RFQ_N00183-15-T-1244.docx

N00183-15-T-1244

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

Fill in Blanks:

TIN (tax ID): ________________

CAGE: ________________

DUNS: __________________

Vendor Point of Contact: ______________________Phone: ____________________ Vendor email: ______________________

Naval Medical Center Portsmouth POC: BioMedical Engineering

Vendors quoted price shall be inclusive of all cost including parts, labor and travel

Payment Monthly, Quarterly, Annually (please circle) in Arrears

Note: vendor will be required to provide billing electronically via the WAWF Electronic Invoicing method. For additional information, a review of the following web sites may be required: https://wawf.eb.mil http://wawftraining (email) wawf@nmlc.med.navy.mil

Vendor to reference N00183-15-T-1244 on all inquires.

Government reserves the right to:

(1) award based on an "All or Nothing Evaluation".

(2) award a “Best Value” requirement. Vendors with superior past performance histories may be given 1st consideration.

Evaluation factors of received quotes will be as follows:

1. Experience in the maintenance / repair of listed items

1. Past Performance

1. Qualifications (to include training / certification in the repair of all items listed)

1. Ability to obtain proprietary information (to include software updates and service bulletins) and OEM certified replacement parts

1. Price (price to be used as a deciding factor for equivalent vendors)

PROMPT PAYMENT

For Prompt Payment Act Purposes, this contract is:

Subject to the 7-calender day constructive acceptance period.

Section B - Supplies or Services and Prices

Each

Maintenance of Electic Beds

FFP

Service Agreement in accordance with Satement of Work, Section C and listing Manufacturer: Hill Rom POP: 1 Oct 15 through 30 Sep 16 FOB: Destination

PURCHASE REQUEST NUMBER: N0018316RQWM005

NET AMT

0001AA

Maintenance of Electric Beds for 7 ea Stretcher / Patient Bed Located in the Labor & Delivery Ward Manufacturer: Hill Rom Model: Affinity 3 Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

FOB: Destination

MILSTRIP: N0018316RQWM005

PURCHASE REQUEST NUMBER: N0018316RQWM005

NET AMT

0001AB

Maintenance of Electric Beds for 10 ea Stretchers / Patient Beds Located in the Peds Ward 4B Manufacturer: Hill Rom Model: Care Assist Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

FOB: Destination

MILSTRIP: N0018316RQVZ003

PURCHASE REQUEST NUMBER: N0018316RQVZ003

NET AMT

0001AC

Maintenance of Electric Beds for 52 ea Stretchers / Patient Beds Located in the DNS Ward 4KL / Post Partum Manufacturer: Hill Rom Model: Care Assist Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

FOB: Destination

MILSTRIP: N0018316RQVT003

PURCHASE REQUEST NUMBER: N0018316RQVT003

NET AMT

0001AD

Maintenance of Electric Beds for 22 ea Stretchers / Patient Beds Located in the Intensive Care Ward Manufacturer: Hill Rom Model: Totalcare Thearapy Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

FOB: Destination

MILSTRIP: N0018316RQ41003

PURCHASE REQUEST NUMBER: N0018316RQ41003

NET AMT

0001AE

Maintenance of Electric Beds.

for 7 ea Stretchers / Patient Beds Located in the Pediatric Intensive Care Ward Manufacturer: Hill Rom Model: Totalcare Thearpy Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

FOB: Destination

MILSTRIP: N0018316RQ43002

PURCHASE REQUEST NUMBER: N0018316RQ43002

NET AMT

0001AF

Maintenance of Electric Beds for 2 ea Stretchers / Patient Beds Located in the Neonatal Intensive Care Ward Manufacturer: Hill Rom Model: Advanta Frame Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

FOB: Destination

MILSTRIP: N0018316RQ34001

PURCHASE REQUEST NUMBER: N0018316RQ34001

NET AMT

0001AG

Maintenance of Electric Beds for 1 ea Stretchers / Patient Beds Located in the Neurology Ward Manufacturer: Hill Rom Model: Advance 1135 Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

FOB: Destination

MILSTRIP: N0018316RQNU003

PURCHASE REQUEST NUMBER: N0018316RQNU003

NET AMT

Each

FFP

Service Agreement in accordance with Satement of Work, Section C and listing Manufacturer: Hill Rom POP: 1 Oct 16 through 30 Sep 17

NET AMT

0002AA

FFP

for 7 ea Stretcher / Patient Bed Located in the Labor & Delivery Ward Manufacturer: Hill Rom Model: Affinity 3 Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0002AB

FFP

for 10 ea Stretchers / Patient Beds Located in the Peds Ward 4B Manufacturer: Hill Rom Model: Care Assist Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0002AC

FFP

for 52 ea Stretchers / Patient Beds Located in the DNS Ward 4KL / Post Partum Manufacturer: Hill Rom Model: Care Assist Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0002AD

FFP

for 22 ea Stretchers / Patient Beds Located in the Intensive Care Ward Manufacturer: Hill Rom Model: Totalcare Thearapy Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0002AE

FFP

for 7 ea Stretchers / Patient Beds Located in the Pediatric Intensive Care Ward Manufacturer: Hill Rom Model: Totalcare Thearpy Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0002AF

FFP

for 2 ea Stretchers / Patient Beds Located in the Neonatal Intensive Care Ward Manufacturer: Hill Rom Model: Advanta Frame Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0002AG

FFP

for 1 ea Stretchers / Patient Beds Located in the Neurology Ward Manufacturer: Hill Rom Model: Advance 1135 Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

Each

FFP

Service Agreement in accordance with Satement of Work, Section C and listing Manufacturer: Hill Rom POP: 1 Oct 17 through 30 Sep 18

NET AMT

0003AA

FFP

for 7 ea Stretcher / Patient Bed Located in the Labor & Delivery Ward Manufacturer: Hill Rom Model: Affinity 3 Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0003AB

FFP

for 10 ea Stretchers / Patient Beds Located in the Peds Ward 4B Manufacturer: Hill Rom Model: Care Assist Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0003AC

FFP

for 52 ea Stretchers / Patient Beds Located in the DNS Ward 4KL / Post Partum Manufacturer: Hill Rom Model: Care Assist Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0003AD

FFP

for 22 ea Stretchers / Patient Beds Located in the Intensive Care Ward Manufacturer: Hill Rom Model: Totalcare Thearapy Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0003AE

FFP

for 7 ea Stretchers / Patient Beds Located in the Pediatric Intensive Care Ward Manufacturer: Hill Rom Model: Totalcare Thearpy Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0003AF

FFP

for 2 ea Stretchers / Patient Beds Located in the Neonatal Intensive Care Ward Manufacturer: Hill Rom Model: Advanta Frame Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

0003AG

FFP

for 1 ea Stretchers / Patient Beds Located in the Neurology Ward Manufacturer: Hill Rom Model: Advance 1135 Unit price per stretcher: $______________ (vendor to fill in) See Section C for details of stretchers and for maintenance requirements

NET AMT

Section C - Descriptions and Specifications

DESCRIPTION/SPECIFICATION/WORK STATEMENT

Statement of Work Selected vendor must be able to provide full contract support immediately upon award of a resulting order. Vendor will provide full maintenance support for the items listed in Section B and all support items / components. This contract shall provide for maintenance services which include on-site corrective repairs, normal working hour coverage (8:00 A.M. to 4:30 P.M. Monday through Friday excluding Federal holidays) and 24-hour emergency service and routine preventive maintenance services to Department of Defense owned equipment, as listed on the: DD Form 1155 “Order for Supplies or Services”. It shall include all systems, subsystem components, and assemblies, (i.e.: contractor responsible for total maintenance of entire system). All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated.

1. General

a. The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.

b. The Contractor shall not accept any instructions issued by any person employed by the US Government, other than: the Contracting Officer (KO), or Biomedical Engineering Division (BME), all acting within the limits of their authority.

c. The Contractor shall be qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

c.1 Selected vendor shall have a minimum of 5 years experience in the maintenance of Stryker Medical Stretchers / Patient Beds with a minimum of 2 years experience in the maintenance of all items listed in this requirement c.2 Vendor to have full access to all proprietary items to include but not limited to: service manuals (and bulletins); software and replacement parts c.3 Vendor to have full access to Original Equipment Manufacturers (OEM) replacement parts. All replacement parts (to include software updates) are to be certified for use by the OEM. The use of “3rd party” unapproved parts will not be allowed.

2. Scope of Work

a. The Contractor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance (PM), Calibration (CAL), Safety testing (ST) and corrective maintenance.

b. The Contractor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract. A systems operator will be made available to answer technical questions regarding system operations and applications.

c. Equipment listed in this contract will be maintained to meet the original equipment manufacturer’s (OEM’s) specifications. The selected vendor shall maintain all items in a complete as built condition to include maintenance of all electrical, mechanical and hydraulic systems.

d. Equipment and associated components shall be serviced as listed on: DD Form 1155, “Order for Supplies or Services”.

e. The Contractor Point of Contact (POC). The Contractor shall provide in writing the name and telephone number of a primary and alternate English-speaking individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government.

3. Government furnished property, Materials and Services.

a. The Contractor representative(s) at each site is encouraged to request a pre-maintenance inspection prior to the onset of the contract. As all apparent discrepancies must be identified upon submittal of quote, any and all claims must be received within 30 days of contract award or prior to contract start which ever occurs first. All non-apparent / hidden discrepancies, must be identified no later that the first scheduled preventative maintenance. Any claims resulting from hidden defects must be received within 30 days of first scheduled preventative maintenance. Any equipment found to be inoperable during this pre-maintenance inspection would be repaired using a separate purchase order. The cost of repairs shall not exceed contractor’s normal retail rate for required repairs. The government certifies that the equipment to be maintained under this contract will be in good operating condition on the effective date of this contract. For the purpose of this contract, the clause, “good operating condition” means the conditions necessary for the equipment to function as intended without corrective maintenance. The Contractor agrees to leave the equipment in good operating condition at the expiration of this contract. During the final week of this contract, the Government will make final inspection of the equipment. Any correction of deficiencies noted during this inspection shall be resolved prior to contract end. The Government reserves the right to request the repair (at no additional cost to the Government) of items identified with latten defects after contract termination, when it has been determined that defects either are a result of contractor’s performance or should have been discovered during normal performance of work under this contract.

b. The government will be responsible for maintaining the proper environment, including utilities and site requirements necessary for the system to function properly as specified by the OEM.

c. The Government will operate the system in accordance with the instruction manual provided by the OEM.

d. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor’s personnel.

4. Contractor Furnished Property and Material.

a. The Contractor shall provide all service literature, reference publications, laptop computers and diagnostic software to be used by the contractor service technicians and as required for the completion of the services in accordance with this contract.

5. Replacement Parts.

a. The Contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with the existing system. In the event that replacements parts are required to be shipped. Shipping shall be performed in the fastest reasonable means possible (i.e., next day air) at no additional cost to the Government.

b. The Contractor shall at their expense, replace all worn or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM.

c. Contractor installed replacement parts shall become the property of the Government and the replaced malfunctioning part shall become the property of the Contractor. Replaced items shall be properly disposed of at no additional cost to the Government (contractor to pay all “environmental fees” where required).

d. Freight, postage, and storage charges associated with shipment and receipt of replacement parts, and the return of parts shall be the responsibility of the Contractor.

e. All replacement parts shall be new and certified as OEM replacement parts. In the event that new parts are not available, rebuilt parts and sub-assemblies are allowed provided that they are warranted to be free of defects for a period of time that meets or exceeds warranties of similar replacement parts and approved as such by the OEM. The contractor shall specifically annotate on the final Field Service report the use and identification of rebuilt parts and the period of warranty. When discrepancies occur, the Government will make the final determination on whether a replacement part is of equal or better quality.

f. The Contractor must include software revisions and updates (field service changes), which are required due to FDA, or manufacturer announced safety-hazard recall, to include FDA Year 2000 Compliance Directive, as part of the contract at no additional cost to the Government. Updates shall be performed as soon as possible after release, but no later than the first scheduled Preventative Maintenance Inspection after release. For any updates that have been identified as critical, or required for the proper operation of equipment by the OEM, contractor shall provide installation within 30 days of release regardless of Preventative Maintenance Schedules.

Specific Tasks.

6. Contractor Report Requirements.

a. During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the Biomedical Engineering Division upon arrival at the Government site and again prior to departure. (Biomedical Engineering located in Build-250 1st floor; 757-953-5336). The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE’s shall notify the Officer of the Day Desk (Bldg 2, 2nd Floor) and the systems operator designated by BME.

b. The Contractor shall provide to BME a full service report within two (2) days after completion of all service performed. The service report shall include, but not be limited to: contract number, equipment description (model, serial number, equipment control number) contractor’s log number, detailed description of the service(s) performed, replacement part(s) information (part number, part value, nomenclature, unit price, manufacturer, if not OEM, and whether the part is new/used/reconditioned), the completion date and time, man-hours expended and the hourly rate normally charged for the type of service performed, model and serial numbers, and the name of the FSE performing the service. In the event that agents / sub-contractor’s are used in the performance of repairs, said agent shall be identified on the service report by company name and contact information (i.e., telephone number). Additionally contractor will be required to affix a tag on equipment upon the completion of a preventative maintenance inspection. Tag may either be a “sticker” or “hanging tag”. As a minimum the tag shall contain: the name of the contractor, technician performing inspection and date of inspection legibly printed.

7. Contractor Responsibility.

a. The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the KO or appointed representative.

8. Preventive Maintenance Services.

a. In accordance with Naval Medical Logistics Command (NAVMEDLOGCOM) Risk Assessment Criteria, preventive maintenance shall be performed one (1) time per year in accordance with the Original Equipment Manufactures (OEM) recommendations. The selected vendor shall provide a preventative maintenance inspection of all of all items in a complete as built condition to include inspection (and repair as needed) of all electrical, mechanical and hydraulic systems.

b. The Government shall select the months in which preventive maintenance services are to be performed. The preventive maintenance visits shall be performed during the following months: Per mutually agreed upon schedule between the selected vendor and the NMCP Biomed Engineering Dept. (initial inspection shall be within 60 days of contract award)

(The Government Fiscal Year runs: October through September). The Contractor shall schedule and complete preventive maintenance services prior to the 15th of the selected month.

c. All test equipment used in the performance of this contract must be calibrated (if required / as required by manufacture of test equipment) and shall be in compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Original Equipment Manufacturer (OEM) and Federal Drug Administration (FDA) standards as required.

9. Corrective Maintenance

a. Normal Working Hour Maintenance Coverage Maintenance Coverage will be Monday through Friday, between 8:00 A.M. to 4:30 P.M. A contractor Service Tech shall respond via telephone within 2 hours after receipt of trouble call, and provide on-site service no later than the close of business (4:30 pm) on the next business day. Equipment shall be operational within 48 hours. The Government reserves the right to deduct from the Contractor’s payment an amount not to exceed the hourly rate of $50.00 per hour for each hour the Contractor fails to respond, as specified in the contract.

a. In the event that emergency service outside the normal working hours are required by the Government, additional work shall be billable to the Government at published commercial rates, and negotiated and approved by a Contracting Officer prior to services rendered.

b. Government request for corrective maintenance will be placed by BME, to the Contractor’s POC. Corrective Maintenance shall be completed during the hours specified in the contract.

c. The Contractor shall assign a unique Log/Reference Number to each Government request for corrective Maintenance.

d. Contractor’s response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) to determine the most likely cause of the problem; 3) to determine if resolution of the problem requires the dispatch of a FSE; and 4) to identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM.

e. Contractor’s pricing shall be inclusive of all cost including parts, labor, travel and shipping, unless otherwise indicated. Any/all exclusions are listed as follows:

No Exclusions

f. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

10. Removal of Government Property

a. Whenever the repair of equipment cannot be performed at the Government site as determined by the Contractor, the Contractor shall notify BME who will make arrangements for the Contractor to remove the item to the Contractor’s designated site. The Contractor may be required to sign a Government form accepting responsibility for the Government equipment. The Contractor shall provide a detailed description of removed items. For associated items / accessories, contractor to provide a detailed description and quantities of items to be removed. Description to include as a minimum manufacturers serial numbers and equipment control number (ECN) of all equipment / items removed. In the event that items / sub-assemblies / accessories are repaired via “Repair by Replacement” a detailed description of replaced items is to be included upon return of repaired components.

b. All charges resulting from a Contractor determined requirement to transport Government owned property, covered by this contract, to and from an alternate repair location shall be the responsibility of the Contractor.

11. Equipment Modification Upgrades

a. The Contractor shall only incorporate OEM specified modifications, alterations and upgrades. Approval shall be obtained from BME prior to the Contractor installation of any modification, alteration, or upgrades.

b. The Contractor shall maintain contact with the OEM to determine the requirement for field modifications and to ensure accomplishment of these modifications in accordance with the time schedule set forth by the OEM.

c. The Government shall not alter the system without prior notification to the Contractor.

d. The contractor at no additional cost shall provide software updates to the Government. Installation of updates will be left to the discretion of the Government. All supplied software is to be warranted current and free of defects such as viruses.

12. Service Beyond the Scope of the Contract

a. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify BME, in writing, of the existence or the development of any defects in, or repair required to the scheduled equipment, which the Contractor considers they are not responsible for under the terms of this contract.

b. At the same time of the notification, the Contractor shall furnish BME with written estimate of the cost to make the necessary repairs. Repairs considered by the Contracting Officer to be outside the scope of this contract shall not be covered under this contract, but shall be ordered under a separate purchase order.

13. Contracting Officers Representative (COR):

The Contracting Officer’s Representative (COR) assigned to this requirement is:

HM2 Cody Leister ; Phone: 757-953-5336, email: cody.n.leister.mil@mail.mil

LIST OF BEDS:

LABOR & DELIVERY WARD 4M DNS

2/471106

118049

2/471112

118050

2/471510

118051

2/471306

118052

2/471106

118053

2/471308

118054

2/471302

DNS WARD 4F SURGICAL IP

DNS 4KL POST PARTUM

PEDS WARD 4B IP DNS

NEUROLOGY

INTENSIVE CARE UNIT 3C/D DNS

NEONATAL ICU WARD 4P DNS

PEDIATRIC ICU WARD 3A DNS

C ICU Ward 3C/D

N00183-0024 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 - "DoD Implementation of Homeland Security Presidential Directive - 12 (HSPD-12)" dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy Command's Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-Ni therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the "supervisor".

The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command' s Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor's Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor's Security Representative. The Contractor's Security Representative shall be the primary point of contact on any security matter. The Contractor's Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy command and shall out process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command's Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command's Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command's Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor's Security Representative. Although the contractor will take JPAS "Owning" role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor's Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

30-SEP-2016

30-SEP-2016

BIOMEDICAL ENGINEERING

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5336

N00183

30-SEP-2016

N00183