RFQ_N00183-16-T-0077-1.docx

N00183-16-T-0077

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 26-Apr-2016 05:00 PM to 28-Apr-2016 05:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN description has changed from Service to Procure,Install and Remove, to Service to Install and Disposal of,.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

REQUEST THE FOLLOWING INFORMATION FOR REQUEST FOR QUOTES (RFQ):

This solicitation is restricted (set-aside) to small businesses. Requirement to be awarded on a brand name or equal basis. Quotes should reflect pricing on all items for consideration. Technical evaluation of vendor’s quote will consist of PSOW (your intent to conform to what is asked of you in the PSOW) & price.

Site Visit (Walk-Through) of areas of installations will be conducted on THURSDAY, 21 April 2016 at 0900 (9:00 a.m. est). **YOU MUST ATTEND THE SITE VISIT TO QUOTE ON THIS RFQ!**

To schedule site visit (walk-through), please contact Curtis Price, Contracting Division, Materiel Management Department, Naval Medical Center-Portsmouth, VA at curtis.c.price2.civ@mail.mil. The following information is needed to attain Base Access for a One Day vendor pass from security: Social Security Number, Full Name (First, Middle, & Last – NO INITIALS!), Date Of Birth, & Company’s Name (Address, Phone Number, & Email). This information is needed no later than 1100 (11:00 a.m. edt) on THURSDAY, 14 April 2016.

Only contractors who respond timely with the above information will be granted base access & be allowed to participate in the Site Visit (Walk-Through). Also, if you are a contractor that has base access (Rapid Gate NCAC, Active, Dependent, or Retired Military), still contact Curtis Price if you plan to attend.

Please provide government & destination pricing. Also, state warranty information for each CLIN Number (Line Item). If freight charges apply, indicate if charges will be “per shipment” or “single one-time charge”.

Contractor shall supply a current published price list or if material is listed on a GSA/VA Federal Supply Schedule contract, please submit contract number, expiration date, SIN, & MOL for supplies &/or services being procured along with the Published Price List.

Solicitation will close on Thursday, 26 APRIL 2016. For further information, please contact Curtis Price, Contracting Division, Materiel Management Department, Naval Medical Center, Building 250, 54 Lewis Minor Street, Portsmouth, VA 23708-2297, phone (757) 953-7570, fax (757) 953-5739. Bids should be received by fax, mail, or e-mail by the close of business (1700 Hours – 5:00 p.m. edt) on or before the closing date. E-mail address is curtis.c.price2.civ@mail.mil.

PERFORMANCE STATEMENT OF WORK (PSOW) FOR NAVAL MEDICAL CENTER PORTSMOUTH

1.1 SCOPE

The Contractor is responsible to submit a package for removal and installation of patient televisions at the NMCP, Portsmouth, Virginia. All components installed must be fully operational prior to government testing/acceptance.

1.2 ASSUMPTIONS

The following assumptions are understood between NMCP Communications Office and the contractor in the preparation of the estimate contained in this PSOW:

· The contractor is responsible to provide the Government with the necessary environmental requirements for equipment supplied as part of this PSOW.

· Contractor is to provide all equipment, material handling equipment (i.e., pallet jacks); labor, communications and anything else required fulfilling all the requirement of this contract in a turn key manner to include filling holes in walls, using fire stop if penetrating firewalls, and painting exterior walls. Paint samples and/or order information will be given to the contractor upon award.

· The contractor shall use any existing equipment electrical outlets in place.

· The contractor needs to be familiar with all clinics, wards and communication closets locations throughout the Naval Hospital. (Note: No hospital staff member will be provide for directions)

· The contractor shall have a service location on site within a 20 mile radius of NMCP to be able to respond within 2 hours via phone call, email, etc. of an initial service call if needed.

1.2 RESPONSIBILITIES

To successfully complete this project, close teamwork between the Government (Communications Office) and the contractor’s team is essential. Government agrees to a timely assignment of personnel to positions designated as governmental in this PSOW and to acceptance of activities and responsibilities associated with them.

a. Contractor’s Project Manager

The contractor will designate an onsite Project Manager and alternate in writing and include work history with the bidding documents.

The contractor’s project manager is responsible for:

· Directing all project activities

· Having new equipment inspected by Communication prior to installation

· Signing in/out with the Communication office daily until completion of project/s (NMCP): Note: Contractors will call Communication Office for all clinics projects for daily check in at (757)953-5999 until completion of projects.

· Preparation of a project schedule

· Scheduling and project controls

· Preparing status reports

· Other activities as specified in this PSOW

· Providing design drawings of new installations

b. Government Project Manager

The Government will designate a project manager for this task. The Project Manager will have full authority to act on behalf of the Communications Office, with respect to:

· Management of and schedule for the project.

· Accepting project deliverables.

· Arranging interviews, facility and base access and escorts, if required.

· Working with the Communications to insure there is an efficient exchange of information and that important and timely decisions are made.

· Provide signature of approval and acceptance.

· Other activities as specified in this PSOW.

· The Project Manager cannot authorize any additional obligations of funds.

1.3 PROJECT CONTROLS

The project schedule will identify and describe the tasks and activities required to produce the deliverables specified herein. The contractor will provide an initial implementation plan for the project. The contractor will provide necessary detail to the schedule to further identify task requirements in support of the PSOW. The project schedule shall be reviewed and updated on a weekly basis. Any changes shall be documented in a status report.

1.4 TASKS AND DELIVERABLES

This contract is to remove current patient televisions and install new patient interactive televisions and wire all Swing arms with Cat6 cable/coupler.

1. Removal/Installation/Programming of New Patient Interactive Televisions; Naval Medical Center Portsmouth and Turn Key install.

· Removal of PDI model P10LCD/PDI-P15X

· Installation and programming of New Bedmate 15” Interactive Android Televisions

· Installation of Cat6 cable in PDI Swing Arm model 508C-7

· Contractor will provide all Swing arms with Cat6 coupler adapters/coaxial couplers

· All Cat6 cables will be 100% tested to TIA/EIA standards before starting installation

· Cable shall be blue, plenum-rated, twisted 4-pair, UTP, 100 Ohm, 24 AWG, 500 MHZ (minimum) CAT6

· Contractor shall provide all labor and materials to install, test, and terminate required amount of cable for each swing arm.

· Contractor shall provide NMCP Communication office with complete test documentation and cable run for each swing arm.

· Contractor will provide CAT6 cable from patient headboard to communication closet

· Contractor will create an inventory list of all removed patient televisions and turn created list into the Communication office (serial number of each TV)

· Contractor will remove of all television boxes and any other disposal material off the Naval base upon completion of project

· Contractor will provide afterhours support when needed

· Miscellaneous hardware and connectors required to ensure installation is turn key

· Minimum of 5 year warranty on all cable and parts being installed

Support Equipment

The contractor shall plan for and provide all required support for the proper operation of all camera security system equipment. This will include all cabling, connections, computer support and termination of cables/fiber into the required communications closets. Additionally, any electrical installations will be the responsibility of the contractor.

Connectivity

The contractor shall ensure compatibility between new equipment and existing equipment in use throughout the command. The contractor shall include all required fittings, cables, connectors, and power requirements in the project and shall reflect these requirements in their bid.

Price Quotes

The contractor shall quote the price as a turn- key installation.

Manufacturer Requirements

When noted, the contractor shall provide manufacturer specific equipment to meet NMCP standards and facilitate maintenance and troubleshooting of multiple systems.

1.5 DELIVERABLE

This paragraph describes the content of and sets the schedule for delivery of various documents throughout the project. Listed documents shall be delivered to the designated Government Project Manager for approval during the performance of this project.

· Project Schedule/Implementation Plan

· Status report

· Design drawings

The contractor shall provide a project schedule/implementation plan immediately after award. The contractor shall provide the necessary labor and manpower to successfully follow the intended plan.

1.6 ACCEPTANCE

· Satisfactory completion of all items in the Implementation Plan and acceptance by the Government Project Manager will designate satisfactory completion of the project.

· The contractor will demonstrate to the government project manager that all components and features are fully functional and operational before the system is accepted.

· The government will accept Naval Medical Center Portsmouth completion, no phasing.

· All design drawings and source code shall become property of NMCP upon completion of the project.

· There shall be no provision for additional charges.

1.7 DEPENDENCIES

a. Equipment – All on-site work for this project will be performed in the above mentioned areas. The Government Project Manager is responsible for coordinating all network-related procurement and scheduling of the building for this project. The contractor will ensure timely delivery of all equipment ordered through this contract.

b. Facilities – The Communications Office is responsible for providing the contractor with facilities and system access. Comms will be responsible for handling any and all security-related issues pertained to this project, including providing escorted or unescorted access to the base/building where the team will be working. The contractor is responsible for removing all contractor generated trash and debris from the installation. Trash and debris is defined as boxes, packing, etc., from all new equipment purchased and installed under this PSOW.

c. Project Personnel – Communications will provide a Project Manager as the primary point of contact for the contractor’s personnel. They will work to coordinate issues as necessary to include:

· Communications, issue resolution and general project decision making.

· Designated Comms staff will support deployment and training phases.

d. Character of Work and Workforce – The work must conform in all respects with the requirements of the contract.

· A strictly first class operation will be insisted upon. No incompetence or carelessness, no drugs and/or use of alcohol will be tolerated.

· The contractor’s workforce shall be identifiable by picture identification badges which shall be worn and visible on the upper body at all times while on site and will be required to fill out a Criminal History Record Request supplied by the Communications Office for each employee. These must be submitted five business days prior to employees reporting on site. After five business days the Government will issue a temporary security badge and car sticker for the period of employment on site. The Navy reserves the right to approve employees working on site. Reasons for disapproval are: Any felony conviction within the last 10 years, any larceny misdemeanor in the last 10 years or any other reasons at the Governments sole discretion.

· Care of Government Facilities and Property – The contractor shall be responsible for the care of the premises. The contractor shall not damage Government property or facilities during the performance of this contract. The contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. The Government may reject any moving equipment at its sole discretion.

· Cleaning Up – At the completion of work and before acceptance and final payment, the contractor shall remove all related rubbish and equipment including available cartons, packing materials, tools, etc. All Government property shall remain as it was prior to installation beginning. If damage occurs, the contractor is responsible to restore and/or replace in a suitable manner any property both public and private that has been damaged or removed in the performance of this contract.

· NMCP and Clinic Command Regulations – All Contractor personnel must abide by the rules and regulations while in the above mentioned areas. These rules include no firearms, no smoking or tobacco chewing in any government building, no food or beverages except in authorized areas, minimal noise levels and allowing corridor access to non-move involved patient/personnel/carts.

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