RFQ_16-T-0187-0001.docx

N00183-16-T-0187

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE STATEMENT OF WORK (PSOW) FOR PUBLIC ADDRESS SYSTEM BLDG 1, 2, 3 AND SARP, COLORS SYSTEM AND SYSTEM WIDE TESTING

1.1 SCOPE

The Contractor is responsible for the existing Public Address System in Bldg 1, 2, 3 & 104 (SARP) along with the Daily Colors System and System testing. This will included all parts and labor to replace or repair all components (head end and speakers) at no additional cost should they fail or near the point of failure for repairs associated with normal equipment failures. This also covers troubleshooting and diagnosing the systems.

1.2 ASSUMPTIONS

The following assumptions are understood between NMCP Communications Office and the contractor in the preparation of the estimate contained in this PSOW:

· The contractor is responsible to provide the Government with the necessary environmental requirements for equipment supplied as part of this PSOW.

· Contractor is to provide all equipment, material handling equipment (i.e., pallet jacks); labor, communications and anything else required fulfilling all the requirement of this contract in a turn key manner to include filling holes in walls, using fire stop if penetrating firewalls, and painting exterior walls. Paint samples and/or order information will be given to the contractor upon award.

· The contractor shall use any existing equipment electrical outlets in place.

· The contractor shall have a service location on site within a 50 mile radius of NMCP to be able to respond on-site within 4 hours of an initial service call if needed.

1.2 RESPONSIBILITIES

To successfully complete this project, close teamwork between the Government (Communications Office) and the contractor’s team is essential. Government agrees to a timely assignment of personnel to positions designated as governmental in this PSOW and to acceptance of activities and responsibilities associated with them.

a. Contractor’s Project Manager

The contractor will designate an onsite Project Manager and alternate in writing and include work history with the bidding documents.

The contractor’s project manager is responsible for:

· Directing all project activities

· Having new equipment inspected by Communication prior to installation

· Preparation of a project schedule

· Scheduling and project controls

· Preparing status reports

· Other activities as specified in this PSOW

· Providing design drawings of new installations

b. Government Project Manager

The Government will designate a project manager for this task. The Project Manager will have full authority to act on behalf of the Communications Office, with respect to:

· Management of and schedule for the project.

· Accepting project deliverables.

· Arranging interviews, facility and base access and escorts, if required.

· Working with the Communications to insure there is an efficient exchange of information and that important and timely decisions are made.

· Provide signature of approval and acceptance.

· Other activities as specified in this PSOW.

· The Project Manager cannot authorize any additional obligations of funds.

1.3 PROJECT CONTROLS

The project schedule will identify and describe the tasks and activities required to roduce the deliverables specified herein. The contractor will provide an initial implementation plan for the project. The contractor will provide necessary detail to the schedule to further identify task requirements in support of the PSOW. The project schedule shall be reviewed and updated on a weekly basis. Any changes shall be documented in a status report.

1.4 TASKS AND DELIVERABLES

Contractor shall provide 24 hour / 7 day per week emergency service in which calls will be responded within 2-4 hours at no additional cost.

Contractor technical representatives must be manufacturer trained and authorized to work on listed equipment.

Contractor shall provide only original manufacturer replacement components for the head end. All other replacement parts shall be of equal or greater quality than the original equipment.

Contractor shall comply with Federal, State, Local laws, and Federal Regulations as applicable to the performance of this contract.

Contract shall not cover labor related to wiring problems and/or grounds and parts and labor for all repairs due to vandalism or acts of God.

All changes/modifications will be notated on existing drawings and a copy will be provided upon thereof.

Contractor shall provide their own tools, training, and transportation and any other materials required to perform above maintenance as required at no additional cost.

Contractor shall not accept any instructions issued by any person employed by the U.S. Government other than the Telecommunications Manager, Manager of Management Information, or person’s appointed by above personnel.

This contract is to maintain, repair, test and inspect the following systems:

PUBLIC ADDRESS SYSTEM – OVERHEAD PAGING NOMENCLATURE

Contractor shall supply all labor, travel, material/parts, equipment, tools and management necessary to maintain and repair the Public Address System located at Naval Medical Center Portsmouth Quarterdeck, Bldg. 2 to include the following security equipment:

SEMI-ANNUAL Testing & Inspection and Full Maintenance Contractor will conduct testing, inspections and full maintenance on the Public Address System located at NMCP, Building 1, 2, 3 and Bldg 104 (SARP)

COLOR SYSTEM (Time Solutions Model 6100) NOMENCLATURE Contractor shall supply all labor, travel, material/parts, equipment, tools and management necessary to maintain and repair the Color System Model 6100 system located at Naval Medical Center Portsmouth Quarterdeck, Bldg. 2 to include the following security equipment:

BLDG 2:

6100 Program Timer Mac Fi – e Enhanced eight messages Digital Audio Recorder TOA 900 Series II Amplifier 4 Remote push button switches Compaq PS – 110 10w Speaker

BLDG 1:

CTS 600 Amplifier AFI Fiber Optic Transceiver Large Horn Speaker

SEMI-ANNUAL Testing & Inspection and Full Maintenance Contractor will conduct testing, inspections and full maintenance on Colors system located at NMCP, Building 1 & 2.

Support Equipment

The contractor shall plan for and provide all required support for the proper operation of all camera security system equipment. This will include all cabling, connections, computer support and termination of cables/fiber into the required communications closets. Additionally, any electrical installations will be the responsibility of the contractor.

Connectivity

The contractor shall ensure compatibility between new equipment and existing equipment in use throughout the command. The contractor shall include all required fittings, cables, connectors, and power requirements in the project and shall reflect these requirements in their bid.

Price Quotes

The contractor shall quote the price as a turn- key installation.

Manufacturer Requirements

When noted, the contractor shall provide manufacturer specific equipment to meet NMCP standards and facilitate maintenance and troubleshooting of multiple systems.

1.5 DELIVERABLE

This paragraph describes the content of and sets the schedule for delivery of various documents throughout the project. Listed documents shall be delivered to the designated Government Project Manager for approval during the performance of this project.

· Project Schedule/Implementation Plan

· Status report

· Design drawings

The contractor shall provide a project schedule/implementation plan immediately after award. The contractor shall provide the necessary labor and manpower to successfully follow the intended plan.

1.6 ACCEPTANCE

· Satisfactory completion of all items in the Implementation Plan and acceptance by the Government Project Manager will designate satisfactory completion of the project.

· The contractor will demonstrate to the government project manager that all components and features are fully functional and operational before the system is accepted.

1.7 DEPENDENCIES

a. Equipment – All on-site work for this project will be performed in the above mentioned areas. The Government Project Manager is responsible for coordinating all network-related procurement and scheduling of the building for this project. The contractor will ensure timely delivery of all equipment ordered through this contract.

b. Facilities – The Communications Office is responsible for providing the contractor with facilities and system access. Comms will be responsible for handling any and all security-related issues pertained to this project, including providing escorted or unescorted access to the base/building where the team will be working. The contractor is responsible for removing all contractor generated trash and debris from the installation. Trash and debris is defined as boxes, packing, etc., from all new equipment purchased and installed under this PSOW.

c. Project Personnel – Communications will provide a Project Manager as the primary point of contact for the contractor’s personnel. They will work to coordinate issues as necessary to include:

· Communications, issue resolution and general project decision making.

· Designated Comms staff will support deployment and training phases.

d. Character of Work and Workforce – The work must conform in all respects with the requirements of the contract.

· A strictly first class operation will be insisted upon. No incompetence or carelessness, no drugs and/or use of alcohol will be tolerated.

· The contractor’s workforce shall be identifiable by picture identification badges which shall be worn and visible on the upper body at all times while on site and will be required to fill out a Criminal History Record Request supplied by the Communications Office for each employee. These must be submitted five business days prior to employees reporting on site. After five business days the Government will issue a temporary security badge and car sticker for the period of employment on site. The Navy reserves the right to approve employees working on site. Reasons for disapproval are: Any felony conviction within the last 10 years, any larceny misdemeanor in the last 10 years or any other reasons at the Governments sole discretion.

· Care of Government Facilities and Property – The contractor shall be responsible for the care of the premises. The contractor shall not damage Government property or facilities during the performance of this contract. The contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. The Government may reject any moving equipment at its sole discretion.

· Cleaning Up – At the completion of work and before acceptance and final payment, the contractor shall remove all related rubbish and equipment including available cartons, packing materials, tools, etc. All Government property shall remain as it was prior to installation beginning. If damage occurs, the contractor is responsible to restore and/or replace in a suitable manner any property both public and private that has been damaged or removed in the performance of this contract.

· NMCP and Clinic Command Regulations – All Contractor personnel must abide by the rules and regulations while in the above mentioned areas. These rules include no firearms, no smoking or tobacco chewing in any government building, no food or beverages except in authorized areas, minimal noise levels and allowing corridor access to non-move involved patient/personnel/carts.

DUE TO THE NATURE OF THE WORK, ALL INTERESTED VENDORS MUST ATTEND A “WALK THROUGH” TO EXAMINE WORK CONDITIONS AND EXISTING EQUIPMENT. BIDS WILL NOT BE ACCEPTED FROM CONTRACTORS THAT DO NOT ATTEND THE WALK THROUGH.

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