION (CREDO), which falls under CNREURAFCENT Religious Ministries Program. Each contract facilitator shall be stationed at one of the following installations (contract facilitators may have to travel to other installations as the mission demands):

CNREURAFCENT CREDO

Naples PSC 817 Box 14

FPO AE 09622-0018

NAVAL AIR STATION SIGONELLA (Sicily, Italy) PSC

824 BOX 9

FPO AE 09623-0001

CNREURAFCENT CREDO Det Bahrain PSC 817 Box 14

FPO AE 09622-0018

NAVSTA ROTA (SPAIN)

PSC 819 Box12

FPO AE 09645-1900

*Note Contract performance may require work in dangerous or austere conditions. The Contractor accepts the risks associated with required performance.

The contract facilitators will be eligible for Government Quarters and also eligible for their children to attend Department of Defense Dependent DoDDs schools based on a space available – pay basis. The facilitators will also be authorized to use NEX/Commissary facilities.

The contractor shall assist CNREURAFCENT CREDO by providing CREDO facilitators to assist the CREDO staff in providing direct facilitation of CREDO retreats/workshops, General Military Training Briefs (GMTs), Command Indoctrination Briefs and other training events to include the following:

o Administer pre and post feedback forms at all CREDO events;

o Facilitate a minimum of two CREDO Personal Resiliency Retreats (PRRs), two Marriage

Enrichment Retreats (MERs), two Family Enrichment Retreats (FERs), and/or any other CREDO retreat the CREDO Director approves, pending availability of funds;

o Facilitate a minimum of 24 CREDO approved workshops;

o Facilitate Suicide Prevention Training to include but not limited to Commander, Navy

Installations Command (CNIC)approved Living Works Applied Suicide Intervention Skills Training (ASIST)and Safe Talk trainings;

o Identify and define additional capabilities and initiatives that can to be delivered by CREDO to the CREDO Director or to installation chaplains;

o Per SECNAVINST 1730.7E; contract facilitators will not advise the command nor facilitate for the needs of people identified with other Religious Organizations. Additionally, they may not offer any services associated with the Chaplain Corps’ competency of care;

o Refer service members and their families to helping professionals within the Navy system;

o Promote CREDO programs at Area Orientation and Command Indoctrination tenant command meetings, Ombudsman meetings, Family Readiness Group meetings, and other meetings which address quality of life and support for service members and families;

o Promote knowledge sharing between other caring professions within the Navy system through collaborative ventures that increase professional cross-pollination in prevention and intervention services for Sailors and their families;

o For retreats, workshops, and other training events, the facilitators shall utilize only curriculum that is CNIC-approved as specified in the CNIC Chaplain Annual Program Review as communicated by the CREDO Director;

o Facilitators must utilize the Command Religious Program Analytical Tool (CRP-AT) to input daily activities, to include but not limited to retreats and workshops;

o Assist with developing lesson plans, co-facilitating any new CREDO approved programs;

o Collaborate with the CREDO Director on the annual calendar of events;

o Collaborate with the CREDO Director on curriculum development;

o Collaborate with the CREDO Religious Program Specialists on logistics and supply needs;

o Work independently to develop new workshop and training opportunities consistent with the

CNIC OPS Plan and the CREDO Director’s guidance;

o Work with CREDO to capture performance statistics and data with platforms authorized by the CREDO Director and in collaboration with the CREDO Staff;

o Quarterly meetings with the CREDO Director, via telephonic means if not in person.

The Contractor support under this contract shall be provided in the following settings: office, classroom, chapels, and workshop/retreat facilities.

2. Qualifications

In accordance with OPNAV Instruction 1738.1A, CREDO programming is spiritual in nature and is to help participants pursue the development of their own spirituality as they define or understand it.

Normally accepted professional ministry standards will usually serve as guidelines for most work. In many cases, guidelines and expectations will be established by the Offices of the Navy Chief of Chaplains, CNIC or CNREURAFCENT. The contract facilitator shall advise the CREDO Director of complex and/or intricate issues and problems. Any potential deviations from established methods to modify, adapt, or refine broader guidelines must be approved by the CREDO Director.

The contract facilitator must uphold and adhere to the highest standards of personal conduct, morals and ethics for the CREDO program..

Each contract facilitator must possess the following qualifications, experience, and skills to adequately perform the stated requirements:

o Education (each contract facilitator must have one of the following) :

Master’s level degree in Divinity (accredited by Association of Theological Schools) with at least 1 unit of Clinical Pastoral Education (CPE) or equivalent clinical training experience; or successfully completed clinical program(s) accredited by the Association for Clinical Pastoral Education (ACPE), the College of Pastoral Supervision and Psychotherapy (CPSP), or the National Association of Catholic Chaplains. Equivalent Training consists of 200 hours of supervised ministry in a formal education program that incorporated both ministry formation and pastoral care skills development or extensive clinical supervision in practicing listening, attending and caring skills in the context of individual and/or group work;

or

Master’s level degree in Social Work (accredited by the Council on Social Work Education);

or

Master’s level degree in Counseling/Mental Health fields (accredited by the specific governing body for professional competencies in the applicable area of professional expertise).

o Licensure/Ordination/Certification:

If possessing a master’s degree in Divinity, must be certified by a Religious Organization recognized by Department of Defense in accordance with DoD Manual 7730.54-M as a duly designated representative of the faith.

If possessing a master’s degree in Social Work, must be licensed and certified by a state to independently practice social work at the master’s degree level.

If possessing a master’s degree in Counseling/Mental Health, must be certified by governing body in their field; and have licensure as an independent Professional Counselor, Marriage and Family Therapist, Social Worker, or Psychologist.

o Professional Experience: At least 2 years of professional experience, exhibiting:

a. Ability to work as a part of a multidisciplinary team and provide insight and opinions to the Government Led teams;

b. Knowledge and skills in facilitating training, and skills in attending to victims of emotional, psychological, spiritual or physical trauma or traumatic loss;

c. Organizational skills, attention to details and the ability to prioritize, meet and work under constant deadlines;

d. Skills in applying complex fact-finding, analytical, and problem-solving methods and techniques;

e. Experience in coordinating a variety of retreats, workshops, seminars, conferences, symposia and overall project management;

f. Ability to multi-task and to work simultaneous projects, communicate and brief senior Government Officials in a clear and concise manner; and

g. Experience leading groups in a nurturing and supporting manner.

Each facilitator must possess the following attributes:

o U. S. Citizen, o Proficiency in writing and speaking the English Language, o Obtain /retain a valid, favorable National Agency Check and Inquiries, NACI-85, investigation in

Joint Personnel Adjudication System (JPAS), and o Ability to lift light items, in addition to sitting, standing, and walking.

3. Certification/Training

The contractor shall ensure that each facilitator is trained and certified in the following proprietary programs within 3 months of contract award date, except where noted below:

a. Psychoeducational Prevention Program PREP 8.0 (aka- Fearless Marriage)—Obtained from

Prep Inc.com

b. Practical Application of Intimate Relationship Skills (PAIRS) – Obtained from PAIRS

Foundation, Inc., Hollywood, FL

c. ASIST (Applied Suicide Intervention Skills Training) – Obtained from Living Works

Education USA, Inc., Fayetteville, NC

d. safeTALK— Obtained from Living Works Education USA, Inc., Fayetteville, NC

e. Myers Briggs Facilitator Training – Obtained from myersbriggs.org

f. Trained in curriculum authorized by the CREDO Director for Family Enrichment Retreats and/or

Family Enrichment Workshops

Within 10 business days of period of performance, the contractor shall present a new Instructor’s Training Jacket (ITJ) to the Contracting Office Representative (COR), for verification of instructor qualifications. At a minimum, the ITJ shall contain:

o Instructor’s Qualifications – Ensuring that appropriate documentation has been provided for all of the prerequisites contained in Section 2 o Instructor’s Certifications – Ensuring that appropriate documentation has been provided for all of the prerequisites contained in Section 3

4. Key Personnel

The contractor shall provide coverage during standing working hours and have replacement coverage available for each facilitator. Government will allow 10 consecutive business days window for replacement coverage to be provided by contractor. The contractor shall provide qualified temporary facilitators if primary facilitators are absent for any period greater than 10 days. The minimum acceptable personnel qualifications shall be in accordance with the minimum qualifications herein.

Before removing or replacing any of the personnel, the contractor must: (1) Notify the COR reasonably in advance; (2) submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract; and (3) obtain the COR and the contracting officer's written approval.

Notwithstanding the foregoing, if the contractor deems immediate removal or suspension of any member of its organization fulfilling these labor categories to maintain satisfactory standards of employee competency, conduct, and integrity, the contractor may remove or suspend such person at once. In the event that that the contractor does remove or suspend an individual on this contract, the contractor must notify the COR prior to or concurrently with such action.

5. Deliverables and Performance Goals

The contractor shall provide the following deliverables (below) in the following time frames. The deliverables are property of CNREURAFCENT. All raw data, as well as resulting tables, matrixes, reports, manuals, audio/visual aids and other such reports generated in execution of this requirement shall become the property of CNREURAFCENT Religious Ministries Chaplain. Reports shall be in format approved by CNREURAFCENT CREDO Director or designated representative. For record-keeping purposes, the contract number shall be used on all reports and correspondence presented in the performance of this contract. The contractor shall provide the deliverables to the COR, by the specified deadline in the Government-provided format.

No Description Due Date

1. Instructor’s Training Jacket (ITJ) Within ten (10) business days of period of performance

2. Weekly Reports Close of Business each Monday

3. Command Religious Program Analytical Tool (CRP-AT) input of daily activities, to include but not limited to retreats and workshops and meetings

Daily

4. Travel itinerary to include cost estimates and travel plans Fourteen (14) days prior to travel

5. Final Trip Report to include cost documentation within JTR guidelines

Two (2) days after return from travel

6. CREDO Facilitators Action Reports for Peer Group/ Facilitators Care Meetings as directed by CREDO Director

Monday of each week

7. Transition plan to include milestones and dates mapping the timeline of each facilitator to ensure each are at their respective bases of operation within 30 days of contract start date and have met all required certifications within three months of contract start date

Within ten (10) business days of Period of Performance

8. Draft documents, background papers, executive summaries, memos, briefs, and meeting notes

As required

9. Preparations for, leadership and facilitation of retreats, workshops, and seminar modules to address from a pastoral care perspective: sexual assault prevention, suicide prevention and response, domestic violence prevention, healthy professional and interpersonal boundaries

Monthly summary reports of work completed this period, work expected to be completed during the next report period, and participant evaluations are due the 10th day of every month to COR.

6. Orientation Period

All facilitators shall arrive in Naples, Italy and spend two weeks of indoctrination in CNREURAFCENT CREDO before departing to their respective bases of operation. As a part of the indoctrination, the contract facilitators shall attend a 3-5 day orientation period. During this orientation period, the contract facilitators will be trained on, but not limited to CRP-AT training, new/current curriculum, policies etc.

7. Government Resources

CREDO retreats and other training event lesson plans and modules will be provided to each facilitator. The government will furnish necessary workspace and office supplies to include desk space, telephones, computers and other items necessary to maintain an office environment for a minimum of three facilitators.

Each facilitator will be authorized to use government owned vehicles in direct support of CREDO mission activities and work, with authorization by the COR. Facilitators will not be assigned a government vehicle, but only authorized to drive one in the course of performing mission-essential tasks, driving directly from one place of work to another place of work, and consistently with the CNREURAFCENT CREDO policy that CREDO Retreats are held within approximately one hour’s drive of the base. Personal vehicle associated costs shall not be specifically reimbursed; i.e. fuel and maintenance.

8. Contractor Furnished Resources

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 7 of this PWS.

9. Hours of Operations

Taskings shall require the facilitators to work varying hours throughout the period of performance to include standard CNREURAFCENT office hours of operation between 0730 and 1600 Monday through Friday with availability to work some evening hours and weekends. Contract facilitators will not work American holidays but, will work during local holidays.

Contract facilitators shall avoid performance of duties outside of defined working hours of their assigned base of operations when possible. Change of working hours shall be coordinated with the CREDO Director on a case by case basis.

The contractor shall notify the COR when contract facilitators will be absent from work in order to reschedule retreats, workshops, counseling sessions, etc.

10. Travel

Contractor facilitators shall be required to travel to the following settings: office, classrooms, chapels, ships, hotels and other retreat facilities throughout Navy Region Europe, Africa, and Central. Travel shall be in accordance with the Joint Travel Regulations (JTR). The COR will approve all travel, in writing, prior to performance. Local travel will not be reimbursed.

The travel items are estimates only; for example, additional locations may be added, or fewer trips may be necessary. Facilitators may be required to fill events at other installations or at locations specified for travel of other facilitators in coordination with the CREDO Director.

Travel may include the following trips:

Travel Item # of trips # of Personnel

CREDO HQ, Naples

Roundtrip travel from Naples, Italy to Greece 2 1

Roundtrip travel from Naples, Italy to Germany 2 1

Roundtrip travel from Naples, Italy to Romania

Roundtrip travel from Naples, Italy to Poland 2 1

Roundtrip travel from Naples, Italy to Gaeta/Latina, Italy

12 1

NAVSTA ROTA SPAIN

Roundtrip travel to Naples, Italy 1 1

Roundtrip to Valencia, Spain 2 1

Roundtrip to Madrid, Spain 2 1

Roundtrip to Lisbon, Portugal 2 1

CREDO DET BAHRAIN

Roundtrip travel from Bahrain to Djibouti 10 1

Roundtrip travel to Naples, Italy 1 1

NAS SIGONELLA

Roundtrip travel to Naples, Italy 1 1

11. Other Requirements:

The contractor is responsible to ensure all medical, training, country clearances, Synchronized Pre-deployment and Operational Tracker (SPOT) registration and approvals, etc. are completed prior to travel. All necessary credentials for employees to enter the facilities shall be coordinated with the COR and other offices for the issuance of official identification cards.

ENTERPRISE – WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive- Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12.

This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS

FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING

SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check.

Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation.

Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE

DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the

United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT- III (non-sensitive) access is required for non-US citizens outside the United States.

CONTRACT CLOSEOUT

NAVSUP Fleet Logistics Center Norfolk (FLCN) may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP Fleet Logistics Center Norfolk (FLCN) contract.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Elizabeth Phelps ADDRESS: 1968 Gilbert Street Suite 600 Norfolk, VA 23511-3392

TELEPHONE: (757) 443-1326

ADDENDUM TO FAR 52.212-1

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items,” and any other instructions contained elsewhere in this solicitation, the following information is provided. Vendors are required to meet all solicitation requirements, including all terms and conditions of the RFQ, representation and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in a quotation being ineligible for award. Vendors shall clearly identify any exceptions to the solicitation terms and conditions and provide complete accompanying rationale.

The Government intends to award a Firm Fixed Price (FFP) contract as a result of this solicitation in accordance with FAR Part 12 and Subpart 13.5. Award will be made to that vendor whose quote is most advantageous to the Government under the selection criteria set forth in this solicitation. The Government intends to evaluate quotes and award a contract based on initial quotes. Therefore, the vendor’s initial quote should contain the vendor’s best terms from a Technical Approach, Past Performance, and Price standpoint. The Government may contact any or all of the vendors with questions concerning their quotes. The Government reserves the right to award a FFP contract to other than the lowest priced quote; award a FFP contract without exchanges; or award a FFP contract after exchanges, whichever is in the best interest of the Government.

QUESTIONS: Vendors may submit questions regarding clarification of the solicitation requirements directly to the Contract Specialists and Contracting Officer at bridget.crouch@navy.mil, inga.love@navy.mil and Elizabeth.a.phelps1@navy.mil. It is requested that all questions be received by 23 July 2020, as time may not permit responses to questions received after that date to be prepared and issued prior to the receipt of quotes.

Interested contractors shall submit a quotation by the specified closing date and time to the Navy in the following way:

Electronic submission:

1. Via e-mail to bridget.crouch@navy.mil, inga.love@navy.mil and elizbeth.a.phelps1@navy.mil.

2. Vendors are strongly encouraged to confirm their quote was received PRIOR to the closing date and time. It is the responsibility of the vendors to ensure that the Contracting Office has received their entire quote, with all attachments, PRIOR to the solicitation closing date and time. Only the documents received prior to the solicitation closing date and time will be evaluated.

3. Vendors should include the following information in the Subject Line of their electronic submission:

Quote - N0018920Q0260 – (Name of Vendor) – Email (#) of (#)

All submissions and attachments shall be in Microsoft Office Word, Excel, and/or Adobe Acrobat. Quotes are page limited to the maximum number of pages as defined below. These page limitations are inclusive of the executive summary and any charts, diagrams, and/or other graphics. Graphics (including tables) in the quote may use an alternative font with 8 point size type or larger. Each “page” is defined as one sheet, 8 ½ “ x 11”, with at least one inch margins on all sides, using a font with a point size of 12 or greater (e.g., “Times New Roman” style with 12 point font). Lines shall, at a minimum, be selected as single-spaced in Microsoft Word with Microsoft Word Normal character spacing. Pages shall be consecutively numbered. Multiple pages, double pages, two-sided pages, or foldouts will count as an equivalent number of 8 ½” x 11” pages. The vendor is permitted to submit no more than one page from each of the following, which will not be included in the page count: a cover sheet, list of tables, list of figures, compliance matrix, table of contents, tabs, and dividers.

Quotes shall include the following legend on each page:

Source Selection Information FAR 2.101 and FAR 3.104

The quote should contain the following items in addition to other information required by this solicitation.

The cover page should indicate the following:

Request for Quote Number Name and Address of Vendor, Cage Code, DUNS, and applicable TAX ID Number (TIN) Point of Contact name, telephone number, and email address Quote validity of 180 day following the solicitation closing date

The quotation shall consist of the following sections: (1) Non-Price Quote and (2) Price. One electronic version of the quotation shall be provided.

Non-Price Quote

Factor 1, Technical Approach.

This submission shall contain the following portion of the quote, to include all data and information required for the evaluation of the below mentioned sub-factors, excluding any reference to the pricing aspects of each quote.

Subfactor 1: Performance and Management Plan

The vendor shall provide a performance and management plan that demonstrates how they will successfully accomplish the requirements of the PWS Sections 1, 2, 3, 5, and 10. Vendor shall provide a performance and management plan that describes the management controls, techniques, and procedures that will be used to ensure required work is performed in a timely, responsive, professional, and efficient manner.

Subfactor 2: Staffing Approach

The vendor shall provide a staffing approach which describes: the methodology for recruitment and retention of experienced and qualified personnel as detailed in PWS Sections 1, 2, 3, 5, and 10. It should include methods for obtaining and maintaining the required certifications and qualifications specified PWS Section 2-3. In addition, it should address a plan to minimize staff turnover.

The technical submission shall not contain any price information.

***Technical submission is limited to 20 pages. ***

Factor 2, Past Performance.

To demonstrate its past performance, the vendor shall identify up to three (3) of its most relevant contracts within the past five (5) years from the solicitation closing date. Vendors shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the solicitation. For purposes of this solicitation, a contract is defined as a single contract or a single task order placed under an ID/IQ contract, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule. Vendors may submit a combination of no more than three (3) delivery orders (DOs), task orders (TOs), technical direction letters (TDLs), and/or technical area tasks (TATs) placed under an

ID/IQ or BPA as one of the three examples of past performance. Such a combination must also meet the requirements stated above: each individual example in the combination must have been performed within five (5) years of the solicitation closing date and demonstrate at least one (1) year of completed performance during that five-year period. No more than one combination of DOs, TOs, TDLs and or TATs is permitted in the past performance submittal.

Subcontractor performance (either the vendor's own subcontractor experience or quoted subcontractors experience) of major or critical aspects of this requirement will be considered as highly as prime contractor past performance information for the vendor. Failure of vendors to provide the required information and level of specificity will result in the contract reference not being evaluated.

The vendor shall complete a “Past Performance Information Form” for each reference submitted. The form is an attachment to the solicitation.

In addition to the information requested above, vendors shall contact their past performance references and request that each reference complete the Past Performance Report Form attached to the solicitation and e-mail the completed survey form directly to Bridget Crouch at bridget.crouch@navy.mil by the DUE DATE OF THIS SOLICITATION.

The Government reserves the right to consider past performance report forms received after the due date of the solicitation and to contact references for verification or additional information.

***The Past Performance submission is limited to 12 pages*** Price Quote Factor 3, Price. The price shall be the quoted in accordance with the pricing schedule in this RFQ, price and other such price information considered appropriate to support the quote shall be submitted.