RFQ_N00183-15-T-1530.doc

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

VENDOR TO COMPLETE THE FOLLOWING:

TIN:

CAGE:

DUNS:

Vendor POC:

Email:

Vendor Phone:

Fax:

VENDOR Check Here: Include a copy your Published or Commercial Price List which contains the items quoted per this Request for Quote.

Naval Medical Center Portsmouth Points of Contact:

Doris Turner, Phone: 757-953-7456 Fax: 757-953-5006 E-Mail: doris.w.turner.civ@mail.mil

Payment in Arrears (Check One): Monthly Quarterly Semi-Annually Annually

Note: Vendor will be required to provide billing electronically via the WAWF Electronic Invoicing Method per Section G of this RFQ. For additional information, a review of the following web sites may be required: https://wawf.eb.mil http://wawftraining Email: wawf@nmlc.med.navy.mil Vendor to reference Request for Quotation (RFQ) Number N00183-15-T-1230 on all correspondence relating to this RFQ.

PROMPT PAYMENT: For Prompt Payment Act purposes, this contract is:

Subject to the 7-calendar day constructive acceptance period.

Government Reserves the right to make an award based on an “All or None” evaluation and/or based on the “Best Value” proposed for this requirement. Evaluation factors are as follows arranged in level of importance:

1. Technical (50%)

2. Past performance (25%)

3. Price (25%)

Contractor’s proposed rates shall be inclusive of all costs including labor, travel, parts, etc.

For evaluation purposes, contractors may submit their Past Performance and Technical Proposal information in one attachment, preferably in Microsoft Word, with the Pricing information submitted in a separate attachment on or before the closing date stated in this RFQ.

Technical proposals shall provide sufficient details of the vendors’ capabilities and qualifications to provide services as required in the Work Statement. Failure to provide the required information may deem the contractor’s proposal as unacceptable.

PURSUANT TO FAR 52.232-18 AVAILABILITY OF FUNDS.

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Section B - Supplies or Services and Prices

Maintenance Service Agreement for all

FFP

Multimedia Rooms including Tandberg VTC equipment located at Naval Medical Center Portsmouth, VA as identified in accordance with Performance Work Statement, Section C.

Period of Performance: 01 October 2015 through 30 September 2016

FOB: Destination

MILSTRIP: N0018316RQTE013

PURCHASE REQUEST NUMBER: N0018316RQTE013

NET AMT

MONTHLY PRICING BREAKDOWN

EQUIPMENT LISTING PRICE BREAKDOWN BY ROOM AND LOCATION

FOR 68 MULTIMEDIA ROOMS AND 15 ROOMS WITH TANDBERG VTC UNITS

CONTRACTOR TO PROVIDE MONTHLY UNIT PRICING FOR EACH LOCATION AS SPECIFIED BELOW.

SEE SECTION C - MULTIMEDIA EQUIPMENT LISTING FOR DESCRIPTIONS

NOTE: Equipment for the locations marked with ** were recently installed or upgraded during the past year and currently covered under warranty maintenance until the dates indicated herein. Contractor’s quote shall reflect maintenance services for the 12-month period commencing 01 Oct 2015 through 30 Sep 2016 or at the end of the various warranty expiration dates as specified herein. Effective dates for maintenance coverage less than full months will be as mutually agreed upon by the Contractor and the Government and monthly rates prorated accordingly.

Monthly maintenance costs may be decreased from this agreement by issuance of a written modification from the Contracting Officer with an effective date as mutually agreed.

ANESTHESIA **

Under Warranty until 23 Feb 2016

CHAPEL **

Under Warranty until 10 Feb 2016

CIRD

CO – VTC **

Under Warranty until 02 Dec 2015

COMMUNICATIONS - VTC **

Under Warranty until 11 Nov 2015

COMMS & NETWORKING

Under Warranty until 11 Nov 2015

FITNESS CENTER - GYM

GALLEY **

Under Warranty until 21 Dec 2015

GENERAL SURGERY - THORASIC/VASCULAR**

Under Warranty until 21 Dec 2015

GME - SIMULATION CTR

Under Warranty until 02 Dec 2015

GME – VTC CONF ROOM**

Under Warranty until 04 Dec 2015

HEMATOLOGY **

Under Warranty until 29 Dec 2015

IMD **

Under Warranty until 23 Nov 2015

INTERNAL MEDICINE - VTC **

Under Warranty until 15 Mar 2016

LAB – VTC **

Under Warranty until 06 Jan 2016

NAVMEDEAST – VTC**

Under Warranty until 03 Nov 2015

NAVMEDEAST – VTC**

Under Warranty until 12 Nov 2015

ADMIRAL’S

VTC OFFICE

NAVMEDEAST – VTC **

Under Warranty until 05 Feb 2016

RM 15-139

NAVMEDEAST – VTC **

Under Warranty until 14 Dec 2015

NEPHROLOGY **

OB/GYN**

Under Warranty until 13 Nov 2015

ORTHOPEDICS – VTC **

Under Warranty until 04 Feb 2015

PASTORAL CARE **

Under Warranty until 18 Jan 2016

PSYCHIATRY **

Under Warranty until 30 Jan 2016

PULMONARY **

(BACK HALF)

STAFF ED **

Under Warranty until 04 Feb 2016

STAFF ED – VTC **

Under Warranty until 04 Feb 2016

SWITCHROOM VTC**

Under Warranty until 09 Mar 2016

XO – VTC **

Under Warranty until 10 Dec 2015

MONTHLY TOTAL COST

Section C - Descriptions and Specifications

PERFORMANCE STATEMENT OF WORK FOR MULTIMEDIA MAINTENANCE

1.1 SCOPE

The contractor shall submit a package for maintenance of all multimedia equipment located at Naval Medical Center Portsmouth (NMCP). The contractor shall provide on-site hardware and software support, toll free technical telephone support, and product replacement and/or repair services for 68 multimedia rooms AND 15 rooms with Tandberg VTC units. The Multimedia Equipment Lisitng and Description by room and location is provided at the end of this section. The agreement will also allow the ability to upgrade components to newest technology at any time.

The selected vendor must be able to provide full contract support immediately upon award of a resulting order.

1.2 ASSUMPTIONS

The following assumptions are understood between NMCP Communications Office and the contractor:

· The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.

· The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than: the Contracting Officer or the Communications Division, all acting within the limits of their authority.

· When required, the Contractor shall be qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain current (within 2 years) qualifications throughout entire contract period. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

· The contractor shall provide all equipment, material handling equipment (i.e., pallet jacks), labor, communications, and anything else required to fulfill this contract.

· The contractor shall have a service location within a 50 mile radius of NMCP in order to respond on-site within 2 hours of an initial service call for designated rooms.

1.3 DUTIES

a. The contractor shall:

· Provide all maintenance services, to include labor, materials, and replacement parts (up to $1,500.00 per room/per day) necessary to keep the rooms in satisfactory working condition to include all cabling. Repair of equipment is limited to normal and wear and tear and does not cover damage due to user negligence. All equipment will be maintained in accordance with the manufacturer specifications. Only manufacturer repair parts or equivalent will be used.

· Maintenance shall be performed on existing equipment, as specified in the Multimedia Equipment Listing, Exhibit 1, and on any equipment that has replaced the existing equipment as part of a previous maintenance action.

NOTE: The $1,500.00 (repair parts) is per room, per day. If the vendor services or makes repairs to multiple rooms in a single visit, it is $1,500.00 per room for parts.

· The contractor shall perform bi-annual preventive maintenance visits to all rooms. These visits will be coordinated with Communications personnel. A copy of inspection results for each room shall be provided to the Communications Office.

· The contractor shall provide telephone technical support for service calls and troubleshooting assistance during the hours of 8:00 AM and 5:00 PM during the normal business week.

· If telephone support does not resolve an issue, an on-site response is expected within 2 hours for the following rooms:

· Commanding Officer’s (CO) Conference Room

· Deputy’s (XO) Conference Room

· Staff Education and Training Classrooms 1, 2, 3 (front and back half), 4, 5, 6, 7, 8, and 11

· Auditorium (front and back half)

· Orthopedic Conference Room

· Psychiatry Conference Rooms 1.3-100 and 1.3-109

· The contractor shall respond within one business day of receipt of a trouble call for all other multimedia rooms.

1.4 DEPENDENCIES

a. Work Sites: All work under this contract will be performed at the following locations:

Portsmouth, VA 23708

b. Equipment

The contractor shall ensure timely maintenance and repair of the equipment covered in this performance statement of work. The government project manager is responsible for coordinating all network-related maintenance/repair and the scheduling of rooms for maintenance and repair. Equipment listed in this contract will be maintained to meet the original equipment manufacturers (OEM’s) specifications.

c. Facilities

The Communications Office is responsible for providing the contractor with facilities and system access. Communications personnel will be responsible for handling any and all security-related issues pertaining to the maintenance and repair of the equipment specified in this statement of work, to include providing escorted or unescorted access to spaces where the work will be performed.

d. Character of Work and Workforce

The work must conform in all respects with the requirements of the contract:

· A strictly first-class operation will be insisted upon. No incompetence, carelessness, or use of drugs/alcohol will be tolerated.

· The contractor’s workforce shall be identifiable by picture identification badges which shall be worn and visible on the upper body at all times while on site. In accordance with Section H, Clause N00183-0019 Base Access (NMCP), Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Contractors may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through one of the designated independent contractor NCACS service providers.

· Care of Government Facilities and Property – The contractor shall be responsible for care of the premises. The contractor shall not damage Government property or facilities during the performance of this contract. The contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. If damage does occur, the contractor will be responsible for any necessary repair work to include patching and painting of walls. In addition, the contractor shall remove all contractor-generated debris including boxes, packaging, etc.

· NMCP and Clinic Command Regulations – All Contractor personnel must abide by the rules and regulations while in the above mentioned areas. These rules include no firearms, no smoking or tobacco chewing in any government building, no food or beverages except in authorized areas, minimal noise levels and allowing corridor access to non-move involved patient/personnel/carts.

MULTIMEDIA EQUIPMENT LISTING AND DESCRIPTIONS

CIRD

Unavailable

NOTE: Essentris Monitors for Nurses Station placeholder for reference only - no maintenance required

Mounted

Mounted

NOTE: Current List of Equipment (list subject to change during the period of performance). The Government shall provide the contractor with written notification of all major changes to this list of equipment via a contract modification approved and signed by the Contracting Officer. It is the Government’s intent to keep this list as accurate as possible.