N0018918Q0174_Draft_PWS_DCS_Maintenance.doc

PERFORMANCE WORK STATEMENT FOR MAINTENANCE SERVICES FOR THE DISTRIBUTIVE CONTROL SYSTEMS IN SUPPORT OF NAVAL FACILITIES ENGINEERING COMMNAND (NAVFAC) This requirement is being procured using Federal Acquisition Regulation (FAR) Subpart 13.5, Simplified Procedures for Certain Commercial Items.

1. General Statement The Naval Facilities Engineering Command (NAVFAC) Mid-Atlantic requires an acquisition for annual maintenance services on the Asea Brown Boveri (ABB) Bailey Net90/Infi90/Harmony Distributive Controls Systems (DCS) and field devices used in operation of its thermal production facilities. The contractor shall provide all maintenance, hardware, and software services necessary to maintain the DCS at each location. Maintenance services shall include the following:

· Preventative Maintenance

· Corrective Maintenance

· Rapid Response Retainer Service

· Extended Parts Warranty

· Continuous Assurance Program

1.2. Hardware Maintenance Support shall cover the following:

· Infi90, Net90, and Harmony Distributive Control Systems

· Control IT and SPlus Human Machine Interfaces (HMI)

· Enterprise historian

· OPTIMAX

· Asset Optimization

· Process Information Web Server

· Field input/output devices

· Wiring, and cabling associated with the aforementioned systems

1.3. Software Maintenance Support shall include the following:

· Console tool software (SPlus)

· Engineering tool software (Composer)

· Enterprise Historian

· OPTIMAX

· Asset Optimization software installed on the multiple servers and clients which make up the Thermal Commodity Optimization Network (TCON)

· Controller firmware code.

1.4. The contractor shall provide trained and certified field service engineers to perform diagnostic and repair services for the ABB Bailey Distributive Control Systems. Field service engineers shall be capable of maintaining and repairing a wide range of ABB Bailey control equipment and field devices used for the operation of steam and boiler systems at the NAVFAC Mid-Atlantic sites/facilities. These systems are to be developed, documented and implemented into an agency wide program for centralized command and control of the Industrial Control System – Supervisory Control and Data Acquisition ICS – SCADA utility commodity distribution systems.

2. Locations and Equipment The following systems are located in NAVFAC Mid-Atlantic facilities on bases throughout the Hampton Roads area of Virginia and the Northeast sites at the following locations. A representation of the systems and equipment to be maintained is listed below for each location.

2.1. Naval Station Norfolk, Building P-1

· Infi90/Harmony hardware, control modules, I/O modules, power supplies, termination units, cables.

· Net90 hardware, I/O power supplies, termination units, cables, cabinets.

· Infinet-loop communications, communication modules, computer interface units, foreign device interfaces, termination units, cables and redundant loops.

· SPlus Servers and clients with multiple displays.

· SPlus Configuration Server

· Data Historian

· OPTIMAX performance monitoring and reporting software

· Asset Optimization software

· Engineering tool software (Composer)

· Oxygen, carbon monoxide, dissolved oxygen analyzers

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

2.2. Naval Station Norfolk, Building Z-312

· Infi90/Harmony hardware, control modules, I/O modules, power supplies, termination units, cables.

· Infinet-loop communications, communication modules, termination units, cables and redundant loops.

· SPlus Servers and clients with multiple displays.

· Engineering tool software.

· Oxygen, carbon monoxide, dissolved oxygen analyzers

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

2.3. Naval Station Norfolk, Building P-2

· Infi90/Harmony hardware, control modules, I/O modules, power supplies, termination units, cables.

· Net90 hardware, I/O power supplies, termination units, cables, cabinets.

· SPlus Servers and clients with multiple displays.

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

2.4. Lafayette River Annex, Building H

· ACF800F hardware, control modules, I/O modules.

· Freelance and control builder software.

· SPlus Servers and clients with multiple displays.

· Oxygen and carbon monoxide analyzers.

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

2.5. Naval Medical Center Portsmouth, Building CEP-20

· Infi90/Harmony hardware, control modules, I/O modules, power supplies, termination units, cables.

· Infinet-loop communications, communication modules, termination units, cables and redundant loops.

· SPlus Servers and clients with multiple displays.

· Oxygen and carbon monoxide analyzers.

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

2.6. St Julien’s Creek, Building 283

· Infi90/Harmony hardware, control modules, I/O modules, power supplies, termination units, cables.

· SPlus Servers and clients with multiple displays.

· Oxygen and carbon monoxide analyzer.

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

2.7. Naval Amphibious Base Little Creek, Building 777

· Infi90/Harmony hardware, control modules, I/O modules, power supplies, termination units, cables.

· Infinet-loop communications, communication modules, computer interface units, termination units, cables and redundant loops.

· Process Portal B Servers and clients with multiple displays.

· Engineering tool software.

· Oxygen, carbon monoxide, dissolved oxygen, conductivity, and other water quality analyzers.

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

2.8. Naval Support Activity Philadelphia, Building 12

· Infi90/Harmony hardware, control modules, I/O modules, power supplies, termination units, cables.

· Infinet-loop communications, communication modules, termination units, cables and redundant loops.

· Operate IT Process Portal B Servers and clients with multiple displays.

· Oxygen / carbon monoxide analyzers

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

2.9. Naval Station Newport, Building 7CC

· Oxygen, carbon monoxide, dissolved oxygen analyzers.

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

2.10. Naval Submarine Base New London, Building 29

· Infi90/Harmony hardware, control modules, I/O modules, power supplies, termination units, cables.

· Net90 hardware, I/O power supplies, termination units, cables, cabinets.

· Infinet-loop communications, communication modules, computer interface units, termination units, cables and redundant loops.

· Engineering tool software.

· Combustion and water quality analyzers.

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

2.11. Naval Shipyard Portsmouth, Building 7

· Combustion and water quality analyzers.

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

2.12. Marine Corps Recruitment Depot, Parris Island, Building 160,

· Infi90/Harmony hardware, control modules, I/O modules, power supplies, termination units, cables.

· Oxygen, carbon monoxide, dissolved oxygen analyzers.

· Pressure, temperature, level and flow measurement devices and transmitters.

· Electric, electronic, electro-mechanical and pneumatic final control elements.

3. Tasks

3.1. The contractor shall provide qualified Field Service Engineers on-site at Naval Station Norfolk Building P-1 for forty-six weeks per year and five weeks per year divided between the NE sites (Philadelphia, PA, Newport, RI, Groton, CT, and Kittery, ME) throughout the term of the contract period, to be scheduled quarterly, to perform the following tasks:

3.1.1. Both off-line and on-line software configuration of distributed control system control modules, independent controllers, and operator consoles using an Engineering Work Station, graphical software applications, and hand held communication devices with various communication protocols.

3.1.2. Preventative and corrective maintenance on a wide range of control system components (controllers, termination units), field instrumentation (pressure, temperature, level, flow, water quality), and final control elements. Contractor shall also provide calibration of field devices as needed.

3.1.3. Tune and adjust the control systems’ control logic for burner and combustion components to ensure optimum combustion throughout the entire operating range. Tune cascading and feed-forward PID control loops with time delay.

3.1.4. Tests, calibrates, repair and perform maintenance necessary to insure reliability and efficiency of all auxiliary plants. The boilers consist of two major control systems: combustion control and burner management. The systems consist of integrated electronic sub-systems for the propane ignition, automatic oil and air flow, master control, steam flow recorder, feed water controls, flame scanner and a variety of other recorders, indicators and transmitters performing various ancillary functions. Troubleshoot system malfunctions and make necessary repairs. Check circuits, attach power leads to terminals, connect test oscilloscope and compare patterns on oscilloscope screen with standard pattern for particular circuit and perform various other operations as required. From knowledge of typical cause of various defects, isolate trouble, repair or replace defective wiring connections. Repair or replace such parts as solid state circuit boards, condensers, transformers, resistors, switches, coils, control dials or knobs, gear cables, terminal strips, etc. Reassemble equipment and perform alignment and calibration to manufacturer standards.

3.1.5. Test, overhaul, repair or modify a variety of electronic components, equipment and circuits installed on other boilers and plant equipment throughout the Sewells Point complex, smoke opacity monitors, electronic relays, electric telemetering circuits and other electronic devices. Trace circuits, attach power leads, and test equipment by use of oscilloscope and other electronic test devices. Determine cause of malfunction and make repairs.

3.1.6. Closely coordinate all on-line tuning with watch supervisor and plant engineering personnel to ensure consistent boiler operations. Prepare controls for annual boiler operational certification.

3.1.7. Shall be able to respond to emergency situations by quickly adjusting to different job assignments.

3.1.8. Shall make routine adjustments and tune boiler distributed control systems ABB Network 90, PCV, latest console and burner management panels. Repair, adjust and troubleshoot variable frequency drives for boiler fans; repair, adjust and troubleshoot pneumatic devices.

3.1.9. Shall be able to operate Engineering Workstation (EWS) computer for the purpose of tuning and troubleshooting Boiler controls. Work closely with plant engineers and supervisors, calculating and adjusting boiler controls to improve plant efficiency.

3.1.10. As incidental duties, the contractor is required to cut, fit and install wire ways, conduits, raceways, etc., to provide secondary AC/DC power to new or existing equipment. Install secondary branch circuits and control wiring including termination.

3.1.11. Conduct daily inspections of flow meter recordings and integrated pneumatic, pneumatic electric and hydraulic circuits for steam, water and fuel flow, pressure and temperature measurement accuracy; makes adjustments to those not functioning properly or improperly calibrated.

3.1.12. Test and calibrate flow meters, gauges, recording and automatic combustion controls using test gauges, thermo-couples, dead weight pressure testers, pneumatic load tester, and various equipment to determine the tolerance and accuracy of the integrating and recording instruments controlling and monitoring plant operations.

3.1.13. Repair and adjust recording, regulating and combustion control precision measurement instruments. These instruments are actuated by pneumatic indicators, pressure reducing stations, steam temperature de-superheating stations, pneumatic positioners and .controllers, steam and air flow controllers, pneumatic selector stations, fuel air ratio units, pneumatic master pressure transmitters, master pressure transmitters, mechanical actuated fuel oil temperature controls, pneumatic high low signal selectors. Perform free blow to pilot lines to metering and recording instruments, renew liquid flow measuring orifice plates or devices in steam, water and oil service lines.

3.1.14. Perform minor pipe work up to and including l" in diameter. Install pipe hangers to support gauge lines. Perform all other task as assigned that are operation/maintenance of control systems.

3.2. Hardware Maintenance

3.2.1. Preventive Maintenance Program. The contractor shall provide a scheduled preventive maintenance program designed for the system configuration at each location and the manpower required to perform periodic checks on the performance of distributed control hardware and human machine interfaces. The contractor shall perform periodic tests and backup of the servers and clients. The Field Service Engineer shall perform a systematic inspection, detection, and correction of potential failures either before they occur or before they develop into major defects. Preventative maintenance shall be performed on a wide range of control system components (controllers, termination units), field instrumentation (pressure, temperature, level, flow, water quality), and final control elements. The Field Service Engineer shall provide the recommended engineering and maintenance practices in accordance with the original equipment manufacturers (OEM) guideline as the manufacture has already determined and catalogued the engineering and maintenance requirements. The contractor shall provide a monthly status report of preventive maintenance completed within 10 working days after the end of each month.

3.2.2. Corrective Maintenance Program. The contractor shall perform corrective maintenance, as required, on the system and its components in accordance with the original equipment manufacturers (OEM) recommended engineering and maintenance practices. All, labor, supplies (excluding consumables), vehicles, test equipment, tools, and any other items necessary to perform the required work shall be included in annual maintenance price. Repair parts and spares necessary for system maintenance shall be maintained as described in the Extended Warranty section of the contract. Equipment performance issues that do not degrade process performance shall be treated as routine corrective maintenance. This maintenance shall be provided during the next scheduled visit for preventative or other routine maintenance. Equipment performance issues that degrade process performance shall be treated as urgent with response according to the Rapid Response Retainer Service.

3.2.3. Rapid Response Retainer Service. The Rapid Response Retainer Service shall provide emergency repair service on the systems covered under this contract and shall be customized to NAVFAC Mid-Atlantic’s facility requirements for system up time and utilization. The contractor shall respond to equipment malfunction within one (1) hour of a request to the Contractor Service Coordinator for telephone support and sixteen (16) hours of a request for on-site response, twenty-four hours per day, 365 days per year. Upon notification that equipment is malfunctioning or inoperative, the contractor shall perform corrective maintenance. Maintenance on any piece of equipment covered by this contract and requiring rapid response shall commence within a maximum of sixteen (16) hours after notification by the Government. All attempts shall be made to fully restore the equipment to full operational capability within the Primary Work Hours (PWH) of the location.

3.2.4. Parts and Materials. The total cost for all parts necessary for 100% readiness shall be included in the monthly price. The contractor shall provide a list of recommended spare parts by facility and shall make recommendations for spare parts inventory. The contractor shall provide assistance with spare parts upgrades within a site/facility and provide parts exchanges between sites/facilities. The contractor shall provide an extended parts warranty service to cover the Infi90/Net90/Harmony Distributive Control System components and an extended parts warranty service to cover the instrumentation (materials only).

3.3. Software Maintenance

The contractor shall provide a software maintenance (Automation Sentinel Software Management) program for the licensed ABB applications which include the console tool software (SPlus), engineering tool software, enterprise historian, OPTIMAX, PIWS, and asset optimization software installed on the servers and clients which make up the Thermal Commodity Optimization Network (TCON). Software maintenance shall also cover controller firmware code. Services shall include support for installed software, providing software updates as they are released, and, when upgrades are required, providing the functional equivalent software application at no additional license cost. In addition the maintenance program shall include testing of Microsoft security updates for software applications running.

3.4. Strategic Migration and Plant Process Improvement

The contractor shall assist in creating and implementing a Strategic Migration strategy for the NAVFAC Mid-Atlantic facilities. The strategy shall be designed to provide a cost effective method of protecting control systems investment from obsolescence. The contractor shall work with NAVFAC Mid-Atlantic to develop a long-term strategy to keep the control systems current with innovative low-maintenance products. The strategy shall be proactive to protect against performance degradation and shall target areas that limit or degrade a plant’s output potential such as obsolete hardware, limited control capability, and dated control strategies. The contractor shall also provide support to on-going efforts to maximize plant efficiency and control capability through the products it supplies.

3.5. Site Audit and Database

An annual audit shall be conducted at each facility to create or update the Site Database. The Site Database shall contain the following information: Location, physical (Process, Cabinet, Row, Slot and Building) and electronic (Loop, Node, Module and Slave Addresses); Software or Firmware Revision levels; and Control module/component use (Active, Spare or Consigned Spare). The Site Audit Report shall be issued 30 days after the Site Audit. The report shall be bound in a suitable binder with individual reports separated by tabs identifying the type of report contained within it. At a minimum, the Site Audit shall provide the following reports: Cabinet Names, Site Firmware Revision Report, Equipment Revision Listing, Recommended Spare Parts Analysis, Cabinet Arrangement Listing, Software Licensing Report, Life Cycle Report, Forecast Life Cycle Report, and Machine ID Report.

A designated NAVFAC Mid-Atlantic representative shall be issued a copy of the entire Site database report. For facilities with a number of separate Process areas, the contractor shall provide separate reports by Process Area. The contractor shall maintain the Master database.

4. Description of Work Hours

4.1. Primary Work Hours: The primary work hours (PWH) are an 8-hour period beginning between 8:00 A.M. and 10: 00 A.M. Monday through Friday, excluding Government-observed holidays. The primary work hours include a one half-hour non-paid lunch period during the day. Government holidays are as follows:

New Year’s Day (1 January) Martin Luther King Day (3rd Monday in January) Presidents’ Day (3rd Monday in February) Memorial Day (last Monday in May) Independence Day (4 July)

Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans’ Day (11th of November) Thanksgiving Day (4th Thursday in November) Christmas Day (25th of December)

4.2. Overtime Hours: Overtime hours are those hours worked outside the PWH or in excess of eight (8) hours in one day. The standard rates for overtime are defined as: work performed over 8 hours in one day charged at one and one half times the labor rate (labor rate x 1.5); all work performed on Saturday charged at one and one half times the labor rate (labor rate x 1.5); and all work performed on Sunday charged at two times the labor rate (labor rate x 2).

4.2.1. Overtime Support Service: The required services shall be completed whenever possible during the Primary Work Hours. An authorized Government representative, however, may approve any work to be performed outside of these hours prior to start of subject work. All overtime shall require written prior approval (e-mail or memorandum) by a designated Government authorizing official. Under no circumstances shall the contractor work overtime without prior written approval. In cases when the authorizing official is absent and unable to provide written notification, overtime shall be authorized by the Boiler Plant Operator Leader (BPOL). The BPOL is located in the main steam plant, Building P-1. Services shall not interfere with normal plant operations. Service personnel shall be required to comply with all plant safety precautions. It is estimated that overtime will not exceed 10% of the annual standard working hours.

4.3. Scheduled Service Hours: Scheduled services are those services that can be easily scheduled in advance. These services include hardware preventive maintenance along with repair and replacement resulting from preventive maintenance inspections, control preventive maintenance, control tuning, spare parts management, and control re-configuration service. NAVFAC MIDLANT will work with the contractor service representative to schedule services to maximize system availability. All possible efforts will be taken to avoid scheduling services outside the primary working hours (PWH).

4.4. Unscheduled Service Hours: Unscheduled services include service response retainer, system startup support, and hardware corrective maintenance. These services are typically difficult to schedule and are usually delivered upon demand.

4.5. Chargeable Time: Chargeable time includes all time spent at a NAVFAC Mid-Atlantic facility, travel round trip, and time spent off-site preparing written reports or other activities required on this performance work statement. Travel shall be charged at the rates outlined under Paragraph 5, Travel. For any visit to a NAVFAC site covered by this contract, the contractor may charge a minimum of two (2) hours.

5. Travel Travel costs incurred by contractor personnel in performance of the tasks listed in this Performance Work Statement are allowable, not to exceed the prevailing Federal Joint Travel Regulation (JTR) rates for the location in which the travel occurs and not to exceed actual expenses. Travel cost shall not exceed $25,000 annually.

6. Field Service Engineer Qualifications Field Service Engineers shall have at least 5 years of experience and received training by the contractor in the configuration, maintenance, troubleshooting and repair of the hardware and software systems and shall have previous experience in troubleshooting, on-line configuration, and tuning of boiler burner management systems and combustion control systems. In addition, they shall have a working knowledge of the principles of combustion, including the requirements for combustion airflow, flue gas flow, fuel oil systems, and natural gas systems. Field Service Engineers shall have knowledge of the control methods associated with NOX reduction and experience in the start up of plants having similar capacities, burners, combustion and auxiliary systems. They shall be capable of repairing and calibrating field instrumentation and systems identified in Paragraph 2 of this performance work statement and evaluating ABB, Inc. analog and digital control drawings for troubleshooting and modifications as necessary to repair control problems. Service Representative shall be capable of updating, creating, documenting, loading and saving configurations used in various ABB control modules using an engineering workstation.

Service Representative shall have training and experience with SPlus consoles and their configuration, to include networking.

7. Security Clearance A security clearance will not be required; however, the contractor must be able to obtain access to all Government locations and shall ensure that all contractor personnel entering Government facilities have all necessary security badges, base vehicle stickers or passes, motor vehicle insurance, and emergency identification cards.

8. Contracting Officer’s Representative (COR) The Contracting Officer’s Representatives are Mr. Ahmad Williams and Mr. James Brothers, located at NAVFAC Mid-Atlantic, Naval Station Norfolk Building P-1. They can be reached via telephone at 757-341-1730 and 757-341-1741 respectively.

9. Enterprise Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom-Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at http://doncmra.nmci.navy.mil.

10. Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the

Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-

Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected

Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.