PLAN-IT_JA_SDVOSB_-_REDACTED_07_AUG_18.pdf

J&A Number: 18145

Source Selection Information – See FAR 2.101 and 3.104 1

DEPARTMENT OF THE NAVY

NAVSUP FLEET LOGISTICS CENTER NORFOLK

1968 GILBERT STREET SUITE 600

NORFOLK VA 23511-3392

IN REPLY REFER TO

Code 240

July 3, 2018

JUSTIFICATION AND APPROVAL (J&A)

FOR OTHER THAN FULL AND OPEN COMPETITION

(SOLE SOURCE)

1. Identification of Agency and Contracting Activity

Requiring Activity: Naval Computer and Telecommunications Area Master Station

Atlantic

9625 Moffett Ave

Norfolk, VA 23511-2784

Contracting Activity: Naval Supply Systems Command Fleet Logistics Center Norfolk

Contracting Department, Code 200

1968 Gilbert Street, Suite 600

Norfolk, VA 23511-3392

Requisition Number: N7027218RC9C913

2. Description of the Action Being Approved.

In accordance with FAR 19.1406; this requirement will be procured as Sole Source under

Service-Disabled Veteran-Owned Business (SDVOSB) Set-Aside to Ironclad Technology

Services, LLC. This is a new requirement to obtain annual web based billing analysis subscription support designed to support various aspects of NCTAMSLANT’s Financial

Management (FM) Base Communications Billing Office.

3. Description of Supplies/Services.

NCTAMSLANT Financial Management Department, BCO Billing Division, requires subscription support in the area of Enhanced Billing Data Analysis and Reporting in order to improve reimbursable customer funding recapture rates, track expenditure rates, maximize buying power, provide on-time command service usage reports, and sustain auditable financial conditions. This is a new proposed acquisition to purchase an annual subscription to PLAN-IT which is a web-based billing analysis product with associated web-based product training and helpdesk technical services that will allow NCTAMSLANT FM Department to continue to meet the Department of Defense (DOD) and Department of the Navy (DON) Financial Improvement

Source Selection Information – See FAR 2.101 and 3.104 2 and Audit Readiness (FIAR) requirements, as well as those internal requirements as outlined in

COMNAVIDFOR M-2066.1.

The mission of NCTAMSLANT Financial Management Department BCO Billing Division is to provide day-to-day management, administration, operations, maintenance and reporting of the existing Base C2 communications services, whether leased or government-owned. Additionally, in accordance with COMNAVIDFOR M-2066.1, the BCO requires reimbursement from non-mission customers for incremental communication services, including tolls, Centrex, Local

Exchange Carrier (LEC) and other unique customer services. All requirements and subsequent expenses requiring reimbursement must be specifically identified to a segment unique to that customer’s line of accounting (LOA) and associated funding document and task order. The current application being used to perform BCO billing is an Access database to upload, consolidate and extract vendor data on a monthly billing basis. This has proven to be cumbersome, fraught with data conflicts and undersized for the mass of data that is being processed on a monthly basis. In addition, the current delivery process is manual (one email per customer). Due to the vast amount of data, our monthly billing is now bottlenecked and generating late billing reports with as much as 6 to 9-month lag from date of invoice to final delivery.

In order to adhere to DoD mandates, the NCTAMSLANT BCO Billing Division requires an annual subscription to a web-based product, associated web-based product training and helpdesk technical services to assist with the aggregation and analysis of billing, financial, and supply chain information currently contained in a defunct system that does not have the capability to effectively and efficiently merge all necessary and pertinent agency and vendor data sources into one single source.

IronClad Technology Services, LLC, a SDVOSB, is the manufacturer and operator of PLAN –IT software. PLAN-IT is a software tool that provides a web-based platform to conduct data aggregation, analysis, and reporting. It is provided as software-as-a-service under an annual subscription and is hosted in a DFAR 252.204-7012, Safeguarding of Covered Defense

Information and Cyber Incident Reporting, compliant environment.

PLAN-IT provides a SQL compliant database to aggregate data from disparate data sources and a configurable business intelligence software platform that users interact with via their web browser. Data will be compiled from different data sources by means of government management and oversight; of which Ironclad will import the data into the database and configure PLAN-IT for both agency and customer use.

As illustrated in the table below, the proposed contract will contain a (12) twelve-month base period with (4) four one-year option periods. The period of performance will begin on, or about, 01 September 2018 to 31 August 2023 if all options are exercised.

Source Selection Information – See FAR 2.101 and 3.104 3

Base Year 01 August 2018 – 31 July 2019

Option Year 1 01 August 2019 – 31 July 2020

Option Year 2 01 August 2020 – 31 July 2021

Option Year 3 01 August 2021 – 31 July 2022

Option Year 4 01 August 2022 – 31 July 2023

The Independent Government Estimate (IGE) for this requirement, inclusive of a 3% escalation rate is approximately $XXXXXK for a base with options inclusive of four option years. The IGE was based on market research conducted by the customer, and the Producer Price Index (PPI) industry data for software publishers.

The base period for this requirement will be funded with FY18 Operations & Maintenance Navy (O&MN) funds. These funds are currently available. Options will be funded with the appropriate FY O&MN funds.

4. Statutory Authority Permitting Sole Source.

The statutory authority permitting procurement program for small business concerns and controlled by service-disabled veterans is 15 USC 657f (a)(1), sole source contracts, a contracting officer may award a sole source contract to any small business concern owned and controlled by Service-Disabled Veterans if such concern is determined to be a responsible contractor with respect to performance of such contract opportunity and the contracting office does not have a reasonable expectations that 2 or more small business concerns owned and controlled by Service-Disable Veterans will submit offers for the contracting opportunity as implemented by FAR 6.302-5(b)(6).

5. Rationale Justifying Use of Cited Statutory Authority.

In accordance with FAR 19.1406; the initial market research process revealed there were no other SDVOSBs to satisfy this procurement and there is no reasonable expectation of receiving two or more SDVOSBs. This procurement is valued under $4 million and these services are not currently being performed by an 8(a) participant under the provisions of Subpart 19.8 or have been accepted as a requirement by SBA under Subpart 19.8.

IronClad Technology Services, LLC is not a registered 8(a) participant and is a SDVOSB participant within the Service-Disabled Veteran-Owned Small Business Concerns Program.

IronClad Technology Services, LLC has been determined to be a responsible contractor with respect to performance and award can be made at a fair and reasonable price in accordance with

FAR 13.106-3(a)(2).

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable.

The Contracting Officer utilized various market research methods, including internet, Electronic

Document Access (EDA), and conducted a Dynamic Small Business Search, to locate vendors capable of providing the required subscription and associated support services.

Source Selection Information – See FAR 2.101 and 3.104 4

Market research revealed the needs of the requirement can be fulfilled through an annual subscription to PLAN-IT which was developed by and is operated by IronClad Technology

Services, LLC a SDVOSB, Since NCTAMS LANT and the Contracting Officer conducted adequate market research, which located a SDVOSB who was determined capable of performing and owns a web-based billing analysis product that meets the needs of the requirement it was determined that it was unnecessary to conduct a Sources Sought, as it was unlikely that there would be two or more

SDVOSBs capable of providing an annual web based subscription to a web-based billing analysis product.

These services are classified under the North American Classification System Code (NAICS)

541511 (Software analysis and design services, custom computer), with a size standard of

$27.5M.

7. Determination of Fair and Reasonable Cost.

A determination of fair and reasonableness of price will be based on the Procuring Contracting

Officer’s price analysis IAW FAR 13.106-3; comparison of the contractor’s quote to previously paid invoicing, previous pricing history, published price list of the same or similar items, comparison to an Independent Government Estimate, and comparison to similar items in the commercial marketplace.

8. Actions to Remove Barriers to Future Competition.

This requirement is anticipated to be awarded by no later than 31July 2018 and will be synopsized as a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside as Sole

Source. Any future contracts that result from this requirement will be researched on a case by case basis and competed appropriately.

9. CONTRACTING POINT OF CONTACT

The point of contact at NAVSUP Fleet Logistic Center Norfolk is Ms. Dorothy Curling, who can be reached at (757) 443-1955 or by email at dorothy.curling@navy.mil .

mailto:dorothy.curling@navy.mil

Source Selection Information – See FAR 2.101 and 3.104 5