N0018918R0034_Readiness_support_JA_SDVOSB_-_revised.docx

J&A NUMBER

J&A Number: 18059

DEPARTMENT OF THE NAVY

NAVSUP FLEET LOGISTICS CENTER NORFOLK

1968 GILBERT STREET SUITE 600

NORFOLK VA 23511-3392

IN REPLY REFER TO

08 FEB 2018

SOLE SOURCE JUSTIFICATION

1. 1. Identification of the Agency and Contracting Activity:

a. Agency Name: Explosive Ordnance Disposal Group Two (EODGRU TWO) 2520 Midway Road, Suite 200 Virginia Beach, Virginia 23459

2. Description of the Action Being Approved.

In accordance with FAR 19.1406; this requirement will be procured as Sole Source under Service-Disabled Veteran-Owned Business (SDVOSB) Set-Aside to ITA International. This requirement is to obtain Subject Matter Experts (SME) to support the development, coordination, execution, and documentation for EOD training support; specifically in the area of Naval Salvage Diving Readiness and Training, Readiness and Training Coordinator support.

3. Description of Supplies/Services.

The scope of the Performance Work Statement (PWS) is to obtain contractor support to accommodate changes in schedules, high-tempo requirements and/or simultaneous events. The PWS requires the Contractor to provide Naval Salvage Diving Readiness and Training Coordination Support, which consists of: Maintaining all database systems that support and provide authoritative data to all MDSU Training Reporting and Defense Readiness Reporting- Navy (DRRS-N), developing exercise scenarios based on real world intelligence and events, coordinating and setting up scenarios at the training sites and perform exercise role playing as required Draft post-exercise reports and other correspondence, assist the Readiness Officer in managing and coordinating training requirements and maintaining a master library of all applicable references. The PWS addresses Readiness and Training Coordinator, which consists of: maintaining all database systems that support and provide authoritative data to all EOD Training Reporting and Defense Readiness Reporting System, assisting in the management and data entry requirements of Navy Expeditionary Combat Command (NECC) Readiness Cost Reporting Program (RCRP) requirements, assisting in the management of EODGRU TWO Naval Training Information Management System requirements, coordinating Joint Readiness Working Group, Executive Steering Committee and Joint Commanders conferences, consulting in new development of EOD Tactics, Techniques, and Procedures (TTP) and material solutions Assist with EOD force level schools funding data management, assist in the planning and coordination of EODGRU TWO exercise participation, developing exercise scenarios based on real world intelligence and events, assisting the Readiness Training Officer (RTO) in managing and coordinating training requirements Provide material solution recommendations to EODGRU TWO, providing various assistance to EOD RTO in various areas of training and planning. The PWS requires Master Training Specialist-Instructor/Training Advisor, which requires the Contractor to provide knowledge and experience in utilizing various Counter Improvised devices (C-IED) training aids to enhance training based on enemy TTPs and course objectives, knowledge and experience in managing instructor qualifications, certifications, student counseling techniques, and professional development training, knowledge and experience as Subject Matter Expert (SME) for assigned divisions and in evaluating C-IED training exercises and available resources; role players, equipment, training aids, etc., knowledge and experience in supporting “multi-divisional” complex training schedules to accommodate customer training needs, knowledge and experience in providing material solution recommendations to EODGRU TWO TTP, and knowledge and experience in communicating with senior government officials regarding program status, milestones, obstacles, etc. Lastly, the PWS requires the Contractor to provide Instructional Systems Administrative Support, which requires the Contractor to provide draft reports that will lead to gathering data for detailed assessments capturing gaps and seams assessing the value of coordination meetings and working groups to the command Learning System Officer, provide administrative support to the update and maintenance of the EODTEU (Training & Evaluation Unit) TWO courses’ assigned Enabling Objectives & Training Objectives (EOs & TOs) by supporting the meetings and working groups to conduct those reviews, gather performance test results and grading criteria to assist the EODTEU TWO Learning Standard Office (LSO) in reviewing and assessing student knowledge, assist the EODTEU TWO divisions in the collection and proper reporting of their training user data, course grading and student evaluation programs, provide reports and collating of the provided information in a format that the EODTEU TWO LSO can review for overall instruction and learning improvement, provide support to EODTEU TWO LSO by inputting technical data received from Subject Matter Experts into software programs and to assist in the development of training curriculum and materials.

The unique skills and experience required to provide these services place significant barriers to competition with other service providers at this time due to limited time requirements.

The contract will be a one (1) year Firm-Fixed-Price (FFP) contract with a required award date on or before 15 February 2018. The total estimated dollar value of this acquisition is approximately $1,779,157.00, and will be funded with FY18 Operation & Maintenance Navy (OM&N) funding.

4. Statutory Authority Permitting Sole Source.

The statutory authority permitting procurement program for small business concerns and controlled by service-disabled veterans is 15 USC 657f (a)(1), sole source contracts; a contracting officer may award a sole source contract to any small business concern owned and controlled by Service-Disabled Veterans if such concern is determined to be a responsible contractor with respect to performance of such contract opportunity and the contracting office does not have a reasonable expectations that 2 or more small business concerns owned and controlled by Service-Disable Veterans will submit offers for the contracting opportunity as implemented by FAR 6.302-5(b)(6).

5. Rationale Justifying Use of Cited Statutory Authority.

In accordance with FAR 19.1406; the initial market research process revealed there were no other SDVOSBs to immediately satisfy this procurement and there is no reasonable expectation of receiving two or more SDVOSBs who can begin performance on 17 February 2018. This procurement is valued under $4 million and these services are not currently being performed by an 8(a) participant under the provisions of Subpart 19.8 or have been accepted as a requirement by SBA under Subpart 19.8.

ITA International is not a registered 8(a) participant and is a SDVOSB participant within the Service-Disabled Veteran-Owned Small Business Concerns Program. ITA International has been determined to be a responsible contractor with respect to performance and award can be made at a fair and reasonable price in accordance with FAR 13.106-3(a)(2).

The negative impact of delayed support would be detrimental to the Government, as EODGRU TWO has identified this need and immediate support. Since deployments are unpredictable and endanger life, the support to be provided under the authority requested by this J&A are critical and are necessary in order for the Navy to continue its mission.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable.

The Contracting Officer utilized various market research methods, including internet, Electronic Document Access (EDA), and conducted a Dynamic Small Business Search, to locate capable vendors of providing the required support services.

Fleet Logistics Center, Norfolk (FLCN) also sought the advice of EODGRU TWO to determine companies that may be capable. EODGRU TWO located ITA International, a Service-Disabled Veteran Owned Small Business, located in Virginia Beach, VA, and found that ITA International was found to have the ability to begin performance immediately without delays, as they are familiar with EODTEU TWO courses and have the expert staff, The unique skills and experience required to provide these services place significant barriers to competition with other service providers at this time due to limited time requirements.

These services are classified under the North American Classification system Code 541330 (Engineering Services - Military), with a size standard of $38.5MM.

7. Determination of Fair and Reasonable Cost.

A determination of fair and reasonableness of price will be based on the Procuring Contracting Officer’s price analysis IAW FAR 13.106-3; comparison of the contractor’s quote to previously paid invoicing, previous pricing history, published price list of the same or similar items, comparison to an Independent Government Estimate, and comparison to similar items in the commercial marketplace.

8. Actions to Remove Barriers to Future Competition.

This requirement is anticipated to be awarded by no later than 15 February 2018 and will be synopsized as a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside as Sole Source. Any future contracts that result from this requirement will be competed appropriately.

9. CONTRACTING POINT OF CONTACT

CERTIFICATIONS AND APPROVAL

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Technical Cognizance:

Signature Name (Printed) Phone No. Date

Requirements Cognizance:

Signature Name (Printed) Phone No. Date

LEGAL SUFFICIENCY REVIEW

I have determined this Justification is legally sufficient.

Signature Name (Printed) Phone No. Date

CONTRACTING OFFICER CERTIFICATION

I certify that this Justification is accurate and complete to the best of my knowledge and belief. To the extent that the J&A/LSJ value is between $150K and $700K, the Contracting Officer’s signature below also represents approval of the J&A/LSJ.

Signature Name (Printed) Phone No. Date

CONTRACTING ACTIVITY COMPETITION ADVOCATE REVIEW

To the extent that the J&A/LSJ value is between $700K and $13.5M, the Competition Advocate’s signature below also represents approval of the J&A/LSJ.

Signature Name (Printed) Phone No. Date

Source Selection Information – See FAR 2.101 and 3.104 1 image1.emf