Waste_Management_RFQ.docx

PERFORMANCE WORK STATEMENT (PWS)

Naval Medical Center Portsmouth Cardboard Recycling Services for Naval Medical Center Portsmouth PART l

SCOPE OF WORK

1 GENERAL: This is a non-personal services contract to provide Cardboard Recycling. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Cardboard Recycling as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Presently cardboard recycling is performed with limited duty staff utilizing specialized cardboard recycling wrought iron Texas Bragg trailers which hook up to a 4 wheeler (aka Gator, off road vehicle) or check out Transportation vehicle when available to be pulled down to b. 289. The Texas Bragg trailers are in disrepair and there are no funds to pay for upkeep. Then the cardboard used to be bailed and sent for recycling. Since then the bailer broke and safety cage has fallen off machine. This has become unsafe for our staff to operate. To contract out the service, due to the volume of cardboard needing to be recycled to sustain cleanliness. Piles of cardboard on loading docks, around exits, in linen closets, in regulated medical waste rooms provides harborage to pest, as well as creates vectors for pest of a wide range to enter the building. We must guard against creating and providing safe havens for pest to gain entrance to our facility. Additionally cardboard is a combustible material and we shouldn't have stock piles around the hospital of it. Having the cardboard recycling contract will provide much needed instant relief from the present condition, pickups are frequent as listed on the objectives. When the Joint Commission pre Survey team visited in 2017, this was the number one concern. This needs to be solved.

1.3 Objectives: Contractor will provide 8 yard Cardboard recycling dumpsters. Contractor agreed to also allow NMCP staff to insert plastic bottles and items, as well as Aluminum cans into the dumpsters. This will allow NMCP to capture two additional waste streams. Contractor will provide frequent pickups to high volume areas, as seen in the number of frequencies required. Two dumpsters emptied 2 days a week and four dumpster to be emptied five days a week.

1.4 Scope: Cardboard Recycling. Six 8 yard Cardboard recycling dumpsters, to be emptied 2 (2 days a week) and 4 (5) days per week. As well as additional waste streams. The contractor shall accomplish recycling of cardboard and additional waste streams at their site.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year and four (4) Option Years. The Period of Performance reads as follows:

GENERAL INFORMATION

1.6 Quality Control: The contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which the contractor assures that the work performance complies with the contract requirements of the contract. Contractor should deliver QC within 30 days after contract award or with the contractors proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer Representative (COR) within 5 working days when changes are made thereafter. After acceptance of the QAP the contractor shall receive the KO's acceptance in writing of any proposed change to the QC system.

1.7 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8 Recognized Holidays: no service on a holiday New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Independence Day

Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

1.9 Hours of Operation: The contractor is responsible for conducting business, between the hours of (no set hours, as their trucks maneuverability is most important) (NMCP has small parking areas, previously discussed with vendor and peak business hours are usually not good for their trucks to come through for pick up, off peak hours are best for pick up). Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.10 Place of Performance: The work to be performed under this contract will be performed at Naval Medical Center Portsmouth in the city of Portsmouth, Virginia and will have contractor will place cardboard dumpsters at building 3 loading dock (2), building 2 in back parking lot near outside of Galley (2), building 256 (1), building 250 (1), then remove contents and take cardboard to their facility.

1.11 Type of Contract: The government will award a FFP Contract.

1.12 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use, while performing in or on government facility. At the close of each work period, government facilities, equipment, and materials shall be secured

1.13 Kev Control (NO KEYS REQUIRED).

1.13.1 (NOT APPLICABLE)

1.13.2 (NOT APPLICABLE)

1.13.3 Lock Combinations (NOT APPLICABLE).

1.14 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain valid current professional driver's license required to drive the contractor specific types of trucks to load/unload cardboard dumpsters in order to complete their required mission agreed upon herein. The contractor will ensure all employees have required training and experience to drive the vehicles provided by the contractor to perform their duties.

1.15 Contracting Officer Representative (COR): The COR will be identified by COR Appointment letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements; including Government drawings; designs; specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract

2 Identification of Contractor Employees: The cardboard contractor will have to apply and obtain a necessary badges for their employees and vehicle to enter the installation to perform their duties. The cardboard recycling contractor will not attend meetings, or answer any government phones. The cardboard contractor should be in a Vendor Vehicle and easily identified as such. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.1 Contractor Travel: this section is not applicable

2.2 Other Direct Costs: this section is not applicable

2.3 Data Rights: this section is not applicable

2.4 Organizational Conflict of Interest: this section is not applicable

2.5 PART 2

DEFINITIONS & ACRONYMS

2 DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. This is the only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of

Authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR CFR CONUS COR

Alternate Contracting Officer's Representative Code of Federal Regulations Continental United States (excludes Alaska and Hawaii) Contracting Officer Representative

COTS DD250 DFARS DOD FAR HIPAA KO OCI

OCONUS ODC POC PWS

QA QAP QASP QC QCP TE

Commercial-Off-the-Shelf Department of Defense Form 250 (Receiving Report) Defense Federal Acquisition Regulation Supplement Department of Defense Federal Acquisition Regulation Health Insurance Portability and Accountability Act of 1996 Contracting Officer Organizational Conflict of Interest Outside Continental United States (includes Alaska and Hawaii) Other Direct Costs Point of Contact Performance Work Statement Quality Assurance Quality Assurance Program Quality Assurance Surveillance Plan Quality Control Quality Control Program Technical Exhibit

PART3

CONTRACTOR FURNISHED ITEMS AND SPECIFIC TASKS

See section one SCOPE OF WORK.

PARTS4

APPLICABLE PUBLICATIONS

4.1 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

4.2 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. (For example, FAR Part 10, AR 25-2, AR 530-1.)

PART5

ATTACHMENT/TECHNICAL EXHIBIT LISTING

5 Attachment List:

5.1 Attachment 1- Quality Assurance Surveillance Plan (QASP) Will be provided with award.

5.2 Attachment 2- Deliverables Schedule

Cardboard Recycling.

Six 8 yard Cardboard recycling dumpsters, to be emptied 2 (2 days a week).

Four cardboard recycling dumpsters emptied (5) days per week.

As well as additional waste streams. The contractor shall accomplish recycling of cardboard and additional waste streams at their site.