19Q0110_Multimedia_Install_RFQ.docx

N0018319Q0110

Section A - Solicitation/Contract Form

VENDOR TO COMPLETE THE FOLLOWING:

TIN:

CAGE:

DUNS:

Vendor Point of Contact:

Vendor Phone:

Vendor Fax:

Vendor E-Mail:

Vendor refer to Section C of RFQ for General Requirements, Solicitation Information, and Description of required furniture needed. For this solicitation FAR 52.211-6, Brand name or equal applies see full text in Section I.

Vendor refer to Section M of RFQ information pertaining to criteria for “Best Value” evaluation factors used to determine award.

PAYMENT INFORMATION:

Invoice/Payment in Arrears, Net 30 Days

Vendor shall reference Request for Quotation (RFQ) Number N0018319Q0110 on all correspondence relating to this RFQ/Solicitation.

Naval Medical Center Portsmouth Point of Contact:

Contracting: LaTeasha Cunningham; 757-953-5005; E-Mail: lateasha.e.cunningham.civ@mail.mil

NOTE: Vendor will be required to provide billing electronically via the WAWF Electronic Invoicing Method per Section G of this RFQ. For additional information, a review of the following web sites may be required: https://wawf.eb.mil; http://wawftraining; Email: usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

PROMPT PAYMENT: For Prompt Payment Act purposes, this contract is subject to the 7-calendar day constructive acceptance period.

GOVERNMENT RESERVES THE RIGHT TO MAKE AWARD BASED ON AN “ALL OR NONE” EVALUATION PROPOSED FOR THIS REQUIREMENT.

Section B - Supplies or Services and Prices

Multimedia Upgrade for Radioloy

FFP

Bldg. 2 7th Floor Conference Room AV/VTC System 70” Full HD Commercial LED Display Qty: 1

55” 1080p Commercial LED Display Qty: 1

TV Wall Mount Qty: 2

• Tilting, Super Heavy Duty

24” PC Monitor Qty: 1

Adjustable Monitor mount stand Qty: 1

Microphone Mixer Amplifier and Telephone Hybrid Qty: 1

• Input Only Expansion Box with Channel AEC

Cardioid Condenser button Microphone Qty: 3

• White

PoE Injector Adapter Qty 2

6x6 Matrix Switcher Qty: 1

• for 4K@60Hz (4:2:0) HDMI signals and embedded audio

7” Wall Mount Touch Panel Qty: 1

Integrated Controller Qty: 1

AV Rack Enclosure Qty: 1

Cable Package Qty: 1

• Misc. cables, connectors, and hardware that are not listed to complete the install

Installation Qty: 1

2 Year Equipment Warranty FOB: Destination

MILSTRIP: N0018319RCTE023

PURCHASE REQUEST NUMBER: N0018319RCTE023

PSC CD: 5820

NET AMT

Multimedia Upgrade for MILPERS

Bldg. 3 4th Floor Rm 4.1-128 80in Commercial LED Display Qty: 1

Universal Wall Mount Qty: 1

• Tilting, Heavy Duty

Ceiling tile speakers Qty: 2

• 2x2 grid Downward firing

20x20 watt Mini power amp Qty: 1

7” Wall Mount Touch Panel Qty: 1

PoE Injector Adapter Qty: 1

Integrated Controller Qty: 1

2 Year Equiment Warranty Universal Desk LCD Monitor Mount Qty: 1

• Adjustable Arm Height

Volume Controller Qty: 1

Microphone Mixer Amplifier and Telephone Hybrid Qty: 1

• Input Only Expansion Box with Channel AEC

Cardioid Condenser button microphone Qty: 2

• White

Bluray disc player Qty: 1

• Wired, streaming capable

Tuner CATV Qty: 1

HDMI wall plate with HDMI connector Qty: 1

Wall Mount Network Server Cabinet Rack Enclosure Qty: 1

Cable Package Qty: 1

• Misc. cables, connectors, and hardware that are not listed to complete the install

AV programming Qty: 1

• Program Digital AV equipment

Labor/Installation Qty: 1

• Remove Old Equipment, Install New Equipment FOB: Destination

MILSTRIP: N0018319RCTE024

PURCHASE REQUEST NUMBER: N0018319RCTE024

NET AMT

Multimedia Upgrade Mental Health 1.1-100

Bldg. 3 1st Floor Conference Rm Replace codec using existing hanging microphones Qty: 1

Camera breakout kit to extend cables to rear of room Qty: 2

Ceiling microphones Qty: 2

Integrated Controller Qty: 1

4x4 HDMI Matrix Switcher Qty: 1

Cable Package Qty: 1

• Misc. cables, connectors, and hardware that are not listed to complete the install

AV programming Qty: 1

• Program Digital AV equipment

Labor/Installation Qty: 1

• Remove Old Equipment, Install New Equipment

2 Year Equipment Warranty

FOB: Destination

MILSTRIP: N0018319RCTE033

PURCHASE REQUEST NUMBER: N0018319RCTE033

NET AMT

Multimedia Upgrade for Main Chapel

Bldg.3 2nd Floor 50in 4K UHD LED Smart TV Qty: 1

TV Monitor Mobile Cart Qty: 1

Black High Speed HDMI cable Qty:2

• 4k@24Hz 10.2GBps 28AWG, CL2 60 ft

Wall plate with built-in flexible high speed HDMI cable Qty: 2

HDMI Splitter Qty: 1

• 4K; 1x2

Display tilt mount Qty: 1

Cardioid Condenser Microphone Qty: 1

Wireless Handheld Mic System – Channel C Qty: 1

Cable Package Qty: 1

• Misc. cables, connectors, and hardware that are not listed to complete the install

AV Programmer Qty: 1

• Reprogram AV/VTC system with NMCP System

Electrical Qty: 3

2 Year Equipment Warranty FOB: Destination

MILSTRIP: N0018319RCTE034

PURCHASE REQUEST NUMBER: N0018319RCTE034

NET AMT

Multimedia Upgrade for DCSS

Conference Room, Bldg. 1 Volume Controller Qty: 1

Credenza

Tabletop Touch Panel Qty:1

PoE Injector Adapter Qty:1

Audio Power Amplifier Qty:1

• 70 Volts ; 70 Watts

5x1 HDMI 2.0 Switcher with RS232 Control Qty:1 Integrated Controller Qty: 1

Battery Backup UPS System, Qty: 1

Extra Wide Tilt Wall Mount Qty: 1

23.80” PC Monitor Qty: 1

• Full HD IPS Panel with Tilt/Height Adjustment

Bluray disc player Qty: 1

• Wired, streaming capable

70” 4K Ultra-HD Commercial LCD Display Qty: 1

Cable Package Qty: 1

• Misc. cables, connectors, and hardware that are not listed to complete the install

Labor/Installation Qty: 1

• Program new equipment according to Scope of Work

FOB: Destination

MILSTRIP: N0018319RCTE035

PURCHASE REQUEST NUMBER: N0018319RCTE035

NET AMT

Multimedia AV Upgrade for Adult

Mental Health Conference Room, Bldg. 3, 1st Floor, Room 1.1-109 7” Wall Mount Touch Panel Qty: 1

PoE Injector Adapter Qty: 1

Integrated Controller Qty: 1

Universal Desk LCD Monitor Mount Qty: 1

• Adjustable Arm Height

Volume controller Qty: 1

Ceiling tile speakers Qty: 2

• 2x2 grid Downward firing

20x20 watt Mini power amp Qty: 1

Bluray disc player Qty: 1

• Wired, streaming capable

Cable Package Qty: 1

• Misc. cables, connectors, and hardware that are not listed to complete the install

AV programming Qty: 1

• Program Digital AV equipment

Labor/Installation Qty: 1

• Remove Old Equipment, Install New Equipment

2 Year Equipment Warranty FOB: Destination

MILSTRIP: N0018319RCTE036

PURCHASE REQUEST NUMBER: N0018319RCTE036

NET AMT

Multimedia Upgrade for Wounded Warriors

Bldg. 3 7th Floor Rm. 7.137 AV System:

Interactive Flat Panel display with IQ technology Qty: 1

Universal Wall Mount Qty: 1

• Tilting, Heavy Duty

Wireless Air Mouse Go Plus with Full Size Keyboard Qty: 1

TV Tuner Analog CATV UHF VHF TV Tuner Qty: 1

Cable Package Qty: 1

• Misc. cables, connectors, and hardware that are not listed to complete the install

Installation/Labor Qty: 1

• Program new equipment, engineering and other labor according to scope of work

2 year warranty required FOB: Destination

MILSTRIP: N0018319RCTE037

PURCHASE REQUEST NUMBER: N0018319RCTE037

NET AMT

Section C - Descriptions and Specifications

UNCLASSIFIED ACCESS

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

SALIENT CHARACTERISTICS

Description of Required Items

0001 N0018319RCTE023 – Radiology Conference Rm 70” Full HD Commercial LED Display Qty: 1

· 1920 x 1080 Native Resolution

· HDMI

· RS232

· USB

· VGA

· 3 years warranty

55” 1080p Commercial LED Display Qty: 1

· 60Hz

· LED Backlit LCD TV

TV Wall Mount Qty: 2

· Tilting, Super Heavy Duty

24” PC Monitor Qty: 1

· Full HD 1920 x 1080 2ms

· HDMI

· DVI

· VGA

· LED

Adjustable Monitor mount stand Qty: 1

· Full Motion Single Arm Desk VESA mount with clamp,

· HDMI Cable for LCD/LED screens up to 32in.

Microphone Mixer Amplifier and Telephone Hybrid Qty: 1

· Input Only Expansion Box with Channel AEC

Cardioid Condenser button Microphone Qty: 3

· White

PoE Injector Adapter Qty: 2

6x6 Matrix Switcher Qty: 1

· for 4K@60Hz (4:2:0) HDMI signals and embedded audio

7” Wall Mount Touch Panel Qty: 1

· Landscape

· 1024x600 ; 16:9

· Audio Full duplex intercom

Integrated Controller Qty: 1

· 4 Digital I/O Ports

· RS232 / 422/ 485

· 8GB SDHC Flash Memory

· 512 MB onboard RAM

· Ethernet / ICSLan Connections

· File Import / Export from USB Drive

· Active Power Consumption 4.2 W

AV Rack Enclosure Qty: 1

· Sliding keyboard tray

· Adjustable shelf

· Lock

· Casters

Cable Package Qty: 1

· Misc. cables, connectors, and hardware that are not listed to complete the install

Installation Qty: 1

· Remove Old Equipment, Install New Equipment

· Program Digital AV equipment, GFE Codec and control system

0002 N0018319RCTE024 – MILPERS Conference Rm Multimedia Upgrade 80in commercial LED Display Qty: 1

· HD (1920 x 1080) LCD

· RS232C

· Built in Digital Tuner

· Built in 10W per Channel Stereo Audio System

Universal Wall Mount Qty: 1

· Tilting, Heavy Duty

Ceiling tile speakers Qty: 2

· 2x2 grid Downward firing

20x20 watt Mini power amp Qty: 1

7” Wall Mount Touch Panel Qty: 1

· Landscape

· 1024x600 ; 16:9

· Audio Full duplex intercom

PoE Injector Adapter Qty: 1

Integrated Controller Qty: 1

· 4 Digital I/O Ports

· RS232 / 422/ 485

· 8GB SDHC Flash Memory

· 512 MB onboard RAM

· Ethernet / ICSLan Connections

· File Import / Export from USB Drive

· Active Power Consumption 4.2 W

Universal Desk LCD Monitor Mount Qty: 1

· Adjustable Arm Height

Volume controller Qty: 1

· 3 audio volume control channels

· Balanced or Unbalanced line operation

· Programmable 128 steps of audio level, mute audio, variable ramp speed and level presets

· Max input/output level: +16 dBm

· Nominal input level: -10 to +4 dBm

Microphone Mixer Amplifier and Telephone Hybrid Qty: 1

· Input Only Expansion Box with Channel AEC

Cardioid Condenser button microphone Qty: 2

· White

Bluray disc player Qty: 1

· Wired, streaming capable

Tuner CATV Qty: 1

HDMI wall plate with HDMI connector Qty: 1

Wall Mount Network Server Cabinet Rack Enclosure Qty: 1

· Glass Door

· 130lbs. weight capacity

· Adjustable shelf

· Lock

· Casters

Cable Package Qty: 1

· Misc. cables, connectors, and hardware that are not listed to complete the install

AV programming Qty: 1

· Program Digital AV equipment

· Remove Old Equipment, Install New Equipment

0003 N0018319RCTE034 – Chapel 50in 4K UHD LED Smart TV Qty: 1

· 3,840 x 2160 Resolution

· Motion Rate 120

· Apps and Full Web Browser

· Digital Tuner: ATSC/ClearQAM

· Wireless Wifi and Bluetooth

· Inputs/Outputs: USB, HDMI, Ethernet, Component/Composite AV, RS232C, RF in, Optical Out

TV Monitor Mobile Cart Qty: 1

· Height adjustment from 3ft to 4ft

· 15-45 degree Tilt

· Fits screen sizes 30in – 55in

· Load capacity 125lbs

· Orientation: landscape, portrait

· Lockable wheels

Black High Speed HDMI cable Qty:2

· 4k@24Hz 10.2GBps 28AWG, CL2 60 ft

Wall plate with built-in flexible high speed HDMI cable Qty: 2

HDMI Splitter Qty: 1

· 4K; 1x2

Display tilt mount Qty: 1

Cardioid Condenser Microphone Qty: 1

· 18” Gooseneck with attached XLR,

· Shock & flange mount,

· Snap-fit Foam Windscreen

Wireless Handheld Mic System – Channel C Qty: 1

Cable Package Qty: 1

· Misc. cables, connectors, and hardware that are not listed to complete the install

AV Programmer Qty: 1

· (Reprogram AV/VTC system with NMCP System)

Electrical Qty: 3

0004 N0018319RCTE033 – Adult Mental Rm 1.1-100 Replace codec using existing hanging microphones Qty: 1

Camera breakout kit to extend cables to rear of room Qty: 2

Ceiling microphones Qty: 2

Integrated Controller Qty: 1

· 4 Digital I/O Ports

· RS232 / 422/ 485

· 8GB SDHC Flash Memory

· 512 MB onboard RAM

· Ethernet / ICSLan Connections

· File Import / Export from USB Drive

· Active Power Consumption 4.2 W

4x4 HDMI Matrix Switcher Qty: 1

· Resolutions up to 4K60 (4:2:0)

· RS232, Ethernet remote connection

Cable Package Qty: 1

· Misc. cables, connectors, and hardware that are not listed to complete the install

AV programming Qty: 1

· Program Digital AV equipment

Labor/Installation Qty: 1

· Remove Old Equipment, Install New Equipment

0005 N0018319RCTE035 – DCSS

Volume controller Qty: 1

· 3 audio volume control channels

· Balanced or Unbalanced line operation

· Programmable 128 steps of audio level, mute audio, variable ramp speed and level presets

· Max input/output level: +16 dBm

· Nominal input level: -10 to +4 dBm

Credenza

· 2 Bay each with 12U rack rails

· Exhaust fan & HD casters

Tabletop Touch Panel Qty:1

· Landscape

· 10240x600 ; 16:9

· Audio Full duplex intercom

PoE Injector Adapter Qty:1

Audio Power Amplifier Qty:1

· 70 Volts ; 70 Watts

5x1 HDMI 2.0 Switcher with RS232 Control Qty:1

Integrated Controller Qty: 1

· 4 Digital I/O Ports

· RS232 / 422/ 485

· 8GB SDHC Flash Memory

· 512 MB onboard RAM

· Ethernet / ICSLan Connections

· File Import / Export from USB Drive

· Active Power Consumption 4.2 W

Battery Backup UPS System, Qty: 1

· Surge protection

· 750VA/450W

· 12 Outlets

· Compact

Extra Wide Tilt Wall Mount Qty: 1

· For 37” to 70” TVs up to 165lbs

· Black

23.80” PC Monitor Qty: 1

· Full HD IPS Panel with Tilt/Height Adjustment

Bluray disc player Qty: 1

· Wired, streaming capable

70” 4K Ultra-HD Commercial LCD Display Qty: 1

· 3240x2160, RS232, HDMI, VGA, USB RJ45

· 2 yr warranty

Cable Package Qty: 1

· Misc. cables, connectors, and hardware that are not listed to complete the install

· Program new equipment according to Scope of Work

0006 N0018319RCTE036 Mental Health Rm 1.1-109 7” Wall Mount Touch Panel Qty: 1

· Landscape

· 10240x600 ; 16:9

· Audio Full duplex intercom

PoE Injector Adapter Qty: 1

Integrated Controller Qty: 1

· 4 Digital I/O Ports

· RS232 / 422/ 485

· 8GB SDHC Flash Memory

· 512 MB onboard RAM

· Ethernet / ICSLan Connections

· File Import / Export from USB Drive

· Active Power Consumption 4.2 W

Universal Desk LCD Monitor Mount Qty: 1

· Adjustable Arm Height

Volume controller Qty: 1

· 3 audio volume control channels

· Balanced or Unbalanced line operation

· Programmable 128 steps of audio level, mute audio, variable ramp speed and level presets

· Max input/output level: +16 dBm

· Nominal input level: -10 to +4 dBm

Ceiling tile speakers Qty: 2

· 2x2 grid Downward firing

20x20 watt Mini power amp Qty: 1

Bluray disc player Qty: 1

· Wired, streaming capable

Cable Package Qty: 1

· Misc. cables, connectors, and hardware that are not listed to complete the install

AV programming Qty: 1

· Program Digital AV equipment

Labor/Installation Qty: 1

· Remove Old Equipment, Install New Equipment

0007 N0018319RCTE037 – Wounded Warriors Interactive Flat Panel display with IQ technology Qty: 1

· 65” 4K UHD

· 3840 x 2160 ; 16:9

· Touch-on Surface

· Bluetooth, HDMI, USB Ports

Universal Wall Mount Qty: 1

· Tilting, Heavy Duty

Wireless Air Mouse Go Plus with Full Size Keyboard Qty: 1

TV Tuner Analog CATV UHF VHF TV Tuner Qty: 1

Cable Package Qty: 1

· Misc. cables, connectors, and hardware that are not listed to complete the install

Installation/Labor Qty: 1

· Program new equipment, engineering and other labor according to scope of work

Critical Information for Solicitation

a. All interested Contractors will be required to attend a mandatory walk-through of facilities on Monday, July 29, 2019 at 10:00 a.m. EST arrive by 9:45 a.m. EST. All interested Contractors are required to be present and participate in the scheduled site visit. Contractors not attending this scheduled one time site visit may be considered ineligible for contract award.

· Meeting Location for site visit Naval Medical Center Portsmouth VA, Building 250 behind the parking garage.

b. If you are a contractor who already has identification to access military installations, you must still notify the Contract Specialist via e-mail lateasha.e.cunningham.civ@mail.mil no later than Friday, July 5, 2019 at 5 p.m. EST of your company's intentions to participate in the site visit walk-through.

c. Contractors interested in attending the site visit without base access must complete, sign, and return via e-mail the BASE ACCESS PASS REGISTRATION FORM 5512 for each attendee in order to request base access due to security protocol by Friday, July 5, 2019 at 5 p.m. EST as no other Contractors will be accepted after that date.

NOTE: If attendee requesting access was born outside of the United States, also include the following document: US Passport, Nat. Papers or Birth Abroad Certificate.

d. Contractor’s technical and pricing proposals are due by Tuesday, August 6, 2019 by 5:00 p.m. EST. Pricing proposals will be accepted in Microsoft Word or Microsoft Excel on (No PDF files).

Contractors who do not respond timely with the above information by the due date cannot be granted base access and will not be allowed to participate in the site visit.

Any questions regarding this request should also be submitted in writing via e-mail to my attention.

Only contractors who respond timely with the above information will be granted base access and be allowed to participate in the site visit.

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR MULTIMEDIA INSTALLATION AT NAVAL MEDICAL CENTER PORTSMOUTH (NMCP)

PART 1

SCOPE OF WORK

This contract is for the procurement, installation, and programming of multimedia equipment. The contact also includes the removal and disposal of existing multimedia equipment for Naval Medical Center Portsmouth. The contractor shall provide fully operational equipment and systems that meets the government requirements which must interface with existing government provided equipment. The contractor shall provide a plan for a system design to include any changes, recommendations, and wiring with the new installation. All components or equipment installed must be new and fully operational prior to government testing and acceptance. No refurbished equipment will be used for this installation.

GENERAL: This is a non-personal services contract to provide Multimedia equipment installation. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary to perform a turn-key multimedia installation as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Background: The procurement, installation, and digital programming of multimedia equipment, along with the removal and disposal of current multimedia equipment.

Objectives:

a. Removal of current multimedia equipment

b. Installation of new equipment

c. Programming if applicable of all digital components

Scope: The installation and programming of multimedia digital systems. The removal of existing multimedia equipment. The contractor shall accomplish the installation of new multimedia equipment and all programming as require for all digital component or systems to provide a turn-key end product.

Period of Performance: Not applicable for the PWS.

GENERAL INFORMATION

Quality Control: The contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that the work performance complies with the contract requirements of the contract. After acceptance of the QAP the contractor shall receive the KO’s acceptance in writing of any proposed change to the QC system.

Recognized Holidays: Contractor is not required to perform services on holidays. .]

Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730 a.m. to 4:30 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Place of Performance: The work to be performed under this contract will be performed at Naval Medical Center Portsmouth.

Type of Contract: The government will award a FFP Contract.

PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

Lock Combinations: Not applicable. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

Special Qualifications: The contractor is responsible for ensuring that employees are Cisco and AMX certified for digital programming.

Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

PART 2

DEFINITIONS & ACRONYMS

DEFINITIONS AND ACRONYMS:

DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. This is the only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

ACRONYMS:

PART 3

CONTRACTOR FURNISHED ITEMS AND SPECIFIC TASKS

CONTRACTOR RESPONSIBILITIES AND SPECIFIC TASKS:

The Contractor is responsible to submit a package for the installation of multi-media equipment at Naval Medical Center Portsmouth. This package must include a design plan and equipment listing. This design shall include any changes/ recommendations required to interface with existing government provided equipment. All components installed must be fully operational prior to government testing/acceptance. Listings of requirements are included in the CLIN lines.

Basic Services. The contractor shall plan for and provide all required support for the proper operation of all multimedia equipment. This will include all cabling, connections, computer support and termination of cables/fiber into the required communications closets. Additionally, any electrical installations will be the responsibility of the contractor.

The Contractor shall ensure compatibility between new equipment and existing equipment in use throughout the command. The contractor shall include all required fittings, cables, connectors, and power requirements in the project and shall reflect these requirements in their bid.

Contractor is to provide all equipment, material handling equipment (i.e., pallet jacks); labor, communications and anything else required fulfilling all the requirement of this contract in a turnkey manner to include filling holes in walls, using fire stop if penetrating firewalls, and painting exterior walls. Paint samples and/or order information will be given to the contractor upon award.

All on-site work for this project will be performed in the above mentioned areas. The Government Project Manager is responsible for coordinating all network-related procurement and scheduling of the building for this project. The contractor will ensure timely delivery of all equipment ordered through this contract.

The Communications Office is responsible for providing the contractor with facilities and system access. Communications office will be responsible for handling any and all security-related issues pertained to this project, including providing escorted or unescorted access to the base/building where the team will be working. The contractor is responsible for removing all contractor generated trash and debris from the installation. Trash and debris is defined as boxes, packing, etc., from all new equipment purchased and installed under this PWS.

Communications will provide a Project Manager as the primary point of contact for the contractor’s personnel. They will work to coordinate issues as necessary to include:

· Communications, issue resolution and general project decision making.

· Designated Comms staff will support deployment and training phases

Contractors Work and Workforce must conform in all respects with the requirements of the contract. No incompetence or carelessness, no drugs and/or use of alcohol will be tolerated. The contractor’s workforce shall be identifiable by picture identification badges which shall be worn and visible on the upper body at all times while on site and will be required to fill out a Criminal History Record Request supplied by the Communications Office for each employee. These must be submitted five business days prior to employees reporting on site. After five business days the Government will issue a temporary security badge and car sticker for the period of employment on site. The Navy reserves the right to approve employees working on site. Reasons for disapproval are: Any felony conviction within the last 10 years, any larceny misdemeanor in the last 10 years or any other reasons at the Governments sole discretion.

Care of Government Facilities and Property – The contractor shall be responsible for the care of the premises. The contractor shall not damage Government property or facilities during the performance of this contract. The contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. The Government may reject any moving equipment at its sole discretion.

Cleaning Up – At the completion of work and before acceptance and final payment, the contractor shall remove all related rubbish and equipment including available cartons, packing materials, tools, etc. All Government property shall remain as it was prior to installation beginning. If damage occurs, the contractor is responsible to restore and/or replace in a suitable manner any property both public and private that has been damaged or removed in the performance of this contract.

NMCP and Clinic Command Regulations – All Contractor personnel must abide by the rules and regulations while in the above mentioned areas. These rules include no firearms, no smoking or tobacco chewing in any government building, no food or beverages except in authorized areas, minimal noise levels and allowing corridor access to non-move involved patient/personnel/carts.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

RECEIVING

Naval Medical Center Portsmouth (NMCP) Receiving Dock Hours of Operation:

NMCP Receiving Dock is open Monday through Friday 0700 to 1600 (7:00 a.m. to 4:00 p.m.), excluding federal holidays. Receiving personnel may be reached at 757-953-5770.

DELIVERY INFORMATION

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5770

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Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment…