N00183-14-T-0110__LAUNDRY__NHC_CORPUS.doc

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

Fill in blanks:

TIN: _________________

CAGE: _______________

DUNS: _______________

Vendor Point of Contact: ______________Phone:

Vendor email: _______________________

Billing/Monthly Payment in Arrears.

NME/Naval Medical Center Contracting POC:

Mary Frances Begley, Contract Specialist

Phone: 757-953-5055

Fax: 757-953-5739

Email: mary.begley@med.navy.mil

Product/Services for:

NHC Corpus Christi, TX and Naval Branch Health Clinic, Kingsville, TX Vendor to reference RFQ number N00183-14-T-0110 on all inquires.

Vendor shall provide laundry rental services for Naval Health Clinic Corpus Christi and Naval Branch Health Clinic Kingsville, TX. Annual service requirement shall include the items listed in Section B – rental of garments and healthcare items as well as dust control product including the safe handling of healthcare linens, accomplished by observing Universal Precautions, detecting and properly handling sharps, documenting and notifying appropriate healthcare personnel of each incident, and properly disposing of all infectious waste according to federal, state and/or locally approved guidelines. Vendor shall also provide a microbiological services report, reflecting evaluation of bacterial load, test method, and method parameters with results and conclusions. See Statement of Work for technical provisions. Bi-Weekly laundry drops shall be made using the rental items listed in Section B.

NOTE: Award will be made on an all or nothing best value evaluation based on price, technical capability and past performance.

“AVAILABILITY OF FUNDS. Pursuant to Section I, Availability of Funds (FAR 52.232-18), of the contract, funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing to the Contracting Officer.

PROMPT PAYMENT

For Prompt Payment Act Purposes, this contract is:

Subject to the 7-calender day constructive acceptance period.

THIS IS A SMALL BUSINESS RESTRICTED SOLICITATION.

Quotes should reflect pricing on all items for consideration. Technical Evaluation of vendor’s quote will consist of a review of past performance, delivery capability, technical capability to provide and perform product specifications, warranty, and price. The Government reserves the right to award “all or none” to one contractor, to make multiple awards, or to delete any line items in order not to exceed allotted funding, whichever is in the best interest of the Government.

Solicitation closes on Wednesday, May 7, 2014 at COB. For further information, please contact Mary Frances Begley, Contracting Division, Materiel Management Department, Naval Medical Center, Building 250, 54 Lewis Minor Street, Portsmouth, VA 23708-2297, phone (757) 953-5055, fax (757) 953-5006. Bids should be received by fax, mail, or e-mail by the close of business (1700 Hours – 5:00 p.m.) on or before the closing date. E-mail address is mary.begley@med.navy.mil.

Section B - Supplies or Services and Prices

Laundry/Linen Services I - Rental NHCCC

FFP

Weekly rental/cleaning of general housekeeping laundry items and supplies to include PC Percale, 66" sheets, thermal blankets, cub curtain, blu 3 hole gown, pedi gown, dust most (24); dust mop (36), wet mop med, hosp pat gown; twl, med, hosp 4 swapper, FL RST LDRY Bag, bag poly disp; Dr. Twl JD Green; HC COG MISC Linen; HC COG MISC GMT.

Maintain weekly inventory

FOB: Destination

MILSTRIP: N0028514RC09Q19

PURCHASE REQUEST NUMBER: N0028514RC09Q19

NET AMT

000101

Lot

0703 PC PERCALE

Maintain Weekly Inventory 26

FOB: Destination

NET AMT

000102

Lot

0710 sheet 66"

Maintain Weekly Inventory 115

FOB: Destination

NET AMT

000103

Lot

0727 THERMAL BLANKET

Maintain Weekly Inventory OF 5

FOB: Destination

NET AMT

000104

Lot

0739 CUB CURTAIN

Maintain Weekly Inventory OF 2

FOB: Destination

NET AMT

000105

Lot

1053 BLU 3 HOLE GOWN

FOB: Destination

NET AMT

000106

Lot

1094 GOWN EXAM

Maintain Weekly Inventory OF 20

FOB: Destination

NET AMT

000107

Lot

1124 PEDI GOWN

Maintain Weekly Inventory OF 2

FOB: Destination

NET AMT

000108

Lot

2104 DUST MOP 24

Maintain Weekly Inventory OF 15

FOB: Destination

NET AMT

000109

Lot

2113 WET MOP MED

Maintain Weekly Inventory OF 38 EA

FOB: Destination

NET AMT

000110

Lot

5021 HOUSE PAT GOWN

Maintain Weekly Inventory OF 36

FOB: Destination

NET AMT

000111

Lot

5050 TOWEL MED 22 X 44

Maintain Weekly Inventory OF 38

FOB: Destination

NET AMT

000112

Lot

5106 HOSP 4 5 WRAPPER

Maintain Weekly Inventory OF 20

FOB: Destination

NET AMT

000113

Lot

5215 FL RST LDRY BAG

Maintain Weekly Inventory OF 15

FOB: Destination

NET AMT

000114

Lot

5219 BAG POLY DISP

Maintain Weekly Inventory OF 1 PER WK

FOB: Destination

NET AMT

000115

Lot

5237 DR TWL JD GREEN

Maintain Weekly Inventory OF 96

FOB: Destination

NET AMT

000116

Lot

5242 HC COG MISC LINEN

Maintain Weekly Inventory OF 2

FOB: Destination

NET AMT

000117

Lot

5243 HC COG MISC GMT

Maintain Weekly Inventory OF 2

FOB: Destination

NET AMT

Laundry/Linen Services II Rental NHCCC

Scrubs - top and bottom, SMALL, MED, LG, XL

Coats, small, med, large; Drs Coats, small, med, large, XL

BCP Pants/top/Jackets, med, large, ex lg; FLRS coats; JKWU Coats; lg

BCO Top, pant, 3X

Maintain Weekly Inventory OF 2

FOB: Destination

NET AMT

000201

Lot

TPSZ LB 7502 BCP TOP SMALL

Maintain Weekly Inventory OF 26 EACH

FOB: Destination

NET AMT

000202

Lot

PTSC LAB 7602 BCP PANT SMALL

Maintain Weekly Inventory OF 26 EACH

FOB: Destination

NET AMT

000203

Lot

JKWU CB 7525 BCP JACKET SMALL

Maintain Weekly Inventory OF 9 EACH

FOB: Destination

NET AMT

000204

Lot

CT FLRS RS 457 CB SM COAT SMALL

Maintain Weekly Inventory OF 11 EACH

FOB: Destination

NET AMT

000205

Lot

LAPEL CT 5090 WH DOCTOR COAT LG

Maintain Weekly Inventory OF 11 EACH

FOB: Destination

NET AMT

000206

Lot

TPSC LB 7502 BCP TOP MEDIUM

Maintain Weekly Inventory OF 22 EACH

FOB: Destination

NET AMT

000207

Lot

PTSC LB 7602 BCP PANT MEDIUM

Maintain Weekly Inventory OF 22 EACH

FOB: Destination

NET AMT

000208

Lot

JKWU CB 7525 BCP JACKET MEDIUM

Maintain Weekly Inventory OF 22 EACH

FOB: Destination

NET AMT

000209

Lot

CT FLRS FS457CB COAT MED

Maintain Weekly Inventory OF 11 EACH

FOB: Destination

NET AMT

000210

Lot

LAPEL CT 5090 WH COAT EXTRA LARGE

Maintain Weekly Inventory OF 22 EACH

FOB: Destination

NET AMT

000211

Lot

TPSC LB 7502 BCP TOP LARGE

Maintain Weekly Inventory OF 92 EACH

FOB: Destination

NET AMT

000212

Lot

JKWU CR 7525 BCP JACKET LARGE

Maintain Weekly Inventory OF 44 EACH

FOB: Destination

NET AMT

000213

Lot

CT FLRS FS456CB COAT LG

Maintain Weekly Inventory OF 22 EACH

FOB: Destination

NET AMT

000214

Lot

TPSC LB 7502 BCP TOP XL

Maintain Weekly Inventory OF 52 EACH

FOB: Destination

NET AMT

000215

Lot

PTSC LB 7602 BCP PANT XL

Maintain Weekly Inventory OF 52 EACH

FOB: Destination

NET AMT

000216

Lot

JKWU CB 7525 BCP JACKET XL

Maintain Weekly Inventory OF 22 EACH

FOB: Destination

NET AMT

000217

Lot

CT FLRS 457 CB COAT XL

Maintain Weekly Inventory OF 11 EACH

FOB: Destination

NET AMT

000218

Lot

TPSC LB 7502 BCO TOP 3X

Maintain Weekly Inventory OF 18 EACH

FOB: Destination

NET AMT

000219

Lot

PTSC LB 7602 BCP PANT 3X

Maintain Weekly Inventory OF 18 EACH

FOB: Destination

NET AMT

000220

Lot

PTSC LB7602 BCP PANT LARGE

Maintain Weekly Inventory OF 92 EACH

FOB: Destination

NET AMT

5200 Universal Precaution Fee

FOB: Destination

NET AMT

Automatic Replacement Fee

6% twice weekly @

FOB: Destination

NET AMT

DEL/ENR/ENV/CHG

2X WEEKLY @

FOB: Destination

NET AMT

LAUNDRY SERVICE I - KINGSVILLE NBHC

Laundry/Linen Service to include 66" sheets, twl med, PC Percale, FL Rst Ldry Bags, Bag Poly Dis, HcCOG MISC Linen, HC COG MISC GMT, DR TWL - Blue

Maintain Weekly Inventory as listed below:

FOB: Destination

NET AMT

000601

Lot

0710 66" Sheets

Maintain Weekly Inventory of 75

FOB: Destination

NET AMT

000602

Lot

5050 TWL med 22 x 44

Maintain Weekly Inventory of 20

FOB: Destination

NET AMT

000603

Lot

0703 PC Percale

Maintain Weekly Inventory of 15

FOB: Destination

NET AMT

000604

Lot

5215 FL RST LDRY BAGS

Maintain Weekly Inventory of 10

FOB: Destination

NET AMT

000605

Lot

5219 BAG POLY DIST

Maintain Weekly Inventory of 2 EACH

FOB: Destination

NET AMT

000606

Lot

5242 HC COG MISC LINEN

Maintain Weekly Inventory of 1 EACH

FOB: Destination

NET AMT

000607

Lot

HC COG MISC GMT

Maintain Weekly Inventory of 1 EACH

FOB: Destination

NET AMT

000608

Lot

5261 DR TWL - BLUE

Maintain Weekly Inventory of 50 EACH

FOB: Destination

NET AMT

LAUNDRY SERVICE II - KINGSVILLE NBHC

BCP's top and bottom, SMALL, MED, LG, XL

BCP Jackets; Coats, small, med, large; Lapel Drs Coats, small, med, large, XL

BCP Pants/top/Jackets, med, large, ex lg; FLRS coats; JKWU Coats; lg

BCO Top, pant, 3X

Maintain Weekly Inventory as listed below:

FOB: Destination

NET AMT

000701

Lot

TPSZ LB 7502 BCP TOP SMALL

Maintain Weekly Inventory of 11 EACH

FOB: Destination

NET AMT

000702

Lot

PTSC LB 7602 BCP PANT SMALL

Maintain Weekly Inventory of 11 EACH

FOB: Destination

NET AMT

000703

Lot

JKWU CB 7525 BCP JACKET SMALL

Maintain Weekly Inventory of 11 EACH

FOB: Destination

NET AMT

000704

Lot

LAPEL CT 5090 WH DOCTOR COAT LG

Maintain Weekly Inventory of 5 EACH

FOB: Destination

NET AMT

000705

Lot

TPSC LB 7502 BCP TOP MEDIUM

Maintain Weekly Inventory of 22 EACH

FOB: Destination

NET AMT

000706

Lot

PTSC LB 7602 BCP PANT MEDIUM

Maintain Weekly Inventory of 22 EACH

FOB: Destination

NET AMT

000707

Lot

JKWU CB 7525 BCP JACKET MEDIUM

Maintain Weekly Inventory of 11 EACH

FOB: Destination

NET AMT

000708

Lot

LAPEL CT 5090 WH COAT XL

Maintain Weekly Inventory of 5 EACH

FOB: Destination

NET AMT

000709

Lot

TPSC LB 7502 BCP TOP LARGE

Maintain Weekly Inventory of 22 EACH

FOB: Destination

NET AMT

000710

Lot

PTSC LB 7602 BCP PANT LARGE

Maintain Weekly Inventory of 22 EACH

FOB: Destination

NET AMT

000711

Lot

JKWU CR 7525 BCP JACKET LARGE

Maintain Weekly Inventory of 5 EACH

FOB: Destination

NET AMT

000712

Lot

TPSC LB 7502 BCP TOP XL

Maintain Weekly Inventory of 22 EACH

FOB: Destination

NET AMT

000713

Lot

PTSC LB 7602 BCP PANT XL

Maintain Weekly Inventory of 22 EACH

FOB: Destination

NET AMT

000714

Lot

JKWU CB 7525BCP JACKET XL

Maintain Weekly Inventory of 11 EACH

FOB: Destination

NET AMT

000715

Lot

CT FLRS 457 CB COAT XL

Maintain Weekly Inventory of 11 EACH

FOB: Destination

NET AMT

5200 Universal Precaution Fee

NBHC KINGSVILLE, TX

FOB: Destination

NET AMT

AUTOMATIC REPLACEMENT 6%

2X WEEKLY FOR NBHC KINGSVILLE, TX

FOB: Destination

NET AMT

DEL/ENR/ENV/CHG

2X WEEKLY FOR NBHC KINGSVILLE, TX

FOB: Destination

NET AMT

SECTION B ITEM DESCRIPTION

SECTION B ITEM DESRIPTION/DELIVERY/PRICING

Price p

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 26 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 26 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 9 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 11 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 11 EACH

1 del p/week

MAINTAIN WEEKLY INVENTOR OF 22 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 22 EACH

1 del p/week

MAINTAIN WEEKLY INVERNTORY OF 22 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 11 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 22 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 92 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 92 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 44 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 22 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 52 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 52 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 22 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 11 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 18 EACH

1 del p/week

MAINTAIN WEEKLY INVENTORY OF 18 EACH

TOTAL QUOTE FOR NHC CORPUS

TOTAL QUOTE FOR NBHC KINGSVILLE

Section C - Descriptions and Specifications

STATEMENT OF WORK

(a) GENERAL REQUIREMENTS. These technical provisions specify work, to be accomplished for laundry/linen services at the Naval Health Clinic Corpus Christi, Texas and the Veterinary Clinic, Naval Air Station, Corpus Christi, Texas and Branch Health Clinic at Naval Air Station, Kingsville, Texas.

(b) ACCESS, The Contracting Officer or his designated representative shall, at all reasonable times, have access to the contractor’s premises wherein work is to be performed, for the purposes of inspection of services provided hereunder.

(c) LAUNDRY OPERATION. All work under this contract shall be accomplished in accordance with the following:

(d) Bacteriological Count. The Government, on finished linen at the point of delivery, shall accomplish the bacteriological count. The count shall not exceed ten (1) colonies per rodac plate with an absence of staphylococcus aureus or coliform organism. Linen exceeding this count or containing the forgoing organisms will be returned to the contractor for correction at no additional cost to the Government. If such correction is not accomplished at the next delivery, the matter will be referred to the Contract Administration office identified on the face page of the contract for resolution. A germicidal textile agent shall be used in the final rinse as additional protection against bacterial growth.

(e) Tensile Strength Loss. Tensile strength measurement shall be performed by the contractor in accordance with standard procedures of the American Institute of Laundering. Results of these test shall be available for examination upon request by the government and shall not exceed ten percent (10%).

(f) Whiteness retention. Whiteness retention measurement shall be performed by the contractor in accordance with standard procedures of the American Institute of Laundering. Results of the test shall be available for examination upon request by the Government and shall be, between 96% and 100%.

(g) Linen Stains, The contractor shall take special action consistent with professional laundry management techniques to identify and remove all stains on linens. These procedures may require selected items to be subjected to additional flushes or complete washing cycles. All linen shall be free of stains prior to delivery unless acceptable methods of removal have been unsuccessful. Stained linen may be collected by the Government and subject to spot cleaning by the contractor.

(h) FLATWORK IRONING AND PRESSING All flatwork shall be machine finished so that surfaces are smooth and without rough-dry spots or tails. The pressing and finishing operations for items shall be accomplished in accordance with industry standards. Polyester/cotton blend garments may be tumble-dried or processed through steam tunnels, steam air finisher or pressed on a dry cleaning type press (whichever is appropriate to obtain desired finish) and then placed in bundles.

(i) Flatwork finished linen shall be washed, dried, pressed, folded, and quantity packaged according to items and color. Flatwork finished items include but are not limited to sheets, pillowcases, hand towels, surgical wrappers and tablecloths.

(j) ROUGH FINISH AND OTHER LINENS. Rough finished linens shall be washed, dried, pressed, folded, and quantity packaged according to item. Rough finished items include bath towels and mats, blankets, spreads and laundry bags.

(k) Items such as coats, gowns, scrub shirts and pants and other outerwear apparel will be finished (ironed) so that all surfaces are smooth and free of wrinkles. After pressing, coats, gowns, outerwear including shirts and scrub pants, items will be hung on hangers.

(l) HANDLING OF CONTAMINATED LINEN. The contractor must have regulations regarding transportation and handling of contaminated linens. The contractor shall use appropriate procedures and equipment to control the spread of the spread of infectious diseases.

(m) The Contractor must ensure that all polyester and cotton blend linens meet the static generation limitation requirements set forth in National Fire Protection Association (NFPA) Standard 56A. All new polyester and cotton linen, when identified, shall be laundered with suitable ionizing agent.

(n) All clean linen shall be properly packaged for protection from contamination in accordance with requirement of the Joint Commission.

(o) Carts or other equipment used to transport soiled linen shall not be used to transport clean processed linen unless the contractor has sanitized them in accordance with Joint Commission requirements.

(p) QUALITY STANDARDS. Laundry services hall be provided in accordance with the current Joint Commission requirements, including collection and delivery with the consonance with the best practices of the laundry industry. The contractor, in the provision of laundry services must maintain the following quality standards.

a. All articles furnished herein shall be of good quality, laundered clean and suitable for the purpose intended.

b. Fabrics shall be free of all removable soil and stains. A government representative, before acceptance, must approve linen with non-removable spots and stains.

c. All work shall be entirely clean, dry and free of lint.

d. All fabrics shall be bright and all colored fabrics shall be clearly defined.

e. All linen shall be free of objectionable odors.

f. Care shall be exercised to ensure the shrinkage of fabrics is no greater than that which can be termed “natural shrinkage”. Special attention must be paid in the prevention of shrinkage for itms composed of animal fabrics such as wool or silk.

15. DELIVERY TICKETS. Delivery tickets shall be completed at the time of receipt of articles picked up and/or delivery identifying the count and kind of article agreed upon as a result of a joint count by the contractor and the Government point of contact. One copy of each ticket shall be provided to the Government and one copy of each ticket shall accompany the contractor’s proper invoice.

16. TORN LINEN/UNSERVICEABLE ARTICLES. The contractor shall be responsible for repairing/replacing laundry and/or linen lost or damaged while in its possession. All repaired linen will be laundered after repair and prior to return.

Repairs shall be restricted to open seams, mall holes or tears, replacement of hooks and pile fastener tape and replacement of slide fasteners. Only high temperature resistant polyamide cloth (MIL-D-81280) and high temperature resistant nylon thread (MIL-T-83193) shall be used of repairs.

17. REPLACEMENT COST. This is a request for rental linen services and any replacement costs shall not apply.

18: PASSES AND BADGES. All contractor delivery employees required to pick-up and deliver linens on Government installations shall retain required vehicle passes.

19: STATION SECURITY/SAFETY REGULATIONS. The contractor and its delivery employees shall become acquainted with and comply with all base regulations as posted or ad describe in the contract.

20: VEHICLES. All contractor-owned vehicles shall be indentified with contractor’s name so that it is clearly visible and shall at all times display a valid license plate and safety inspection sticker. Vehicles used for transportation shall be designed to insure adequate protection of laundered /linen as outlined under Joint Commission requirements.

21: PERMITS. The contractor shall obtain all appointments licenses and permits required to access NAS Corpus Christi for the execution of the work and comply with all federal, state, and local laws. The contractor shall provide evidence of these permits and licenses upon request.

22: DELIVERY: Deliveries shall be made in accordance with the scheduled times and days agreed upon by the Contractor and our Government Linen person or persons.

TIME

LOCATION PICKUP/Delivery Day’s

MONDAY THROUGH FRIDAY

Naval Health Clinic, Linen Division, Building H100, 20651 E. Street Corpus Christi, Texas, 78419.

VETERINARY CLINIC FRIDAY

BLDG. H110, CORPUS CHRISTI, TX 78419

BRANCH HEALTH CLINIC MONDAY THROUGH FRIDAY

730 FORRESTAL DRIVE

BUILDING 3775

KINGSVILL, TEXAS 78363

REQUIRED STANDARD OF WORKMANSHIP

Unless otherwise specifically provide in this contact the quality of services rendered hereunder shall conform to Joint Commission Standards and Naval Health Clinic Policies and Procedures. All services shall be rendered by or supervised directly by individuals qualified in the relevant profession, trade, or field who hold any licenses required by law.

EMPLOYMENT OF THE DEPARTMENT OF DEFENSE PERSONNEL.

In performing this contract, the contractor will not use as a consultant or employ (on either a full time or part-time basis) any personnel (civilian or military) who are employed within the Department Of Defense (DoD) without the prior approval of the Contracting Officer. Such approval may be given only in circumstances in which it is clear that no laws and no DoD or Navy instructions, regulations, or policies might possibly be contravened, and no appearance of a conflict of interest will result.

PREPARATION FOR DELIVERY

Data furnished hereunder shall be adequately packaged to assure safe delivery at destination

In the event it becomes necessary to transmit classified matter by mail, the transmittal shall be in accordance with DoD industrial security regulation (DD522.22R)

PLACE OF DELIVERY/PERFORMANCE

The services to be furnished under this contract shall be completed at the commands specified in Navy Region Southeast, in accordance with the statement of work.

LIABILITY, AUTOMOBILE, AND WORKEN’S COMPENSATION INSURANCE

The following types of insurance are required in accordance, with entitled “INSURANCE-WORK ON GOVERNMENT INSTALLATION” FAR 52.228-5 and shall be maintained in the minimum amount shown:

(A) Comprehensive General Liability: $200,000 per person and $50,000 per accident for bodily injury.

(B) Automobile Insurance $200,000 per person and $500,000 per accident for bodily injury and $20,000 per accident for property damage.

(C) Standard Workmen’s compensation and Employer’s Liability Insurance (or, where maritime employment is involved “Longshoremen” and “Harbor Worker” Compensation Insurance) in the minimum amount of $100,000.

FREEDOM OF INFORMATION ACT

UNIT PRICES

Contractor unit prices, when incorporated into a Government contract, will be released under the Freedom of Information act (FOIA) without further notice to the contractor submitter. If the Contractor takes issue with the release, it should submit its proposal data with the appropriate legends and explain in detail why such data cannot be release as a public record under the Freedom of Information Act.

ORDERING OFFICER

The following person is designated as ordering officer for this contract:

Mr. Brian S. Manley

Naval Health Clinic Corpus Christi

10651 E. Street

Corpus Christi, Texas 78419

Phone: 361-961-2665

E-mail: brian.manley@med.navy.mil Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

11-AUG-2015

RECEIVING OFFICER

10651 E STREET

CORPUS CHRISTI TX 78419

361-961-3458

FOB: Destination N00285

11-AUG-2015

RECEIVING OFFICER

10651 E STREET

CORPUS CHRISTI TX 78419

361-961-3458

N00285

11-AUG-2015

RECEIVING OFFICER

10651 E STREET

CORPUS CHRISTI TX 78419

361-961-3458

N00285

11-AUG-2015

N00285

11-AUG-2015

N00285

11-AUG-2015

RECEIVING OFFICE

730 FORRESTAL AVENUE

BLDG 3775

KINGSVILLE TX 78363

361-561-6178

N32647

11-AUG-2015

RECEIVING OFFICE

730 FORRESTAL AVENUE

BLDG 3775

KINGSVILLE TX 78363

361-561-6178

N32647

11-AUG-2015

RECEIVING OFFICE

730 FORRESTAL AVENUE

BLDG 3775

KINGSVILLE TX 78363

361-561-6178

N32647

11-AUG-2015

N32647

11-AUG-2015

N32647

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 IN 1 SERVICES ONLY

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION / DESTINATION

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

WAWF Acceptor/COR Email Address:

brian.manley@med.navy.mil (CONTRACTING OFFICER REPRESENTATIVE)

Cherie.chenault@med.navy.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

wawf@med.navy.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section H - Special Contract Requirements

CLAUSES INCORPORATED BY FULL TEXT

INFORMATION ONLY: This document has been designated for posting to the Navy Electronic Commerce Online (NECO) at http://www.neco.navy.mil

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/comp/far/index.htm DFAR Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm (End of clause)

252.237-7015 LOSS OR DAMAGE (WEIGHT OF ARTICLES) (DEC 1991)

(a) The Contractor shall --

(1) Be liable for return of the articles furnished for service under this contract; and

(2) Indemnify the Government for any articles delivered to the Contractor for servicing under this contract that are lost or damaged, and in the opinion of the Contracting Officer, cannot be repaired satisfactorily.

(b) The Contractor shall pay to the Government per pound for lost or damaged articles. The Contractor shall pay the Government only for losses which exceed the maximum weight loss in paragraph (e) of this clause.

(c) Failure to agree on the amount of credit due will be treated as a dispute under the Disputes clause of this contract.

(d) In the case of damage to any articles that the Contracting Officer and the Contractor agree can be satisfactorily repaired, the Contractor shall repair the articles at its expense in a manner satisfactory to the Contracting Officer.

(e) The maximum weight loss allowable in servicing the laundry is percent of the weight recorded on delivery tickets when the laundry is picked up. Any weight loss in excess of this amount shall be subject to the loss provisions of this clause.

(End of Clause)

252.237-7017 INDIVIDUAL LAUNDRY (DEC 1991)

(a) The Contractor shall provide laundry service under this contract on both a unit bundle and on a piece-rate bundle basis for individual personnel.

(b) The total number of pieces listed in the "Estimated Quantity" column in the schedule is the estimated amount of individual laundry for this contract. The estimate is for information only and is not a representation of the amount of individual laundry to be ordered. Individuals may elect whether or not to use the laundry services.

(c) Charges for individual laundry will be on a per unit bundle or a piece-rate basis. The Contractor shall provide individual laundry bundle delivery tickets for use by the individuals in designating whether the laundry is a unit bundle or a piece-rate bundle. An individual laundry bundle will be accompanied by a delivery ticket listing the contents of the bundle.

(d) The maximum number of pieces to be allowed per bundle is as specified in the schedule and as follows --

(1) Bundle consisting of 26 pieces, including laundry bag. This bundle will contain approximately pieces of outer garments which shall be starched and pressed. Outer garments include, but are not limited to, shirts, trousers, jackets, dresses, and coats.

(2) Bundle consisting of 13 pieces, including laundry bag. This bundle will contain approximately pieces of outer garments which shall be starched and pressed. Outer garments include, but are not limited to, shirts, trousers, jackets, dresses, and coats.

(End of clause)

N00183-0004 PRIVACY AND SECURITY OF PROTECTED HEALTH INFORMATION

1. Introduction In accordance with DoD 6025.18-R “Department of Defense Health Information Privacy Regulation,” January 24, 2003, the Business Associate meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Business Associate agrees to abide by all applicable HIPAA Privacy and Security requirements regarding health information as defined in this clause, and in DoD 6025.18-R and DoD 8580.02-R, as amended. Additional requirements will be addressed when implemented.

a. Definitions. As used in this clause generally refer to the Code of Federal Regulations (CFR) definition unless a more specific provision exists in DoD 6025.18-R or DoD 8580.02-R.

(1) HITECH Act shall mean the Health Information Technology for Economic and Clinical Health Act included in the American Recovery and Reinvestment Act of 2009.

(2) Individual has the same meaning as the term “individual” in 45 CFR 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g).

(3) Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E.

(4) Protected Health Information has the same meaning as the term “protected health information” in 45 CFR 160.103, limited to the information created or received by the Business Associate from or on behalf of the Government pursuant to the Contract.

(5) Electronic Protected Health Information has the same meaning as the term “electronic protected health information” in 45 CFR 160.103.

(6) Required by Law has the same meaning as the term “required by law” in 45 CFR 164.103.

(7) Secretary means the Secretary of the Department of Health and Human Services or his/her designee.

(8) Security Incident will have the same meaning as the term “security incident” in 45 CFR 164.304, limited to the information created or received by Business Associate from or on behalf of Covered Entity.

(9) Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part 164, subpart C.

(10) Terms used, but not otherwise defined, in this Clause shall have the same meaning as those terms in 45 CFR 160.103, 160.502, 164.103, 164.304, and 164.501.

b. The Business Associate shall not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law.

c. The Business Associate shall use appropriate safeguards to maintain the privacy of the Protected Health Information and to prevent use or disclosure of the Protected Health Information other than as provided for by this Contract.

d. The HIPAA Security administrative, physical, and technical safeguards in 45 CFR 164.308, 164.310, and 164.312, and the requirements for policies and procedures and documentation in 45 CFR 164.316 shall apply to Business Associate. The additional requirements of Title XIII of the HITECH Act that relate to the security and that are made applicable with respect to covered entities shall also be applicable to Business Associate. The Business Associate agrees to use administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits in the execution of this Contract.

e. The Business Associate shall, at their own expense, take action to mitigate, to the extent practicable, any harmful effect that is known to the Business Associate of a use or disclosure of Protected Health Information by the Business Associate in violation of the requirements of this Clause. These mitigation actions will include as a minimum those listed in the TMA Breach Notification Standard Operating Procedure (SOP), which is available at: http://www.tricare.mil/tmaprivacy/breach.cfm

f. The Business Associate shall report to the Government any security incident involving protected health information of which it becomes aware.

g. The Business Associate shall report to the Government any use or disclosure of the Protected Health Information not provided for by this Contract of which the Business Associate becomes aware.

h. The Business Associate shall ensure that any agent, including a sub Business Associate, to whom it provides Protected Health Information received from, or created or received by the Business Associate, on behalf of the Government, agrees to the same restrictions and conditions that apply through this Contract to the Business Associate with respect to such information.

i. The Business Associate shall ensure that any agent, including a subBusiness Associate, to whom it provides electronic Protected Health Information, agrees to implement reasonable and appropriate safeguards to protect it.

j. The Business Associate shall provide access, at the request of the Government, and in the time and manner reasonably designated by the Government to Protected Health Information in a Designated Record Set, to the Government or, as directed by the Government, to an Individual in order to meet the requirements under 45 CFR 164.524.

k. The Business Associate shall make any amendment(s) to Protected Health

Information in a Designated Record Set that the Government directs or agrees to pursuant to 45 CFR 164.526 at the request of the Government, and in the time and manner reasonably designated by the Government.

l. The Business Associate shall make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by the Business Associate, on behalf of the Government, available to the Government, or at the request of the Government to the Secretary, in a time and manner reasonably designated by the Government or the Secretary, for purposes of the Secretary determining the Government’s compliance with the Privacy Rule.

m. The Business Associate shall document such disclosures of Protected Health Information and information related to such disclosures as would be required for the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

n. The Business Associate shall provide to the Government or an Individual, in time and manner reasonably designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

2. General Use and Disclosure Provisions Except as otherwise limited in this Clause, the Business Associate may use or disclose Protected Health Information on behalf of, or to provide services to, the Government for treatment, payment, or healthcare operations purposes, in accordance with the specific use and disclosure provisions below, if such use or disclosure of Protected Health Information would not violate the HIPAA Privacy Rule, the HIPAA Security Rule, DoD 6025.18-R or DoD 8580.02-R if done by the Government. The additional requirements of Title XIII of the HITECH Act that relate to privacy and that are made applicable with respect to covered entities shall also be applicable to Business Associate.

3. Specific Use and Disclosure Provisions

a. Except as otherwise limited in this Clause, the Business Associate may use Protected Health Information for the proper management and administration of the Business Associate or to carry out the legal responsibilities of the Business Associate.

b. Except as otherwise limited in this Clause, the Business Associate may disclose Protected Health Information for the proper management and administration of the Business Associate, provided that disclosures are required by law, or the Business Associate obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and used or further disclosed only as required by law or for the purpose for which it was disclosed to the person, and the person notifies the Business Associate of any instances of which it is…