Combined_SynSol_UKIRT.docx

THIS IS NOT A COMPETITIVE SOLICITATION.

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures found at FAR Part 13, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on both FEDBIZOPPS and NECO (http://www.neco.navy.mil/).

The Solicitation number, N0018919QZ164. The proposed contract action is for commercial supplies, in accordance with the Requirements Statement. The NAICS code is 541512 and the Small Business Standard is $27.5M. This solicitation documents and incorporates provisions and clauses in effect through FAC 2019-01 and DFARS Change Notice 20180928. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm.

The Naval Supply Systems Command (NAVSUP) Fleet Logistics Center (FLC) Norfolk Philadelphia Office intends to solicit Steward Observatory, University of Arizona (UA)on a sole source basis. This action will result in a firm fixed-price (FFP) purchase order.

The proposed acquisition is for contractor services for Research into the generation and evolution of orbital debris, primarily in the geosynchronous belt and beyond. Primary interest is in the collection and analysis of infrared phenomenology, with a focus on observing small objects (1U or smaller) in the short wave, midwave and long wave infrared (SWIR, MWIR, and LWIR) for the United States Naval Observatory (USNO). Services are to be provided at the University of Arizona, Tucson and at the United Kingdom Infra-Red Telescope (UKIRT) telescope site located in Hilo, Hawaii. The sole source vendor is Dr. Eric Pearce, Professor, Steward Observatory, University of Arizona, (CAGE: 0LJH3), 933 North Cherry Avenue, Tucson, AZ. 85719-4933.

The awarded contract for the above requirement is for commercial services for which the Government intends to solicit and negotiate with only one source under the authority for FAR Part 13.106-1(b), Soliciting from a single source. Interested persons may identify their interest and capability to respond to future similar requirements, however, this notice is not intended to be a request for competitive quotations from any source.

The Technical Requirements/Tasks are as follows:

The contractor (UA) shall support the following tasks:

TASK 1. Organizing Data Collection Campaigns that Use UKIRT Time Most Efficiently: This task will rely on the extensive experience UA has in using UKIRT to collect characterization data on space debris. The effort will include support in writing a brief description and scientific justification for the collection to obtain UH concurrence. Collection description and justification documents constitute a deliverable for this task.

TASK 2. On-Site Supervision/Monitoring of Data Collection: UH requires on-site supervision of the collection process by a principle investigator when using any of the UKIRT Cassegrain instruments. As a result, UA personnel will need to travel to Hilo, Hawaii, when the data collection involves the Cassegrain instruments.

TASK 3. Processing UKIRT Data: UA will work with USNO or USNO-designated third party contractor personnel to make the UKIRT data processing packages currently at UA available for local processing (USNO and UA) of UKIRT data. In addition, UA will work with USNO or USNO-designated third party contractor personnel to develop and deploy additional processing routines, if necessary. The UKIRT data processing packages constitute a deliverable for this task.

TASK 4. Data Interpretation: UA will participate in discussions with USNO and affiliated personnel in the proper interpretation of the results of the UKIRT data collection campaigns. This effort will likely require some travel to USNO facilities in Flagstaff, Arizona.

TASK 5. Publication/Presentation of Results: UA personnel will assist in preparing publication quality papers and presentations documenting the results of the data collection campaigns. UA personnel will present the results at an open conference that focuses in part on space debris research, as warranted. This effort will require travel to the AMOS conference that is held in Maui, Hawaii, in September 2019 (base) and September 2020 (option).

TASK 6. Processing Archived UKIRT Data: UA has extensive archives of unprocessed UKIRT data collected between November 2016 and February 2017. UA will provide a copy of these archives to USNO, which will assist UA in cataloging the contents of the archives, processing a portion of the data, interpreting the results, and preparing publication quality papers and presentations documenting the results, if warranted. A copy of the data archives is the only required deliverable for this task.

(See the Statement of Work (SOW) for a thorough description of the Government’s requirement.)

DELIVERABLES

In addition to the deliverables listed for the specific tasks outlined in the previous section, the contractor (UA) shall provide a written status report to the USNO at the end of each month during the period of performance. This report shall include a brief statement on the status of each task, indicating the progress, and documenting any problems encountered.

The work described in this PWS is performed on a firm fixed price basis with good faith estimates towards the tasks outline in Section 3 above. The University shall notify the USNO in writing whenever it has reason to believe that requested scope of work it expects to incur under this contract in the next 60 days, when added to all costs previously incurred, will exceed 80 percent of the currently contracted effort.

Agency Name: U.S. Naval Observatory

Address: 3450 Massachusetts Ave. NW Washington, DC 20392-5420 III. Period of Performance

Base: UKIRT data and observation services: 9 months from date of award Option I: UKIRT data and observation services: 9 months

VI. Place of Performance

The principle place of performance will be at the University of Arizona, Tucson, Arizona. The University of Arizona will provide all required workspace, information technology equipment, etc., to perform the planning and analysis work. USNO will ensure that time is available on UKIRT and with the UKIRT and Institute for Astronomy staff to plan and execute the observations and retrieve the data. Access to UKIRT to support these observations will be provided at no cost to UA. UA will adhere to established USNO procedures for obtaining and scheduling observing time on UKIRT.

VII. Contract Point of Contact

1. The local points of contacts are provided for consultations and implementations if needed and conversion of the local telephone lines, prior to the system conversion.

1.1. [To be determined]

Responsibility and Inspection: Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control.

The provision at 52.212-1 (Instructions to Offerors -- Commercial) applies to this solicitation. Quoters are advised to include a completed copy of the provision at 52.212-3 (Offeror Representations and Certifications -- Commercial Items) and its ALT I with quotes. The clauses at 52.212-4 (Contract Terms and Conditions -- Commercial Items) and 52.212-5 (Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items) apply to this acquisition.

More detail regarding the Government’s specifications (including its minimum need) as well as additional clauses and provisions applicable to this solicitation and the resultant contract are provided as an attachment to this posting. To the maximum extent practicable, clauses shall be incorporated by reference into the resultant contract.

Clauses and Provisions

The following FAR and DFARS clauses and provisions are applicable to this procurement:

The following FAR and DFAR clauses and provisions are incorporated by reference:

· 52.203-18 “Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation”

· 52.203-19 “Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements”

· 52.204-2 “Security Requirements”

· 52.204-7 “System for Award Management”

· 52.204-9 “Personal Identity Verification of Contractor Personnel”

· 52.204-13 “System for Award Management Maintenance”

· 52.204-16 “Commercial and Government Entity Code Reporting”

· 52.204-18 “CAGE Maintenance”

· 52.209-11 “Representation by Corporations Regarding Deliquent Tax Liability or a Felony Conviction under any Federal Law”

· 52.212-1 “Instructions to Offerors - Commercial Items”

· 52.212-2 “Evaluation – Commercial Items”

· 52.212-3 Alt I “Offeror Representations and Certifications – Commercial Items”

· 52.232-18 “Availability of Funds”

· 52.232-39 “Unenforceability of Unauthorized Obligations”

· 52.232-40 “Providing Accelerated Payments to Small Business Subcontractors”

· 52.237-2 “Protection of Government Buildings, Equipment, and Vegetation”

· 52.245-1 “Government Property”

· 52.245-2 “Government Property (Installation Operation Services)

· 52.245-9 “Use and Chages”

· 52.247-34 “F.O.B.Destination”

· 252.201-7000 “Contracting Officer’s Representative”

· 252.203-7000 “Requirements Relating to Compensation of Former DoD Officials”

· 252.203-7002 “Requirement to Inform Employees of Whistleblower Rights”

· 252.203-7005 “Representation Relating to Compensation of Former DoD Officials”

· 252.204-7003 “Control of Government Personnel Work Product”

· 252.204-7005 “Oral Attestation of Security Responsibilities”

· 252.204-7008 “Compliance with Safeguarding Covered Defense Information Controls”

· 252.204-7009 “Limitations on the Use or Disclosure of Third-Party Contractor Information”

· 252.204-7012 “Safeguarding of Unclassified Controlled Technical Information”

· 252.204-7015 “Notice of Authorized Disclosure of Information for Litigation Support”

· 252.209-7004 “Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism”

· 252.211-7007 “Reporting of Government-Furnished Property”

· 252.223-7008 “Prohibition of Hexavalent Chromium”

· 252.225-7048 “Export-Controlled Items”

· 252.232-7003 “Electronic Submission of Payment Requests and Receiving Reports”

· 252.232-7010 “Levies on Contract Payments”

· 252.237-7010 “Prohibition on Interrogation of Detainees by Contractor Personnel”

· 252.239-7009 “Representation of Use of Cloud Computing”

· 252.239-7010 “Cloud Computing Services”

· 252.239-7017 “Notice of Supply Chain Risk”

· 252.239-7018 “Supply Chain Risk”

· 252.244-7000 “Subcontracts for Commercial Items”

· 252.245-7001 “Tagging, Labeling, and Marking of Government-Furnished Property”

· 252.245-7002 “Reporting Loss of Government Property”

· 252.245-7003 “Contractor Property Management System Administration”

· 252.245-7004 “Reporting, Reutilization, and Disposal”

· 252.246-7003 “Notification of Potential Safety Issues”

· 252.246-7008 “Sources of Electronic Parts”

· 252.247-7023 “Transportation of Supplies by Sea”

The following FAR and DFAR clauses and provisions are incorporated by full text:

· 52.212-4 “Contract Terms and Conditions – Commercial Items”

· 52.212-5 “Contract Terms and Conditions Required to Implement Statuses or Executive Orders – Commercial Items”

· 52.204-10 “Reporting Executive Compensation and First-Tier Subcontract Awards”

· 52.209-6 “Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment”

· 52.222-3 “Convict Labor”

· 52.222-21 “Prohibition of Segregated Facilities”

· 52.222-26 “Equal Opportunity”

· 52.222-35 “Equal Opportunity for Veterans”

· 52.222-36 “Affirmative Action for Workers with Disabilities”

· 52.222-37 “Employment Reports on Disabled Veterans”

· 52.222-40 “Notification of Employee Rights Under the National Labor Relations Act”

· 52.222-50 “Combatting Trafficking in Persons”

· 52.222-50 ALT I “Combatting Trafficking in Persons”

· 52.223-18 “Encouraging Contractor Policies to Ban Text Messaging While Driving”

· 52.224-3 “Privacy Training”

· 52.225-13 “Restriction on Foreign Purchases”

· 52.232-33 “Payment by Electronic Funds Transfer-Central Contractor Registration”

· 52.239-1 “Privacy or Security Safeguards”

· 52.217-5 “Evaluation of Options”

· 52.217-8 “Option to Extend Services” -- (Notification at least 15 days before expiration; option exercise at least 10 days before contract expiration)

· 52.217-9 “Option to Extend the Term of the Contract” -- (Notification at least 15 days before expiration; option exercise at least 10 days before contract expiration)

· 52.252-1 “Solicitation Provisions Incorporated by Reference”

· 52.252-2 “Clauses Incorporated by Reference”

· 252.232-7006 “Wide Area Workflow Payment Instructions”

· SUPTXT204-9400 (1-17) “Contractor Access to Federally Controlled Facilities and/or Unclassified Sensitive Information or Unclassified IT Systems”

· SUPTXT243-9400 (1-92) “Authorized Changes Only By The Contracting Officer”

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE -- This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): FAR Clauses: http://acquisition.gov/far/ ; DFARS Clauses: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/ .

(End of provision)

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All responsible sources may submit a quote; however, only supplies and services meeting the end user’s requirements will be considered for award. The Government will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered.

All quotes shall include price(s), a point of contact, name and phone number, GSA contract number if applicable, and business size. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

Oral communications are not acceptable in response to this notice. All responsible sources may submit a quote which shall be considered by the agency.

All submissions and questions shall be submitted in writing via email to the below-listed point of contact.

This announcement will close at 4pm EST on 03/25/2019. Contact Adam Hester who can be reached at 215-697-9577 or email adam.hester@navy.mil.

******* End of Combined Synopsis/Solicitation ********