N0018920Q00800001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation N0018920Q0080 0001 is hereby amended to accomplish the folllow ing:

1) Extend the deadline for receipt of questions and non-binding intent to bid from 15 February 2020 to 10 March 2020;

2) Extend the deadline for submission of quotes from 07 March 2020 to 17 March 2020;

3) Revise information in the body of the solicitation (see Summary of Changes);

4) Update the contract specialist information.

Please see the Summary of Changes located in the continuation page.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 27

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0018920Q0080

X 9B. DATED (SEE ITEM 11)

07-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Mar-2020

CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: S. DIXON

1968 GILBERT STREET, SUITE 600

NORFOLK VA 23511-3392

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018920Q0080

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 07-Mar-2020 12:00 PM to 17-Mar-2020 12:00 PM.

The Issued By organization has changed from

NAVSUP FLEET LOGISTICS CENTER

1968 GILBERT ST

SUITE 600, CODE 200

NORFOLK VA 23511-3392

to

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: C. FOSTER

1968 GILBERT STREET, SUITE 600

NORFOLK VA 23511-3392

The Acquisition Set Aside has changed from WOSB ELIGIBLE UNDER WOSB PROG to SVC-

DISABLED VET-OWNED SB.

The 'issued by' organization has changed from

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: R KARKANE

1968 GILBERT STREET STE 600

NORFOLK VA 23511

to

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: S. DIXON

1968 GILBERT STREET, SUITE 600

NORFOLK VA 23511-3392

The following have been modified:

52.212-1 (DEV)

ADDENDUM

FAR provision 52.212-l Addendum, Instructions to Vendors-Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following instructions are provided.

Quotes in response to the solicitation are to be submitted to the contract specialist, Stacey Crump, via mail on or before the closing date and time cited elsewhere in this solicitation. Hard copy format is the only acceptable method of submission. Faxes, email, and/or Navy Electronic Commerce Online (NECO) or any other method other hard copy are not be accepted.

HARD-CARRIED QUOTE SUBMISSIONS ARE NOT AUTHORIZED.

Quotes must be held firm for 120 days after the solicitation closing date.

The quote shall consist of the following factors:

Volume Factors

Volume I Non-Price Factors: Factor 1: Technical Approach

Sub-Factor 1 – Staffing Approach

Sub-Factor 2 - Sample of Student Guide/Material

Sub-Factor 3 - Oral Video Presentation

Factor 2: Past Performance

Volume II Price Factor: Factor 3: Price

Each page of each copy should include the following legend:

Source Selection Information - See FAR 2.101 and 3.104

The completion and submission of the above items will constitute a quote and will indicate the quoter's unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto.

Alternate quotes are not authorized. Objections to any of the terms and conditions of the solicitation will constitute a deficiency (see FAR 15.001), which will make the quote unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) In the event that any person who is not a bona fide employee of the quoter participated in the creation, formulation, or writing of any portion of the quote, a certificate to this effect shall be included in the quote which shall be signed by an officer of the quoter. Such certificate shall identify the name of the person who is not a bona fide employee, that person's employment capacity, the name of the person's firm, the relationship of that firm to the vendor, and the portion of the quote in which the person participated.

(3) In order to ensure that all questions submitted by potential vendors are answered prior to the solicitation closing date, one consolidated list of questions concerning the solicitation should be submitted via e-mail to the contract specialist, Stacey Crump, at stacey.dixon@navy.mil no later than 12pm, Eastern Standard Time, on 10 March 2020.

The Government reserves the right not to respond to any questions concerning this solicitation received after the questions receipt date above. Accordingly, vendors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible.

(4) Vendors shall e-mail a non-binding intent to bid to the contract specialist, Stacey Crump, at stacey.dixon@navy.mil no later than 12 pm, Eastern Standard Time, on 10 March 2020.

(5) Quotes are to be submitted via hardcopy submission in the volumes, format and quantities as identified below.

All electronic files and versions of a vendors quote shall be compatible with Microsoft Office Suite Version 2010.

The vendor shall be responsible for ensuring that their electronic quotes via CD ROM are virus free. If the

Government finds a discrepancy between the original paper copy of the quote and the electronic copy provided on the CD ROM, the paper copy will take precedence. Vendors shall submit their hardcopy quotes to the address specified below. Vendors shall submit the number of copies specified in Section 2.4 below. Quote submissions are due no later than 12pm, Eastern Standard Time, on 17 March 2020.

Note 1: Hand-carried and delivered quotes will not be accepted.

Note 2: Emailed quotes are not permitted.

Note 3: The NECO website includes a “submit bid” button next to the solicitation number. The feature does not allow for submission of the detailed quotes we often seek in our solicitations. Moreover, the contracting activity has had issues with transmittal of quotes and tracking whether or not the quote was timely submitted. Accordingly, submissions through NECO will not be accepted.

If sent Other than United States Postal Service:

NAVSUP FLC Norfolk

Mail and Material Processing Center Code 200

Attn: Stacey Crump, Code 240.2, (757) 443-1371

9550 Decatur Ave. DWY 22

Norfolk, VA 23511-3392

If sent using United States Postal Services (flat mailers only – NO BOXES):

NAVSUP FLC Norfolk

Contracting Department

Attn: Stacey Crump, Code 240.2, (757) 443-1371

1968 Gilbert Street, Suite 600

Norfolk, VA 23511-3392

II. REQUIREMENTS FOR QUOTE CONTENT

(1) Introduction and Purpose: This section specifies the format that vendors shall use in this Request for Quotations

(RFQ). The intent is not to restrict the vendors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

(2) Each volume should contain the following items in addition to the other information required by this solicitation:

Cover: The cover should indicate the following:

o Title of the quote o Volume Number (I or II) o Quote Category (Non- Price or Price) o Request for Quotation (RFQ) Number o Name and Address of quoter, Cage Code, DUNS and applicable Tax I.D. Number (TIN) o Identification if original or a copy of the quote o Quote validity period of 120 days from the closing of the RFQ o Vendor point of contact’s email address and phone number

Table of Contents: The table of contents should provide sufficient detail as to allow the important elements to be easily located. The use of tabs and dividers is encouraged.

(3) Requirements for Style: Each quoter shall submit a quote that clearly and concisely describes and defines the quoter response to the requirements contained in the RFQ. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective quote are not desired and may be construed as an indication of the quoter's lack of understanding of cost consciousness. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. The quote shall contain all the pertinent information in sufficient detail in the one area of the quote where it contributes most critically to the discussion of the same information. When necessary, the quoter shall refer to the initial discussion and identify its location within the submitted quote.

(4) Quote Page Limitations:

The following page limitations are established:

Quote Submission Number of Copies Requested Number of Pages (Maximum)

Volume I - Non-Price Quote

Factor 1- Technical Approach

Sub-Factor-1 Staffing Approach One (1) Mail Original and Three (3) copies

35 pages maximum

Sub-Factor- 2 Sample of Student

Guide/Material

One (1) Mail Original and Three (3) copies

20 pages

Sub-Factor- 3 Oral Video Presentation One (1) Mail Original and One (1) copy One (1) copy of a CD with no less than five

(5) slides and no more than 15 slides maximum during the Oral presentation

Non-Price Quote - Factor 2 - Past

Performance

One (1) Mail Original and Three (3) copies

18 Pages (to include Past Performance Form for each reference plus additional pages as necessary)

Volume II – Priced Quote One (1) Mail Original No page limit

All submission and attachments shall be in Microsoft Office Word. Submissions are page limited to the maximum number of pages as defined below. These page limitations are inclusive of the executive summary and any charts, diagrams, and/or other graphics. Graphics (including tables) in the quote must use an alternative Times New Roman font with eight (8) point size type or larger. Each “page” is defined as one sheet, 8 ½ “ x 11”, with at least one inch margins on all sides, using Times New Roman font with a point size of 12 or greater (e.g., "Times New Roman" style with 12 point font). Lines shall, at a minimum, be selected as single-spaced in Microsoft Word with Microsoft

Word Normal character spacing. Pages shall be consecutively numbered. Multiple pages, double pages, two-sided pages, or foldouts will count as an equivalent number of 8 ½" x 11" pages. The offeror is permitted to submit no more than one (1) page for each of the following, which will not be included in the page count: a cover sheet, list of tables, list of figures, list of acronyms, compliance matrix, table of contents, tabs, and dividers.

(5) Volume-I Non-Price Quote

The Non-price Quote evaluation factors are listed below:

Factor 1 - Technical Approach

Sub-Factor 1 – Staffing Approach

The quoter shall provide a staffing approach, which describes:

Their methodology for identifying, recruiting, preparing, training, and retention of instructor personnel with the required qualifications in accordance with PWS paragraph 7.2.

How they will fulfill performance at each potential site listed in PWS paragraph 5.6, with qualified instructor personnel.

Risks associated with its methodology for identifying, recruiting, preparing, training, and retention of instructor personnel and describe any techniques and actions to mitigate such risks.

Detailed information of the contractor’s proposed LOE/labor mix. For informational purposes only, the

Government’s estimated Level Of Effort (LOE) is one (1) FTE per class. If diverging from the

Government’s estimated LOE, quoters shall provide a justification.

The quoter shall detail their contingency plan (CP) (PWS Paragraph 5.9) in the event a replacement an instructor is required due to an emergency, illness, or death. In additions, per PWS paragraph 5.10, the

Government reserves the right to request that an instructor be replaced due to poor performance, the CP must address how an instructor will be replaced in this situation.

The quoter shall detail its transition plan for ensuring that “new” instructors are on-boarded in accordance with PWS paragraph 7.1.4.

The quoter shall provide a Quality Control Plan (QCP), which clearly states the vendor’s procedures for establishing, maintaining and monitoring the quality control of the services provided. The QCP shall be detailed per Section 9.0 of the PWS.

Sub-Factor 2 - Sample of Student Guide/Material

Quoter shall provide a sample of the Student Guide/Manual applicable to Lesson Topic 3.0 Means of Egress and all sub-topics in accordance with PWS paragraph C.1.5. This sample Student Guide/Manual shall include copies of all graphics intended for presentation (See Sub-Factor 3) with space provided for note-taking and any handouts that are required during presentation. All material shall be in accordance with the most current Navy and OSHA policies.

Sub-Factor 3 - Oral Video Presentation

Quoter shall orally present in sufficient detail to demonstrate that they can support the needs, programs, and objective as set forth in the PWS. The quoter shall demonstrate the technical skill level that provides the required support without risk to the achievement of program goals in a timely manner. The oral video presentation shall be conducted by the proposed instructor. The oral video presentation shall describe how the quoter will achieve the following:

1) Course Outline Presentation

• Course Objective

• The number of instructors to be used in the presentation of the course

• Outline of topic to be taught in the course

• Approximate length of each topic to be taught with description of each topic to be taught in the course

• A brief demonstration and workshops

• List of references used in the preparation of the course (e.g., Navy instructions, Occupational Safety and Health Administration (OSHA) regulations, professional standards)

• Audiovisual aids used in presentation of the course, i.e., graphics/videotapes.

2) Quoter shall present no shorter than ten (10) minutes and no longer than fifteen (15) minutes for the presentation of Lesson Topic 3. Means of Egress, as identified in section C.1.5 of the PWS.

NOTE: All aspects of the Vendor’s technical approach must be technically acceptable. Any rating of unacceptable in any of the technical approach sub-factors will render the offer technically unacceptable and the offer will not be further evaluated. Quotes that simply reiterate the requirements and state that they possess the capability to perform will be considered Unacceptable.

Factor II - Past Performance

The quoter shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts that are the same as or similar to, the scope and magnitude of the work described by this solicitation.

To demonstrate its past performance, the quoter shall identify up to three (3) of its most relevant contracts or efforts within the past five (5) years from the solicitation closing date. Offerors should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. If proposed subcontractor past performance is provided as part of the three (3) of its most relevant contracts or efforts, the percentage and type of work to be done by the subcontractor on the solicitation requirement must be stated. The quoter's submittal shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform.

Subcontractor performance (either the quoter’s own subcontractor experience or proposed subcontractors experience) of major or critical aspects of this requirement will be considered as highly as prime contractor past performance information for the quoter.

The following minimum information shall be provided within contractor submitted references:

1. Contract Number/Task Order Number Contract Type

2. Annual Contract Cost and total contract cost

3. Period of Performance

4. Description of Work

5. Valid name, phone number and e-mail address of Contracting Officer, Contracting Officer's

Representative or Prime Contractor (if company was subcontracted).

6. Number of personnel (FTEs) performing per year (averaged)

In the description of work, vendors shall provide a detailed explanation demonstrating the similarity of the contracts, in terms of scope, and magnitude, to the requirements of the solicitation for purposes of the relevancy review.

For purposes of this solicitation, a contract is defined as a single contract or a single task order placed under an IDIQ contract, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule (FSS). Additionally, vendors may submit, as part of its three (3) past performance contracts, up to one (1) collection of task orders placed under a single award IDIQ or single award BPA. Such collection of task orders must also meet the recency requirement stated above.

The quoter shall complete a Past Performance Information Form for each reference submitted. The form is

Attachment II to this solicitation. The forms will count toward the Factor 2 page limit described above. For additional information regarding a particular reference beyond that which will fit on the form, the quoter may continue onto another sheet of paper. Such continuation sheet(s) for submitted references will count toward the

Factor 2 page limit.

In addition to the information requested above, vendors shall contact their past performance references and request that each reference complete Attachment III, Past Performance Report Form, and e-mail the completed survey form directly to Catherine Foster at catherine.foster@navy.mil by DUE DATE OF THIS SOLICITATION. The

Government reserves the right to consider past performance report forms received after the due date of the solicitation and to contact references for verification or additional information.

(6) Volume II - Price Quote:

Factor III - Price

The Price Quote shall include the completed solicitation documents. The price quote shall include all elements of price and such other price information considered appropriate to support the quote. The pricing information shall be completed in accordance with the following:

mailto:catherine.foster@navy.mil

a) A complete and signed SF1449 (Solicitation/Contract/Order for Commercial items) and executed copy of

Amendments, if applicable, completed by the quoter;

b) RFQ Section B "Schedule of Supplies/Services" completed by the quoter;

c) A complete Pricing Spreadsheet provided as Attachment I to this RFQ; and

d) Unless completed in SAM, RFQ Section, "Representation, Certification and Other Statements of Vendors" completed by the quoter completed by the quoter in accordance with FAR 52.204-8 and DFARS 252.204-

7007 Alt. A.

e) Travel is anticipated. The Government has included a "Not to Exceed" (NTE) travel amount of $2,500 per class for a maximum of 50 trips for the entire five (5) year ordering period and $2,500 per class for a maximum of five (5) trips for a six (6) month extension to the ordering period pursuant to FAR Clause

52.217-8 “Option to Extend Services.” The plug-in number is comprised of all anticipated travel costs such as air, hotel, rental vehicle and per diem. All vendors are to propose the "Not to Exceed" (NTE) travel amounts provided in the chart below for each identified CLIN.

All vendors shall insert the following Government estimated travel plug numbers in their proposed price in addition to any applicable General and Administrative (G&A) and/or Overhead (OH) rate applicable in accordance with FAR Part 31 “Contract Cost Principles and Procedures” in their accounting system. Only G&A and/or OH indirect costs are allowable if a quoter's accounting system automatically applies it, no profit or fee is allowed. It is estimated that travel will be $2,500 per class. The following chart depicts the travel amount if the maximum number of classes occurs every year.

Cost of Travel # of Trips Total Travel

Ordering Period $2,500.00 50 $125,000.00

-8 Ordering Period $2,500.00 5 $12,500.00

$137,500.00

(7) FAR 52.212-2 Evaluation - Commercial Items

Evaluation Criteria:

The Government intends to award a single Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract as a result of this solicitation in accordance with FAR Subpart 13.5 “Simplified Procedures for Certain

Commercial Items”. Award will be made to the quoter whose quote is most advantageous to the Government under the selection criteria set forth in this solicitation. The Government intends to award the contract on initial quotes.

Accordingly, each quoter should submit its most favorable terms from a price and technical standpoint; however, the

Government reserves the right to conduct exchanges with vendors if later determined by the PCO to be necessary.

Vendors simply providing general statements or paraphrasing/parroting the PWS in whole or in any part may result in a rating of unacceptable. The Government reserves the right to award a FFP contract to other than the lowest priced quoter.

The evaluation of quotes will consider the Non-Price Quote to be significantly more important than the Price Quote.

Within the Non-Price Quote, Technical Approach is more important than Past Performance. The Technical

Approach will be comprised of Sub-factor 1-Staffing Approach, Sub-factor 2 - Sample of Student Guide/Material, and Sub-factor 3 - Oral Video Presentation, all of which are of equal importance.

(8) Non-Price Quote Evaluation Criteria

The Non-Price Quote is comprised of Technical Approach and Past Performance.

Factor I Technical Approach

All sub-factors will be evaluated on vendor’s demonstrated understanding of the requirement.

Sub-factor 1 – Staffing Approach

The Government will evaluate a quoter’s staffing approach as follows:

How comprehensive a quoter’s methodology for identifying, recruiting, preparing, training, and retention of instructor personnel with the required qualifications in accordance with PWS paragraph 7.2 is, the feasibility of the methodology, and how well the methodology will ensure qualified personnel are recruited, trained, and retained.

How feasible a quoter’s plan is to fulfill performance at each potential site listed in PWS paragraph 5.6, with qualified instructor personnel.

That risks associated with a quoter’s methodology for identifying, recruiting, preparing, training, and retention of instructor personnel are addressed and that the quoter described techniques and actions to mitigate identified risks in sufficient detail.

That the quoter provided detailed information of their proposed LOE/labor mix and if diverging from the

Government’s estimated LOE, that the quoter provided a sufficient justification and rationale.

That the quoter’s contingency plan is comprehensive and feasible to ensure a replacement instructor is obtained in accordance with PWS paragraph 5.9 or in the event that the Government exercises its rights under PWS paragraph 5.10.

That the quoter provided a detailed transition plan, which is comprehensive and feasible to ensure the requirements of PWS paragraph 7.1.4 are met.

That the quoter provided a Quality Control Plan (QCP), which clearly stated the quoter’s procedures for establishing, maintaining and monitoring the quality control of the services provided in accordance with

PWS paragraph 9.0.

Sub-Factor 2 - Sample of Student Guide/Material

The Government will evaluate the quoter’s sample of the Student Guide/Manual applicable to Lesson Topic 3.0

Means of Egress and all sub-topics. Evaluation will be for subject matter accuracy, effective use of graphics and samples, and to ensure the information is presented in a logical order. The Government will also evaluate that all graphics intended for presentation and note-taking space was provided. The Government will confirm that the material provided is in accordance with the most current Navy and OSHA policies.

Sub-Factor 3 - Oral Video Presentation

Quoter will be evaluated on knowledge of subject matter, technical skill, effective use of course/material/graphics, effectiveness of presentation and thoroughness of content in reference to Lesson

Topic 3. Means of Egress as identified in Section C.1.5 of the PWS. Effectiveness of presentation is defined as a presenter who projects enthusiasm, is confident, organized, knowledgeable of the subject matter, and is articulate.

A combined Technical/Risk Rating will be utilized in the evaluation of the Non-Price Quote Factor 1 (Sub-factor 1, 2 and 3). The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. Combined technical/risk evaluations will utilize the combined technical/risk ratings listed in Table 1.

The Technical Approach, Factor 1 evaluation will be based on each quoter's response to the requirements of FAR

52.212-1 "Instructions to Vendors -Commercial Items" and its Addendum included in the solicitation. In the execution of the evaluations, both the quoter's Technical Approach to meeting the Governments requirements as defined in the solicitation and the Risk related to this proposed approach will be assessed.

Note: Vendors receiving a rating of “Unacceptable” in any factor is not awardable and will not be further evaluated. A rating of unacceptable in any sub-factor will result in an unacceptable rating for that factor.

Combined Technical/Risk Table 1

Adjectival

Rating

Description

Outstanding Quote indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Quote indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Quote indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Quote has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Quote does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable.

DEFINITIONS:

Strength - An aspect of a quote that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness - A flaw in the Quote that increases the risk of unsuccessful contract performance.

Significant Weakness - A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency - A material failure of a Quote to meet a Government requirement or a combination of significant weaknesses in a Quote that increases the risk of unsuccessful contract performance to an unacceptable level.

Risk (as it pertains to source selection) - The potential for unsuccessful contract performance. The consideration of risk assesses the degree to which a quoter's proposed approach to achieving the technical factor or sub-factor may involve risk of disruption of schedule, degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Factor II - Past Performance:

The past performance evaluation factor assesses the degree of confidence the Government has in a quoter's ability to meet the contract's requirements based on the quality of a demonstrated record of recent and relevant performance.

There are three (3) aspects to the past performance evaluation: recency, relevancy. These are combined to establish a single performance confidence assessment rating for each quoter.

Past Performance Recency: Recency is the first aspect of the past performance evaluation and is the time period during which past performance references are considered relevant. Recency is critical to establishing the relevancy of past performance information. For purposes of this solicitation, recent past performance is performance that has taken place within five (5) years as of the closing date of this solicitation. Performance outside of this stated period will not be considered for evaluation purposes. Evaluation will focus only on work experience already performed.

Past Performance Relevancy: Relevancy is the second aspect of the past performance evaluation. Each past performance reference under each quoter's Past Performance submission will be evaluated to determine its scope and magnitude relative to the instant requirement. The following definitions will apply to this evaluation:

Scope: Experience in the areas defined in the PWS.

Magnitude: The measure of the similarity of the dollar value of actually performed work that exists between the PWS and the quoter's referenced contracts during the stated five-year period established by the solicitation.

The aggregate of each quoter’s past performance references in terms of scope and magnitude will result in the assessed overall relevance of that quoter’s past performance. The quality of performance under a past performance reference that has no relevance to the instant requirement will not be considered in the overall assessment of past performance confidence. In determining the rating for the past performance factor, past performance of greater relevancy will have more influence on the past performance confidence assessment than past performance of lesser relevance.

Quoter’s lacking past performance history will not be evaluated favorably or unfavorably on past performance.

However, the past performance submittal of a quote with no relevant past performance history, while not rated favorably or unfavorably for past performance, may not represent the most advantageous quoter to the Government.

In this instance, the quoter will receive a rating of “Not Relevant” in the relevancy rating factor.

Past Performance Relevancy Ratings Table 2 will be used to determine relevancy ratings.

Past Performance Relevancy Ratings Table 2

Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort the solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort this solicitation requires.

Past Performance Quality: The third aspect of the past performance evaluation is to establish the overall quality of the quoter's past performance. The Government will review all past performance information collected and determine the quality of the quoter's performance, including general trends and usefulness of the information, and will incorporate this into the performance confidence assessment.

Past Performance Confidence Assessment: The overall assigned rating for past performance will be the Past

Performance Confidence Assessment rating, defined in the table below. The assignment of this rating will be based on the overall quality of the recent and relevant past performance and will also consider the source of the information, the context of the data, and general trends in the quoter's performance. The quality of performance under a past performance reference that that has no relevance to the instant requirement will not be considered in the overall assessment of past performance confidence. Evaluation will focus only on work already performed. Work yet-to-be performed and work prior the last five (5) years as of the closing date of this solicitation will not be considered.

If the quoter’s aggregated past performance is determined to be not relevant as defined in the solicitation, then the quality of the quoter’s past performance will not be evaluated through a confidence assessment and the past performance factor will be rated as “Neutral Confidence.” If a quoter’s aggregate past performance is determined to be Somewhat Relevant, or greater, then each past performance reference under the quoter’s past performance submission that contributed to the determination of aggregate relevance (i.e., each reference that is rated at least somewhat relevant) will be evaluated to determine the quality of the quoter’s performance under that reference. The quality of performance on contract references that are rated not relevant is not evaluated even when the overall past performance is found to be relevant.

In the case of vendors for which there is no information on past contract performance or where past contract performance information is not available, the quoter may not be evaluated favorably or unfavorably on the past performance factor. In this case, the quoter's past performance is unknown and assigned a performance confidence rating of "Neutral Confidence." Although a quoter that lacks recent, relevant past performance may not be rated favorably or unfavorably with regard to past performance, the Government may determine that a "Substantial

Confidence" or "Satisfactory Confidence" past performance rating provides better value to the Government than a

"Neutral Confidence" past performance rating.

In order to determine the quality of performance, the Government may utilize existing data sources, including the

Contractor Performance Assessment Reporting System (CPARS), the Federal Awardee Performance and Integrity

Information System (FAPIIS), the Electronic Subcontract Reporting System (eSRS), or other databases;

communication with points of contact in the quoter's customer's organization, which could include private sector requirements and contracts personnel, Administrative Contracting Officers, Defense Contract Management Agency

(DCMA) personnel, Procuring Contracting Officers, Contracting Officer's Representatives, and other Government activity requirements personnel. The Government may verify past performance information. The Government may contact some or all of the references provided, as appropriate, and may collect information through questionnaires, telephone interviews, and existing data sources. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the Government. This information will be used for the evaluation of past performance.

The past performance factor evaluation and past performance confidence assessment rating is separate and distinct from the contracting officer's responsibility determination. The assessment of the quoter's past performance will be used as a means of evaluating the relative capability of the quoter and other competitors to successfully meet the requirements of the solicitation. Table 3 below will be used to determine past performance confidence assessment ratings.

Past Performance Confidence Assessment Ratings Table 3

Rating

Description

Description

Substantial Confidence Based on the quoter's recent/relevant performance record, the Government has a high expectation that the quoter will successfully perform the required effort.

Satisfactory Confidence Based on the quoter's recent/relevant performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the quoter's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The quoter may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the quoter's recent/relevant performance record, the Government has a low expectation that the quoter will successfully perform the required effort.

No Confidence

Based on the quoter's recent/relevant performance record, the Government has no expectation that the quoter will be able to successfully perform the required effort.

(9) Price Quote Evaluation Criteria

Factor III Price

Total price will be evaluated taking into the account the total FFP for the total ordering period and option.

Price analysis will be used to evaluate price reasonableness.

The Government may evaluate any and all information submitted by the vendor to support the reasonableness of prices proposed. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer.

Quoter's price will be evaluated based on the price included in the "Schedule of Supplies/Services." The price contained in the "Schedule of Supplies/Services" shall be derived from completing the provided

Pricing Spreadsheet. The Government may determine that a quote is unacceptable if the prices proposed for each year within the ordering period are significantly unbalanced.

Although price is not the most important evaluation factor, it has the potential to become more significant during the evaluation process. The degree of importance of price will increase with the degree of equality of the quotes in relation to the other factors on which selection is to be based. The importance of price will also increase when a quote's price is so significantly high as to diminish the value to the Government that might be gained under the other aspects of the offer. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, non-price quotes, price could become the factor in determining which quoter shall receive the award.

The PCO/SSA may evaluate any and all information submitted by the vendor to support the reasonableness of prices quoted.

The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting

Officer.

The common amounts provided in the "Instructions to Vendors" for Travel/ODCs shall be utilized for evaluation purposes only in determining the total price for the entire contract.

Option FAR 52.217-8 will be evaluated pursuant to solicitation provision FAR 52.217-5, Evaluation of

Options. The Government will evaluate quotes for award purposes by adding the price for the option to the total price for the basic requirement. Evaluation of the option shall not obligate the Government to exercise the option.

(10) Written Notice

A written notice of award or acceptable of a quote e-mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quoter, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

CONTRACTUAL POINTS OF CONTACT

SUPTXT243.9400(1-92) COMMUNICATIONS DURING THE LIFE OF THE CONTRACT (SEP 2015)

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the “Changes” clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the

Contracting Officer’s. In the event the contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Principal Contracting Officer is:

To Be Determined

1968 Gilbert Street, Suite 600, Norfolk, VA, 23511

757.443.****

CONTRACT ADMINISTRATION PLAN (CAP) FOR FIXED PRICE, INDEFINITE DELIVERY,

CONTRACTS

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document. The office or individual designated as having responsibility should be contacted for any questions, clarifications or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

a. All pre-award duties such as solicitation, negotiation and award of contracts.

b. Any information or questions during the pre-award stage of the procurement.

c. Freedom of Information inquiries.

d. Changes in contract terms and/or conditions.

e. Post award conference.

2. The Contract Administration Office (CAO) is responsible for matters specified in FAR 42.302, except those areas otherwise designated as the responsibility of the Contracting Officer's Representative (COR) or someone else herein.

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. The Ordering Officer is responsible for:

a. Requesting, obtaining and evaluating proposals for orders to be issued.

b. Select the most advantageous offer to the Government for individual Task Orders in accordance with contract provisions. Determining that the price/estimated cost of the order is fair and reasonable for the effort proposed.

c. Obligating the funds by issuance of the delivery order/task order.

d. Authorizing the contractor to begin performance.

e. Providing subcontract approval.

f. Monitoring direct costs on orders issued.

NOTE: The PCO and the Ordering Officer may be the same individual, but in no case shall the COR perform the duties of the Ordering Officer.

5. The Contracting Officer's Representative (COR) is responsible for interface with the contractor and performance of duties such as those set forth below. It is emphasized that only the PCO/CAO has the authority to modify the terms of the contract. In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the government. If in the opinion of the contractor an effort outside the scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action may be taken by the contractor unless the PCO or

CAO has issued a contractual change. The COR duties are as follows:

a. Technical Interface

(1) The COR is responsible for all Government technical interface concerning the contractor and furnishing technical istructions to the contractor. These instructions may include: technical advice/recommendations/clarifications of specific details relating to technical aspects of contract requirements;

milestones to be met within the general terms of the contract or specific subtasks of the contract; or, any other interface of a technical nature necessary for the contractor to perform the work specified in the contract or order.

The COR is the point of contact through whom the contractor can relay questions and problems of a technical nature to the PCO.

(2) The COR is prohibited from issuing any instruction which would constitute a contractual change. The COR shall not instruct the contractor how to perform. If there is any doubt whether technical instructions contemplated fall within the scope of work, contact the PCO for guidance before transmitting the instructions to the contractor.

b. Contract Surveillance

(1) The COR shall monitor the contractor's performance and progress under the contract. In performing contract surveillance duties, the COR should exercise extreme care to ensure that he/she does not cross the line of personal services. The COR must be able to distinguish between surveillance (which is proper and necessary) and supervision (which is not permitted). Surveillance becomes supervision when you go beyond enforcing the terms of the contract. If the contractor is directed to perform the contract services in a specific manner, the line is being crossed. In such as situation, the COR's actions would be equivalent to using the contractor's personnel as if they were government employees and would constitute transforming the contract into one for personal services.

(2) The COR shall monitor the contractor's performance to see that inefficient or wasteful methods are not being used. If such practices are observed, the COR is responsible for taking reasonable and timely action to alert the contractor and the PCO to the situation.

(3) The COR will take timely action to alert the PCO to any potential performance problems. If performance schedule slippage is detected, the COR should determine the factors causing the delay and report them to the PCO, along with the contractor's proposed actions to eliminate or overcome these factors and recover the slippage. Once a recovery plan has been put in place, the COR is responsible for monitoring the recovery and keeping the PCO advised of progress.

(4) If the Contractor Performance Assessment Reporting System (CPARS) is applicable to the contract you are responsible for completing a Contractor Performance Assessment Report (CPAR) in the CPARS

Automated Information System (AIS). The initial CPAR, under an eligible contract, must reflect evaluation of at least 180 days of contractor performance. The completed CPAR, including contractor comments if any, (NOTE:

contractors are allowed 30 days to input their comments) should be available in the CPARS AIS for reviewing official (PCO) review no later than 270 days after start of contract performance. Subsequent CPARs covering any contract option periods should be ready at 1-year intervals thereafter.

c. Invoice Review and Approval/Inspection and Acceptance

(1) The COR is responsible for quality assurance of services performed and acceptance of the services or deliverables. The COR shall expeditiously review copies of the contractor's invoices or vouchers, certificate of performance and all other supporting documentation to determine the reasonableness of the billing. In making this determination, the COR must take into consideration all documentary information available and any information developed from personal observations.

(2) The COR must indicate either complete or partial concurrence with the contractor's invoice/voucher by executing the applicable certificate of performance furnished by the contractor.

(3) The COR will provide the PCO and the CAO with copies of acceptance documents such as

Certificates of Performance.

(4) Upon completion of all services under the contract, the COR shall work with the Contractor to obtain and execute a final invoice no more than 60 days after completion of contract performance. The COR shall ensure that the invoice is clearly marked as a “Final Invoice.”

d. Contract Modifications/Orders Under Indefinite Delivery Contracts.

(1) The COR is responsible (if necessary) for developing the statement of work for tasking orders, change orders, or modifications and for preparing an independent government cost estimate of the effort described in the proposed statement of work.

(2) The COR shall provide available and relevant Past Performance information with each request for new Task Orders.