RFQ_N00183-15-T-1251.docx

N00183-15-T-1251

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

Fill in Blanks:

TIN (tax ID): ________________

CAGE: ________________

DUNS: __________________

Vendor Point of Contact: ______________________Phone: ____________________ Vendor email: ______________________

Naval Medical Center Portsmouth POC: Biomedical Engineering Dept

Vendors quoted price shall be inclusive of all cost including material, labor & travel.

Payment Monthly, Quarterly, Annually (circle one) in Arrears

Note: vendor will be required to provide billing electronically via the WAWF Electronic Invoicing method. For additional information, a review of the following web sites may be required: https://wawf.eb.mil http://wawftraining (email) wawf@nmlc.med.navy.mil

Vendor to reference N00183-15-T-1251 on all Inquires.

Government reserves the right to:

(1) award based on an "All or Nothing Evaluation".

(2) award a “Best Value” requirement. Vendors with superior past performance histories may be given 1st consideration.

PROMPT PAYMENT

For Prompt Payment Act Purposes, this contract is:

Subject to the 7-calender day constructive acceptance period.

EVALUATION FACTORS

1. Qualification (of vendor and service techs) by OEM in the repair and maintenance of all listed items

1. Experience in the repair and maintenance of all listed items

1. Access to proprietary replacement parts to include software updates

1. Access to proprietary support items such as tooling, service manuals

1. Ability to provide timely support

Section B - Supplies or Services and Prices

Maintenance of 12ea Mobile, FFP

Stretcher Bed See Section C, for Statement of Work , Equipment Listing,Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Gastroenterology Clinic.

Unit price per stretcher: $______________ (vendor to fill in) FOB: Destination

MILSTRIP: N0018316RQGE008

PURCHASE REQUEST NUMBER: N0018316RQGE008

NET AMT

Maintenance on 1ea Mobile, Stretcher Bed See Section C, for Statement of Work,Equipment Listing,Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Hematology/Oncology Clinic.

Unit price per stretcher: $______________ (vendor to fill in) FOB: Destination

MILSTRIP: N0018316RQHE001

PURCHASE REQUEST NUMBER: N0018316RQHE001

NET AMT

Maintenance on 22 ea Mobile, Stretcher Beds See Section C, for Statement of Work,Statement of Work ,Equipment Listing,Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Emergency Medicine Clinic.

Unit price per stretcher: $______________ (vendor to fill in) FOB: Destination

MILSTRIP: N0018316RQER003

PURCHASE REQUEST NUMBER: N0018316RQER003

NET AMT

Maintenance of 2ea Mobile, Stretcher Beds See Section C, for Statement of Work, Equipment Listing Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Neurology Dept.

Unit price per stretcher: $______________ (vendor to fill in) FOB: Destination

MILSTRIP: N0018316RQNU004

PURCHASE REQUEST NUMBER: N0018316RQNU004

NET AMT

Maintenance of 6ea Mobile, Stretcher Beds See Section C, for Statement of Work,Equipment Listing, Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Intensive Care Unit 3C/D

Unit price per stretcher: $______________ (vendor to fill in) FOB: Destination

MILSTRIP: N0018316RQ41006

PURCHASE REQUEST NUMBER: N0018316RQ41006

NET AMT

Maintenance of 1ea Mobile, Stretcher Bed and 29 ea.Electric Beds See Section C, for Statement of Work,Equipment Listing,Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Oncology Clinic ward 4J.

Unit price per stretcher: $______________ (vendor to fill in)

Unit price per electric bed: $______________ (vendor to fill in) FOB: Destination

MILSTRIP: N0018316RQ9A001

PURCHASE REQUEST NUMBER: N0018316RQ9A001

NET AMT

Maintenance of 15ea Mobile, Stretcher Beds See Section C, for Statement of Work,Equipment Listing, Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Labor and Delivery Dept.

Unit price per stretcher: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQLD004

PURCHASE REQUEST NUMBER: N0018316RQLD004

NET AMT

Maintenance of 2ea.Mobile, Stretcher Beds and 27 Electric Beds.

See Section C, for Statement of Work,Equipment Listing, Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Internal Medicine Dept ward 4H.

Unit price per stretcher: $______________ (vendor to fill in)

Unit price per electric bed: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQVQ002

PURCHASE REQUEST NUMBER: N0018316RQVQ002

NET AMT

Maintenance of 15ea.Electric Beds, See Section C, for Statement of Work,Equipment Listing, Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, OB/GYN Clinic.

Unit price per electric bed: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQVT002

PURCHASE REQUEST NUMBER: N0018316RQVT002

NET AMT

Maintenance of 3ea Mobile, Stretcher beds, 2ea.Electric beds and 10 ea.Infant scales.

See Section C, for Statement of Work,Equipment Listing,Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Pediatric Ward 4B

Unit price per stretcher: $______________ (vendor to fill in)

Unit price per electric bed: $______________ (vendor to fill in)

Unit price per infant scale: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQVU003

PURCHASE REQUEST NUMBER: N0018316RQVU003

NET AMT

Maintenance of 15ea.Electric Beds, See Section C, for Statement of Work,Equipment Listing,Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Prog.Care Ward 3B.

Unit price per electric bed: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQVZ001

PURCHASE REQUEST NUMBER: N0018316RQVZ001

NET AMT

Maintenance of 43ea. Electric Beds, See Section C, for Statement of Work,Equipment Listing, Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Womens Center Ward 4F.

Unit price per electric bed: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQWM003

PURCHASE REQUEST NUMBER: N0018316RQWM003

NET AMT

Maintenance of 10ea. Electric Beds, See Section C, for Statement of Work,Equipment Listing, Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Orthopedics Clinic.

Unit price per electric bed: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQWQ003

PURCHASE REQUEST NUMBER: N0018316RQWQ003

NET AMT

Maintenance of 2ea.Mobile, Stretcher Beds.

See Section C, for Statement of Work,Equipment Listing,Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Ambulatory Surgery Center

Unit price per stretcher: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQAP001

PURCHASE REQUEST NUMBER: N0018316RQAP001

NET AMT

Maintenance of 3ea.Mobile, Stretcher Beds.

See Section C, for Statement of Work,Equipment Listing, Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, General Surgery Dept.

Unit price per stretcher: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQGS002

PURCHASE REQUEST NUMBER: N0018316RQGS002

NET AMT

Maintenance of 5ea.Mobile

Stretcher Beds.

See Section C, for Statement of Work,Equipment Listing, Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Main Operating Room.

Unit price per stretcher: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQSU028

PURCHASE REQUEST NUMBER: N0018316RQSU028

NET AMT

Maintenance of 2ea. Mobile, Stretcher Beds.

See Section C, for Statement of Work,Equipment Listing,Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Nuclear Medicine.

Unit price per stretcher: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQNM003

PURCHASE REQUEST NUMBER: N0018316RQNM003

NET AMT

Maintenance of 6ea. Mobile , Stretcher Beds.

See Section C, for Statement of Work,Equipment Listing, Description, Model #, Serial #, and Manufacturer.

LOCATION: Sewells Point Branch Medical Clinic.

Unit price per stretcher: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N3251016RQH3006

PURCHASE REQUEST NUMBER: N3251016RQH3006

NET AMT

Maintenance of 3 ea Mobile, Stretcher Beds.

See Section C, for Statement of Work,Equipment Listing,Description, Model #, Serial #, and Manufacturer.

LOCATION: Chesapeake and Boone Primary Care Clinic.

Unit price per stretcher: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N3213A16RQH3004

PURCHASE REQUEST NUMBER: N3213A16RQH3004

NET AMT

Maintenance of 4ea. Mobile, Stretcher Beds.

See Section C, for Statement of Work,Equipment Listing, Description, Model #, Serial #, and Manufacturer.

LOCATION: NMCP, Simulation Center.

Unit price per stretcher: $______________ (vendor to fill in)

FOB: Destination

MILSTRIP: N0018316RQBT003

PURCHASE REQUEST NUMBER: N0018316RQBT003

NET AMT

Section C - Descriptions and Specifications

DESCRIPTION/SPECIFICATION/WORK STATEMENT

Statement of Work Selected vendor must be able to provide full contract support immediately upon award of a resulting order. Vendor will provide full maintenance support for the items listed in Section B and all support items / components. This contract shall provide for maintenance services which include on-site corrective repairs, normal working hour coverage (8:00 A.M. to 4:30 P.M. Monday through Friday excluding Federal holidays) and 24-hour emergency service and routine preventive maintenance services to Department of Defense owned equipment, as listed on the: DD Form 1155 “Order for Supplies or Services”. It shall include all systems, subsystem components, and assemblies, (i.e.: contractor responsible for total maintenance of entire system). All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated.

1. General

a. The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.

b. The Contractor shall not accept any instructions issued by any person employed by the US Government, other than: the Contracting Officer (KO), or Biomedical Engineering Division (BME), all acting within the limits of their authority.

c. The Contractor shall be qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

c.1 Selected vendor shall have a minimum of 5 years’ experience in the maintenance of Stryker Medical Stretchers / Patient Beds with a minimum of 2 years’ experience in the maintenance of all items listed in this requirement C.2 Vendor to have full access to all proprietary items to include but not limited to: service manuals (and bulletins); software and replacement parts C.3 Vendor to have full access to Original Equipment Manufacturers (OEM) replacement parts. All replacement parts (to include software updates) are to be certified for use by the OEM. The use of “3rd party” unapproved parts will not be allowed.

2. Scope of Work

a. The Contractor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance (PM), Calibration (CAL), Safety testing (ST) and corrective maintenance.

b. The Contractor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract. A systems operator will be made available to answer technical questions regarding system operations and applications.

c. Equipment listed in this contract will be maintained to meet the original equipment manufacturers (OEM’s) specifications. The selected vendor shall maintain all items in a complete as built condition to include maintenance of all electrical, mechanical and hydraulic systems.

d. Equipment and associated components shall be serviced as listed on: DD Form 1155, “Order for Supplies or Services”.

e. The Contractor Point of Contact (POC). The Contractor shall provide in writing the name and telephone number of a primary and alternate English-speaking individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government.

3. Government furnished property, Materials and Services.

a. The Contractor representative(s) at each site is encouraged to request a pre-maintenance inspection prior to the onset of the contract. As all apparent discrepancies must be identified upon submittal of quote, any and all claims must be received within 30 days of contract award or prior to contract start whichever occurs first. All non-apparent / hidden discrepancies must be identified no later than the first scheduled preventative maintenance. Any claims resulting from hidden defects must be received within 30 days of first scheduled preventative maintenance. Any equipment found to be inoperable during this pre-maintenance inspection would be repaired using a separate purchase order. The cost of repairs shall not exceed contractor’s normal retail rate for required repairs. The government certifies that the equipment to be maintained under this contract will be in good operating condition on the effective date of this contract. For the purpose of this contract, the clause, “good operating condition” means the conditions necessary for the equipment to function as intended without corrective maintenance. The Contractor agrees to leave the equipment in good operating condition at the expiration of this contract. During the final week of this contract, the Government will make final inspection of the equipment. Any correction of deficiencies noted during this inspection shall be resolved prior to contract end. The Government reserves the right to request the repair (at no additional cost to the Government) of items identified with latten defects after contract termination, when it has been determined that defects either are a result of contractor’s performance or should have been discovered during normal performance of work under this contract.

b. The government will be responsible for maintaining the proper environment, including utilities and site requirements necessary for the system to function properly as specified by the OEM.

c. The Government will operate the system in accordance with the instruction manual provided by the OEM.

d. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor’s personnel.

4. Contractor Furnished Property and Material.

a. The Contractor shall provide all service literature, reference publications, laptop computers and diagnostic software to be used by the contractor service technicians and as required for the completion of the services in accordance with this contract.

5. Replacement Parts.

a. The Contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with the existing system. In the event that replacements parts are required to be shipped. Shipping shall be performed in the fastest reasonable means possible (i.e., next day air) at no additional cost to the Government.

b. The Contractor shall at their expense; replace all worn or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM.

c. Contractor installed replacement parts shall become the property of the Government and the replaced malfunctioning part shall become the property of the Contractor. Replaced items shall be properly disposed of at no additional cost to the Government (contractor to pay all “environmental fees” where required).

d. Freight, postage, and storage charges associated with shipment and receipt of replacement parts, and the return of parts shall be the responsibility of the Contractor.

e. All replacement parts shall be new and certified as OEM replacement parts. In the event that new parts are not available, rebuilt parts and sub-assemblies are allowed provided that they are warranted to be free of defects for a period of time that meets or exceeds warranties of similar replacement parts and approved as such by the OEM. The contractor shall specifically annotate on the final Field Service report the use and identification of rebuilt parts and the period of warranty. When discrepancies occur, the Government will make the final determination on whether a replacement part is of equal or better quality.

f. The Contractor must include software revisions and updates (field service changes), which are required due to FDA, or manufacturer announced safety-hazard recall, to include FDA Year 2000 Compliance Directive, as part of the contract at no additional cost to the Government. Updates shall be performed as soon as possible after release, but no later than the first scheduled Preventative Maintenance Inspection after release. For any updates that have been identified as critical, or required for the proper operation of equipment by the OEM, contractor shall provide installation within 30 days of release regardless of Preventative Maintenance Schedules.

Specific Tasks.

6. Contractor Report Requirements.

a. During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the Biomedical Engineering Division upon arrival at the Government site and again prior to departure. (Biomedical Engineering located in Build-250 1st floor; 757-953-5336). The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE’s shall notify the Officer of the Day Desk (Bldg. 2, 2nd Floor) and the systems operator designated by BME.

b. The Contractor shall provide to BME a full service report within two (2) days after completion of all service performed. The service report shall include, but not be limited to: contract number, equipment description (model, serial number, equipment control number) contractor’s log number, detailed description of the service(s) performed, replacement part(s) information (part number, part value, nomenclature, unit price, manufacturer, if not OEM, and whether the part is new/used/reconditioned), the completion date and time, man-hours expended and the hourly rate normally charged for the type of service performed, model and serial numbers, and the name of the FSE performing the service. In the event that agents / sub-contractors are used in the performance of repairs, said agent shall be identified on the service report by company name and contact information (i.e., telephone number). Additionally contractor will be required to affix a tag on equipment upon the completion of a preventative maintenance inspection. Tag may either be a “sticker” or “hanging tag”. As a minimum the tag shall contain: the name of the contractor, technician performing inspection and date of inspection legibly printed.

7. Contractor Responsibility.

a. The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the KO or appointed representative.

8. Preventive Maintenance Services.

a. In accordance with Naval Medical Logistics Command (NAVMEDLOGCOM) Risk Assessment Criteria, preventive maintenance shall be performed one (1) time per year in accordance with the Original Equipment Manufacturers (OEM) recommendations. The selected vendor shall provide a preventative maintenance inspection of all of all items in a complete as built condition to include inspection (and repair as needed) of all electrical, mechanical and hydraulic systems.

b. The Government shall select the months in which preventive maintenance services are to be performed. The preventive maintenance visits shall be performed during the following months: Per mutually agreed upon schedule between the selected vendor and the NMCP Biomed Engineering Dept. (initial inspection shall be within 60 days of contract award)

(The Government Fiscal Year runs: October through September). The Contractor shall schedule and complete preventive maintenance services prior to the 15th of the selected month.

c. All test equipment used in the performance of this contract must be calibrated (if required / as required by manufacture of test equipment) and shall be in compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Original Equipment Manufacturer (OEM) and Federal Drug Administration (FDA) standards as required.

9. Corrective Maintenance

a. Normal Working Hour Maintenance Coverage Maintenance Coverage will be Monday through Friday, between 8:00 A.M. to 4:30 P.M. A contractor Service Tech shall respond via telephone within 2 hours after receipt of trouble call, and provide on-site service no later than the close of business (4:30 pm) on the next business day. Equipment shall be operational within 48 hours. The Government reserves the right to deduct from the Contractor’s payment an amount not to exceed the hourly rate of $50.00 per hour for each hour the Contractor fails to respond, as specified in the contract.

a. In the event that emergency service outside the normal working hours are required by the Government, additional work shall be billable to the Government at published commercial rates, and negotiated and approved by a Contracting Officer prior to services rendered.

b. Government request for corrective maintenance will be placed by BME, to the Contractor’s POC. Corrective Maintenance shall be completed during the hours specified in the contract.

c. The Contractor shall assign a unique Log/Reference Number to each Government request for corrective Maintenance.

d. Contractor’s response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) to determine the most likely cause of the problem; 3) to determine if resolution of the problem requires the dispatch of a FSE; and 4) to identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM.

e. Contractor’s pricing shall be inclusive of all cost including parts, labor, travel and shipping, unless otherwise indicated. Any/all exclusions are listed as follows:

No Exclusions

f. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

10. Removal of Government Property

a. Whenever the repair of equipment cannot be performed at the Government site as determined by the Contractor, the Contractor shall notify BME who will make arrangements for the Contractor to remove the item to the Contractor’s designated site. The Contractor may be required to sign a Government form accepting responsibility for the Government equipment. The Contractor shall provide a detailed description of removed items. For associated items / accessories, contractor to provide a detailed description and quantities of items to be removed. Description to include as a minimum manufacturers serial numbers and equipment control number (ECN) of all equipment / items removed. In the event that items / sub-assemblies / accessories are repaired via “Repair by Replacement” a detailed description of replaced items is to be included upon return of repaired components.

b. All charges resulting from a Contractor determined requirement to transport Government owned property, covered by this contract, to and from an alternate repair location shall be the responsibility of the Contractor.

11. Equipment Modification Upgrades

a. The Contractor shall only incorporate OEM specified modifications, alterations and upgrades. Approval shall be obtained from BME prior to the Contractor installation of any modification, alteration, or upgrades.

b. The Contractor shall maintain contact with the OEM to determine the requirement for field modifications and to ensure accomplishment of these modifications in accordance with the time schedule set forth by the OEM.

c. The Government shall not alter the system without prior notification to the Contractor.

d. The contractor at no additional cost shall provide software updates to the Government. Installation of updates will be left to the discretion of the Government. All supplied software is to be warranted current and free of defects such as viruses.

12. Service Beyond the Scope of the Contract

a. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify BME, in writing, of the existence or the development of any defects in, or repair required to the scheduled equipment, which the Contractor considers they are not responsible for under the terms of this contract.

b. At the same time of the notification, the Contractor shall furnish BME with written estimate of the cost to make the necessary repairs. Repairs considered by the Contracting Officer to be outside the scope of this contract shall not be covered under this contract, but shall be ordered under a separate purchase order.

Details of Equipment to be Covered:

ADDITION

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Total Contract Cost

N00183-0024 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 - "DoD Implementation of Homeland Security Presidential Directive - 12 (HSPD-12)" dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or…