N0018320Q0002 Solicitation.pdf

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Attached to: Maintenance Service for Philips PCMS Systems Federal contract opportunity
Solicitation number: N0018320Q0002
Issued by: Department of the Navy Naval Supply Systems Command

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SEE ADDENDUM

(No Collect Calls)

N0018320Q0002 14-Nov-2019

b. TELEPHONE NUMBER

757-953-5573

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 25 Nov 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N001839. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

PAULA M. POE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVAL MEDICAL CENTER

MMD/CONTRACTING DIVISION

ATTN: PAULA POE

54 LEWIS MINOR STREET

PORTSMOUTH VA 23708-2297

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N00183 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVAL MEDICAL CENTER

BIOMEDICAL ENGINEERING

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

TEL: 757-953-5336 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

811219

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF72

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0018320Q0002

Section A - Solicitation/Contract Form

CONTRACT ADMINISTRATION

PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE

THAT WILL BE PUBLISHED.

The Department of the Navy (DoN) intends to negotiate a one-time sole source contract with Philips Medical Systems North America, Inc., 22100 Bothell Everett Hwy., Bothell, WA 98021- 8431is the sole source provider for the Maintenance & Repair Services for the Patient Monitoring Equipment at Naval Medical Center Portsmouth that meets DON's requirements. The Government intends to negotiate with only one source under the authority of FAR 13.106 (b)(1)(i).

This notice will be distributed solely through the General Services Administration's Federal Business Opportunities (FBO) Website (www.fbo.gov). Interested parties are responsible for monitoring the FBO site to ensure they have the most up-to-date information about this acquisition. The North American Classification System Code is 811219, the size standard is 20.5 M.

Based on market research conducted and contacts made with knowledgeable individuals within the government it has been determined DON's requirement can only be provided by Philips Medical Systems North America, Inc. as they are the sole authority authorized to provide these services.

This notice of intent is not a request for competitive quotations; however, interested parties may identify their interests and capability to respond to this requirement to this office by 3:30 pm, EST, 20, Nov. 2019 by email to the attention of Paula Poe, Contract Specialist, at paula.m.poe.civ@mail.mil. Information received will be considered solely for the purpose of determining whether or not to conduct a competitive procurement. Telephone requests will not be considered. A determination by the Government not to compete this proposed contract based upon response to this notice is solely within the discretion of the Government.

VENDOR TO COMPLETE THE FOLLOWING:

COMPANY NAME: ______________________

TIN: ___________________

CAGE: ___________________

DUNS: ___________________

Vendor POC: ____________________ Phone: ____________________ Fax: ____________________ Vendor email: _________________________________

Naval Medical Center Portsmouth, VA Acquisition Office POC: Paula Poe Phone: 757-953-5573 Email: paula.m.poe.civ@mail.mil

Product/Services for: Naval Medical Center Portsmouth VA-BIOMED Dept.

POC: Francisco Abano Phone: 757-953-5336 E-mail francisco.v.abano.civ@mail.mil

Vendor to reference RFQ Number: N00183-20-Q-002 on all inquiries.

PAYMENT INFORMATION

Payment in Arrears (Check One): Monthly Quarterly _ Semi-Annually Annually *Please ensure that quoted price matches the choice above

PROMPT PAYMENT

For Prompt Payment Act Purposes, this contract is:

Subject to the 7-calender day constructive acceptance period.

Note: Vendor will be required to provide billing electronically via the WAWF Electronic Invoicing Method. For additional information, a review of the following web sites may be required: websites: https://wawf.eb.mil or http://wawftraining Email: usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

DISCOUNTS

The vendor's initial response to this RFQ should reflect the Vendors' best price including all allowable discounts that are available to the Federal Government. Please identify all discounts that are being offered as part of the vendor's quote submission. The government does not intend to go out for a best and final offer.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4 Quarter

(Time)

Maintenance Service Agreement

FFP

Dept: Med. Home Boone / BGZJ00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

The vendor shall provide full preventative and correct maintenance service and calibration of all Patient Monitoring equipment listed on the Equipment List in accordance with the Performance Work Statement (PWS) FOB: Destination

PSC CD: J065

NET AMT

0002 4 Quarter

Dept: Medhome Northwest/ BGZM00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0003 4 Quarter

Dept: Med Home Fam Med. Chesapeake TM1/ BGZT00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0004 4 Quarter

Dept: Plastic Surgery O/P / BBGA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0005 4 Quarter

Dept: Urology DSS / BBIA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0006 4 Quarter

Dept: Pain Medicine Clinic O/P / BBLA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0007 4 Quarter

Dept: Ophthalmonogy OP / BBDA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0008 4 Quarter

Dept: Otolaryngology O/P / BBFA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0009 4 Quarter

Dept: General Surgery O/P / BBAA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0010 4 Quarter

Dept: NMCP Biomed / EGAA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0011 4 Quarter

Dept: Dental Services Bldg 2 / CAAA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0012 4 Quarter

Dept: Cardiology O/P / BACA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0013 4 Quarter

Dept: Dermatology OP / BAPA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0014 4 Quarter

Dept: Emergency Room / BIAA01

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0015 4 Quarter

Dept: Gastroenterology / BAGA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0016 4 Quarter

Dept: Internal Med. Clinic / BAAA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0017 4 Quarter

Dept: Ambulatory Infusion / BAHA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0018 4 Quarter

Dept: Pediatric Subspecialty / BDBA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0019 4 Quarter

Dept: Pulmonary Clinic / BANA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0020 4 Quarter

Dept: Intensive Care Unit 3C/D DNS / DJAA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0021 4 Quarter

Dept: Pediatric ICU Ward 3A DNS / DJEA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0022 4 Quarter

Dept: Neonatal ICU Ward 4P DNS/ DJDA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0023 4 Quarter

Dept: Labot & Delivery Ward 4M DNS/ ACBA00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0024 4 Quarter

Dept: DNS Ward 4H Int. Med IP / AAXF00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0025 4 Quarter

Dept: Peds Ward 4BIP DNS/ ADXB01

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0026 4 Quarter

Dept: DNS Prog Care Ward 3B / AAXD00

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0027 4 Quarter

Dept: Radiation Therapy

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0028 4 Quarter

Dept: Cross Sectional & Diagnostics Radiology

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

0029 4 Quarter

Dept: Clinical Trial Lab

QUOTE#:____________

MFG. Philips Medical Systems North America, Inc.

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT (PWS)

Vendor shall provide full maintenance support for the items listed in Section 2.b and the attached Equipment list and all support items and components. Vendor will provide “first look’ maintenance service for items in Section 2.a.

Vendor must not compromise the manufacturer’s warranty. Full Maintenance services shall include on-site corrective repairs, normal working hour coverage (8:00 A.M. to 5:00 P.M. (EST) Monday through Friday excluding Federal holidays) and 24-hour emergency service and routine preventive maintenance services to Department of Defense owned equipment, as listed on the attached Equipment Listing. Full Service shall include all systems, subsystem components, and assemblies, (i.e.: Contractor is responsible for total maintenance of entire system). All maintenance requirements shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated.

The aggregate number of equipment covered under the contract shall fluctuate throughout the term of the contract.

1. GENERAL

a. The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.

b. The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than: the Contracting Officer (KO), COR, or Biomedical Engineering Division (BME), all acting within the limits of their authority. Changes to the contract can be made only by a bilateral modification signed by the Contracting Officer and the Contractor.

c. The Contractor shall be authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed herein. Qualifications must be current (within 2-years) and Contractor Employees or subcontractors shall maintain current qualifications throughout entire contract period. Qualifications include the certification of all repair persons and repair facilities by the OEM as being trained and or qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

2. FIRST LOOK MAINTENANCE:

The vendor shall provide technical and material support for all items and systems listed in ZONEs 0001-0027, 0030 & 0037 in the Equipment List. Vendor support shall include the following:

a. Telephone technical support during the hours 8:00 A.M. – 5:00 P.M. (EST) Monday – Friday except federal holidays

b. Replacement parts for the repair and replacement of any item damaged as a result of normal wear & tear.

Vendor shall provide replacement part or a repair by exchange of entire component. Vendor will not be required to perform preventive maintenance on these systems or provide common consumable items such as common screws, bolts, washers, lubricants etc.

c. Training to Government personnel; training shall include training in the maintenance, repair and operation of all listed equipment at NMC Portsmouth (4) no cost lease of specialty test or repair equipment required for the maintenance or repair of listed equipment. Vendor shall supply all parts for repair of units.

3. FULL SERVICE MAINTENANCE:

a. The vendor shall provide full preventative and correct maintenance service and calibration of all equipment listed including connection cables for ZONEs 0028, 0029 and 0031 –0036, 0038, 0039.

b. The vendor shall provide for unlimited service calls.

c. This contract shall provide for maintenance services which include:

On-site corrective repairs, normal working hour coverage (8:00 A.M. to 5:00 P.M. (EST) Monday through Friday excluding Federal holidays) and 24-hour emergency (after hours) telephone service to Department of Defense owned equipment, as listed on the attached Equipment Listing.

It shall include all systems, subsystem components, and assemblies, (i.e. contractor is responsible for total maintenance of entire system).

All maintenance requirements shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated. Vendor shall respond to all Service Calls and perform Preventive Maintenance.

4. AUTHORIZED CALLERS

a. Only persons authorized (Biomed Engineering Duty Tech) by the Biomedical Engineering Division (BMED), located in the Materiel Management Department, Naval Medical Center Portsmouth (757-953-5764) or the Contracting Officer or Contracting Officer’s Representative (COR) are allowed to place trouble or maintenance calls against this contract. Calls placed by unauthorized personnel may result in non-payment of services. It is the contractor’s responsibility to verify identification of all persons making service request.

5. SCOPE OF WORK

a. The Contractor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Calibration (CAL), Safety testing (ST), preventive and corrective maintenance as specified in section 2

a. & b.

b. Any contract employee required to access military installations is required to have the ability to obtain a “visitor pass” or contractor pass. The issuance of passes may require a Background Check.

It is the contractor’s responsibility to ensure its employees performing under this contract undergo proper criminal history background checks by providing the Government support, cooperation, and active assistance throughout the process.

Within 30 days after contract award, the contractor and all contractor employees performing under this contract shall provide all reasonable and necessary assistance to the Government to facilitate and complete the background investigation.

To initiate the process for a background investigation, the Contractor shall ensure each worker reports to the COR/Alternate COR for specific MTF processing instructions, completes the appropriate portion of the SF 85 P, and obtains fingerprints for submittal to the Office of Personnel Management (OPM).

Contractor employees performing under this contract who have previously received a background check shall provide proof of the check or obtain a new one.

Contractor employees shall have the right to obtain a copy of any background check pertaining to them and to challenge the accuracy and completeness of the information contained in the report. With written recommendation from the Commander, Naval Medical Center, Portsmouth and the approval of the Contracting Officer, a contractor employee with a background investigation pending completion may be permitted to perform work under this contract prior to the completion of the background check, provided the employee is within sight and continuous supervision of an individual with a successful background check.

c. The Contractor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract. A Government systems operator will be made available to answer technical questions regarding system operations and applications.

d. Equipment listed in this contract will be maintained to meet the original equipment manufacturers (OEM’s) specifications.

e. Equipment and associated components shall be serviced as listed on the attached Equipment list.

f. The Contractor’s Point of Contact (POC).

The Contractor shall provide, in writing, the name and telephone number of a primary English-speaking individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government.

All service requests should be routed to Philips Customer Care Solutions Center which is available 14 hours a day 7 days a week via toll free 800-934-7372. They will dispatch the primary Filed Service Engineer when required.

6. ACCESS TO INSTALLATIONS

a. Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Vendors visiting Naval

Medical Center Portsmouth (NMCP) may obtain daily passes directly from Naval Station Norfolk (NSN) Pass and ID office, located at NSN (Bldg CD-9), 9040 Hampton Blvd, Norfolk, Virginia, 23505, by submitting identification credentials for verification and undergoing a criminal screening/ background check.

Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through one of the designated independent contractor NCACS service providers.

Credentials will be issued every five years and access privileges will be reviewed / renewed on an annual basis.

The costs incurred to obtain Navy installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract. Further information regarding NCACS can be found at http://cnic.navy.mil/CNIC_HQ_Site/index.htm.

7. GOVERNMENT FURNISHED PROPERTY, MATERIALS AND SERVICES.

a. All non-apparent or hidden discrepancies must be identified no later than 15 days after award of contract.

The government certifies that the equipment to be maintained under this contract will be in good operating condition on the effective date of this contract. For the purpose of this contract, the clause, “good operating condition” means the conditions necessary for the equipment to function as intended without corrective maintenance. The Contractor agrees to leave the equipment in good operating condition at the expiration of this contract. During the final week of this contract, the Government will make final inspection of the equipment.

Payment will not be made until after final acceptance. Any correction of deficiencies noted during this inspection shall be resolved prior to contract end.

b. The government will be responsible for maintaining the proper environment, including utilities and site requirements necessary for the systems to function properly as specified by the OEM.

c. The Government will operate the systems in accordance with the instruction manual provided by the OEM.

d. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor’s personnel.

8. CONTRACTOR FURNISHED PROPERTY AND MATERIAL.

a. The Contractor shall provide all service literature, reference publications, laptop computers and diagnostic software and repair parts and tools to be used by the contractor service technicians and as required for the completion of the services in accordance with this contract.

9. REPLACEMENT PARTS.

a. The Contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with the existing system. In the event that replacements parts are required to be shipped; shipping shall be performed in the fastest reasonable means possible (i.e., next day air) at no additional cost to the Government.

b. The Contractor shall, at their expense, replace all worn or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM.

c. Contractor installed replacement parts shall become the property of the Government and the replaced malfunctioning part shall become the property of the Contractor. Replaced items shall be properly disposed of at no additional cost to the Government. Contractor shall pay all “environmental fees” where required.

d. Freight, postage, and storage charges associated with shipment and receipt of replacement parts, and the return of parts shall be the responsibility of the Contractor.

e. All replacement parts shall be new and certified as OEM replacement parts. In the event that new parts are not available, rebuilt parts and sub-assemblies are allowed provided that they are warranted to be free of defects for a period of time that meets or exceeds warranties of similar replacement parts. The contractor shall specifically annotate on the final Field Service report the use and identification of rebuilt parts and the period of warranty. When discrepancies occur, the Government will make the final determination on whether a replacement part is of equal or better quality.

f. The Contractor must include software revisions and upgrades (field service changes), which are required due to FDA, or manufacturer announced safety-hazard recall, to include FDA Year 2000 Compliance Directive, as part of the contract at no additional cost to the Government. Installation of upgrades will be left to the discretion of the Government. Upgrades shall be performed as soon as possible after release, but no later than the first scheduled Preventative Maintenance Inspection after release. For any updates that have been identified as critical, or required for the proper operation of equipment by the OEM, contractor shall provide installation within 30 days of release regardless of Preventative Maintenance Schedules.

10. CONTRACTOR REPORT REQUIREMENTS.

a. During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the Biomedical Engineering Division upon arrival at the Government site and again prior to departure. (Biomedical Engineering located in Build-250 1st floor; 757-953-5336). The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE’s shall notify the Officer of the Day Desk (Bldg 2, 2nd Floor) and the systems operator designated by BME.

b. The Contractor shall provide to BME a full service report within two (2) business days after completion of all service performed. Contractor is to ensure that all service reports are signed by a BME Technician upon completion of work. Signature by a BME Technician shall be considered as notice of completion of work and not acceptance of work. The service report shall include, but not be limited to: contract number, equipment description (model, serial number, equipment control number) contractor’s log number, detailed description of the service(s) performed, replacement part(s) information (part number, part value, nomenclature, unit price, manufacturer, if not OEM, and whether the part is new/used/reconditioned), the completion date and time, man-hours expended and the hourly rate normally charged for the type of service performed, model and serial numbers, and the name of the FSE performing the service. In the event that agents or sub-contractors are used in the performance of repairs, said agent shall be identified on the service report by company name and contact information (i.e., telephone number).

11. CONTRACTOR RESPONSIBILITY.

a. The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the KO or appointed representative.

12. PREVENTIVE MAINTENANCE SERVICES.

a. For ZONE’s 0028, 0029, 0031-0036, 0038, 0039 (FULL SERVICE MAINTENANCE) preventive maintenance will be provided by the vendor. The vendor shall provide all required replacement parts. All maintenance shall be performed in accordance with OEM Standards.

b. For ZONESs 0001-0027, 0030 & 0037 (FIRST LOOK MAINTENANCE) preventive maintenance will be performed by the government. Vendor shall be required to provide technical phone support from 8:00 A.M. – 5:00 P.M. (ET). Support shall include: toll free telephone support and access to web based services. Vendor shall supply all required replacement parts. The Government will attempt to repair all discrepancies discovered during preventative maintenance inspections for ZONEs 001-0027, 0030 and 0037. In the event that corrective repairs cannot be made by a BME, vendor shall be issued a service call to provide corrective repairs. Repairs will be limited to complex problems which require OEM personnel to correct. Preventative maintenance inspections will be performed by the Government to reflect OEM and Government requirements. The Contractor, while not required to perform standard preventative maintenance inspections, will be required to provide preventative maintenance inspection and repair to any equipment reported for service repair (service call items).

c. All test equipment used in the performance of this contract must be calibrated if required, as required by manufacture of test equipment and shall be in compliance with the Original Equipment Manufacturer (OEM) recommendations.

13. CORRECTIVE MAINTENANCE

a. ZONE’s 0001-0027, 0030 & 0037 (FIRST LOOK MAINTENANCE): Normal Working Hour Maintenance Coverage Maintenance Coverage will be Monday through Friday, between 8:00 A.M. to 5:00 P.M (EST) except Federal Holidays. A contractor Service Tech shall respond via telephone within 2 hours after receipt of trouble call, and provide on-site service no later than the next business day. Vendor shall have all equipment operational within 48 hours. All “repair by exchange” shall be approved in advance. Repaired equipment shall be returned to the government.

b. ZONE’s 0028, 0029, 0031 –0036, 0038 and 0039(FULL SERVICE MAINTENANCE): 24-Hour Service – For FULL SERVICE items, Contractor shall respond to trouble calls 24 hours a day 7-days a week. Contractor shall provide a published telephone number that is active 24 hours a day 7-days a week. The contractor shall respond via telephone within 2 hours of receipt of call and respond on-site within 24 hours.

c. Government requests for corrective maintenance will be placed by the BME to the Contractor’s POC.

Corrective Maintenance shall be completed during the hours specified in the contract.

d. The Contractor shall assign a unique Log/Reference Number to each Government request for corrective Maintenance.

e. Contractor’s response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) determine the most likely cause of the problem; 3) determine if resolution of the problem requires the dispatch of a FSE; and 4) identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM.

f. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

14. REMOVAL OF GOVERNMENT PROPERTY

a. Whenever the repair of equipment cannot be performed at the Government site as determined by the Contractor, the Contractor shall notify BME who will make arrangements for the Contractor to remove the item to the Contractor’s designated site. The Contractor may be required to sign a Government form accepting responsibility for the Government equipment. The Contractor shall provide a detailed description of removed items. For associated items / accessories, contractor shall provide a detailed description and quantities of items to be removed. The description shall include, as a minimum, manufacturer’s serial numbers and equipment control number (ECN) of all equipment / items removed. In the event that items / sub-assemblies / accessories are repaired via “Repair by Replacement” a detailed description of replaced items is to be included upon return of repaired components.

b. All charges resulting from a Contractor determined requirement to transport Government owned property, covered by this contract, to and from an alternate repair location shall be the responsibility of the Contractor.

15. EQUIPMENT MODIFICATION UPGRADES

a. The Contractor shall only incorporate OEM specified modifications, alterations and upgrades. Approval shall be obtained from the BME prior to the Contractor installation of any modification, alteration, or upgrades.

b. The Contractor shall maintain contact with the OEM to determine the requirement for field modifications and to ensure accomplishment of these modifications in accordance with the time schedule set forth by the

OEM.

c. The Government shall not alter the system without prior notification to the Contractor. The Government however reserves the right to perform inspection of contractor’s work which may include the partial disassembly of equipment. A trained BME technician will conduct all inspections.

d. The contractor, at no additional cost, shall provide software updates to the Government. Installation of updates will be left to the discretion of the Government. All supplied software is to be warranted current and free of defects such as viruses.

16. SERVICES BEYOND THE SCOPE OF THE CONTRACT

a. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the BME, in writing, of the existence or the development of any defects in, or repair required to the scheduled equipment, which the Contractor considers that they are not responsible for under the terms of this contract.

b. At the same time of the notification, the Contractor shall furnish BME with written estimate of the cost to make the necessary repairs. Repairs considered by the Contracting Officer to be outside the scope of this contract shall not be covered under this contract.

17. SERVICE VENDOR QUALIFICATION.

a. All work shall be performed by service personnel with original equipment Manufacturer service training on the products for which they will perform service. Service personnel shall have sufficient experience to demonstrate proficiency in maintenance of the products. Experience of less than 3 years working on a class of equipment or 1 year on the specific make and model may not be sufficient to indicate experience. Substantially more time may be required based upon the technology involved. Occasional experience with a limited set of equipment does not meet the requirements of this contract. Proof of current certifications may be required. The

Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

EQUIPMENT LIST

Lines ECN MFR Nomenclature Serial # Common Model

Name QUOTE # Fee

1 Philips 19" Display D11C027410 865059 $ 2 Philips 19" Display D11C027414 865059 $ 3 Philips 19" Touch Display F09C023612 865059 $ 4 Philips 19" Touch Display I14C020455 865059 $ 5 Philips 19" Touch Display F09C023609 865059 $ 6 Philips 19" Touch Display D10C039126 865059 $ 7 Philips 19" Touch Display D10C039134 865059 $ 8 Philips 19" Touch Display D10C039148 865059 $ 9 Philips 19" Touch Display F09C003075 865059 $ 10 Philips 19" Touch Display E09C021417 865059 $ 11 Philips 19" Touch Display E09C021451 865059 $ 12 Philips 19" Touch Display F09C003072 865059 $ 13 Philips 19" Touch Display I12C002894 865059 $ 14 Philips 19" Touch Display F09C003076 865059 $ 15 Philips 19" Touch Display F09C003073 865059 $ 16 Philips 19" Touch Display E09C021447 865059 $ 17 Philips Animation Synch Unit

Assy

SG92906251 862114 $

18 Philips Animation Synch Unit Assy

SG92906252 862114 $

19 Philips Animation Synch Unit Assy

SG92906253 862114 $

20 Philips Animation Synch Unit Assy

SG92906255 862114 $

21 Philips Animation Synch Unit Assy

SG92906277 862114 $

22 Philips Animation Synch Unit Assy

SG92906280 862114 $

23 Philips Animation Synch Unit Assy

SG24014414 862114 $

24 Philips Enhanced Access Point RO84521920 862228 / ITS4834A $ 25 Philips Enhanced Access Point RO84521974 862228 / ITS4834A $ 26 Philips Enhanced Access Point RO84522125 862228 / ITS4834A $ 27 Philips Enhanced Access Point RO84522134 862228 / ITS4834A $ 28 Philips Enhanced Access Point RO84522145 862228 / ITS4834A $ 29 Philips Enhanced Access Point RO84522148 862228 / ITS4834A $ 30 Philips Enhanced Access Point RO84522149 862228 / ITS4834A $ 31 Philips Enhanced Access Point RO84522165 862228 / ITS4834A $ 32 Philips Enhanced Access Point RO84522166 862228 / ITS4834A $ 33 Philips Enhanced Access Point RO84522169 862228 / ITS4834A $ 34 Philips Enhanced Access Point RO84522183 862228 / ITS4834A $ 35 Philips Enhanced Access Point RO84522186 862228 / ITS4834A $

36 Philips Enhanced Access Point RO84522191 862228 / ITS4834A $ 37 Philips Enhanced Access Point RO84522021 862228 / ITS4834A $ 38 Philips Enhanced Access Point RO84522258 862228 / ITS4834A $ 39 Philips Enhanced Access Point RO84522204 862228 / ITS4834A $ 40 Philips Enhanced Access Point RO84522216 862228 / ITS4834A $ 41 Philips Enhanced Access Point RO84522217 862228 / ITS4834A $ 42 Philips Enhanced Access Point RO84522223 862228 / ITS4834A $ 43 Philips Enhanced Access Point RO84522225 862228 / ITS4834A $ 44 Philips Enhanced Access Point RO84522226 862228 / ITS4834A $ 45 Philips Enhanced Access Point RO84522255 862228 / ITS4834A $ 46 Philips Enhanced Access Point RO84522261 862228 / ITS4834A $ 47 Philips Enhanced Access Point RO84522263 862228 / ITS4834A $ 48 Philips Enhanced Access Point RO84522270 862228 / ITS4834A $ 49 Philips Enhanced Access Point RO84522272 862228 / ITS4834A $ 50 Philips Enhanced Access Point RO84522274 862228 / ITS4834A $ 51 Philips Enhanced Access Point RO84522277 862228 / ITS4834A $ 52 Philips Enhanced Access Point RO84522284 862228 / ITS4834A $ 53 Philips Enhanced Access Point RO84522286 862228 / ITS4834A $ 54 Philips Enhanced Access Point RO84522295 862228 / ITS4834A $ 55 Philips Enhanced Access Point RO84522299 862228 / ITS4834A $

56 Philips Enhanced Access Point RO84522301 862228 / ITS4834A $ 57 Philips Enhanced Access Point RO84522303 862228 / ITS4834A $ 58 Philips Enhanced Access Point RO84522315 862228 / ITS4834A $ 59 Philips Enhanced Access Point RO84522316 862228 / ITS4834A $ 60 Philips Enhanced Access Point RO84522321 862228 / ITS4834A $ 61 Philips Enhanced Access Point RO84522324 862228 / ITS4834A $ 62 Philips Enhanced Access Point RO84522346 862228 / ITS4834A $ 63 Philips Enhanced Access Point RO84522349 862228 / ITS4834A $ 64 Philips Enhanced Access Point RO84522351 862228 / ITS4834A $ 65 Philips Enhanced Access Point RO84522352 862228 / ITS4834A $ 66 Philips Enhanced Access Point RO84522354 862228 / ITS4834A $ 67 Philips Enhanced Access Point RO84522355 862228 / ITS4834A $ 68 Philips Enhanced Access Point RO84522362 862228 / ITS4834A $ 69 Philips Enhanced Access Point RO84522364 862228 / ITS4834A $ 70 Philips Enhanced Access Point RO84522371 862228 / ITS4834A $ 71 Philips Enhanced Access Point RO84522377 862228 / ITS4834A $ 72 Philips Enhanced Access Point RO84522383 862228 / ITS4834A $ 73 Philips Enhanced Access Point RO84522384 862228 / ITS4834A $ 74 Philips Enhanced Access Point RO84522385 862228 / ITS4834A $ 75 Philips Enhanced Access Point RO84522386 862228 / ITS4834A $ 76 Philips Enhanced Access Point RO84522428 862228 / ITS4834A $ 77 Philips Enhanced Access Point RO84522436 862228 / ITS4834A $ 78 Philips Flexible Module Server DE50279003 M8048A $ 79 Philips Flexible Module Server DE50278838 M8048A $ 80 Philips Flexible Module Server DE50278839 M8048A $ 81 Philips Flexible Module Server DE50278841 M8048A $ 82 Philips Flexible Module Server DE50278842 M8048A $ 83 Philips Flexible Module Server DE50278844 M8048A $ 84 Philips Flexible Module Server DE50278845 M8048A $ 85 Philips Flexible Module Server DE50278846 M8048A $ 86 Philips Flexible Module Server DE50278850 M8048A $

87 Philips Flexible Module Server DE50278851 M8048A $ 88 Philips Flexible Module Server DE50278999 M8048A $ 89 Philips Flexible Module Server DE50279000 M8048A $ 90 Philips Flexible Module Server DE50278863 M8048A $ 91 Philips Flexible Module Server DE50278880 M8048A $ 92 Philips Flexible Module Server DE50278881 M8048A $ 93 Philips Flexible Module Server DE50278926 M8048A $ 94 Philips Flexible Module Server DE50278930 M8048A $ 95 Philips Flexible Module Server DE50278935 M8048A $ 96 Philips Flexible Module Server DE50278937 M8048A $ 97 Philips Flexible Module Server DE50278940 M8048A $ 98 Philips Flexible Module Server DE50279001 M8048A $ 99 Philips Flexible Module Server DE50279002 M8048A $

100 Philips Flexible Module Server DE50279004 M8048A $

Lines ECN MFR Nomenclature Serial # Common Model Name

QUOTE # Fee

101 Philips Flexible Module Server DE50279006 M8048A $ 102 Philips Flexible Module Server DE50279007 M8048A $ 103 Philips Flexible Module Server DE50278960 M8048A $ 104 Philips Flexible Module Server DE50278963 M8048A $ 105 Philips Flexible Module Server DE50278440 M8048A $ 106 Philips Flexible Module Server DE50278442 M8048A $ 107 Philips Flexible Module Server DE50278470 M8048A $ 108 Philips Flexible Module Server DE50278374 M8048A $ 109 Philips Flexible Module Server DE50288666 M8048A $ 110 Philips Flexible Module Server DE50288702 M8048A $ 111 Philips Flexible Module Server DE50288706 M8048A $ 112 Philips Flexible Module Server DE50288714 M8048A $ 113 Philips Flexible Module Server DE50278449 M8048A $ 114 Philips Flexible Module Server DE50278450 M8048A $ 115 Philips Flexible Module Server DE50278451 M8048A $ 116 Philips Flexible Module Server DE50278452 M8048A $ 117 Philips Flexible Module Server DE50278453 M8048A $ 118 Philips Flexible Module Server DE50278454 M8048A $ 119 Philips Flexible Module Server DE50278455 M8048A $ 120 Philips Flexible Module Server DE50278456 M8048A $ 121 Philips Flexible Module Server DE50278457 M8048A $ 122 Philips Flexible Module Server DE50278458 M8048A $ 123 Philips Flexible Module Server DE50278459 M8048A $ 124 Philips Flexible Module Server DE50278463 M8048A $ 125 Philips Flexible Module Server DE50278465 M8048A $ 126 Philips Flexible Module Server DE50278466 M8048A $ 127 Philips Flexible Module Server DE50278468 M8048A $ 128 Philips Flexible Module Server DE50278472 M8048A $ 129 Philips Flexible Module Server DE50278488 M8048A $ 130 Philips Flexible Module Server DE50278490 M8048A $ 131 Philips Flexible Module Server DE50278492 M8048A $ 132 Philips Flexible Module Server DE50278433 M8048A $ 133 Philips Flexible Module Server DE50278464 M8048A $ 134 Philips Flexible Module Server DE50278471 M8048A $ 135 Philips Flexible Module Server DE50278473 M8048A $

136 Philips Flexible Module Server DE50278475 M8048A $ 137 Philips Flexible Module Server DE50278476 M8048A $ 138 Philips Flexible Module Server DE50278478 M8048A $ 139 Philips Flexible Module Server DE50278372 M8048A $ 140 Philips Flexible Module Server DE50278373 M8048A $ 141 Philips Flexible Module Server DE50278375 M8048A $ 142 Philips Flexible Module Server DE50278943 M8048A $ 143 Philips Flexible Module Server DE50278945 M8048A $ 144 Philips Flexible Module Server DE50278951 M8048A $ 145 Philips Flexible Module Server DE50279005 M8048A $ 146 Philips Flexible Module Server DE50278439 M8048A $ 147 Philips Flexible Module Server DE50278462 M8048A $ 148 Philips Flexible Module Server DE50278467 M8048A $ 149 Philips Flexible Module Server DE50278469 M8048A $ 150 Philips Flexible Module Server DE50278474 M8048A $ 151 Philips Flexible Module Server DE50278437 M8048A $ 152 Philips Flexible Module Server DE50278460 M8048A $ 153 Philips Flexible Module Server DE50278461 M8048A $ 154 Philips Flexible Module Server DE50278477 M8048A $ 155 Philips H10 PC Hardware 2UA3010KD7 865415 H10 $ 156 Philips H20 UPS Hardware 2229NLCSM62

8400265 865415 $

157 Philips Hemodynamic Measurement Server

DE83745541 M3012A $

158 Philips IntelliVue MP30 DE72867720 M8002A $ 159 Philips IntelliVue MP5 DE53795361 M8105A $ 160 Philips IntelliVue MP50 DE82097605 M8004A $ 161 Philips IntelliVue-

MP70Touchscreen

DE84399192 M8007A $

162 Philips IntelliVue- MP70Touchscreen

DE84399193 M8007A $

163 Philips IntelliVue- MP70Touchscreen

DE84399197 M8007A $

164 Philips IntelliVue- MP70Touchscreen

DE84399207 M8007A $

165 Philips IntelliVue Multi- Measurement Server

DE83628951 M3002A $

166 Philips IntelliVue Multi- Measurement Server x2

DE95047798 M3002A $

167 Philips IntelliVue Multi- Measurement Server x2

DE95047808 M3002A $

168 Philips IntelliVue Multi- Measurement Server x2

DE95047818 M3002A $

169 Philips IntelliVue Multi- Measurement Server x2

DE95047829 M3002A $

170 125812 Philips Intellivue MX40 1.4 GHZ Smart Hopping

US03565336 865350 $

171 125838 Philips Intellivue MX40 1.4 GHZ Smart Hopping

US03565334 865350 $

172 125819 Philips Intellivue MX40 1.4 GHZ Smart Hopping

US03565343 865350 $

173 125825 Philips Intellivue MX40 1.4

US03565349 865350 $

174 125818 Philips Intellivue MX40 1.4 GHZ Smart Hopping

US03565342 865350 $

175 Philips Intellivue MX40 1.4 GHZ Smart Hopping

US01433660 865350 $

176 Philips Intellivue MX40 1.4 GHZ Smart Hopping

US01433664 865350 $

177 Philips Intellivue MX40 1.4 GHZ Smart Hopping

US01320195 865350 $

178 Philips Intellivue MX40 1.4 GHZ Smart Hopping

US01320197 865350 $

179 Philips Intellivue MX40 1.4 GHZ…

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Nov 14, 2019.