N00183-15-T-1341-0003.docx

N00183-15-T-1341

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Service and maintenance to include all parts, labor, travel, and preventative maintenance on the following systems and related equipment for Naval Medical Center Portsmouth, in accordance with the Performance Work Statement contained herein. Additional equipment information is provided as Attachment I, Equipment List.

To:

Service and maintenance to include all parts, labor, travel, and preventative maintenance on the following systems and related equipment (Steam Sterilizing Units, Washer Sterilizing Units, Washer Labware Surgical Instruments, to include the corresponding integrated Boilers and Water Savers) for Naval Medical Center Portsmouth, in accordance with the Performance Work Statement contained herein. Additional equipment information is provided as Attachment I, Revised Equipment List and Attachment 2, Addendum.to Revised Equipment List...

SUBCLIN 0001AB

Equipment Item 2 - 3 of Attachment I, Equipment List to be performed in accordance with the Performance Work Statement, Section C.

Equipment Item 2 - 3 of Attachment I, Revised Equipment List and Attachment 2, Addendum to Revised Equipment List to be performed in accordance with the Performance Work Statement, Section C..

SUBCLIN 0001AD

Equipment Item 8 - 13 of Attachment I, Equipment List to be performed in accordance with the Performance Work Statement, Section C.

Equipment Item 8 - 13 of Attachment I, Revised Equipment List and Attachment 2, Addendum to Revised Equipment List to be performed in accordance with the Performance Work Statement, Section C..

SUBCLIN 0001AE

Equipment Item 14 - 38 of Attachment I, Equipment List to be performed in accordance with the Performance Work Statement, Section C.

Equipment Item 14 - 38 of Attachment I, Revised Equipment List and Attachment 2, Addendum to Revised Equipment List to be performed in accordance with the Performance Work Statement, Section C..

CLIN 0002

Service and maintenance to include all parts, labor, travel, and preventative maintenance on the following systems and related equipment for Naval Medical Center Portsmouth, in accordance with the Performance Work Statement contained herein. Additional equipment information is provided as Attachment I, Equipment List.

Service and maintenance to include all parts, labor, travel, and preventative maintenance on the following systems and related equipment (Steam Sterilizing Units, Washer Sterilizing Units, Washer Labware Surgical Instruments, to include the corresponding integrated Boilers and Water Savers) for Naval Medical Center Portsmouth, in accordance with the Performance Work Statement contained herein. Additional equipment information is provided as Attachment I, Revised Equipment List and Attachment 2, Addendum.to Revised Equipment List...

SUBCLIN 0002AB

Equipment Item 2 - 3 of Attachment I, Equipment List to be performed in accordance with the Performance Work Statement, Section C.

Equipment Item 2 - 3 of Attachment I, Revised Equipment List and Attachment 2, Addendum to Revised Equipment List to be performed in accordance with the Performance Work Statement, Section C..

SUBCLIN 0002AD

Equipment Item 8 - 13 of Attachment I, Equipment List to be performed in accordance with the Performance Work Statement, Section C.

Equipment Item 8 - 13 of Attachment I, Revised Equipment List and Attachment 2, Addendum to Revised Equipment List to be performed in accordance with the Performance Work Statement, Section C..

SUBCLIN 0002AE

Equipment Item 14 - 38 of Attachment I, Equipment List to be performed in accordance with the Performance Work Statement, Section C.

Equipment Item 14 - 38 of Attachment I, Revised Equipment List and Attachment 2, Addendum to Revised Equipment List to be performed in accordance with the Performance Work Statement, Section C..

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

Selected vendor must be able to provide full contract support immediately upon award. Vendor will provide full maintenance support for the items listed in Section B / Attachment 1 and 2 (Steam Sterilizing Units, Washer Sterilizing Units, Washer Labware Surgical Instruments, to include the corresponding integrated Boilers and Water Savers) and all support items / components. This contract shall provide for maintenance services which include on-site corrective repairs, normal working hour coverage (8:00 A.M. to 5:00 P.M. Monday through Friday excluding Federal holidays) and 24-hour emergency service and routine preventive maintenance services to Department of Defense owned equipment, as listed on the: DD Form 1155 “Order for Supplies or Services”. It shall include all systems, subsystem components, and assemblies, (i.e.: contractor responsible for total maintenance of entire system). All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated.

1. General

a. The Contractor shall comply with HIPPA and DoD Business Associate Agreement as applicable to the performance of this contract.

b. The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than: the Contracting Officer (KO), or Biomedical Engineering Division (BME), all acting within the limits of their authority. Only the Contracting Officer has the authority to obligate the Government.

c. The Contractor shall be qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained /qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

2. Scope of Work

a. The Contractor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance (PM), Calibration (CAL), Safety testing (ST) and corrective maintenance.

b. The Contractor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract. The contractor will be provided with the name and phone number of a Government point of contact within 5 business days after receipt of award.

c. Equipment listed in this contract will be maintained to meet the original equipment manufacturer’s (OEM’s) specifications.

d. The Contractor Point of Contact (POC). The Contractor shall provide, in writing, the name and telephone number of a primary and alternate English-speaking individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government. The contractor shall provide contact information within 3-5 business days after contract award. In the event that a replacement is made, the contractor shall provide the replacement contact information within 3-5 business days.

3. Government furnished property, Materials and Services.

a. The Contractor representative(s) at each site is encouraged to request a pre-maintenance inspection prior to the award of the contract. As all apparent discrepancies must be identified upon submittal of quote, any and all claims must be received within 30 days of contract award or prior to contract start, whichever occurs first. All non-apparent / hidden discrepancies must be identified no later than the first scheduled preventative maintenance. Any claims resulting from hidden defects must be received within 30 days of first scheduled preventative maintenance. Any equipment found to be inoperable during this pre-maintenance inspection would be repaired using a separate purchase order. The cost of repairs shall not exceed contractor’s normal retail rate for required repairs. The government certifies that the equipment to be maintained under this contract will be in good operating condition on the effective date of this contract. For the purpose of this contract, the clause, “good operating condition” means the conditions necessary for the equipment to function as intended without corrective maintenance. The Contractor agrees to leave the equipment in good operating condition at the expiration of this contract. During the final week of this contract, the Government will make final inspection of the equipment. Any correction of deficiencies noted during this inspection shall be resolved prior to contract end. The Government reserves the right to request the repair (at no additional cost to the Government) of items identified with latten defects after contract termination, when it has been determined that defects either are a result of contractor’s performance or should have been discovered during normal performance of work under this contract.

b. The government will be responsible for maintaining the proper environment, including utilities and site requirements necessary for the system to function properly as specified by the OEM.

c. The Government will operate the system in accordance with the instruction manual provided by the OEM.

d. The Government will never responsible for the damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor’s personnel.

4. Contractor Furnished Property and Material.

a. The Contractor shall provide all service literature, reference publications, laptop computers and diagnostic software to be used by the contractor service technicians and as required for the completion of the services in accordance with this contract.

5. Replacement Parts.

a. The Contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with the existing system. In the event that replacements parts are required to be shipped, shipping shall be performed with next day air at no additional cost to the Government. If next day air is not available, then the contractor shall ship by the next fastest means.

b. The Contractor shall at their expense, replace all worn or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM.

c. Contractor installed replacement parts shall become the property of the Government and the replaced malfunctioning part shall become the property of the Contractor. Replaced items shall be properly disposed of at no additional cost to the Government (contractor to pay all “environmental fees” where required).

d. Contractor shall be responsible for freight, postage, storage charges associated with shipment and receipt of replacement parts, and the return of parts.

e. All replacement parts shall be new and certified as OEM replacement parts. In the event that new parts are not available, rebuilt parts and sub-assemblies are allowed provided that they are warranted to be free of defects for a period of time that meets or exceeds warranties of similar replacement parts. The contractor shall specifically annotate on the final Field Service report the use and identification of rebuilt parts and the period of warranty. When discrepancies occur, the Government will make the final determination on whether a replacement part is of equal or better quality.

f. The Contractor must include software revisions and updates (field service changes), which are required due to FDA, or manufacturer announced safety-hazard recall, to include FDA Year 2000 Compliance Directive, as part of the contract at no additional cost to the Government. Updates shall be performed as soon as possible after release, but no later than the first scheduled Preventative Maintenance Inspection after release. For any updates that have been identified as critical, or required for the proper operation of equipment by the OEM, contractor shall provide installation within 30 days of release regardless of Preventative Maintenance Schedules.

Specific Tasks.

6. Contractor Report Requirements.

a. During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the Biomedical Engineering Division upon arrival at the Government site and again prior to departure. (Biomedical Engineering located in Build-250 1st floor; 757-953-5336). The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE’s shall notify the duty BME via cell pager, 757-314-8382, to provide status of service performed, including PMs and corrective maintenance.

b. The Contractor shall provide to BME a full service report within two (2) days after completion of all service performed. The service report shall include, but not be limited to: contract number, equipment description (model, serial number, equipment control number) contractor’s log number, detailed description of the service(s) performed, replacement part(s) information (part number, part value, nomenclature, unit price, manufacturer, if not OEM, and whether the part is new/used/reconditioned), the completion date and time, man-hours expended and the hourly rate normally charged for the type of service performed, model and serial numbers, and the name of the FSE performing the service. In the event that agents / sub-contractor’s are used in the performance of repairs, said agent shall be identified on the service report by company name and contact information (i.e., telephone number). Contractor will affix a tag on equipment upon the completion of preventative maintenance inspection. Tag may either be a “sticker” or “hanging tag”. As a minimum, the tag shall contain the name of the contractor, technician performing inspection, and date of inspection.

7. Contractor Responsibility.

a. The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the KO or appointed representative.

8. Preventive Maintenance Services.

a. In accordance with Naval Medical Logistics Command (NAVMEDLOGCOM) Risk Assessment Criteria, preventive maintenance shall be performed one (1) time per year in accordance with the Original Equipment Manufacturer (OEM) recommendations.

b. The preventive maintenance visits shall be performed prior to the 15th of August the base period and each option period.

(The Government Fiscal Year runs: October through September). The Contractor shall schedule and complete preventive maintenance services prior to the 15th of the selected month.

c. All test equipment used in the performance of this contract must be calibrated (if required / as required by manufacture of test equipment) and shall be in compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Original Equipment Manufacturer (OEM) and Federal Drug Administration (FDA) standards as required.

9. Corrective Maintenance

a. Normal Working Hour Maintenance Coverage Maintenance Coverage will be Monday through Friday, between 8:00 A.M. to 5:00 P.M. A contractor Service Tech shall respond via telephone within 2 hours after receipt of trouble call, and provide on-site service no later than the close of business (5:00 pm) on the next business day. Equipment shall be operational within 48 hours.

b. Government request for corrective maintenance will be placed by BME, to the Contractor’s POC. Corrective Maintenance shall be completed during the hours specified in the contract.

c. The Contractor shall assign a unique Log/Reference Number to each Government request for corrective Maintenance.

d. Contractor’s response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) to determine the most likely cause of the problem; 3) to determine if resolution of the problem requires the dispatch of a FSE; and 4) to identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM.

e. Contractor’s pricing shall be inclusive of all costs including parts, labor, travel and shipping, unless otherwise indicated.

f. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

10. Removal of Government Property

a. Whenever the repair of equipment cannot be performed at the Government site as determined by the Contractor, the Contractor shall notify BME who will make arrangements for the Contractor to remove the item to the Contractor’s designated site. The Contractor shall be required to sign a Government form accepting responsibility for the Government equipment. The Contractor shall provide a detailed description of removed items. For associated items / accessories, contractor to provide a detailed description and quantities of items to be removed. Description to include as a minimum manufacturers serial numbers and equipment control number (ECN) of all equipment / items removed. In the event that items / sub-assemblies / accessories are repaired via “Repair by Replacement” a detailed description of replaced items is to be included upon return of repaired components.

b. In the event that the contractor determines that equipment must be moved to an alternate location for repair, the contractor is responsible for transporting the equipment to the alternate location and returning the repaired equipment back to NMCP at no additional cost to the Government.

11. Equipment Modification Upgrades

a. The Contractor shall only incorporate OEM specified modifications, alterations and upgrades. Approval shall be obtained from BME prior to the Contractor installation of any modification, alteration, or upgrades.

b. The Contractor shall maintain contact with the OEM to determine the requirement for field modifications and to ensure accomplishment of these modifications in accordance with the time schedule set forth by the OEM.

c. The Government shall not alter the system without prior notification to the Contractor.

d. The contractor shall provide software updates at no additional cost to the Government. Installation of updates will be left to the discretion of the Government. All supplied software is to be warranted current and free of defects such as viruses.

12. Service Beyond the Scope of the Contract

a. The Contractor shall immediately, but not later than 48 hours after discovery, notify BME in writing of the existence or the development of any defects in, or repair required to the scheduled equipment, which the Contractor considers they are not responsible for under the terms of this contract. The Contractor shall state why this existence or development is not within scope.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

to:

Exhibit/Attachment Table of Contents

(End of Summary of Changes) image1.wmf