SOW.pdf

STATEMENT OF WORK

For NAVELSG Classrooms B, C and Drill Deck

250 Sanda Ave, Williamsburg, VA 23185

1) BACKGROUND: Navy Expeditionary Logistics Support Group (NAVELSG) legacy audio and video (A/V) equipment and systems are end-of-life and require technical refresh. Proposed replacement systems are in support of a Navy training facility. Proposed Enclosure 1 - Bill of Materials and Labor describes equipment and services that are proven reliable and necessary to complete A/V system upgrades and fulfill NAVELSG training environment requirement.

2) GENERAL DESCRIPTION: The contractor shall provide all materials, equipment, supervision, labor, etc. required to perform all operations in conjunction with this project and contained within this statement of work. The scope of work involves removal of legacy audio and video components and the installation of new audio and video components (A/V) and control systems.

The new equipment and programming must provide the following capabilities for all rooms: Equipment integration into existing lectern or rack assembly as, appropriate.

a. Existing projection screen utilized and integrated into system controls as applicable.

b. Projector mounting kits/assemblies installed, mounting and installation of projectors.

c. Projector, Laser, LCD, 6500 LM, WUXGA Resolution, rated 20,000 hours minimum.

All materials, parts, inspections and adjustments must meet or exceed original

Equipment manufacturers’ specifications and be brand name or equal.

3) DESCRIPTION OF WORK: Removal of pre-existing Government Furnished

Equipment (GFE) and turnover to NAVELSG for disposition. Acquisition of required materials and software and installation of cabling and supporting infrastructure in a professional and workmanlike manner to include equipment and materials of equal to or greater than capabilities as described in the attached SOW NAVELSG, BLDG 250

AV Technical Refresh, Enclosure (1) and in detail as follows:

a) Building 250, Drill Deck provisioned and installed per Table 1 of Enclosure 1.

b) Building 250, Classroom Bravo provisioned and installed per Table 2 of

Enclosure 1.

c) Building 250, Classroom Charlie provisioned and installed per Table 3 of

Enclosure 1.

4) APPLICABLE DOCUMENTS:

Enclosure 1 – Materials and Labor.

5) LOCATION: The work shall be performed at the following location:

NAVELSG Classrooms B, C and Drill Deck 250 Sanda Ave, Williamsburg, VA 23185

6) PERIOD OF PERFORMANCE: The contractor shall complete the work within 90 workdays after notification to proceed from the Contracting Officer. No work may begin without concurrence of NAVELSG N6 Department personnel. Completion shall include:

a. Installation and Orientation of AV Equipment.

b. Engineering Services and document preparation.

c. Final cleanup of job site and completion of all work.

d. System Operational Testing and Acceptance by NAVELSG.

e. Training on system operations and routine maintenance.

f. Maintenance:

1.1-Year Post installation Support on New AV System Equipment

2. Remote and Onsite Support

3. Labor support covers new and existing equipment

4. New equipment covered by manufacturer warranty and includes loaner equipment in any equipment is returned to manufacture for repair

7) DRAWINGS: Provided by contractor upon assignment of contract.

8) SOFTWARE/FIRMWARE: All Software (SW) programming and Firmware (FW) with specific programming files associated with each installation location: Drill Deck, classrooms Bravo, Charlie, and any required licensing associated with SW/FW to allow for customer restoration of systems, if required. Files shall be provided on

DVD media and verified/accepted by NAVELSG.

9) SPECIAL REQUIREMENTS:

A. The access to Cheatham Annex, NWS Yorktown is restricted. Contractor must secure access through established base security procedures. Access to Classroom and Drill Deck areas is unrestricted; however, Contractors will be escorted by

NAVELSG Staff as required by local policy.

B. The Contractor is responsible for the safety of his employees.

C. The Contractor shall follow all OSHA and Naval Weapons Station Yorktown safety regulations pertaining to the control of hazardous energy.

D. The Contractor’s personnel shall have Defense Biometric Identification System

(DBIDS) ID cards with access to the base listed above.

E. If necessary, the Contractor and employees will be required to identify and register any private or company vehicles that will be on base in association with the contract. Thereafter, while on base, all contractors and their employees must have a DBIDS ID in their possession at all times and all vehicles must have company decals affixed identifying their company. Immediately report instances of lost or stolen badges, decals or identification to the base security office. The

Contractor will be held accountable for any problems associated with the misuse of lost IDs, decals or passes. Compliance with this requirement is mandatory.

F. Proper operator licensing for vehicle operators is mandatory and all registered vehicles must meet Commonwealth of Virginia State Safety Codes.

10) WARRANTY OF SERVICES: The Contractor shall warrant all work against defects in material and workmanship for one year from the date of Government acceptance. The Contractor shall correct any defects in material or workmanship or any recurring maintenance problems caused by defects in material or workmanship within the warranty period by repair or replacement at no additional cost to the

Government. The Contractor shall respond and correct all warranty repairs within 5 business days from the date of notification by the Government. Should the

Contractor not make the required repairs in a timely manner, the Government reserves the right to have the services performed by others and bill the Contractor for actual costs incurred.

11) POINT OF CONTACTS:

Technical POC:

Name Howard Waxman

Email howard.waxman@navy.mil

Telephone number 757-256-1366

Alternate POC:

Name ET2 David Grajales

Email david.grajales@navy.mil

Telephone number 757-887-4232

Security/Facility Access POC:

Name LCDR Rich Sealy

Email Richard.sealy@navy.mil

Telephone number 757-887-4020

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

ECMRA

5237.102-90 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(ECMRA)

"The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Expeditionary Equipment Readiness Support

Services via a secure data collection site. Contracted services excluded from reporting are based on

Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information

Technology (IT) Systems or Protected Health Information

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of

Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security

Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy

Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the

Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include

Protected Health Information (PHI). All contractor employees under this contract who require access to

Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/

(NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High

Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the

Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy

(SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command

Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or

DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security

Manager and the Contracting Officer, in writing, the name, title, address and phone number for the

Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS

FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING

SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The

Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the

Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy

Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management

(OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract.

The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility

(CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take

JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS

FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent

DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency

Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.